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8/14/2019 Lead Africa Manual - Chapter Three
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Chapter three LEAD ASSOCIATE PROJECT (LAP) GUIDELINES
A. Guidelines
ts guidlins sk o nsu you clly
undsnd uos o associ pojcs nd
w y involv.
as mniond in C 1: associ Lning
pocss Ovviw, LeaD associ pojcs, o
Laps, ky comonn o ogmm.ty will ovid you wi n oouniy o wok
in smll gou nd ly w you v bn
lning om ogmm nd om c o
by undking cicl ic o wok. Laps
cion-oind ojcs will l you o link you
xising knowldg, nw knowldg nd skills wi
you ossionl wok, nd o sonl inss
in o susinbl dvlomn. You will b
ully suod by LeaD Mmb pogmm s,
o associs nd Fllows.
all LeaD aic associs quid o nl oduc n civiy o o o y o
oduc, o xml vido, wbsi o soy,
bo succssul comlion o ogmm.
tis ssignmn is known s LeaD associ
pojc, o Lap.
pojcs mus b comld nd os submid
bo you cn bcom LeaD Fllow, nd ull
mmb o you LeaD associion.
B. The LEAD Associate ProjectThe Purpose o the LAP
associ pojcs om o xinil
lning, lning oug doing. ts ojcs
sould involv licion o ids nd incils
discussd duing ining ogmm.
Individul nd gou lning is coninud
ougou ojc by xmining n issu o
subjc in d ov iod o im, nd oug
woking in coss scol, nd culully divs
gous. t associ pojc is no, owv, oicl xcis, bu cicl ic o wok on
what I can change or have inuence on.
associ pojcs cn l o you mloymn
o link lning om LeaD ogmm
wi you ossionl wok, o y my link o
sonl ins. Fo som icins Laps
ovid n oouniy nd sc o dvlo n
id y v bn kicking ound o som
im in i ds bu nv d cnc o
lly g o gis wi i nd mk i liy.
In ddiion i is od ojc wok will
ovid you wi cnc o civ soming
o bn o yousl nd o, idlly associ
pojcs sould c som om o cng.
Part o the LEAD Curriculum
associ pojcs mndoy o LeaD
cuiculum. Comlion o s ssignmns is
quisi o gduion. associs will b skd
o sn i ojcs s o nwoking
i pn-aicn Sssion in Sngl, nd
Innionl Sssion in Sou aic.
t imonc o LeaD ojcs is linkd o:
Thevalueofprojectworkinencouraging
knowldg licion, nw knowldg cion,
nd collboion o y nd c mo
susinbl uu;
Theimportanceoflinkingtrainingonsustainable
dvlomn nd ldsi o you mloymn,
nd s o sonl ins;
Theopportunitiesforcontinuedin-depthlearning
on singl issu; Theopportunitytoworkincrosssectorculturally
divs gous nd ln om nd wi os;
Thepotentialforsustainednetworkingwithina
ld o ins.
I is simd n associ pojc sould k
oximly 5 o 7 dys wok byond im
wic is ovidd is scdul duing c-o-
c ining vns. howv, in s som
gous v invsd mo im s i ojc
s dvlod ino obus ic o wok y
v wnd o coninu woking on wi iLeaD associions onc y v bcom LeaD
Fllows.
3.1
1. LeaD aSSOCIate
prOJeCt GUIDeLINeS
Chapter ONe ASSOCIATE LEARNING PROCESS OVERVIEW 3.1Chapter three LEAD ASSOCIATE PROJECT (LAP) GUIDELINES 3.1
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Chapter three LEAD ASSOCIATE PROJECT (LAP) GUIDELINES
Subject o the Project
Laps mus b ld o ovll ms o ogmm, king ino considion sub-ms
suc s ldsi, govnnc, dvlomn o socil mdi covd duing cous o ogmm.
Som xml o cn ojcs:
LEAD Associate Projects 2008
Art, Communication and Climate Change
Govnmn olicis nd nw cnologis will no in mslvs b sucin o ddss
cllngs o clim cng. Cngs in individul nd socil vlus, s vn nw siiuliy,
lso ncssy.
t objcivs o is ojc w: o nd civ nd un wy (o wys) o llow ol o us
s mns o xlining nd communicing clim cng o mslvs, nd nvisioning w
uu mig look lik; nd o ngg wid ublic (i.. byond nvionmnliss nd clim cng
ossionls) in idniying w clim cng soy mns o m s individuls. accssibiliynd inclusivnss w cnl concns unning oug ojc. t im ws o xlo ow
ol o ll bckgounds cn us o l mslvs o ink bou clim cng.
tis ojc s coninud o dvlo ollowing Lap gou icins gduing nd bcoming
LeaD Fllows. ty in lks wi mjo as body o u on disly o i wok.
Towards Sustainable Development and Management o Nigerias Zamara Grazing
Reserve
tis Lap ojc imd o iglig oblms ning xisnc nd o uilizion nd
mngmn o Zm Gzing rsv nd o o suggsions nd commndions o is
susinbl dvlomn nd mngmn. t Zm Gzing rsv is siud no-
sn nd o Sokoo S in Nigi.
Findings sowd undnd suvisoy ol o S Govnmn, nd uncl igs
o conol bcm mjo son o nglc nd dioion o gzing sv.
rcommndions on susinbl dvlomn nd mngmn w sul o is ojc.
Cypriot childrens understanding on climate change: an action-oriented project
educion is n ssnil ool o ckling clim cng, us ducing cildn bou clim
cng is n imiv. educion o Susinbiliy is livly nw comonn in Cyus Nionl
Cuiculum.
tis ojc ws bou ging cildn om ul imy scool gd 10 involvd, cing m
bou clim cng nd bing gns o cng. a ng o soucs, including vidos, sois,
gms, oudoo civiis nd woks-bsd civiis bing mloyd in cing nd
ojc will do n indisciliny oc o link vious s wiin Nionl Cuiculum in
nx scool y sing in Smb 2008. t ojc will ovid inomion on issus nd
onil imcs o clim cng loclly nd globlly, nd will suo cild-ld dion sgy
dvlomn und cion nd mk cildns voic d by ducos, ns nd olicy-mks.
addiionlly, ojc imd o dvlo comnsiv cing oolki nd s sis o lsson
lns will lv cildns knowldg on clim cng nd su dilogu bou w c o
us cn do in vy-dy li o mk dinc, vilbl o collgus nd dy o b imlmnd in
cic.
tis ojc s coninud o dvlo ollowing Lap gou icins gduing nd bcoming
LeaD Fllows.
3.2
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Chapter three LEAD ASSOCIATE PROJECT (LAP) GUIDELINES
O Lap xmls:
Assessmentofvulnerabilityadaptationofthe
ngy sco o clim cng in Mlwi
CSRNationalDaycreatedandsupportedinCte
dIvoi.
TheEnvironment:Anassessmentoftheimpacts
o Nigis indignous blis nd cics;
CommunityreforestationinitiativeforTreeDayin
Boicon, Bnin.
DevelopmentofEcotourismPlanforLukungu
Villg on wsn sid o Sngi Nionl
pk, tnzni
Landdegradationfromminingactivitiesonthe
Jos plu;
Theuseofecohealthapproachestotacklethe
cllngs o mli in Nigi;
AppropriatebuildingtechnologyforPeri-urban
s o Lusk, Zmbi
Assessmentoffutureviabilityofwildlife
mngmn s in tnzni: Lssons om
Mbomi nd Jukumu ilo ojcs
LivingwithFloodsinMalawiandMozambique
The Process
Bo iving Fis Nionl Sssion, you
ncougd o ink bou w kind o ojc you
would b insd in woking on wi som o you
llow associs. Duing wk will b n
oouniy o sn you id nd xlo wo you
mig wok wi, nd wo mig wok wi you.
a smll gou o 5 associs will b cd, clld
Ldsi Gou. t Ldsi Gous will
undk Lap og.
Onc you v gd ojc m nd wo
you will b woking wi in you Ldsi tm,
you will v o d oosl nd submi i o
you LeaD Mmb pogmm s m. as
guid oximly dy sould b sn on
ion o oosl.
Guidlins on sucu o oosl nd
ky conn s ovidd l in is C.
t oosl sould clly s uos
o ojc nd oulin inndd ojc
ouus. Onc you v submid you oosl
i will b viwd nd ovd by you LeaD
Mmb pogmm ining m by My 2010.
aoximly 5 o 7 dys sould n b sn on
comling ojc onc oosl is ccd.
Project Proposals
Bo ojc il nd conc is gd bwn
LeaD Mmb pogmm nd you Ldsi
tm, you mus submi oosl. tis oosl
sould b summy o w you lnning o
do, ow you going o i nd wn, nd w you
inndd oucoms nd ouus .
t dvlomn o oosl is usul o
ocss o dvloing ojc conc. t
oosl isl dos no v o b ovly lngy, nd
would nomlly b no mo n o v gs.
poosls mus b cl smn o uos
nd inn. I is xcd is documn will
dmons subjc nd sons o
slcion o subjc, s wll s ny xcd
ouus, v bn cully considd nd
concisly iculd.
On nx g is suggsd mwok o
ojc oosl. Dnding on you subjc you my
wn o dd o d cin scions.
3.3
Activity Completion Dates (Indicative)
associts brifd on associt projcts Mrc 2010
proosl submittd Mid-My 2010
associt projct grd My 2010
associt projct udt Jun/July 2010
projct rort submittd Bginning of Octobr 2010
projct rsnttion Octobr 2010
Grdution Octobr 2010
Imlmnttion in LeaD associtions post-Octobr 2010
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Chapter three LEAD ASSOCIATE PROJECT (LAP) GUIDELINES
Sections o a project proposal
Section 1: pojc il
Section 2: pojc ovviw o summy
tis cn b svl gs o ovviw ojc.
Section 3: Bckgound nd ionl
W is ojc conx o bckgound o issus/oblm? Wy is is ojc
ndd? Wy did you slc is ojc? W ldsi dimnsions will you xlo?
Section 4: Globl gols nd scic objcivs
4.1 Globl gol(s): W globl gols o is ojc? ts m-gols
ojc my no in isl c, bu o wic i will conibu.
4.2 Scic objcivs: W scic objcivs o ojc, wic ojc
will c, nd cn b vlud?
Section 5: pojc oonns nd ns
Wo min ojc suos, ns nd skolds?
Section 6: pojc modology
6.1 Sgis: W oc will ojc k? (.g. icioy oc, dsk
sc, inviws, c. o combinion)
6.2 aciviis nd imm: W ky civiis (s y l o objcivs)
nd w imms o conducing s civiis?
Section 7: pojc suls
Lis mjo ojc suls nd link m o ojc gols nd civiis:
7.1 pojc ouus: W conc ouus o ojc? (.g. oducs
oducd s sul o ojc viw, vido, wokso, ln, c.)
7.2 pojc oucom: W will b siuion o ojc ojc? (.g.
W will b suln nl s o ojc ocus nd o you civiy?)
7.3 pojc imcs: W kind o imcs will ojc v? (Consid so, mdium
nd long m)
Section 8: Condiions nd isks
W som o condiions o succss nd som o isks could jodis
succss o ojc?
Section 9: Monioing nd vluion
Dscib ow ojc will b vlud s o w o no objcivs w m, by
wom, nd w sgs o ojc.
Section 10: Fundising o ojc civiis
W som xnl soucs o soucs mig b isd o suo ojcs
imlmnion (i ndd?)
3.4
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Chapter three LEAD ASSOCIATE PROJECT (LAP) GUIDELINES
Length and Time Commitment
t oosl sould b no long n v gs.
I is cliy o oosl is imon;
is sould b civd s succincly s ossibl.
t oosl sould b usd o disil nd xss ojc id, nd o cliy dils o w is
going o b don, wn nd ow. as guidlin is
sould k oximly on dys wok ov im.
as mniond viously, in ol you sould b
looking o snd bwn 5 7 dys woking on
you Lap.
Submission and Agreement
t oosl sould b submid o LeaD
Mmb pogmm ining m nd LeaDassociion. t ojc oosl will n b
viwd bo nl gmn is md s o
oic nd conns o ojc.
In som insncs som ojcs mig qui
gmn by n mloy i wok ld.
ec Ldsi tm will civ dbck om
ddicd coc linkd wi LeaD Mmb
pogmm s m nd LeaD associion; is
my includ oins o clicion nd qus o
mo inomion.
C. Working with Others
mutu umodzi su senza denga team work
simplifes complex tasks chichewa proverb
You will undk you Lap ojc in gou
o 5, wic mk u Ldsi tms
will coninu ougou ining ogmm.
Woking in smll coss sco culully divs
gous cn b bo incdibly cllnging nd
icly wding lning xinc. LeaD is
divs globl nwok woking owds mo
susinbl uu undinnd by collboiv
woking. In ou ining ogmms w y nd
mio ou oc o woking in nsis wi
os o bing bou osiiv cng, Lap ojcs
n oouniy o do jus .
associ pojcs ovid n oouniy o uilis
skills nd knowldg xis no only wi
cun icin gou, bu lso wiin
LeaD nwok. You ncougd o conc o
mmbs o LeaD mily, suc s in you LeaD
associion, wo my b bl o dd vlu o youojc bo wiin aic, nd innionlly.
Working with the LEAD Network
You sould y o uilis LeaD Fllows nwok
o nd xis mig b usul o you ojc.
LeaD cn cili you inoducion o Fllows
wo mig b woking in simil o v n
ins in ld ld o you ojc. You lso
ncougd o us LeaD dbs o idniy
Fllows wo s simil inss, nd wo my
b bl o ovid dvic. t d-bs cn b
ccss om LeaD Innionls wbsi:
http://www.lead.org/page/11
LeaD will suo you in nding os wiin
LeaD nwok wo s simil inss. I is
owv you ovll sonsibiliy o nd nd mk
concs o suo you associ pojcs.
3.5
Talking Heads: Climate Adaptation in North and South
a good xml o ow LeaD Nwok cn b involvd in you Lap coms om som icins
o euo 2008 ogmm wo w woking on ojc nild adion aid. as
o i ojc y wnd o sk o sidns o lss wll snd counis bou
db nsuing ound clim cng dion olics nd ocs nd d sons o n
eU Wi p. ty dcidd innionl sssion in Mxico ovidd m wi g
oouniy o do jus nd invid i llow ssocis om LeaD Mmb pogmms coss
is globl nwok o cod i ougs nd xincs in sis o codd inviws (lking
ds). ty cunly in ocss o cing wbg o ous s inviws nd s
n wi LeaDs Fllows Nwok s wll s olicy mks nd o ciions globlly. ty lso
usd LeaDs onlin dbs o idniy Fllows woking in ld s nd ocd m o i
ougs, fcions nd xincs.
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Chapter three LEAD ASSOCIATE PROJECT (LAP) GUIDELINES
D. Resources
LeaD aic associ pojcs no inndd
o b lin on soucs ovidd by LeaD, bu
o us soucs cn b mobilisd om
o soucs. t mjoiy o associ pojcs
will qui vy lil in ms o nncil soucs.
LeaD is unbl o ovid nncing o ojcs, bu
cn ovid o ys o suo.
Woking wi miniml nncil soucs is n
insing ojc m o wok wiin.
Innoviv, lsing, cng-oind cion ojcs
don ncssily nd ug ic gs. Socil
nnus, s w will s in skills modul
on oic in Fis Nionl Sssion, on nd
civ wys o cov coss o i wok, nddo no ncssily lwys wi o unding bo
civiis mk cng cn b lnnd.
also, soucs mo n nncil. Using
miniml nncil soucs mks woking og
vil by nsuing ms ino ciicl ool o
inllcul/skills souc bs within i gou.
tis us o collciv inllcul soucs s
md s ousnding xmls so uniqu.
ec Ldsi tm will v ddicd coc
(nomlly LeaD Fllow) s oin o conc o
o suo nd guidnc o you ov cous o
you ojc.
E. Presenting Results: Project
Reports and Presentations
t nl suls o you ojc cn b snd
in din wys: in win o o ooduc lik wbsi, vido nd s os disly
nwoking i in pn-aicn Sssion
nd Innionl Sssion in Sou aic. Fo
Innionl Sssion, bs LapS will b
ud, nd mo guidnc will b givn bou
ow o sn s is vn.
The LAP Report or Final Product
t wy in wic you o on you ojc nd
is ouus will vy ccoding o subjc nd
y o ojc you undk. No wo os
likly o do sm om. howv, vy
ojc sould v som kind o win ouu o
documn will b usd in ojc vluion
nd will b osd on LeaD Innionl
nd LeaD aic wb si, nd on LeaDs socil
nwoking si.
a numb o lmns sould b includd in ll nl
ojc os. ty simil o lmns
o sucu scibd o oosl. ts
lmns dscibd in box blow o
guidnc only, nd no s ml o bluino ll ojc os. t my b ddiionl
inomion you my wis dd, nd som ings
lisd blow my no b lvn.
3.6
Project Report Layout Guide
Summary
t summy inoducs ojc nd ovids mwok o undsnding o nd
ncougs d o coninu ding. t summy sould ovid bi ovviw o ojc
suls.
Context and rationale
t conx o ojc sould b dscibd o giv ds n undsnding o issu o oblm
ddssd in ojc, nd issus suound i. t ionl o undking ojc
oug oc kn sould lso b sd.
Goal(s), objectives and methodology
t gol o im o ojc sould b -sd, s sould objcivs nd modology.
aloug s v bn oulind in pojc oosl, no vybody wo ds o will v
ccss o oosl documn. any cngs v bn md o om o ojc sinc
gmn o oosl sould lso b igligd in is scion.
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Chapter three LEAD ASSOCIATE PROJECT (LAP) GUIDELINES 3.7
The LAP Presentation
all Ldsi tms will b skd o ud
c o on i ojcs ogss nd ssuls. tis will llow lning o k lc
oug sing o inomion, nd my ld
o uu collboions. I will lso ovid n
oouniy o you o cic you snion
nd communicions skills, nd giving nd civing
dbck. all kys skills quid by succssul nd
civ ld.
a Nwoking Fis in pn-aicn Sssion,
s wll s Innionl Sssion, Ldsi
tms will v n oouniy o s i
ojcs wi LeaDs wid globl nwok.Ldsi tms will b givn mo guidnc
on ow o oduc os nd o visul
mils cn dislyd duing Fis. Fo
Innionl Sssion w bs LapS will b
ud, i is lnnd o v win dsciions
wic will b collcd o ublicion.
t will b vy limid cnicl suo vilbl
o oml snions nd visuls. In s
icins wising o us powpoin, sow
imgs, so lms c. v ndd o us i
own los. Mo inomion bou om
o nwoking i will b ciculd n o
im.
Assessment and Evaluation o LAP Reports
t LeaD Mmb pogmm ms conduc
ssssmn o ojc os. Vious mods
usd including vluion og wi
LeaD Mmb pogmm s vluion nd
ssssmn.
International Session Networking Fair
Project Report Layout Guide (continued)
Results
t diling o suls o ojc, bo in ms o ouu nd ocss, will om min
scion wiin ojc o.
Evaluation
how succssul ws ojc, nd ow did ojc go owds civing gol nd
objcivs s in oosl?
Conclusion
W conclusions cn b dwn om ojc, nd w lssons v bn ln oug
undking ojc?
Bibliography and reerences
all soucs usd sould b cid in wy dscibd in guidlins in LeaD Syl Guid.
Individuls, gous nd ognisions v ovidd ssisnc nd inomion sould lso b
mniond in is scion.
Financial inormation, i any
I nncs w ovidd, us o s soucs sould b dscibd nd ccound o, ossibly
s n nnx o min o.
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Chapter three LEAD ASSOCIATE PROJECT (LAP) GUIDELINES
Publication and Awards or the BestProjects
LeaD aic associ ojcs will b ud on
LeaD aic nd LeaD Innionl wbsis.
evyon will b lso b ncougd o osinomion bou i Lap ojc on LeaDs socil
nwoking si. tis ls o s nd dissmin
suls o ojc wok, simul nw ojc
ids s wll s oviding n civ o succssul
civiis undkn by LeaD associs nd
Fllows.
Succssul Lap ojcs lso wy o gin
visibiliy o mmbs o Ldsi Gou.
as y coninu o b imlmnd, nd l
Fllows u i lning ino cic in Fllows
sg oug associions, y my lso b
considd o LeaD aic awds. ts awds
dscibd in mo dil in C 9: t Fuu
t LeaD Fllows Nwok.
3.8
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Duing LeaD aicogmm you will bncougd o ink bouyousl s ld ndow you cn coninu o
dvlo nd ly youldsi skills. Onwy you cn coninu onldsi lning jounyis by lning om doing.Dvloing nd dliving ojc oug undking LeaD associ pojc
is n xclln wy o dois. Wi is in mind isscion o picinsMnul s bn dsigndo ovid you wi somcicl dvic nd guidncon ojc dvlomn ndmngmn.
t mil in is scion s bn dividd
ino min s: Section 1 Project
development and planning; Section 2 Project
management templates; nd Section 3 The
role o a project leader/manager and project
teams. Som inomion s bn dwn om
l li xincs; o om cicl ojc
mngmn guids. t budg mngmn uls
om snio locl govnmn nnc oc.
t quos usd mn o b oug ovoking.
You don v o g wi vying! Bu w
o som o ids will giv you condnc
i o sick o w you ldy doing bcus
you know i is good cic, o o y soming
din bcus you ink i mig l you o
bcom mo civ.
as you wok oug is scion o picins
Mnul you will com coss numb o mls
you mig nd usul o lnning nd
dvloing you Lap, nd som xciss dsignd
o ncoug you o fc on you nc nd
bvios s you coninu on you sonl lning
jouny.
Chapter three LEAD ASSOCIATE PROJECT (LAP) GUIDELINES 3.9
2. INtrODUCtION tO prOJeCt
MaNaGeMeNt
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Chapter three LEAD ASSOCIATE PROJECT (LAP) GUIDELINES3.10
What is project management?
pojc mngmn is dynmic ocss
uiliss oi soucs o ognision
in conolld nd sucud mnn o civ
som clly dnd objcivs idnid s
sgic nds. I is lwys conducd wiin
dnd s o consins. (Young, tvo L.
The Handbook o Project Management, 2007)
tyicl consins sco, soucs, im nd
budg. Bu, b mbiious, go o i! Mk you
dm liy!
What does a project look like?
a ojc is ni ndvou s scic s
nd comlion ds, nd ims o c uniqu
oduc o svic wic bings bou bncil
cng o ddd vlu. tdiionlly ojc
dvlomn includs 4 ky sgs:
Stage 1: Initiation
The starting point o all achievement is desire.
Napoleon
t iniiion sg dmins nu nd sco
o ojc. I is n oouniy o vyon o
s ids, bounc m ound lil, ly wi
m, nd discuss ow id mig dvlo
(wiou ging oo muc ino dil). tis is
you cnc o b civ nd innoviv. ty no
o discd ids is sg: you im sould b
o ink ou o box. t iniiion sg is lso
n oouniy o nsu ojc is ig o
is inndd nvionmn / udinc, nd s wi
sgic ognisionl gols. I i dosn n
ojc will il.
rmmb you ojcs sould ll wiin mi
o Ldsi o Susinbl Dvlomn.
I lvn, is sg you mig lso wn giv
som oug o ow you going o und
ojc (i quid), wo ns mig b, wo
skolds , w succss would look lik, nd
w onil isk .
Stage 2: Planning
Good plans shape good decisions. Thats why good
planning helps to make elusive dreams come true.
Unknown
a iniiion sg, ojc nds o boulind in mo dil, wok ln dvlod nd
sysms s u quid o suo nd dliv
ojc. t ojc will v o b bokn
down ino ky comonns nd sks llocd
o nsu imly civ dlivy. a is sg
is lso imon o cully consid ols nd
sonsibiliy in lion o m mmbs skills
ss nd im y cn ddic o ojc
(scilly s woking on you Lap ojc is no
you ull im job).
part ONe: prOJeCt pLaNNING
Evaluation
Delivery
Initiation
Planning
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Chapter three LEAD ASSOCIATE PROJECT (LAP) GUIDELINES 3.11
Wn dvloing wok ln i lso imon o
consid w isks o c ky comonn.
to nsu ojc is dlivd wn ndd
i lso imon o dmin imm o
dliving. Know w nds o b dlivd nd bywn? Good lnning is ssnil o dlivy o
you Lap! I is ciicl im is sn dvloing
you Lap s wll s building you ojc m!
Stage 3 Delivery
I you want to go ast go alone, i you want to
ar go together
Arican proverb,
most recently used by Al Gore
Dliving you Lap quis civ nd cincoodinion o ol nd soucs in ccodnc
wi ojc mngmn ln. Duing is sg
sks will nd o b comld in ccodnc o
gd imscl. Fo is o n i is imon
ogss is cully moniod by ojc
mng. Using sk mngmn ml
ovidd is on wy o monioing ogss.
Monioing ogss will llow mo gd dsign
nd dlivy o succssiv sgs o ojc,
nd nsu ny cngs nd o b
imlmnd suo by sound vidnc. I willlso nsu ojc ks in lin wi
vision nd objcivs o ojc, dding cliy
o undlying uos nd nd sul. I
is di om uos o ojc you will
b bl o sond quickly nd mk oi
djusmns o wok ln. Monioing will lso
l nsu ojc is dlivd wiin
imscl gd by ll os involvd in ojc,
nd ovid vidnc o ogss nd lning o
ll is wi vsd ins skolds,
ns nd onil unds. Mo will b sidbou monioing in nx scion monioing
nd vluion.
Communicion bwn m mmbs is
ciicl is sg o nsu vyon
knows w nds o don, buy wo nd wn.
Good communicion incss snsiivly o
skolds / ns nd ojc m mmb
nds, nd nbls quick sonss o ny
unosn cllngs o oouniis is
s ojc ogsss. I will lso nsu ojc
m lignmn nd moivion by king vyon
wll inomd o ll lvn civiis. tnsncy,
sing ll inomion (no iding ings) will lso
l build us mongs you Lap m.
Good communication is as stimulating as black
coee, and just as hard to sleep ater.
Anne Morrow Lindbergh, American writer and
aviation pioneer, 1906-2001
Good lnning, monioing nd communicion
no only ky o succssul dlivy o you Lap,
y will subsnilly dd o individul nd gou
lning. anying you ln you cn ly o ny
uu ojcs you involvd in.
Stage 4 Monitoring and Evaluation
Fear cannot be banished, but it can be calm andwithout panic; it can be mitigated by reason and
evaluation.
Vannevar Bush, American engineer (known or
his early work on analog computing.)
aloug monioing nd vluion s s
ls sg o ojc mngmn cycl,
vluion sould n vy sg o li
o ojc, scilly s igligd duing
dlivy sg. On ovlookd monioing nd
vluion is ciicl o succss o ojc
nd you sonl nd m dvlomn ndlning. t mny quliiv nd quniiv
mods you cn us o vlu ojc.
Fom qusionnis, inviws nd msuing
ouus / omnc gins gs, o obsving
ow nggd nd moivd mmbs o
ojc m . You nd o consid w is
oi din sgs o ojc, w
soucs you v nd ow you going o us
inomion you g inomion. W
g inomion i you no going o us i.
Fo xmls o din ys o vluion youmig wn o visi: http://en.wikipedia.org/
wiki/Evaluation. tis si conins lo o usul
inomion, nd links o o sis, mig b o
ins.
Monioing nd vluion will llow you o ssss i
ojc is on ck, sk bing comld on
im, nd m is woking bo civly nd
cinly. I will lso l you idniy unosn
cllngs nd isks cn b miigd o duing
mind o ogmm o wok.
Monioing nd vluion is lso ciicl o ling
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you ln om xinc c sg o
you ojc iniiing, lnning, dliving nd
vluing:
Whatwouldyoukeepthesame?
Whatwouldyoudodifferently?Andwhy?
Werethereanyoversights?
Istheresomethingnewthathascometolight
you nd o c on?
psonl vluion o you omnc will lso
l you ln mo bou yousl. You mig wn
o dw u lis o you o 10 ky lnings, o
fc on qusions lik:
Whathavebeenyourstrengths?
Whatareasdoyouneedtoworkonfurther? Whathavebeenyourfrustrationsandhowcould
you ovcom?
Howdomembersofyourteamsupportyou?
Wasituseful,wouldyoulikethemtodo
soming din?
Howhaveyousupportedmembersofyourteam,
nd v y sondd wll?
Why projects ail
Unounly, ojcs no lwys comllysuccssul nd consquncs o unsuccssul
ojcs cn b signicn oliiclly, nncilly,
culully nd socilly o ognisions, nd o
ol wo involvd in ojc. Considing
ky dimnsions o ojc (budg, im nd
quliy) obvious wys in wic on
mig il:
itmightcostmorethanwhatwasbudgetedfor,
o v o so bo gols civd
bcus o insucin unding;
itmighttakemuchlongerthanplannedtoachieve gols, o mig v o so wn im uns
ou bo gols civd;
itmightbecompletedwithinthetimeandbudget
vilbl bu il o m quimns, nd so b
o low vlu n xcd;
Budg is obbly soming you will no v
o consid in lion o you Lap, bu imlinss
nd quliy .
O cos cn conibu o ojc iling,
o bing bndond could b:
Unclearprojectobjectives
Theprojectteamwasunclearwhattheoutcomes
o ojc w
Someoftheprojectactivitiesarenotdeliveredon
im
Someoftheprojectoutcomeshavenotbeen
civd
Stakeholders,partnersandfunderswerenot
oly consuld
Timewasnotspentbuildingtrustandrapportin
ojc m so i did no om wll
Therewasconfusionoftherolesand
sonsibiliis o din ojc m mmbs
Therewasnotaclearlydevelopedworkplanand
imscl o dlivy
Progresswasnotmonitoredtheprojectteam
w no bl o sond quickly o unosn
cllngs, isks nd oouniis
Therewasabreakdownincommunicationbwn m mmbs, nd skolds,
ns nd unds
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Chapter three LEAD ASSOCIATE PROJECT (LAP) GUIDELINES 3.13
Project Management Wheel
t ojc mngmn cycl oulind bov cn b snd s wl. Und c ding:
iniiing, lnning nd dvloing, dliving nd vluing, you will nd mo inomion bou civiis
ssocid wi c sg.
Delivering
Utilisingworkplan
Doingworktorighttimescale
Solvingproblemsonsite
Monitorworkperformanceonsite
Lookingatnalproduct/nisheditem
Communicating(topartners,
collgus, communiy)
Motivating
Variationoftasks,forallabilities
Workingtoconsistenthighstandard
Flexibilitytoapproachpreparedto
mk cngs
Planning/Developing
Anticipatingtimescale
FindingFunding
DevelopingInterest
Consultingallinterestedparties Allocationoftasks
Listing/actionplanonpaper
RiskAssessment
Ensuringcontinuityinproject
nd ojc sonnl
Movingideasforward
Advertising
ContingencyPlans
Research
Settingachievabletargets
Resources/materials Promotion
Developingpartnerships
Knowingwhatneedstobedone
Communicating
Initiating
LinkwithStrategicPlan
Talkingtocolleagues(bouncingideasaround)
Canyoudoit?
Canyousellit(tovariouspeople)?
Whocanhelpyou?
Partnershiplinks
Deningaims/objectivesofidea
Whobenets?
Drawonevaluationofsuccessfulprojects
Initiating
new Project
Evaluating
Diditachieveitsaim(s)
RelativeMeasureofSuccess
Whatproblems(howyouwould
vn m in uu)
Arealltheinvolvedpartieshappy
wi sul(s)
Writtenreports
Promoteprojectifsuccessful
go ono nw ojcs
Sharegoodpractice
Building/reinforcingpartnerships
Thankingparticipants
clbing succss
Followupandgoingbacktomonio nd clb
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Chapter three LEAD ASSOCIATE PROJECT (LAP) GUIDELINES3.14
Key dimensions o a successul project
Dos you ojc v:
Clly dnd nd wll undsood ojc
objcivs nd ouus?
agd ojc succss cii?
a lisic budg dwn u nd gd?
a wll-dvlod wok ln wi sks clly
bokn down, llocd nd im bound?
Cl lins o communicion bwn m
mmbs, nd ll skolds, ns, nd
unds?
tnsn monioing o ojc sus
nd sks o nsu i ks o budg,
imscls nd o ig quliy?
Cl ols nd sonsibiliis o ll m
mmbs, nd skolds nd ns?
rsc o individul ojc m mmbs
lning jouny?
tus nd o buil wiin ojc
mngmn m?
Succss clbd, no m ow smll?
(tis dos wonds o moiving ll os
involvd!)
That all sounds like hard work: Why goanywhere near project management?
Dsigning, dvloing nd dliving ojc will
ovid you wi:
opportunitiestolearnandacquirenewskillsand
knowldg;
awaytoimprovetheskillsetofeveryone
involvd;
opportunitiestoharnessthediverseperspectives
nd xincs o culully divs ms
(scos, gnd, gogicl, g c);
anopportunitytocreatenewandmoreeffective
woking cics;
ameansofbuildingateam,capacitybuilding,mowing gous nd communiis;
highprolewaytoinitiatemajornew
dvlomns, svics o soucs;
anopportunitytodevelopyourleadershipskillsin
cic;
anopportunitytoworkwithpeopleoutsideof
you usul s o infunc;
anopportunitytodosomethingnew.
add om Successul Project Management,tvo L Young, Kogn pg 2000.
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Chapter three LEAD ASSOCIATE PROJECT (LAP) GUIDELINES
Thinking about yoursel
Fo som o you, muc o w s bn inoducd in p On my b nw, os o you my b
mo mili wi i. ei wy i is imon o s bck nd fc on w you v ln so ; nd
w you sill nd o g o gis wi. pls k coul o minus o consid ollowing qusions.
Mk som nos o yousl in boxs.
What stages of project management cycle are you more comfortable with, and why?
What stages of the project management are you less comfortable with, and why?
What aspects of your Personal Development Plan are most relevant to project management?
3.15
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Chapter three LEAD ASSOCIATE PROJECT (LAP) GUIDELINES3.16
In is scion you will ndsom xmls o dinojc mngmn oolsnd mls youmig nd usul wn
dvloing nd lnning youLap. ec ml lso din sg o ojc mngmn cycl i will cosond wi scion o cycl isigligd in dk blu. Insom insnc ml
cn b usd in mo non sg. I you v sommls you v usdin nd ink y would busul ls s wi youLdsi tm, nd us LeaD.
pls no som o ml you my wn ous s y snd,os you my wn omodiy.
These make it possible or customers to build
their own vertical applications. They can edit, copy,
and modiy the templates or their own specifc
purposes.
Mike Wheeler
Template: Project Outline
hving cl nd wll dvlod ojc oulin will
l you wn dwing u mo comnsiv
ojc oosl. Using is ml oosi will
l you cu n ovviw o you Lap duing
initiation stage: wo iniios w, w you
ojc is nd bi ovviw. evy son wo is
involvd in inciion sg sould k coy o
ojc oulin so cn o wn ndd.
Evaluation
Delivery
Initiation
Planning
part tWO: prOJeCt
MaNaGeMeNt tOOLS
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Chapter three LEAD ASSOCIATE PROJECT (LAP) GUIDELINES 3.17
Project Title
Project Initiators Nm, mil, sky ddrss, nd cll on for SMS
Nm, mil, sky ddrss, nd cll on for SMS
Nm, mil, sky ddrss, nd cll on for SMS
Nm, mil, sky ddrss, nd cll on for SMS
Nm, mil, sky ddrss, nd cll on for SMS
Rationale
Project Aim
Partners
Sponsors / Funders
Key Performance
Indicators
1.
2.
3.
Project Outputs 1.
2.
3.
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Chapter three LEAD ASSOCIATE PROJECT (LAP) GUIDELINES3.18
Template: Writing a project proposal
No problem can stand the assault o sustained
thinking
Voltaire, French writer
Onc you v iniil id o you Lap cd
duing initiation stage you nd o dvlo
i ino cl, concis nd comnsiv ojc
oosl duing planning stage. Woking
oug din sgs o ojc
mngmn wl will l you ink bou on
mjoiy o inomion you nd o consid
nd includ in ojc oosl. Onc you v
dild ojc oosl you will b bl o s
LeaD aic s m.
Section 1 Project title
Section 2 Project overview or summary
tis cn b svl gs o giv n ovviw
o ojc.
Section 3 Background and rationale
W is ojc conx o bckgound o
issus/oblm. Wy is is ojc ndd? Wy
did you slc is ojc? ty o b concis nd
uncy.
Section 4 Global goals and specic objectives
4.1 Global goal(s): W globl gols o
is ojc s m-gols
ojc my no in isl c, bu o wic iwill conibu.
4.2 Specic objectives: W scic
objcivs o ojc ojc will
c, nd cn b vlud? Us bull oins.
Objcivs sould b dd using SMart
incil:
SpecicObjectivesshouldspecifywhat
y wn o civ.
MeasurableYoushouldbeabletomeasure
w you ming objcivs o
no.
AchievableAretheobjectivesyouset,
civbl nd inbl?
RealisticCanyourealisticallyachievethe
objcivs wi soucs you v?
TimeboundWhendoyouwanttoachieve
s objcivs?
Section 5 Project proponents and partners
Wo min ojc suos, ns nd
skolds?
Section 6 Project methodology
6.1 Strategies: W oc will ojc
k? (.g. icioy oc, dsk
sc, inviws, c. o combinion).
6.2 Activities and timerame: W ky
civiis (s y l o objcivs) ndw imms o conducing s
civiis?
Section 7 Project results
Lis mjo ojc suls nd link m o ojc
gols nd civiis:
7.1 Project outputs: W conc
ouus o ojc?
7.2 Project outcome: W will b siuion o
ojc ojc?
7.3 Project impacts: W kind o imcs will ojc v? (Consid so, mdium nd long
m).
Section 8 Conditions and risks
W som o condiions o succss nd
som o isks could jodis succss
o ojc?
Section 9 Monitoring and evaluation
Dscib ow ojc will b vlud s o
w o no objcivs w m, by wom, nd
w sgs o ojc.
Evaluation
Delivery
Initiation
Planning
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Chapter three LEAD ASSOCIATE PROJECT (LAP) GUIDELINES 3.19
Template: Task Management Tool
Vision is not enough; it must be combined with
venture, it is not enough to stare up the steps, we
must step up the stairs
Vaclav Havel, rst President
o the Czech Republic
Onc you v dvlod you ojc oulin
ollowing project initiation sg, nd
dvlod you ojc oosl i is imon
o ink bou din sks nd o
b comld in od to plan and deliver it,
nd dcid wo will b sonsibl. In using is
ml you cn ssign din sks o din
m mmbs nd indic ow imon i is
ig, mdium o low, s g d, cod
comlion d nd us nos column o cod
imon inomion ld o sk. Som sk
will nd o b comld bo nx sk is
sd, os will b snd lon sks, on os.
I is dvisbl o mk ll sk im bound o nsu
ojc is dliv on im. Wn doing is i
is imon o consid conncion bwn
din sks. Som sk will b dndn onos, o xml on sk my no b bl o
s bo no is comld.
Evaluation
Delivery
Initiation
Planning
Task Assigned to Priority Target Date CompletionDate Notes
hig
Mdium
Low
hig
Mdium
Low
hig
Mdium
Low
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Chapter three LEAD ASSOCIATE PROJECT (LAP) GUIDELINES3.20
Thinking about yoursel
Som o us b lnning nd ognising ings n os. Som o us lik ings using mls,
sdss nd o mngmn ools. Som o us would lv lnning nd ognising o
os. ei wy i is imon o s bck nd fc on w you v ln so ; nd w you sill
nd o g o gis wi. pls k coul o minus o consid ollowing qusions, nd mksom nos o yousl blow.
Do you think project management tools and templates are useful, and why?
Can you think of other project management tools and templates that could be useful?
What are they, and how would you use them?
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Chapter three LEAD ASSOCIATE PROJECT (LAP) GUIDELINES3.22
Good ojc mngs cn mk l dinc
o succss o ojc, suod by good
m.
The greatest threat the personal computer poses
is that managers will take it seriously and come tobelieve that they can manage by remaining in their
ofces and looking at displays o digital characters.
Source: John P Kotter,
What leaders really do, May-June 1990.
Good behaviour or project managers
...bossy and assertive, she says.This isnt
necessarily leadership. I run a department and a
lot o it is about staying quiet about what I think,
problem-solving in the background and making other
people eel good about the results we come up
with.
Source: Iram Siraj-Blatchord, proessor o
early childhood education at the Institute o
Education. The Guardian (UK), May 21, 2000
You ol s ojc ld / mng will nsu
ojc is dlivd on im, o budg nd
ms i objcivs.
What is a team?
A small number o people with complementary
skills who are committed to a common purpose,
goals and approach or which they hold themselves
mutually accountable
Katzenbach and Smith:
The Wisdom o Teams 1993
Wn woking on ojc, o i o b succss
i is imon o v m no only dlivs
ouus, bu wok og wll. Knowing you
sonl ncs is good sing oin bo
in ms o you vlus, nd lso in lion o
din sgs o ojc mngmn cycl. You
cnno b good vying! t is wy ving
good m, ss simil vlus nd blis,wi din y comlmny o skills ss
nd knowldg, nd is commid o dliv
common gol, is quid o ojc o b
succssul.
Teamwork is not dependent on people working
in groups but upon everyone working towards the
same objectives
Peter Wickens, the Road to Nissan, 1987
What does a good team look like to you? Can you draw what it might look like?
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Chapter three LEAD ASSOCIATE PROJECT (LAP) GUIDELINES
What is organisational / team
culture?
evy ognision dislys n ognisionl culu,
loug y my no b w o i.
Ognisionl culu dscibs iuds,
xincs, blis nd vlus o n ognision. I
s cn b dnd s:
the specifc collection o values and norms that are
shared by people and groups in an organisation, and
that control the way they interact with each other
and with stakeholders outside the organisation.
Source: Charles W. L. Hill, and
Gareth R. Jones, (2001)
Strategic Management.Houghton Mifin
edg Scin, n MIt Slon Scool o Mngmn
osso, using ollowing dniion o
ognisionl culu:
A pattern o shared basic assumptions that the
group learned as it solved its problems o external
adaptation and internal integration, that has worked
well enough to be considered valid and, thereore,
to be taught to new members as the correct way
you perceive, think, and eel in relation to thoseproblems.
pojc gous/ms will sblis i own om
o ognisionl culu by i bviol quiks,
vlus, blis nd incions. t ojc ld
lys ciicl ol in dning culu o
gou. In od o do is you nd o no only
undsnd din culus bu b bl o wok
wi m. t xcis l in is scion s
bn dsignd o l you build n civ m.
as wll snding im building m, ging o
know i vlus, blis nd wys o woking,
ving n undsnding ow dynmics o
gou cng ov im will lso l you.
tuckmns gou dynmics is on modl you
mig nd usul.
3.23
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NOteS
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NOteS
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NOteS
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NOteS
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NOteS