LEADERSHIP COUNCIL MEETING Friday, December 9, 12 p.m. President’s Conference Room

Ingram Administration Building

The Leadership Council met on Friday, December 9, 2016, in the President’s Conference Room in Ingram Administration Building with Dr. Anthony Kinkel, President, as chair and Michelle Bisby as secretary. Dr. Kinkel called the meeting to order at 12 p.m.

Voting Members in Attendance: Collins, Sylvia Cook, Scott Cunningham, Virginia Dykes, JuliAnna Edmonds, Melody Fitch, Elizabeth Hart, John Hyland, Cheryl Robinson, Brian Tunstill, Hilda Walters, Andrea Members Absent: Saunders, Coleen Non-Members Attending: Daniel, Camilla Wiseman, Tammy ANNOUNCEMENTS

Dr. Kinkel congratulated Interim Vice President Edmonds for staying on another year. The overwhelming feedback was that people liked both candidates for Vice President for Academic Affairs, but they also saw weaknesses in both candidates. Faculty overwhelmingly asked if Melody could continue. Motlow found a way to work with TBR to allow her to continue as interim. Motlow will reopen the search, but having stability leading into SACS is of utmost importance right now, and Melody’s willingness to continue serving as interim is greatly appreciated.

Leadership Council Minutes- December 9, 2016 2 APPROVAL OF MINUTES

November 4, 2016 Hilda Tunstill moved to approve the minutes. JuliAnna Dykes seconded the motion. There being no opposition, the motion passed unanimously. DISCUSSION ITEMS

• Pay Raises to Comply with President Obama’s Overtime Rules- Overtime rules have not

been changed since 1938. Federal guidelines and administrative criteria had to be met. There were fairly intense and rigorous discussions about which people met the administrative criteria, what their positions entailed, and the decision-making process. Even with the possibility the overtime rules may be revoked or dialed back, the VP’s were tasked with reviewing job descriptions and determining which positions met the administrative test requirements. President Elect Trump may overturn these rules, but Dr. Kinkel and Hilda Tunstill met with TBR and were told that the final decision is left up to the college. Motlow had the option of negating and saving those monies, returning back to the way they were originally paid. But a great amount of time had already been spent working through this process, and Motlow had already told 17 employees that their job title was exempt. They should be paid more. This leadership team advised Dr. Kinkel that Motlow should keep its word, move forward and pay these employees what was promised to them. Motlow may be one of only two in the state that are moving forward with the plan. All of the other colleges are rolling back the pay raises.

Completion Coaches were coded as exempt. Faculty were concerned that their 40K entry level was less than that of a Completion Coach now. When you consider 40K over nine months and equate that to 12 months, it is still a higher rate. Hilda Tunstill and Laura Jent examined this closely and talked with TBR. They agreed that it had to be annualized. The entry level rate for faculty is lower because they work fewer months. If faculty teach in summer, they get paid additional money for that work.

Some people previously designated as administrative were impacted, and their exempt status changed. A third tier of employment was created. Administrative non-exempt will keep these employees in place. They will still have an administrative title. They will function on 37.5 hours per week, and they will be entitled to comp and overtime. They will be grandfathered in to continue receiving 15 hours of annual leave. These employees have already been notified by their respective VP. Any new hires or replacements will only earn 7.5 hours annual leave per month in the impacted positions.

Dr. Kinkel thanked all of the VP’s for their hard work on all of the re-classifications.

• Substitutes for Leadership Council- Dr. Kinkel considered John Hart’s recommendation to allow substitutes to attend meetings. Members are expected to attend all leadership council meetings. If there is an extenuating circumstance where a leadership member cannot attend, the chair of each constituency or group may designate an appropriate substitute with Dr. Kinkel’s prior approval. The proxy will be allowed to vote on official business. The replacement may not be a student or an adjunct. These exceptions will be considered on a case by case basis by Dr.

Leadership Council Minutes- December 9, 2016 3

Kinkel. Elizabeth Fitch moved to approve the policy as amended. Scott Cook seconded the motion. Dr. Kinkel asked if anyone opposed this action. The motion passed to approve the policy as amended, no opposition.

• Review of 1st Draft of Digital-First Document- Melody Edmond’s plan is to actually unveil the draft to faculty at spring assembly. It is designed to promote efficiency. This will be individualized, and people will be able to make some choices about things they are willing to try that may help them in the classroom. Different technologies will be offered and tried. This will be a five-year plan. The adjunct professional development plans also have some digital components. Course outlines available on D2L help students have consistent access to the course outline and information. Benchmarks will be established to help get this started. The digital plan is not going to force anyone to teach online, but it will require everyone to begin utilizing helpful digital components. The Deans will work with each individual faculty member.

• Review Use of Adjunct Faculty, Fall 2016- Melody Edmonds will ask Michele Brown to distribute the chart referred to during this meeting. It is broken out by discipline, location, and campus. We are trying to track use of adjunct faculty to make sure we are not in trouble for SACS. This information can be used for multiple purposes, including budgeting. It will show which campuses are getting high in adjunct sections. Most areas where we offer a lot of courses are around 50%. Some courses may say 100 percent but there are only a few courses offered. We have to look at several different factors. There is a huge emphasis on the college to prove we have an adequate number of faculty. It can become an accreditation issue if it is an ongoing issue and/or if faculty feel pressured to teach overloads. As long as overloads are voluntary, there should not be any problem. We do need to remain mindful of overloads, though, and this report should help us determine where we need to hire more faculty. Having too many overloads also makes it more difficult for faculty to advise our students.

From a SACS point of view, it appears that we are not in violation with any adjunct percentages or overloads.

• Advanced Robotics Training Center (RTC)- MSCC received a little over 20% of the total amount of money that was available through the Drive to 55 Capacity Grant. We competed against other community colleges, universities, and TCATS, and we were the top community college. We will have a new RTC located in McMinnville! Business and industry have talked about needing robotics training, and the county donated 4.5 acres of land. Advanced Robotics will be an additional concentration under Mechatronics. Currently you have to go to Michigan, Ohio, or Chicago for this type of training. There will be three types of robots there to train on. They will not have to go to three different sites to train on each robot. We do not have an exact timeline for ground breaking, etc. The plan is that by next spring we will be able to do some non-credit courses. The following fall 2018 we should be on the credit side. Right now we are talking to businesses. We may need a director there to manage the non-credit courses, credit courses, and the facility. We are encouraging high schools to participate in dual enrollment. We are looking at similar facilities and setting up marketing. We hope to bring in high schools, businesses, etc., on Fridays for tours. The planning starts now. This will be huge for Motlow to have a training facility, and we will take a regional approach.

Leadership Council Minutes- December 9, 2016 4

This is a substantive change. Dr. Cook has already started discussions about this.

When the base budgets come around in late February for this, these are the bare minimums before budget initiatives. Leadership may discuss even more about partnering with TCAT---sharing services for cost savings. We can offer a lot of non-credit courses, making a lot of money in that area. We already have a lot of businesses interested in this opportunity.

DISCUSSION AND ACTION ITEMS

The following policies approved during this meeting will be effective dated January 1st unless specified otherwise:

• Policy 2:06:00:00 Honorary Degrees (Requires Approval) Melody Edmonds reviewed the recommended changes. It was pointed out that we need to go back and spell out who exactly is responsible for appointing the two faculty members and the administrative member. It already says staff is appointed by the President. This policy (See Attachment 1) will be presented again next month for approval with these amendments.

• Policy 2:10:00:00 Examination and Grading (Requires Approval) Melody Edmonds explained all of the different grades available at Motlow, how final grades will be changed, how they are recorded, and where. We cannot get rid of the Failed Absence (FA) due to TBR. In Progress (IP) is being removed. Brian Robinson moved to approve the policy as amended (See Attachment 2). John Hart seconded the motion. Dr. Kinkel asked if anyone opposed this motion. The motion passed unanimously to approve the policy as amended, no opposition.

• Policy 2:10:02:00 Course Development and/or Curriculum Change (Requires Approval) Melody Edmonds explained that this policy is a step by step process for new course proposals and curriculum changes which help keep the curriculum chair informed throughout the process. Brian Robinson pointed out that the Assistant Vice President for Academic Affairs is the only one that should have been stricken in I. C. Hilda Tunstill moved to approve the policy as amended (See Attachment 3). Elizabeth Fitch seconded. Dr. Kinkel asked if anyone opposed this motion. The motion passed unanimously to approve the policy as amended, no opposition.

• Policy 2:10:04:00 Copyright Policy (Requires Approval) Melody Edmonds explained that the old policy use to have a link. But links change and get broken. They simply copied and pasted the information, citing the source. They also changed department heads to deans. Scott Cook moved to approve the policy as amended (See Attachment 4). John Hart seconded the motion. Dr. Kinkel asked if anyone opposed this policy. The motion passed unanimously to approve the policy as amended, no opposition.

Leadership Council Minutes- December 9, 2016 5

• Policy 2:10:05:00 Inclement Weather (Requires Approval) Hilda Tunstill will monitor weather conditions. She will make a recommendation for delaying or closing all Motlow campuses to the President. If the decision is approved, the Vice President for Advancement and Marketing will notify media, post on the website, and send the Motlow text alert to faculty, staff, and students. Currently, if we close one site, we close all. Brian Gafford and Hilda Tunstill will remain in communication prior to making a decision. TV monitors on the Moore (changed from main) campus will carry weather updates and class schedules. There was a discussion among the group.

Melody Edmonds moved to approve the policy as amended (See Attachment 5). John Hart seconded the motion. Dr. Kinkel asked if anyone opposed this motion. The motion passed unanimously to approve the policy as amended, no opposition. This policy will be effective dated December 9 since it needs to be enacted right away.

• Policy 5:10:00:01 Curriculum Chair Release Time or Payment Option (Requires Approval) Melody Edmonds discussed the policy amendments regarding two course release time during the semester or a premium stipend. It was proposed to amend the paragraph under background to say “Curriculum Chairs are selected by the Vice President for Academic Affairs…” Hilda Tunstill moved to approve the policy as amended (See Attachment 6). Andrea Walter seconded the motion. Dr. Kinkel asked if anyone opposed this policy. The motion passed unanimously to approve the policy as amended, no opposition.

• Policy 5:10:00:02 Administrator & Support Staff Teaching Criteria, Load & Pay (Requires Approval) Melody Edmonds explained that this is a brand new policy. Qualifications for administrators to teach are the same as faculty. Eligibility for extra compensation is the same as it is for faculty as well. There was a discussion among the group. Support staff are not eligible to teach so it was proposed to remove Support Staff from the title of the policy. It was moved to say approval (instead of support) of the person’s immediate supervisor and dean is required. Deleting the Vice President. Dr. Cook moved to approve the policy as amended (See Attachment 7). Brian Robinson seconded the motion. Dr. Kinkel asked if anyone opposed this motion. The motion passed unanimously to approve the policy as amended, no opposition.

• Policy 6:10:00:30 Distance Education Committee (Requires Approval) Melody Edmonds explained this is a rather important committee. We need to begin to get this group together to work on our distance education policy. It is going to take a while to revise this policy. Three deans or assistant deans that rotate biennially. The Vice President for Academic Affairs. TBR Distance Education representative (generally Dean of Digital First Learning). One faculty member from each academic division. Any adjunct faculty may volunteer. Faculty are nominated by their curriculum chair for two years. Three deans selected by the Vice President for Academic Affairs for two years. The Vice President for Academic Affairs serves indefinitely.

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There was a discussion among the group about whether or not staff or IT should be included on this committee. It was agreed that the Dean of Digital First Learning should be able to communicate on behalf of IT since this has to do with digital learning. This would also cover ITV.

Dr. Hyland moved to approve the policy as amended (See Attachment 8). John Hart seconded the motion. Dr. Kinkel asked if anyone opposed this motion. The motion passed unanimously to approve the policy as amended, no opposition.

• Policy 6:10:00:33 International Education Committee (Requires Approval ) Dr. Kinkel moved to have one faculty (instead of two), appointed by VPAA, and one Student Services (instead of two), appointed by VPSA. One campus dean appointed by VPAA. Dr. Hyland moved to approve the policy as amended (See Attachment 9). Brian Robinson seconded the motion. Dr. Kinkel asked if anyone opposed this motion. The motion passed unanimously to approve the policy as amended, no opposition.

• Policy 3:00:00:04 Aids & Other Communicable Diseases (Rescinded) Dr. Hyland asked if we really need this policy. Dr. Cook said no. A discussion was had among the group. Elizabeth Fitch moved to rescind the policy (See Attachment 10). Melody Edmonds seconded the motion. Dr. Kinkel asked if anyone opposed the motion. There being no opposition, the motion passed unanimously to rescind this policy.

• Policy 4:10:09:00 Membership Dues & Subscriptions (Requires Approval) Hilda Tunstill reviewed the amendments changing approval from executive staff to the appropriate vice president. Membership dues and subscriptions through Athletics must now be approved by the President. Brian Robinson motioned to approve the policy as amended (See Attachment 11). Dr. Cook seconded the motion. Dr. Kinkel asked if anyone opposed this motion. The motion passed unanimously to approve the policy as amended, no opposition.

• Policy 4:10:10:00 Publicity & Community Relations (Requires Approval) Dr. Kinkel explained we are simply adding that the new Vice President for Marketing and Advancement will be responsible for information for news releases to the general public. A discussion was had among the group. This policy was amended to provide guidelines to all Motlow employees, students, officially recognized organizations and groups regarding news releases to the general public through any media outlet. We want to make sure the official person is speaking on behalf of Motlow. JuliAnna Dykes moved to approve the policy as amended (See Attachment 12). Hilda Tunstill seconded the motion. Dr. Kinkel asked if anyone opposed this motion. The motion passed unanimously to approve the policy as amended, no opposition.

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• Policy 6:10:00:11 Intellectual Property Advisory Committee (Requires Approval) Dr. Cook explained that in the case(s) where it is needed, it is a necessary committee but it does not take up a lot of time.

Dr. Cook moved to approve the policy as amended (See Attachment 13). Elizabeth Fitch seconded the motion. Dr. Kinkel asked if anyone opposed this motion. The motion passed unanimously to approve the policy as amended, no opposition.

• Ed Financial Proposal for Financial Aid Dr. Hyland provided an informational update. We are looking at working smarter, not harder, allowing our employees the time to work more with our students. Joe Myers talked about this more in depth analysis and outsourcing verification options. They must be compatible with Banner. We may have a PO in place within the next couple of weeks. MSCC is already receiving 2017-18 FAFSA information. Outsourcing verifications should help already overloaded employees during peak processing times. The base budget to cover this expense is 25K, but we can bring it all back in internally, if necessary. This is not a long-term commitment. We will not lose any data and retain the ability to answer questions.

• LaVergne Dual Enrollment Proposal Melody Edmonds explained that LaVergne has lots of instructors at their schools that are already credentialed by us. We are working on getting a total of 13 different courses their students can take as dual enrollment. We are trying to get three schools exclusively. The grant pays for the first two classes. Students pay $50 for a third and fourth course. The dual grant pays zero for class four. If the student loses the grant, we will need a pay structure.

Dual enrollment impacts the funding formula as well. We will count these students at 12 credit hours. We are considering reverse transfers even if they do not continue with Motlow. This way they can still transfer the hours back to achieve their degree.

Dr. Kinkel learned that SACS is cracking down on dual enrollment. They are not only paying more attention to faculty credentials but they are also wanting to know how we are ensuring that the quality of the teaching is at a college level. You may see in the base budget that we cannot short-change SACS. We may need to beef up our dual enrollment in terms of our ability to go out and monitor teaching quality. We have to invest in dual enrollment. This is a SACS requirement. Four year universities are pressuring realizing they are losing freshmen level credits. We are up 30% in dual enrollment already!

Dr. Kinkel mentioned that even if we only get half of the junior and seniors in Rutherford County alone, we could have around 2,500 dual enrollment students if we get this right. We have already hired a dual enrollment specialist in Rutherford County who will work really hard on this.

• Update on Smyrna Building Dr. Kinkel explained we are number one on the list! Our leadership team was instrumental in getting us there. Dr. Kinkel and Hilda Tunstill go to TBR next week to present the new building. Constructive conversations are still ensuing about what the inside of the building will look like. The current intake in the old building will not accommodate this many students. Enrollment

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intake will probably have to be moved to the new building. More faculty, adjunct, and staff offices are needed as well. We must consider the appropriate amount of office space, classroom space, etc. Smyrna needs a large space for gatherings.

Dr. Kinkel also announced that we were successful in persuading the Rutherford County Commissioners to donate 400K to the effort! We are also meeting with donors about more land. When we add another 80,000 square foot building we must also add another 750 parking spaces. Buildings four and five will not be far behind.

Hilda Tunstill added that 2.7M is what we need. We must raise the funds to do the match.

• Academic Calendars Melody Edmonds worked with everyone in drafting the calendars. She asked if anyone had any questions. Brian Robinson reported that faculty brought attention to the fact that Monday/Wednesday (M/W) classes have 27 days. Tuesday/Thursday (TR) have 28. It makes a big difference if you have one day less. But Melody Edmonds explained that TBR mandates start and end dates. The “Guarantee Your Seat” language is new. “Purge” just did not sound very nice. We are actually doing 14 days out and 7 days out for deleting classes. This should help with staffing as well.

JuliAnna Dykes moved to approve the calendars (See Attachment 14). Dr. Cook seconded the motion. Dr. Kinkel asked if anyone opposed the motion. Motion passed unanimously, none opposed. The motion passed unanimously to approve the policy as amended, no opposition.

Dr. Kinkel announced that when we come back for spring, we will start working on the base budget. We must consider dual enrollment, a director for the robotics center, and start talking about our wish lists. You do not have to have the permission of your vice president to submit an initiative. But it is probably good practice that they have a heads up so they have an opportunity to help it pass. As soon as we have the base budget, which may be around March 3, 2017, the initiative process will be opened followed by budget hearings. JuliAnna Dykes may introduce initiatives on behalf of students as well. Dr. Kinkel thanked everyone for their attendance. Meeting adjourned at 3:30 p.m. Respectfully submitted, Michelle S. Bisby

POLICY

Category HONORARY DEGREES - 2:06:00:00

Approval Corresponding Policy: TBR Policy 2:06:00:00 Leadership Council Approved: December 9, 2016 Effective Date/Approved: December 9, 2016 Revised: February 20, 2007; December 9, 2016 Responsible Party: Vice President for Academic Affairs

I. HONORARY DEGREES

Purpose of Award

Honorary degrees awarded at Motlow State Community College This Motlow State Community College policy provides a means to recognize and honor extraordinary individuals whose extraordinary achievements have set a standard that distinguishes them and benefits the institution and the communities it serves as well as society. The purpose for awarding honorary degrees is threefold:

A. To honor persons whose careers reflect sustained and superlative achievement in the arts and professions, research, scholarship, public service, leadership, volunteerism, and/or cultural affairs, as well as new frontiers of human endeavor.

B. To advance the educational missions, goals and programs of Motlow State Community College by developing associations with persons who embody the same ideals, values, and aspirations.

C. To inspire students, faculty, staff, administrators, alumni, and members of the local, national, and world communities to emulate such standards of excellence, integrity, and commitment to enhance the public good.

II. SELECTION CRITERIA

A. The honorary degree is special distinctive and is will be awarded only in exceptional circumstances. B. A maximum of two honorary degrees may be awarded each year. C. An individual may receive only one honorary degree from Motlow State Community College. D. Current faculty, staff, and regents are not eligible. E. Faculty, staff, and regents who have been separated from the Tennessee Board of Regents at least five

years are eligible. F. Current elected and/or appointed public officials are not eligible. G. Current candidates and/or nominees for public elective and/or appointed offices are not eligible. H. Current or prospective benefactors of the College are not eligible unless they meet criteria outlined in

Section 1.A of this policy.

Motlow State Community College Honorary Degrees Policy – 2:06:00:00

Page 2 of 2

III. LEVEL OF DEGREE AWARDED

The Honorary Degrees will be awarded at the Associate Degree level.

IV. Guidelines SELECTION COMMITTEE

A. The selection committee for the award will be composed of the following: 1. Two faculty members 2. One administrative member 3. One staff member appointed by the President. 4. Nominations will be solicited from all sources and deliberations will be confidential. 5. The committee should use intense scrutiny of a nominee to insure continued integrity of the

award process. The recipient must attend graduation to be awarded the honorary degree. The President must approve any nominee for the honorary degree.

V. PRESIDENTIAL AUTHORITY AND NOTIFICATION

A. The authority to award honorary degrees resides with the President

B. The President must approve any nominee for the honorary degree.

Notification The President will notify the Chancellor of the Tennessee Board of Regents of the selected recipient(s) of the honorary degree for review. Upon approval by the Chancellor, the President will notify the recipient(s).

C. The President will notify the Chancellor of the Tennessee Board of Regents with the selected recipient(s) of the honorary degree for review.

D. Upon approval by the Chancellor, the President will notify the recipient(s).

This policy is promulgated pursuant to, and in compliance with, TBR Policy 2:06:00:00 Honorary Degree Policy. To the extent that a conflict exists between this policy and TBR rule, policy and/or applicable law(s), the TBR rule, policy and/or law will control.

POLICY

Category

EXAMINATION & GRADING – 2:10:00:00 Approval

Corresponding Policies: TBR Policy 2:03:01:01 Leadership Council Approved: December 9, 2016 Effective Date/Approved: January 1, 2017 Revised: January 12, 2009; December 9, 2016 Responsible Party: Vice President for Academic Affairs

I. EXAMINATIONS

A. Faculty members are responsible for giving and evaluating examinations.

B. It is the student's responsibility to seek out the instructor and do what is necessary to effect a change of grade.

C. Security of test materials is the responsibility of each faculty member.

D. All students shall be evaluated in the courses they are taking.

E. Final examinations shall be given only at the time designated on the printed examination schedule, unless approved by the appropriate Dean.

F. Make-up examinations may be given for absences due to official college trips, such as athletic events, or provable emergencies such as illness (doctor's statement), death in the family, court duty, or military service.

G. Final examinations are to be kept on file for a minimum of one semester. II. GRADING

A. The following grading system is used at Motlow State Community College:

Grade Quality Points Awarded Per Semester Hour

A Outstanding 4 B Above Average 3 C Average 2 D Passing, but below average 1 F Failing 0 FA Failed Absence 0

Motlow State Community College Examination & Grading Policy 2:10:00:00 Page 2 of 3 NOTE: In Learning Support courses, only grades of "C" and above are acceptable for successful completion.

B. Other markings, which may appear on the grade report and/or transcripts, are as follows: Marking Meaning

CE Credit by Exam

I Incomplete P Passed S Satisfactory W Withdrew AU No Credit

1. The “CE” is used when a student receives credit for a course by challenge examination. The "CE"

is not used in computing the grade point average. 2. The "I" indicates that the student has not completed all course requirements because of illness or

other circumstances beyond his/her control, especially those which may occur toward the close of the term.

3. Failure to make up work or to turn in required work on time does not provide a basis for the "I" unless extenuating circumstances noted above exist. The "I" is not included in computing the grade point average in the semester for which it is assigned. An incomplete may be removed during the succeeding semester, excluding summer or the “I” may be extended by the faculty member. If the “I” is not removed or extended, a grade of “F” is automatically entered.

4. An “I” in nursing (NURS) courses must be removed by the end of the second week of the semester following the term in which the “I” was received, including summer term.

5. The "AU" is used when a student requests audit status for a course and receives no credit and no grade.

6. The grades “P” and “F” are used for courses with the Pass/Fail grading option. a. The “P” is not used in computing the grade point average. When a “P” is assigned, the hours

earned are increased, but total hours attempted and quality points earned are not affected. b. The “F”: is used in computing the grade point average by including the number of hours of the

course in the hours attempted total and including zero grade points in the grade points earned. 7. The "S" is used only for reporting a general interest community service course and indicates

successful completion of that course and receipt of continuing education units (CEUs). 8. The "W" is used when a student drops a class or withdraws from the college after the last day to be

deleted from the roll and no later than ten weeks into the semester. The "W" is not used in computing the grade point average. The “W” has no effect on quality hours attempted, hours earned, or quality points earned.

III. SUBMITTING GRADES

A. Students should be provided with grades in a timely fashion throughout the course. B. Quarter term grades are recorded by each faculty member by the end of the fifth (5th) week of the start of

the semester.

C. For courses not meeting on the traditional schedule (i.e. ACE, late start, weekend warrior, etc.) quarter term grades are recorded by each faculty member before 1/3 of the class is completed.

D. Final grades are recorded online by each faculty member through use of MyMotlow.

E. Once a grade has been submitted to the Office of Admissions and Records, it may not be changed without the approval of the appropriate Dean.

Motlow State Community College Examination & Grading Policy 2:10:00:00 Page 3 of 3 IV. CHANGING FINAL GRADES

A. A faculty member may change a student's grades with approval of the appropriate Dean.

B. Grade changes shall be made only in the event that there is an error in computation or an "I" is being removed and a new grade assigned as determined by the appropriate Dean.

C. Grade changes are made online through MyMotlow.

D. An incomplete may be removed during the succeeding semester, excluding summer or the “I” may be extended by the faculty member.

E. If the “I” is not removed or extended, a grade of "F" is automatically entered.

POLICY

Category

COURSE DEVELOPMENT AND/OR CURRICULUM CHANGE – 2:10:02:00

Approval Leadership Council Approved: December 9, 2016 Effective Date/Approved: January 1, 2017 Revised: January 12, 2009; December 9, 2016 Responsible Parties: Curriculum Chairs, Vice President for Academic Affairs

The Academic Affairs Committee welcomes new course proposals and other recommendations for curriculum change for committee action. To expedite committee business, the following guidelines should be followed in placing an item on the meeting agenda. I. SUBMITTING NEW COURSE PROPOSALS

A. Obtain a "Course Proposal Form" from an academic office and provide the following information:

1. Course number 2. Complete course title 3. Complete catalog description with necessary prerequisites 4. Credit hours 5. General objectives 6. Specific objectives 7. Need for the course and its place in the curriculum 8. Transferability 9. Textbook choice, if known

B. Obtain Curriculum Chair approval. C. Obtain the approval from the Vice President of Academic Affairs. D. Academic Affairs Committee Meetings are scheduled periodically throughout the year. Provide a copy of

the above for each member of the Committee to the Committee Chair as far in advance of the meeting date as possible.

II. RECOMMENDATIONS FOR CURRICULUM CHANGE A. Obtain a copy of the "Recommendation for Catalog Revision." B. Prepare in writing as much background information as possible to explain the desired curriculum change

for the Committee to review. C. Obtain Curriculum Chair approval. D. The Curriculum Chair will submit the form to the Academic Affairs office to be placed on the agenda. E. All new courses and changes to the curriculum must be approved by the Vice President for Academic

Affairs.

POLICY

Category

COPYRIGHTS – 2:10:04:00 Approval

Leadership Council Approved: December 9, 2016 Effective Date/Approved: January 1, 2017 Revised: January 12, 2009; December 9, 2016 Responsible Party: Vice President for Academic Affairs

I. PURPOSE

A. Motlow State Community College faculty, staff and students abide by copyright law as stated in the

United States Code and as set forth in Tennessee Board of Regents’ policies and the laws of the State of Tennessee.

B. Additionally, the College supports fair use as outlined by the Kastenmeier Guidelines (1984), TEACH Act Guidelines as published by North Carolina State University Libraries (2002), National Commission on New Technological Uses of Copyright Works (CONTU, 1978), and the guidelines on fair use published by The Conference on Fair Use (CONFU, 1998).

II. GENERAL

A. Software available on computers and networks is not to be copied except as permitted by the applicable software license. The College adheres to the EDUCOM Code of Software and Intellectual Rights: “Respect for intellectual labor and creativity is vital to academic discourse and enterprise. This principal applies to works of all authors and publishers in all media. It encompasses respect for the right to acknowledgement, right to privacy, and right to determine the form, manner, and terms of publication and distribution. Because electronic information is volatile and easily reproduces, respect for the work and personal expression of others is especially critical in computer environments. Violations of authorial integrity, including plagiarism, invasion of privacy, unauthorized access, and trade secret and copyright violations, may be grounds for sanctions against members of the academic community.” Quoted from: Using Software: A Guide to the Ethical and Legal Use of Software for Members of the Academic Community, EDUCOM (January 1992), p. 3. Sources: 17 USCS 107 (2005), 17 USCS 108 (2005), 17 USCS 110 (2005), 37 CFR 201.14

B. CONTU GUIDELINES ON PHOTOCOPYING UNDER INTERLIBRARY LOAN ARRANGEMENTS

The CONTU guidelines were developed to assist librarians and copyright proprietors in understanding the amount of photocopying for use in interlibrary loan arrangements permitted under the copyright law. In the spring of 1976 there was realistic expectation that a new copyright law, under consideration for nearly twenty years, would be enacted during that session of Congress. It had become apparent that the House subcommittee was giving serious consideration

Motlow State Community College Copyrights Policy 2:10:04:00 Page 2 of 4

to modifying the language concerning "systematic reproduction" by libraries in Section 108(g)(2) of the Senate-passed bill to permit photocopying under interlibrary arrangements, unless such arrangements resulted in the borrowing libraries obtaining "such aggregate quantities as to substitute for a subscription to or purchase of" copyrighted works.

The Commission discussed this proposed amendment to the Senate bill at its meeting on April 2, 1976. Pursuant to a request made at that meeting by the Register of Copyrights, serving in her ex officio role, the Commission agreed that it might aid the House and Senate subcommittees by offering its good offices in bringing the principal parties together to see whether agreement could be reached on a definition of "such aggregate quantities." This offer was accepted by the House and Senate subcommittees and the interested parties, and much of the summer of 1976 was spent by the Commission in working with the parties to secure agreement on "guidelines" interpreting what was to become the proviso in Section 108(g)(2) relating to "systematic reproduction" by libraries. The pertinent parts of that section, with the proviso added by the House emphasized, follow:

(g) The rights of reproduction and distribution under this section extend to the isolated and unrelated reproduction or distribution of a single copy or phonorecord of the same material on separate occasions, but do not extend to cases where the library or archives, or its employee...

(2) engages in the systematic reproduction or distribution of single or multiple copies or phonorecords of material described in subsection (d): Provided, That nothing in this clause prevents a library or archives from participating in interlibrary arrangements that do not have, as their purpose of effect, that the library or archives receiving such copies or phonorecords for distribution does so in such aggregate quantities as to substitute for a subscription to or purchase of such work.

Before enactment of the new copyright law, the principal library, publisher, and author organizations agreed to the following detailed guidelines defining what "aggregate quantities" would constitute the "systematic reproduction" that would exceed the statutory limitations on a library's photocopying activities.

C. Photocopying-Interlibrary Arrangements

Introduction- Subsection 108(g)(2) of the bill deals, among other things, with limits on interlibrary arrangements for photocopying. It prohibits systematic photocopying of copyrighted materials but permits interlibrary arrangements "that do not have, as their purpose or effect, that the library or archives receiving such copies or phonorecords for distribution does so in such aggregate quantities as to substitute for a subscription to or purchase of such work."

The National Commission on New Technological Uses of Copyrighted Works offered its good offices to the House and Senate subcommittees in bringing the interested parties together to see if agreement could be reached on what a realistic definition would be of "such aggregate quantities." The Commission consulted with the parties and suggested the interpretation which follows, on which there has been substantial agreement by the principal library, publisher, and author organizations. The Commission considers the guidelines which follow to be a workable and fair interpretation of the intent of the proviso portion of subsection 108(g)(2).

These guidelines are intended to provide guidance in the application of section 108 to the most frequently encountered interlibrary case: a library's obtaining from another library, in lieu of interlibrary loan, copies of articles from relatively recent issues of periodicals--those published within five years prior to the date of the request. The guidelines do not specify what aggregate quantity of copies of an article or articles published in a periodical, the issue date of which is more than five years prior to the date when the request for the copy thereof is made, constitutes a substitute for a subscription to such periodical. The meaning of the proviso to subsection 108(g)(2) in such case is left to future interpretation.

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The point has been made that the present practice on interlibrary loans and use of photocopies in lieu of loans may be supplemented or even largely replaced by a system in which one or more agencies or institutions, public or private, exist for the specific purpose of providing a central source for photocopies. Of course, these guidelines would not apply to such a situation.

D. Guidelines for the Proviso of Subsection 108(g)(2)

1. As used in the proviso of subsection 108(g)(2), the words "... such aggregate quantities as to substitute for a subscription to or purchase of such work" shall mean: (a) with respect to any given periodical (as opposed to any given issue of a periodical), filled requests of a library or archives (a "requesting entity") within any calendar year for a total of six or more copies of an article or articles published in such periodical within five years prior to the date of the request. These guidelines specifically shall not apply, directly or indirectly, to any request of a requesting entity for a copy or copies of an article or articles published in any issue of a periodical, the publication date of which is more than five years prior to the date when the request is made. These guidelines do not define the meaning, with respect to such a request, of "...such aggregate quantities as to substitute for a subscription to [such periodical]." (b) With respect to any other material described in subsection 108(d), including fiction and poetry), filled requests of a requesting entity within any calendar year for a total of six or more copies or phonorecords of or from any given work (including a collective work) during the entire period when such material shall be protected by copyright.

2. In the event that a requesting entity: (a) shall have in force or shall have entered an order for a subscription to a periodical, or (b) has within its collection, or shall have entered an order for, a copy of phonorecord of any other copyrighted work, materials from either category of which it desires to obtain by copy from another library or archives (the "supplying entity"), because the material to be copied is not reasonably available for use by the requesting entity itself, then the fulfillment of such request shall be treated as though the requesting entity made such copy from its own collection. A library or archives may request a copy or phonorecord from a supplying entity only under those circumstances where the requesting entity would have been able, under the other provisos of section 108, to supply such copy from materials in its own collection.

3. No request for a copy or phonorecord of any materials to which these guidelines apply may be fulfilled by the supplying entity unless such request is accompanied by a representation by the requesting entity that the request was made in conformity with these guidelines.

4. The requesting entity shall maintain records of all requests made by it for copies or phonorecords of any materials to which these guidelines apply and shall maintain records of the fulfillment of such requests, which records shall be retained until the end of the third complete calendar year after the end of the calendar year in which the respective request shall have been made.

5. As part of the review provided for in subsection 108(i), these guidelines shall be reviewed not later than five years from the effective date of this bill.

These guidelines were accepted by the Conference Committee and were incorporated into its report on the new act. During the ensuing twenty months, both library and publisher organizations have reported considerable progress toward adapting their practices to conform with the CONTU guidelines.

The guidelines specifically leave the status of periodical articles more than five years old to future determination. Moreover, institutions set up for the specific purpose of supplying photocopies of copyrighted material are excluded from coverage of the guidelines. http://old.cni.org/docs/infopols/CONTU.html

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E. The TEACH Act: Section 110(2) of the Copyright Act

The Technology, Education and Copyright Harmonization Act (aka TEACH Act) was enacted eight years (2002) ago as an amendment to Section 110(2) of the Copyright Act. It is, in fact, simply the current version of Section 110(2) and is not a separate law. Referencing the TEACH Act, after so many years, as the TEACH Act, has actually become misleading at this point. It is more accurate, when considering whether or not to transmit performances and displays of copyrighted materials - such as those used in online courses - to assess the options as follows: (1) Is permission required from the copyright holder? (2) Does the proposed use constitute a fair use as outlined in Section 107 of the Copyright Act? Or (3) Does the proposed use fit within the transmission performance and display exception (Section

110(2)) of the Copyright Act?

Of course, if you are the copyright holder of the work or the work is in the public domain, you may use the work freely.

1. The Guidelines were developed to apply only to off-air recording by non-profit educational institutions.

2. A broadcast program (including cable programs) may be recorded off-air and retained by a non-profit educational institution for a period not to exceed the first forty-five (45) consecutive calendar days after the date of recording.

3. Off-air recording may be used once by individual teachers in the course of relevant teaching activities, and repeated once only when instructional reinforcement is necessary in classrooms and similar places devoted to instruction within a single building, cluster, or campus, as well as in the homes of students receiving formalized home instruction, during the first ten (10) consecutive schools days in the forty-five (45) day calendar day retention period. "School days" are school session days--not counting weekends, holidays, vacations, examination periods, or other scheduled interruptions--within the forty-five (45) calendar day retention period.

4. Off-air recordings may be made only at the request of and used by individual teachers, and may not be regularly recorded in anticipation of requests. No broadcast program may be recorded off-air more than once at the request of the same teacher, regardless of the number of times the program may be broadcast.

5. A limited number of copies may be reproduced from each off-air recording to meet the legitimate needs of teachers under these guidelines. Each additional copy shall be subject to all provisions governing the original recording.

6. After the first ten (10) consecutive schools days, off-air recordings may be used up to the end of the forty-five (45) calendar day retention period only for teacher evaluation purposes. i.e., to determine whether or not to include the broadcast program in the teaching curriculum, and may not be used in the recording institution for student exhibition or any other non-evaluation purpose without authorization.

7. Off-air recordings need not be used in their entirety, but the recorded programs may not be altered from their original content. Off-air recordings may not be physically or electronically combined or merged to constitute teaching anthologies or compilations.

8. All copies of off-air recordings must include the copyright notice on the broadcast program as recorded.

9. Educational institutions are expected to establish appropriate control procedures to maintain the integrity of these guidelines.

Congressional Record, October 14, 1984

http://www.lib.berkeley.edu/MRC/Kastenmeier.html

Copies of this policy, along with all backup materials, will be placed in all vice presidents’ offices, Deans’ offices, at each campus, and in the library.

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INCLEMENT WEATHER – 2:10:05:00 Approval

Leadership Council Approved: December 9, 2016 Effective Date/Approved: December 9, 2016 Revised: December 12, 2005; February 20, 2007; December 9, 2016 Responsible Party: Vice President for Finance & Administration

I. PURPOSE

During inclement weather conditions when classes are cancelled or opening late, students, faculty and staff should use their discretion when snow and icing conditions prohibit safe travel. Because weather conditions may vary in the college’s 11-county service area, students will not be penalized for being unable to attend classes provided make-up work is completed. Students are asked to limit their phone calls to the campus for the purpose of obtaining information about inclement weather conditions. College officials recommend that students listen to radio and television stations in their immediate communities or consult the Motlow website for information regarding cancellation or delay of classes.

II. CAMPUS DELAY OR CLOSING PROCES

The Vice President for Finance and Administration will monitor the weather conditions. If conditions appear to warrant the recommendation for delaying or closing all Motlow campuses, then the Vice President will call the President who will make the decision whether to delay or close. If the President makes the decision to delay or close, then the Vice President for Finance and Administration will call the Vice President for Advancement and Marketing to notify the appropriate media, to post on the College’s website, and to send the Motlow Alert to faculty, staff, and students.

III. RADIO & TELEVISION NOTIFICATIONS

Information concerning day classes will be provided to radio stations in the service area as well as WSM Radio AM 650, Nashville and WAHR, WJAB, and WZYP, Huntsville stations. Television stations broadcasting Motlow’s inclement weather reports will be Nashville’s WSMV –TV (Channel 4), WTVF-TV (Channel 5), and WKRN-TV (Channel 2), Huntsville television stations broadcasting for Motlow College are WAAY-TV (Channel 31), WHNT-TV (Channel 19) and WAFF-TV (Channel 48). The Chattanooga viewing market will be covered by WDEF-TV (Channel 12) and WRCB (Channel 3). Information regarding class cancellation or delay is also listed on the Motlow web page, www.mscc.edu.

In the event conditions warrant canceling both day and evening classes, the announcement will indicate that both day and evening classes are cancelled. However, if a determination regarding evening classes cannot be made in the morning, an evening class announcement will be provided for broadcast to the same media between 4-4:30 p.m. and posted on the website.

The information reported will state whether all classes or only early morning classes are cancelled.

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In the event that early morning classes are canceled, subsequent classes will run on the regular schedule.

1. MONDAY, TUESDAY, WEDNESDAY, THURSDAY CLASSES: 8:00 a.m. classes will not meet. Classes will meet beginning at 9:25 a.m. -- the second scheduled class, followed by subsequent classes as originally scheduled throughout the day.

2. WEEKEND CLASSES (Friday, Saturday, and Sunday): The first scheduled class will not meet. Classes will meet beginning with the second scheduled class session and continue throughout the day. Please consult your local media or the Motlow website for the start time of classes. Local conditions may affect opening at community-based teaching sites. Again, students should listen to local area radio stations or consult the Motlow website for information concerning these locations. TV monitors on the Moore campus will carry weather updates and class schedules.

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CURRICULUM CHAIR RELEASE TIME OR PAYMENT OPTION - 5:10:00:01

Approval Leadership Council Approved: December 9, 2016 Effective Date/Approved: January 1, 2017 Revised: N/A Responsible Party: Vice President for Academic Affairs

I. BACKGROUND

Curriculum Chairs are selected by the Vice President for Academic Affairs after careful review of their academic and leadership abilities both in and out of the classroom. Curriculum Chairs have the responsibility for reviewing the programs of study, curricular changes, substitutions and waivers and advising the Deans of departmental matters.

II. GUIDELINES

A. To attract and retain the best possible faculty to this position, Motlow State Community College provides the following options: 1. Curriculum Chairs have a choice of 2 courses per semester release time or a premium stipend. 2. Premium stipends would be $700 per semester credit hour. This would total $4,200 per semester or

$8,400 per academic year. 3. Additionally, the college will pay a $1,000 per month stipend for June and July for Curriculum Chairs.

Summer work is essential for credentialing, textbook, and fall semester adjunct preparation. Summer pay is capped at 25% as per TBR policy.

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ADMINISTRATOR TEACHING CRITERIA, LOAD & PAY – 5:10:00:02

Approval Leadership Council Approved: December 9, 2016 Effective Date/Approved: January 1, 2017 Revised: N/A Responsible Party: Vice President for Academic Affairs

I. PURPOSE

Motlow State Community College wants to provide opportunities for administrators to occasionally teach a class or classes. This allows them to maintain teaching skills, gain a firsthand perspective on today’s students in a classroom setting, assist the college in course staffing needs, and pursue professional development.

II. GUIDELINES

A. Qualifications for administrators to teach are the same as hiring any other faculty member. The appropriate credentialing form will be used and signed by all parties.

B. Eligibility for extra compensation for Motlow State Community College administrators will have the same limitations as a full-time faculty member. The administrator shall be limited to teaching no more than two additional courses, maximum of six semester credit hours, per semester for extra pay unless waived by the Vice President for Academic Affairs.

C. Payment will be at the appropriate adjunct faculty rate.

D. Teaching is contingent on enrollment, course availability, the approval of the person’s immediate supervisor and appropriate dean. Preference in course assignment will be given to full-time faculty.

E. In accordance with TBR policy, support staff are not eligible to teach.

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DISTANCE EDUCATION COMMITTEE – 6:10:00:30 Approval

President’s Council Approved: December 9, 2016 Effective Date/Approved: January 1, 2017 Revised: January 12, 2009; December 9, 2016 Responsible Party: Vice President for Academic Affairs

I. PURPOSE

The Distance Education Committee is a recommending body organized to have oversight of distance education delivery at Motlow State Community College. Recommendations flow from the committee to Vice President for Academic Affairs, to the President, who has final approval.

II. DUTIES A. The duties of this committee are:

1. Develop and review periodically the policies and procedures regarding distance education delivery. 2. Provide overall direction to the distance education delivery program. 3. Review periodically and respond to changing technologies as they relate to distance education

offerings. 4. Facilitate ongoing support of the distance education delivery program and courses.

III. MEMBERSHIP

A. This committee is composed of the following members: 1. Three Deans or Assistant Deans (rotating biennially) 2. Vice President for Academic Affairs (Ex-officio) 3. Representative to the TBR Distance Education Committee (Ex-officio) 4. One faculty members from each of the academic divisions 5. An adjunct faculty member may volunteer.

B. Any faculty member from the academic divisions is eligible to be nominated by his/her Curriculum Chair for a two-year period of membership.

C. The three Deans or Assistant Deans will be selected by the Vice President for Academic Affairs for a two-year period of membership.

D. The Vice President for Academic Affairs will serve indefinitely.

E. A chair and secretary are elected by the committee biennially.

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INTERNATIONAL EDUCATION COMMITTEE – 6:10:00:33 Approval

Leadership Council Approved: December 9, 2016 Effective Date/Approved: January 1, 2017 Revised: July 21, 2015; December 9, 2016 Responsible Party: Vice President for Academic Affairs

I. PURPOSE

The International Education Committee (IEC) is a standing committee, whose purpose is to oversee all international education initiatives at Motlow State Community College. The Coordinator of International Education serves as Chair of the IEC and retains administrative authority and responsibility for the duties assigned to the IEC, including setting the meeting schedule.

II. APPOINTMENTS

A. The appointments and terms of service of committee members are as follows: 1. One faculty member from separate campuses, appointed by the Vice President for Academic Affairs

for one-year terms 2. One Student Affairs staff member appointed by the Vice President for Student Affairs from separate

campuses for one-year terms 3. The Coordinator of International Education 4. The International Education Advisor 5. One Campus Dean appointed by the Vice President for Academic Affairs (ex officio) for a one-year

term

III. VOTING

A. The following information pertains to issues which require a vote by the IEC Committee: 1. The Campus Dean serves ex officio as a non-voting member unless his/her vote is needed to break a

tie. 2. All other members of the IEC have voting privileges and may succeed themselves in appointment. 3. Any action taken by the IEC must be approved by a majority of the members. 4. Members not in physical attendance at a meeting may vote by video conference or telephone

conference call at the time of the meeting, or by e-mail within a reasonable period of time as set by the Coordinator of International Education.

IV. RESPONSIBILITIES

A. The duties and responsibilities of the IEC include, but are not limited to:

Motlow State Community College 6:10:00:33 International Education Committee Policy

Page 2 of 2 1. Development and periodic review of policies and procedures regarding international education

initiatives 2. Assistance and advisement to the Vice President for Academic Affairs regarding international

education initiatives 3. Coordination, facilitation, and approval of faculty development activities related to international

education initiatives 4. Coordination and facilitation of international education initiatives including study abroad and co-

curricular events 5. Review and recommended disbursement of all expenditures related to international education

initiatives, including the award of study abroad scholarships 6. The International Education Advisor acts as secretary/recorder for the IEC, with the responsibility of

recording, archiving, and disseminating minutes of all IEC meetings

B. The role of the IEC is consultative with and advisory to the Vice President for Academic Affairs. All recommended actions or policies must be duly approved through the college approval process.

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AIDS & OTHER COMMUNICABLE DISEASES – 3:00:00:04 Approval

Leadership Council Approved: December 9, 2016 Effective Date/Approved: RESCINDED December 9, 2016 Revised: November 10, 2008; RESCINDED December 9, 2016 Responsible Party: Vice President for Student Affairs

I. PURPOSE

The following guidelines are for education, protection, and control of AIDS: A. Admission and retention of students, employees, and/or applicants for enrollment or employment.

1. Persons who test positive for the HTLV-III antibody or who have AIDS or AIDS Related Complex (ARC) shall not be restricted from attending classes or being employed.

2. Persons who test positive for HTLV-III or who have AIDS or ARC will be permitted to participate fully in classes or employment activities to the degree that they are physically capable.

3. Students and employees shall not be required to respond to questions about the existence of AIDS, ARC or HTLV-III antibodies in their blood.

4. College officials will not undertake programs of screening students or employees for AIDS, ARC, or HTLV-III antibodies.

5. New students and employees will be encouraged to notify appropriate health authorities if they have AIDS or ARC or test positive for HTLV-III, and will be provided anonymous access to the "Procedures for Reporting to Health Authorities" and "Procedures for Individual Reporting to Health Authorities" as provided by the State Board of Regents.

6. Any information given to any college authorities regarding students or employees who have AIDS or ARC or who test positive for HTLV-III antibodies will be sent by the college authority contacted to the appropriate health official following "Procedures for Reporting to Local Health Authorities," Attachment B of the State Board of Regents "Guidelines for the Development of an Institutional Policy." No such records will be kept on the Motlow campus.

7. No specific or detailed information concerning complaints or diagnosis will be provided to faculty, administrators, parents, or employers without the expressed written permission of any student or employee.

8. Students shall not be excluded from recommended housing because of a positive HTLV-III test. Students with known AIDS or ARC will be advised of the risk to themselves or exposure to other communicable diseases in close living quarters.

9. Students or employees who have tested positive for the HTLV-III antibody, AIDS, or ARC will be encouraged to obtain regular medical follow-up.

II. EDUCATIONAL PROGRAMS REGARDING AIDS A. The organization and implementation of effective educational programs about AIDS and HIV infection

shall be a primary response of the institution. B. Both students and faculty shall be provided, annually, the most current information available regarding

AIDS, ARC, and HTLV-III.

Motlow State Community College AIDS & Other Communicable Diseases Policy 3:00:00:04 Page 2 of 2

III. INFECTION CONTROL FOR AIDS & OTHER COMMUNICABLE DISEASES

A. Maintenance Department

1. Cleaning of all toilets, sinks and floors on campus at least once a day with an effective disinfectant shall be observed. (Currently used Ammonium Chloride solution is acceptable.)

2. Trash contaminated with blood or other body fluids shall be placed in sealed bags until incinerated.

B. Classroom Laboratories 1. Students and faculty shall use the "Universal Precautions" recommended by the Centers for Disease

Control, Atlanta, (CDC) regarding exposure to blood and other body fluids. (See IV below). 2. Specific instructions for disposal of puncturing equipment shall be given to all students and faculty,

verbally and in writing. 3. No student or faculty shall be required to obtain or process blood or body fluids of others unless that

person is provided gloves, disposable gowns or any other necessary safety equipment designed to reduce the transmission of the virus.

C. Athletic Activities 1. First Aid supplies for athletics shall include gloves. 2. Gloves shall be used to clean up blood or other body fluids if an injury occurs. 3. All open sores shall be covered with non-porous dressings. 4. Towels and clothing contaminated with blood or other body fluids shall be placed in sealed bags until

laundered.

D. Nursing Students' Clinical Field Experience 1. Students admitted to the nursing program, prior to going to a clinical site, are provided instruction on

infection control guidelines. Written policy regarding gloves and gloving procedure during the clinical field experience shall be distributed to students upon entry into the nursing program and reviewed at the beginning of each semester.

2. A class session on infection control shall be conducted each year for the first year nursing class, including a signed statement by each nursing student that he or she has received the content material.

3. Copies of AIDS and communicable disease policies of cooperating clinical agencies shall be kept on file in the Nursing Department office.

4. Students and faculty shall observe the AIDS and communicable disease policies of the cooperating clinical agencies, the AIDS and communicable disease guidelines of Motlow State Community College, and the "Universal Precautions" recommended by Centers for Disease Control (CDC) (See IV below).

IV. UNIVERSAL PRECAUTIONS The "Universal Precautions" recommended by the Centers for Disease Control (CDC) and Federal Registry Department of Labor, O. S. H.A. which define Exposure to Blood borne Pathogens are: A. Any contamination from blood and other body fluids shall be handled with gloves. Hands shall be washed

with soap and water after removal of gloves. B. Appropriate protective attire shall be worn when exposure to blood and other body fluids is anticipated.

This equipment shall be available in the Health Services Office. C. Only disposable, one-user needles or disposable lancet equipment shall be used. These sharps shall be

disposed and stored in a puncture-resistance INFECTIOUS WASTE labeled container. D. Contaminated laundry or other linens shall be stored in Red Infectious Waste Bags. Trash contaminated

with blood or other body fluids shall be placed in Red Plastic Infectious Waste Bags. E. Contaminated work surfaces shall be decontaminated with an appropriate disinfectant.

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MEMBERSHIP DUES & SUBSCRIPTIONS – 4:10:09:00 Approval

Corresponding Guideline: TBR Guideline G-080 Leadership Council Approved: December 9, 2016 Effective Date/Approved: January 1, 2017 Revised: December 20, 2005; Reviewed - February 20, 2007; December 9, 2016 Responsible Party: Vice President for Finance & Administration

I. PURPOSE

The following policy on membership dues and subscriptions is hereby adopted for enforcement of the provisions below.

II. DEFINITIONS

For purposes of this policy, the terms below are defined as follows:

A. Membership dues or subscriptions are any expenditure from state funds by an institution which entitle subscription of material or membership, associate membership, or participation in activities of an organization. B. Organization is a group (public or private), association, or society whose purpose is to promote common interests and share information. C. Publication directly related to the mission means a publication without which the mission of the institution would be impossible or difficult to perform.

III. APPROVAL

A. Membership dues and subscriptions must be approved by the appropriate vice president. The vice president shall make their determination based on the criteria below.

B. Membership dues and subscriptions related to the Athletic Department must be approved by the President.

IV. CRITERIA

A. An institution may be a member of an organization or maintain subscriptions if the membership or subscription is directly related to the goals and mission of the institution.

B. An institution may not pay the membership dues or subscription of an individual.

1. An exception may be granted in rare instances in which an organization does not permit institutional membership or in which an individual member (in the name of an institutional representative) is less expensive than an institutional membership.

2. However, memberships necessary to maintain or enhance an employee's professional status should be considered the responsibility of the employee and the association dues considered a personal expense.

C. Duplicate memberships and subscriptions should be evaluated with the intention of providing only one

membership/subscription per institution. D. Where membership dues are included as part or all of the expense of an organization meeting for which

the institution pays the expense of an employee to attend, the appropriate expenses shall be considered membership dues under these guidelines and should be subject to the established membership approval process.

E. Faculty and staff membership in civic organizations is encouraged; however, state funds may not be

used to pay for memberships. F. No institution may subscribe to political publications for other than instructional purposes. G. An institution may subscribe to newspapers within its service area for public information and instructional-

related purposes only. The only exceptions to the above are that the athletic department may subscribe to newspapers outside the institution's service area, and that subscriptions to newspapers with national distribution may be held for instructional purposes.

H. Newspaper clipping services must be approved by the President. The need for the service shall be clearly

set forth in writing. The written justification should address the following points: 1. The subjects to be clipped. 2. The type of clipping service requested. (For example, statewide, all daily newspapers.) 3. The use of information provided by the service.

a. Who the clippings are circulated to in the institution. b. How the clippings benefit the institution.

4. A statement that the clipping service is the most economical means of fulfilling the institution's needs. V. EXCEPTIONS

A. Exceptions to these guidelines may be approved by the President.

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PUBLICITY & COMMUNITY RELATIONS – 4:10:10:00 Approval

Leadership Council Approved: December 9, 2016 Effective Date/Approved: January 1, 2017 Revised: January 12, 2009; December 9, 2016 Responsible Party: Vice President for Marketing & Advancement

I. PURPOSE

This policy provides guidance to all employees and officially recognized student organizations and groups of Motlow State Community College regarding news releases to the general public through any media outlet.

II. POLICY

Information for news release to the general public through the media or press, radio, and/or television must be approved by Vice President for Marketing & Advancement or their designee.

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INTELLECTUAL PROPERTY ADVISORY COMMITTEE – 6:10:00:11

Approval Corresponding Policies: TBR Policy No. 1:02:11:00; TBR Policy 5:01:06:00; TBR Guideline A-075 Leadership Council Approved: December 9, 2016 Effective Date/Approved: January 1, 2017 Revised: January 28, 2009; December 9, 2016 Responsible Party: Vice President for Academic Affairs

I. PURPOSE

The Intellectual Property Advisory Committee is a standing committee created to ensure the rights and obligations relating to Intellectual Property created by employees, students, and others connected with the College.

II. MEMBERS

The members of this committee serve for three academic years and the terms of service are scheduled to ensure that two incumbents are on the committee at all times.

A. The committee is composed of two faculty members and one library staff member.

B. To the extent possible, members selected for the committee are experienced in research, innovation, and production of copyrighted materials.

1. Faculty members are chosen by the Vice President of Academic Affairs to serve three-year terms. 2. The library staff member is appointed by the Vice President for Quality Assurance and Performance

Funding to serve a three year term.

C. The committee annually elects a chairperson whose responsibilities include record keeping. A written record of all committee actions is shall be kept on file in the office of the Vice President for Academic Affairs.

III. RESPONSIBILITIES

A. Responsibilities and general process guidelines for the Advisory Committee are as follows:

1. The committee shall advise the President in all matters relating to this policy. 2. The committee shall conduct such investigations as may be necessary to assess the rights and

responsibilities of all parties.

Motlow State Community College Intellectual Property Advisory Committee Policy - 6:10:00:11

Page 2 of 3

3. The committee will receive from the President referral of any disclosure made by MSCC employees concerning inventions, discoveries, and copyrightable materials.

4. The committee shall expeditiously seek to determine the extent to which the inventions, discoveries, or copyrightable materials resulted from institutional or other sponsorship, or involved a significant use of institutional resources.

B. The committee may advise the President as follows:

1. If the committee established that no institutional or external sponsorship or no significant use of institutional resources was involved, it shall advise the institution to waive all claims.

2. If the committee establishes that institutional sponsorship, external sponsorship, or significant use of institutional resources were involved, it shall so advise the President.

3. If the committee establishes that external sponsorship was involved, it shall determine the terms of the sponsorship agreement as it relates to patents and copyrights and advise the President and those providing disclosure of such terms. Where the terms of the external sponsorship do not provide for the disposition of patents and copyrights, Motlow State Community College and Board of Regents policies shall be followed.

4. In all cases in which Motlow State Community College requires the assignment of patents and copyrights to it, or when the institution assigns its rights to the person disclosing discoveries or copyrightable materials, and when institutional resources were involved, the Intellectual Property Advisory Committee shall recommend to the President a royalty-sharing arrangement. The recommended agreement should take into account contributions by the individual and the institution (see the Royalty-Sharing Agreements section).

IV. ROLE OF THE PRESIDENT RELATIVE TO INTELLECTUAL PROPERTY

A. The President will receive from Motlow State Community College employees disclosures concerning inventions, discoveries, and copyright materials. Following receipt, the following process is applicable:

1. The President shall refer the disclosure to the Intellectual Property Advisory Committee and request its study and recommendations.

2. On receiving recommendations from the Committee, the President in a reasonable time will inform the committee and the employed individual who has interest in the patent or copyright as follows:

a. If the committee recommends that Motlow State Community College waive all claims, the President will indicate whether or not he/she concurs and whether or not the institution waives all claims.

b. If the committee advises the President that institutional sponsorship, external sponsorship, or significant use of institutional resources were involved, the President will indicate in a reasonable time whether or not the institution intends to hold and pursue its rights.

c. If the committee advises the President of a royalty-sharing arrangement, the President will indicate in a reasonable time whether or not the institution accepts the recommended arrangement.

V. ROYALTY–SHARING AGREEMENTS

A. In considering a royalty-sharing agreement, the President will take into account contributions by the individual and by the institution.

1. The shares of the parties are to be based on the relative contributions of the parties to the invention, discovery, or copyrights materials licensing, and administering the patents and copyrights, and the agreement shall be approved by the President and the chancellor or his/her designated representative. In no case shall the employee's share of the net royalties be less than 25% percent.

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2. Where institutional sponsorship and/or significant institutional resources were involved, the agreement shall also provide for reservation to the Board of Regents of a nonexclusive, irrevocable license in the invention, discovery, or copyrightable materials with power to grant licenses for all governmental and educational purposes.

3. If the content of materials developed by a Motlow employee, and for which MSCC holds a copyright, is changed during the period of the original copyright, the authors shall have the option of being credited or not credited for the materials retained. Such action shall not abrogate any royalty-sharing agreement.

4. Nothing in this policy shall preclude mutually agreed upon contractual arrangements between the institution and members of the community wherein either party may agree to waive rights to patents, discoveries, or copyrightable items. All employees shall cooperate with the institution in obtaining patents and copyright, including the execution of all necessary documents.

B. Appeal Procedures

1. The decision by the President may be appealed to the Tennessee Board of Regents in accordance with TBR Policy No. 1:02:11:00.