Leadership Training Program

Labor

Labor Team supports and assists management teams to:

Understanding Labor Budget

The labor budget is set annually by CFO and his team based on the

center’s previous financial fiscal success as well as current trends and/or

developments.

Depending on the size of the school and it’s capacity for students, the

revenue target will vary from school to school. As a result the labor

budget will vary as well.

The labor budget for managers is separate from Program Staff labor

budget

Budget Target

Identifying Labor hours per classroom based on FTE

Accurate input in Children OnCare Files Each “active” child must have an enrollment date, a date of birth, a Primary

Classroom and a Program Assigned. * To verify classrooms and programs run a Data Download report *

Functions > Data Download > Child Basic > Active. Then select the following from the Data Fields Box by double clicking on First Name, Last Name, Age, Enrollment Date, Primary classroom and Program to send it to the Fields to Download box. Finally click “download”.

The FTE (full time equivalence) is calculated based on the selected Schedule * assigned. (Migration and Irregular Schedules should not be used).

Create/edit schedules in OnCare. * Full Time schedules should have a total of 10 hours per day and Half day should have 6 hours. Exceptions may apply to morning preschool and after school programs.

To verify every active child has a schedule assigned simply run a Roll Call Report * and look for any “blanks” or discrepancies.

Children with an Incoming or Waitlist status must have an anticipated enrollment date. DO NOT assign a schedule

Classroom Capacity Planning Report identifies enrollment opportunities and staffing needs at a glance

Daily Schedule and Flash counts

Strategies to Monitoring Labor Hours and Cost

Review Flash Counts regularly to determine attendance patterns and modify schedule as necessary

Run a missing sign out report daily *Run a Staff Hours Summary Report daily *Host meetings/trainings during a holiday week

Tips to Reduce and Eliminate Utilize “Part Time” employees for special events whenever

possible.Provide employees longer lunch breaks.

Talk with staff that are clocking in early/late or not taking a full lunch break.

Scenario I Scenario II

Actual Actual

Net tuition $76,200 Net tuition $65,000

38% $28,956 38% $24,700

Hrs required 650 Hrs required 650

Average wage 10 Average wage 10

labor cost $26,000 labor cost $26,000

over/under budget $2,956 over/under budget -$1,300

Ongoing assessment of budget

Recruiting Support

Jobs are posted on www.Simplyhired.com, www.indeed.com,

www.pcacareer.com

Potential Candidates: Get contact information, Invite them to visit PCA career site, * Use the PCA Phone Screen found on the PCA Intranet:* Recruiting > Interview Questions >PCA Phone Screen

Chain of Command