LEARNING MANAGEMENT SYSTEM INSTRUCTIONAL GUIDE

SEPTEMBER 1, 2016

Table of ContentsIntroduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3Logging into the LMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4My Learning Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4Enrolling in a Course / Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5Completing a Course / Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6Printing Certificates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7Manager Training: Enrolling an Employee in a Course . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8Manager Training: Completing On-the-job Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Welcome to Copart’s new Learning Management System! The Employee Development & QA department has teamed up with the Human Resources department, and are proud to announce the new Copart Learning Management System, powered by ADP! What is a Learning Management System (LMS)?Learning Management Systems allow trainers and administrators to create and track a huge variety of courses, including instructor-led training, virtual classrooms, webinars, and online tutorials. It also links directly to ADP so that you can log in and see the courses available to you! What will the LMS be used for?For the initial launch, all of the existing training tutorials previously found on Copart’s Facility Operations Manual website have been uploaded, and all employees can now complete those courses within the LMS! In the very near future the LMS will be used to enroll in, complete, and track courses ranging from Leadership Development courses to mandatory compliance training, as well as many other special projects being developed throughout Fiscal 2017 and beyond! If you have any questions, concerns, or problems, please email LMS@Copart.com.

Introduction

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1. To log into the LMS, open your internet browser, and go to https://tms.adp.com/public/index.htm

2. Enter in your ADP User ID and Password, then click Log In.

3. Once your login information is processed, you will be taken to the LMS home page.

4. Click on the Myself tab and then the My Learning option in the drop down.

5. You will now be taken to your My Learning page. Here you may enroll in or access your enrolled courses and programs.

EnrolledCourses that you are currently enrolled in. These can be courses that you have been self or auto enrolled in.

Learning HistoryWill show all of the user’s completed learning objectives, such as courses and programs.

Browse CatalogsThis link will take you to all of the available courses and programs that a user has been enabled to self-enroll in.

ProgramsLearning objectives that consist of multiple courses to make up what is called a Learning Program. Depending on the program, the user may be self or auto enrolled in it.

My Learning Page

Logging into the LMS

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1. Click on the Browse Catalogs link under the Useful Links list.

Users may also search for the course by using the search bar above the My Learning View section.

2. The Browse Catalogs page will display all of the catalog folders containing the available courses. Locate the folder that contains your desired course and click to open.

3. Displayed will be all courses and sub-catalog folders in the main catalog folder. If the course is directly listed in the folder, click on the course title to open.

4. Click on the Enroll icon to enroll.

Enrolling in a Course / Program

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In the LMS there will be courses that will require self-enrollment and courses that your manager will assign. By checking your My Learning page you may view courses and programs that you are currently enrolled in. Please review the instructions below on how to complete the self-enrollment process.

1. Click on the desired course that you wish to complete.

Completing a Course / Program

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Once enrolled in a course or program, you will need to complete all objectives. The list of courses that will be required to be completed will be listed under the section “Courses in this program”. Please follow the steps listed below to understand how to properly finish and complete a course or program in the LMS.

• Courses only have one requirement to complete that learning objective.

• Learning Programs are made up of individual courses that must all be finished to mark the program as complete. Displayed here is a program’s page, listed are the courses that required to complete the program.

2. When in the course, you will be taken to the specific course page. Here you will need to follow the instructions listed in the “Overview” section.

Most courses will require you to click on the Launch icon to begin.

3. Once you have competed a course or program, the status at the top in the title box of the course will display “Completed”.

A completed course in a program will appear like the image displayed here. All courses in the program must be completed to change the course status to complete.

PLEASE NOTE: Some program require a final exam to complete. Exams are listed along the left hand toolbar next to the program title section.

1. From the My Learning page, click on the Learning History link under the Useful Links section.

2. Click on the Certification tabs.

3. Locate the certification you wish to print or review and click on the Print Certificate icon located next to it. From here a PDF will open displaying the certificate.

Printing Certificates

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Some courses and programs will offer a certificate once you complete them. If you wish to view and print the certificates you have earned in the LMS, please follow the instructions below.

1. From the LMS Home page, click the People tab and choose Learning Management from the drop down.

2. A new tab will open with the Learning Management page.

3. Click on the My Team tab in the top menu bar.

4. Choose the Enrollment Wizard tab in the menu under the top menu bar.

5. In the Enrollment Wizard, click on the Select Participant(s) link under the Select Participant(s) section on the left.

6. The Select Participant(s) window will open. Search for the participant(s) name in the search fields.

Manager Training: Enrolling an Employee in a Course

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Some courses and programs are setup to only allow for the employee’s supervisors to enroll them in the course. Please follow the instructions below on how to enroll an employee in a course or program.

9. Click the OK button to save the participant(s) that have been selected.

7. In the results field, select by clicking on the desired participant(s) you wish to enroll.

8. Click the insert button to move the participant(s) down into the Selections field.

14. Click on the Action Menu List in the middle of the page and choose Enroll.

15. Once Enrolled has been selected, click Execute to enroll the selected participant(s) in the module(s).

16. If enrolled correctly, the LMS will notify you of the successful enrollment of the participant(s).

10. Once back to the Enrollment Wizard, click on the Select Module(s) link under the Select Module(s) section.

11. Search for the courses or programs by either the search function or drop down categories.

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13. Click the OK button to save the courses or programs that have been selected.

12. Select the courses or programs in the results field and click on the insert button to move the module(s) to the selection field.

1. From the LMS Home page, click the People tab and choose Learning Management from the drop down.

2. A new tab will open with the Learning Management page.

3. Click on the Supervisor Assessment link at the bottom of the page.

4. Locate the employee you wish to complete the On-the-job training for and click on the assessment name.

5. Click Start Assessment to begin.

6. Complete all of the questions.

7. Once finished, the LMS will notify you that the assessment is complete. This means you have completed the On-the-job training for that employee.

Manager Training: Completing On-the-job Training

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On-the-job learning objectives are assessments and accomplishments that are completed outside of the LMS. Some examples of On-the-job training that cannot be assessed in the LMS are tenure, loader training, peer training, and more. Once an employee completes their On-the-job training, their manager must go into the LMS and mark it complete. Please follow the instructions below explaining how to mark it complete in the LMS.