7/31/2019 Leave Management Guidelines
1/4
LEAVE MANAGEMENT GUIDELINES
Commencement Date: 5 March 2007
Intent
The Universitys leave liability must be effectively managed to
ensure that staff have a reasonableperiod of rest and recreation
and to prevent excessive leave being accrued.
The process of managing leave is the responsibility of the Head.
The Head will consult with staff to ensure, where possible, leave
accruals are taken at a mutually convenient time and theoperations
of the areas are not adversely affected. A staff member is entitled
to take long serviceleave at a time of their choosing, providing
six months written notice is given.
Definitions
Accrued leave means leave that has accumulated over time in
accordance with the provisions of the employment instrument
balances means the amount of leave available to a staff member,
that being the differencebetween the leave entitlement granted to
an individual and leave taken by that individual.
credits means the positive balance or amount of leave
remaining.
entitlements means an established right granted in accordance
with the provisions of theemployment instrument
Head means the head of the academic unit in which a staff member
is employed
Procedural Guidelines
Annual LeaveEmployees are normally expected to take their full
annual leave entitlement within the year following its accrual,
however it is recognised that staff may wish to build up an accrual
for anextended absence. In accordance with the provisions of the
various employment agreements,staff may accrue up to 40 days annual
leave.
In instances where a staff member has accrued in excess of 40
days annual leave at 31December of any year then the provisions
outlined in the section Excess Annual Leave shallapply.
Long Service LeaveEmployees are normally expected to take their
full long service leave entitlement prior to theaccumulation of a
further entitlement (i.e. within seven years). In accordance with
the provisionsof the various employment agreements, staff may
accrue up to 98 days, however specificclearance requirements are in
place as outlined in the section Excess Leave .
Leave Management Plan All staff members are required to
establish a leave plan for each calendar year, ideally as part of
their work plan. The plan is to be developed by the staff member in
consultation with their Head,and addresses annual leave, and where
appropriate long service leave, usage and balances.
The purpose of the leave management plan is to ensure that staff
take their leave entitlement ona regular basis, that the
School/Area is able to continue its business by managing the timing
of staff leave, and that accrual is understood and managed.
A Leave Management Plan template is attached. The template is
for the purposes of planningand is indicative only. It does not
substitute the leave application form. Employment agreementsrequire
that leave balances are to be maintained at or below the prescribed
limit.
Page 1 of 4
7/31/2019 Leave Management Guidelines
3/4
If the excess leave has not been exhausted within two years and
agreement cannot then bereached for the leave to be taken at a
mutually convenient time for the employee andSchool/Area, the
employee may be directed to take such leave. In so doing, the Head
willconsider the operational needs of the area. The Head must give
the staff member at least 14days notice in writing, and preferably
more, specifying the actual dates on which leave will betaken.
MonitoringStaff Services will regularly review the excess leave
data to identify which segments of theUniversity are accumulating
excessive leave and liaising with Executive Deans in relation to
theoptions available.
REFERENCES
Responsible Area: Staff Services
Prepared in consultation
with:
Implementation and Monitoring Committee (IMCC); and
Management and Staff Consultative Committee (MSCC)
RESPONSIBILITIES
Persons/Areas Affected: Management and Staff of the
University
Contact: Director, Staff Services
Tel : 9266 4120
Fax : 9266 2401
Approval Authority: Deputy Vice-chancellor, Academic
Services
115877531.doc
Page 3 of 4
7/31/2019 Leave Management Guidelines
4/4
LEAVE PLAN TEMPLATE
For the calendar year from ________________
Name Staff Number Position Title Leave Balances
_______________ __________ _______________ Annual Long
Service
Leave _______ days ______ days
Periods of Leave
From To New Balances
_______________ to _______________ _______ days _______ days
_______________ to _______________ _______ days _______ days
_______________ to _______________ _______ days _______ days
_______________ to _______________ _______ days _______ days
_______________ to _______________ _______ days _______ days
_______________ to _______________ _______ days _______ days
NOTE: The template is for the purposes of planning and is
indicative only. It does not substitute the leave application form.
Employment agreements may require that leavebalances are maintained
at or below the prescribed limit.
Page 4 of 4
