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8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]
1/26
O ice Mana ement Tool - II Institute of Management Sciences
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
L E C T U R E
7 INTRODUCTIONTO MS PROJECT2007
8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]
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O ice Mana ement Tool - II Institute of Management Sciences
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
What is a project?
A project is a temporary attempt undertaken to achieve
particular goals and objectives.
8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]
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O ice Mana ement Tool - II Institute of Management Sciences
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
Introduction to Project Management
Project Managementprocess of
initiating,
planning,
executing,
controlling, and
closing a project
Project Goalis the desired outcome
Scope refers to all the work involved with the project
8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]
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O ice Mana ement Tool - II Institute of Management Sciences
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
Project Management Process Groups
8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]
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O ice Mana ement Tool - II Institute of Management Sciences
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
Initiating
Setting the project goal
Identifying start or finish dates
Identifying the project manager
Identifying project budget and quality considerations
8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]
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O ice Mana ement Tool - II Institute of Management Sciences
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
Planning
Entering project information
Identifying project subdivisions and milestones
Documenting resources
Entering restrictions
Assigning Resources to tasks
M h d Sh h d Ali
8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]
7/26O ice Mana ement Tool - II Institute of Management Sciences
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
Executing
Producing work results
Requesting changes
Recommending improvements
Creating project records, reports, and presentations
M h d Sh h d AliS O C
8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]
8/26O ice Mana ement Tool - II Institute of Management Sciences
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
Controlling
Updating project
Managing resources and tasks
Meet management timing, resource, and costobjectives
Changing project
M h d Sh h d AliL 7 I t d ti t MS PROJECT
8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]
9/26O ice Mana ement Tool - II Institute of Management Sciences
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
Why Need Project Management?
Complex project needs coordination of:
Multiple people
Multiple resources (labs, equipment, etc.)
Multiple tasks some must precede others
Multiple decision points approvals
Phased expenditure of funds
Matching of people/resources to tasks
M h d Sh h d AliL 7 I t d ti t MS PROJECT
8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]
10/26O ice Mana ement Tool - II Institute of Management Sciences
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
Project Management Terminology
Understanding key project terminology is fundamental
to your success as a project manager.
Muhammad Shahzad AliL 7 I t d ti t MS PROJECT
8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]
11/26O ice Mana ement Tool - II Institute of Management Sciences
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
Project Management Terminology
Task
Duration
Resources
Project Manager
Scope
Quality
Risk
Muhammad Shahzad AliLec 7 Introd ction to MS PROJECT
8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]
12/26O ice Mana ement Tool - II Institute of Management Sciences
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
Benefits of Project Management
Better understanding of overall project goals
Better understanding of alignment with business
objectives
More organized and streamlined way to manage a
project
More accurate and reliable project status information
More efficient use of project resources
Muhammad Shahzad AliLec 7: Introduction to MS PROJECT
8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]
13/26O ice Mana ement Tool - II Institute of Management Sciences
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
Better communication
Faster response to conflicting project goals
Greater awareness of project progress
Faster project completion
Lower project costs
Fewer project failures
Muhammad Shahzad AliLec 7: Introduction to MS PROJECT
8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]
14/26O ice Mana ement Tool - II Institute of Management Sciences
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
What are constraints on a project?
Projects are constrained by three factors:
time,
budget and
quality.
For each project,
only one factor can be controlled and set as a priority;
one factor will be ignored; and
the third factor will fall in the middle with some aspects of it
being controlled and some not.
Muhammad Shahzad AliLec 7: Introduction to MS PROJECT
8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]
15/26O ice Mana ement Tool - II Institute of Management Sciences
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
Muhammad Shahzad AliLec 7: Introduction to MS PROJECT
8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]
16/26O ice Mana ement Tool - II Institute of Management Sciences
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
What is the critical path?
Critical path is the series of activities from project start
to project finish that defines the total duration of theproject.
Critical path is the shortest path from start to finish,incorporating all the tasks needed to accomplish the
project.
.
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]
17/26O ice Mana ement Tool - II Institute of Management Sciences
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
Microsoft Office Project 2007
Microsoft Office Project 2007 is project management
software that contains a set of tools to help managersplan, schedule and control their projects.
This software is used to create an actual project planthat acts as a repository for all project-related
information, including the task list, resources, and
calendar information.
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]
18/26O ice Mana ement Tool - II Institute of Management Sciences
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]
19/26O ice Mana ement Tool - II Institute of Management Sciences
Muhammad Shahzad AliLec 7: Introduction to MS PROJECT
Elements of the Project Window
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]
20/26O ice Mana ement Tool - II Institute of Management Sciences
Muhammad Shahzad AliLec 7: Introduction to MS PROJECT
Microsoft Project 2007 Tools
The Ganttand Network Diagramare two important
project management tools within Project 2007.
A Project Guide is there to help you navigate through
the project management process.
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]
21/26O ice Mana ement Tool - II Institute of Management Sciences
Muhammad Shahzad AliLec 7: Introduction to MS PROJECT
Basic Gantt Chart
Gantt Chart View task list and a visual representation of the
task over time.
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]
22/26O ice Mana ement Tool - II Institute of Management Sciences
Muhammad Shahzad AliLec 7: Introduction to MS PROJECT
Microsoft Project 2007 Overview
Entering Tasks
Gantt Chart
Timescale
A major scale (the upper scale)
A minor scale (the lower scale)
Closing a project file
Opening an existing project
Exiting Microsoft Project 2007
Saving a project with a new name
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]
23/26O ice Mana ement Tool - II Institute of Management Sciences
ec t oduct o to S OJ C
Starting Project Standard
On the Filemenu, click New.
The New Project task pane appears.
In the New Projecttask pane, under Templates,click
On computer. The Templates dialog box appears.
Click the Project Templates tab.
Click New Business(you may need to scroll down through the list
of Project Templates to see it), and then click OK.
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]
24/26O ice Mana ement Tool - II Institute of Management Sciences
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]
25/26O ice Mana ement Tool - II Institute of Management Sciences
Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT
8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]
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