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TOPIC : MANAGEMENT SYSTEM

DATE : 4th FEBRUARY 2013, MONDAY

LECTURE 4.1 : ENVIRONMENTAL MANAGEMENT SYSTEMS (EMS), OCCUPATIONAL SAFETY & HEALTH MANAGEMENT SYSTEMS (OSHMS)

Health, Safety & Environment (CBB 2012)

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Lecture Content

MANAGEMENT DEFINITION EMS OSHMS TYPES OF POLLUTION POLLUTION PREVENTION WASTE MANAGEMENT

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Lecture Outcomes You should be able to

Define management Explain the need and the objective of EMS Describe the cycle and phases of continual

improvement of EMS Describe the main elements of OSHMS Define pollution Describe the types of pollution Identify the 3P’s – Pollution Prevention

Program List out priority of waste management

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HSE Management System A better management system is required to

further improve and minimize the accident rates Overall objective - to prevent and control

workplace hazards and ensure ongoing improvement process to reduce hazards.

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More systematic and holistic approach - to involve the employee and the whole organisation for a common business.

Provides the framework in which all safety related initiatives are combined to form a solid integrated approach which enables the workforce to perform work in a safe and environmentally sound manner.

An integrated management system should consist - safety practices, procedures and programme.

HSE Management System

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Cycle of Management system :1) HSE standards and priorities are established at

group level and implemented locally2) Annual performance data from facilities are

reviewed by regional and global management.

HSE Management System

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What is management and

why EMS?

Management is the practice of Planning, Organizing, Leading, Informing, Controlling and Executing (POLICE) an activity, operation, organization or crisis.

Environmental management is the application of these processes to address environmental issues.

Balancing financial constraints with environmental performance and societal need

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EMS

Motivated by the tightening of legislation - additional responsibilities on industry to reduce the environmental impact.

Aids in achieving compliance with legislative demands

Further motivation by pressure from environmental groups and the public.

Improves cost savings - reduced waste discharges, efficient energy use, resource recycling etc.

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EMS: Objective & Structure

Primary objective is to manage and achieve an organisation’s environmental policy/goals.

A systematic approach which provides a structured framework.

Set of mechanisms and processes - Links the different processes and business units.

Describes WHAT to be accomplished, HOW and by WHOM.

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EMS: General Principles

Starts at the top hierarchy.

A process, not an event.

About the people & their actions, not just the words & aspirations.

Continual improvement - change for the better.

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Policy/goal

Policy/Goals

Plan

Implement/Do

Check/Corrective Action

Review/Act

Leadership & Commitment

EMS: Cycle and phases of continual improvement

Leadership & commitment

Planning

Continue review & Improvement

Measurement & Evaluation

Implementation

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EMS: Phases of continual improvement

Leadership & Commitment Essential

This element of the EMS must be in place prior to the implementation of subsequent stages (decision-maker & financial provider)

Environmental Policy/Goals Defines the organisation’s intent and goals

in terms of the environmental protection

EMS ultimately aim to implement the intentions/goals stated in the policy

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Planning Planning & organising implementation of the EMS

requirements.

Identifying relevant environmental impacts, legislative requirements, setting objectives and means of achievement.

Implementation/Do Putting the plans into practice.

Define responsibility and communication procedures, training personnel, creating and controlling documentation and utilising operational procedures.

EMS: Phases of continual improvement

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Checking/Corrective Action Monitoring the performance of the

organisation.

Audits of the EMS for measurement and evaluation.

Executions of corrective and preventive actions for improvement.

Review/Act Reviewing to ensure the continuing

suitability, adequacy and effectiveness of the EMS in meeting its intention.

EMS: Phases of continual improvement

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A Viable EMS

EMS should be:

Cost effective and economically viable Not contradicting trade regulations,

agreements, local and international legislation

Practicable and address in national/international language

Performance based Focused on continual improvement

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Potential Benefits of EMS

Improved compliance with regulations Increase marketability & competitiveness Reduce liability / risk Gain regulatory incentives Promote pollution prevention & waste

minimisation Increased profit by less cost of compensation Improved internal management system Community goodwill by enhance environment

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International Organization of Standardization (ISO) requirement

ISO (International Organization for Standardization) is an organization to promote the development and implementation of international voluntary standards.

ISO develops international standards for almost the entire range of industry and services

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ISO 14000 Family

ISO 14000 - comprehensive system for managing environmental impact to industrial

E.g. ISO 14001: EMS – Specification with guidance for use

ISO 14004: EMS – General guidelines on principles, systems & supporting techniques

Provide step-by-step guidelines for developing, maintaining, implementing and auditing EMS in a structured manner.

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Occupational Safety & Health Management Systems (OSHMS)

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Background

Voluntary management system. Integrate OHS hazard into businesses process. Identify, assess and meets OHS performance

expectations (national and international level). Applicable to any organization, regardless of

size, type or level of maturity Example of OSHMS are OHSAS 18001, ILO-

OSH-MS-2001 and MS 1722.

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OSHA 1994: Employer’s responsibility to ensure that the safety and health of people at the workplace are safeguarded.

The employer should make appropriate arrangements to establish an OSHMS.

The OSHMS should contain the main elements of (just as in an EMS): policy, organization, planning and implementation, evaluation and action for improvement.

Background

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A management system allow to decide what need to be done, how to do it and monitor the progress to achieve established goals. Evaluate the result and continue to improve

Use the PDCA cycle “Plan-Do-Check-Act“

Background

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Elements of successful OSHMS

Management review

Implementation & operation

Checking &Corrective

action

OHS policy

Planning

Continual Improvement

• The company and its top managers are committed to safety and health

• Employees are expected to perform their duties in a safe and healthy manner

• The company’s commitment extends beyond the walls of its plant to include customers and the community

• Safe work practices are expected from all employees at all level for all the activities

Should convey at least

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Ten Essential Elements of an Effective OSHMS

1. Make senior management visible and active.

2. Involve employees and provide incentive.

3. Establish clear emergency procedures.

4. Maintain good record-keeping practices.

5. Communicate, communicate, communicate.

6. Periodically assess Possible risks

7. LISTEN to your employees.

8. Provide individual feedback to employees

9. Provide all necessary safety tools to employees

10. Keep up-to-date on training requirements.

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Benefits of OSHMS Improve the attitudes of personnel about their

working environment Increase the amount of participation in safety and

health activities Reduce the lost time injuries and accidents and

the cost associated with lost time/accidents Increase productivity