Leduc Minor Hockey Annual General Meeting

April 12, 2018 Time: 7:00 pm

Location: Ecole Leduc Estates

Attendees: Rob Critch, Carlita Carstairs, Shannon Critchley, Clint Dyck, Robin Bencharski, Devon Stout, Cory Becker, Mark Feldbusch, Denise Broadbent, Amanda Cuthbert, Jenny Zaporosky, Cindy Beck, Tera Riley, Michael Doornbos, Derrick Zimmer, Pam Barreth, Melanie Nesimiule, Jeff Berreth, Rae-Lynne Spila, Lynn Rains, Rick Lemay, Kendra Dyck, Rebecca Lowe, Trevor Henderson, Carla Fisher, Craig Stupamk, Amanda Montgomery, Les Sawyer, Robin Goofers, Nathan Goofers, Brian Richter, Jamie Williams, Mike McIntyre, Dean Charpentier, Chris Mack, Bobbi Baumhour, Scott Dragon, Shannon Jordan, Natalie Stoehr, Lana Sloane, Lee Broadbent, Laura Ohlmann, Becky Mills, Natasha Irvine, Mike Irvine, Trevor Schneider, Candis Wood, Jon Van Huis, Julien Savard

Agenda • Call Meeting to Order • Board Introduction • Approve Minutes from Previous AGM • LMHA Bylaw Changes • President’s Report • VP of Female Hockey Report • NAI Rep Report • Executive Board Reports • Level Director Reports • New Business • Elections • Adjournment

Meeting called to order at 7:03 PM Motion to adopt the agenda

o 1st – Amanda Cuthbert o 2nd – Pam Barreth o Motion - Carried

Board Introduction • Current Board did an exceptional job ensuring minor hockey continues to thrive in Leduc. • LMHA would like to thank our current board members: LMHA Board Members

• President – Rob Critch • VP Female Hockey – Denise Broadbent • VP Directors – Paul Hanson • Past President – Chris Clowes • Administrator – Cindy Beck • Fundraising – Sarah Dobko • Fundraising - Robin Bencharski • Secretary – Shannon Critchley • Treasurer – Jenny Zaporosky • Equipment – Micahel Doornbos • Referee in Chief – James Sharun • Ref Assignor – Johnny Bennett • Referee Assignor - Corey Handbury • Tournament Coordinator – Jessica McWilliams • Risk Management – Tera Riley • Coach/Player Development – Cory Becker • Sponsorship Coordinator – Pamela Berreth • Billet Coordinator- Pam Orr

Level Directors • Devon Stout - Initiation • Shannon Weatherby - Novice • Derrick Zimmer - Atom • Wanda MacKinnon– Peewee • Mark Feldbush - Peewee AA • Pamela Berreth - Bantam • Clint Dyck – Bantam AA • Tamara Myers - Midget • Dallas Irwin – Midget AA • Amanda Cuthbert – Female • Curtis Ferguson - NCI Female Elite

Motion to approve the minutes from the April 2017 Annual General Meeting Minutes

o 1st – Robin Bencharski o 2nd – Rae-Lynn Spila o Motion - Carried

LMHA 2018 Bylaw Changes

• Our bylaws are what govern the board. • Approved Bylaws are submitted to Hockey Alberta, Corporate Registry and AGLC. • Our preexisting bylaws have been completely removed and the new bylaws are now up for

approval (copies are available). • Changes made to new Bylaws:

• 2.4 change to board members must disclose a conflict of interest

• Add secretary to the list of Executive Board of Directors • 2.7 (d) change to May meeting following the AGM • 3.5 change to financial audit every year

Motion to accept the Bylaw changes as proposed

o 1st – Lana Sloane o 2nd – Jon Van Huis o Motion - Carried

Presidents Report

• Survey Monkey was a great success. We had more than 600 responses to all surveys. • The 2018-19 season evaluations will start on TBD • We also received another large donation from Canadian Tire Leduc. Please remember that all

money from skate sharpening goes to purchase new jerseys. • The Hockey Alberta AGM is scheduled for September 2018. Date and time TBD. • We will continue to work very close with HA regarding coach and player development. • We have already submitted for additional ice this season. We will continue having camps on PD

days. • We will be continuing with a payment plan for any members that are interested. Please contact

our Treasurer for details. • Our yearbook will be sent out by the Rep again this year. • As you will see from the financial report we have had a very successful year. • I also want to thank all of the board members that have spent many years with us and

unfortunately will not be returning this year. Thank you again for all of your help. • LMHA presented $2500 to the Stollery from the Adam Myers Tournament. • Volunteer spot went very well. This is our second year doing this and we will continue reviewing

the program to see what/if improvements can be made. • We received some very generous donations this year

• Jordan Martinook - $7,500.00 • Co-op Fuel Good Day - $6,549.20 • Birch Accounting - $750.00

Vice President of Female Hockey

• Slide show presentation (available upon request) Fundraising Report

• $46,116.70 • $1,700 – City of Leduc paid honorariums • $10,880 – Sports Hall of Fame • $17,746 – Oilers 50/50 • $15,790 – LMHA Raffle Revenue • Next year we will once again have the raffle tickets for sale • We are not eligible for the Oilers 50/50 or Casino next year

Volunteer Report

• For our 2017/18 season we have had a total of 19 events. o Adam Myers Memorial Tournament 2017 o Gary Tremblay Memorial Tournament 2018 o 2017 Freson Bros Canadian Ringette Championships o Leduc Black Gold Rodeo 2017 o LMHA Appreciation Night Jumpstart Fundraiser o Canada Day & Foam Fest Economic Impact Assessment o Prize Table Donations o 2017 Evaluations and Try Outs o All Managers, Head Coaches and Assistant Coaches from Initiation to Midget o Midget AA Tournament 2017 o RCMP Distracted Driving Symposium Setup o Star Light Camp Day Setup o Oilers 50/50 o First Shift o Leduc Sports Hall of Fame Setup and Event o LMHA Raffle Tickets o WestJet Raffle Tickets o Curl 4 Canada Curling Tournament o Leduc Rodeo Ladies Night

• Our LMHA Parents volunteered over 6000 hours throughout these events. • For the upcoming season, each family will be responsible for two volunteer credits for the first

child registered and 1 volunteer credit for each subsequent child registered after that. • We have received 16 nominations of outstanding parents and child volunteers that made our

season extra special. We will be drawing a name for tickets to the Leduc Volunteer Appreciation Banquet this weekend.

• A huge thank you to everyone who helped make the 2017/2018 season a huge success!!! Sponsorship Report

• A very special thank you to our Leduc Minor Hockey Association Sponsors for 2017 - 2018 o CO-OP Leduc o LJAC o Evolution Sports Excellence o The Canadian Brewhouse Leduc o Jacob’s Construction Ltd. o Leduc Truss o Kantrax o Four Points Sheraton EIA o The Bone and Biscuit o Wyndham Garden EIA o Global Pet Foods o Coldwell Banker Haida Realty o Windsor Plywood Leduc

Treasurer’s Report

2016/17 Auditor's Report • 2016/17 Financial Statement attached. • Main source of revenue continues to be registration. • Major expenses continue to be ice costs, referees, and carding cost. • We made large purchases last year for the Initiation Program. • More than 50% of the costs were covered by the CIP & Hockey Alberta grant we received the

year prior. • We finished off the year with an operating surplus of $112,586. • Team accounts last season were handed in promptly. All teams were accounted for in 2016/17.

Motion to accept the May 1, 2016 to April 30, 2017 Financial Statement as presented and prepared by Twila Riffel, CPA, CMA

o 1st – Carlita Carstairs o 2nd – Devon Stout o Motion - Carried

2017 - 2018 Season

• With 2016/17 season Team Account donations & our Brewhouse “Wrap up Event” we were able to donate $3,983.74 to our local Jumpstart Program. Thank you to everyone who contributed!

• Major expenses continue to be Ice and Referee Costs. • This year we added almost $12,000 in development costs for our Ice Hockey Systems (program

for coaches), Making Stridz power skating session & PGI goalie camps. • We also made a few large purchases to update our goalie equipment. • Jersey Reserve is presently at $49,474.13. No transfers were made at present time. $25,762.29

was spent this year on jersey replacements. • Association Tournaments, raffles were successful this year. Thank you to all involved for your

hard work. • Please see attached 2017/18 Excel Sheet in next slide. • Finances are current to April 9, 2018. Still waiting on a few invoices & team packages to come in.

They are due to be handed in April 20th. • LMHA year end is April 30th.

Treasurer’s Report April 2018 Forecast

Motion to appoint Twila Riffel, CPA, CMA to prepare the financial statement & conduct a review of the May 1, 2017 - April 30, 2018 season.

o 1st – Devon Stout o 2nd – Rae-Lynn Spila o Motion - Carried

Administrator Report

• 2016-17 Season LMHA had 544 Players participating on 33 Leduc Roughneck and 2 NCI teams. • 2017-18 Season LMHA had 584 Players participating on 36 Leduc Roughneck and 2 NCI Teams.

• From June 1, 2017 to April 5, 2018, 1030 hours were required to facilitate all the transfers of new players to Leduc, register all the players and place on teams, facilitate the individual team staff requirements, facilitate the approval for affiliates, facilitating the application of teams for provincial playdowns, managing the ice for the season, managing the volunteers, and attending various meetings.

• Thank you to the teams for accommodating all the juggling of practices and games during our ice changes for events hosted by the City of Leduc and other user groups as well as LMHA Provincial Playdowns and LMHA Playoffs.

• LMHA had 190 hours of unused ice that teams did not use – this is down from last years total of 240hrs – GREAT JOB TEAMS UTILIZING THE OPEN ICE

• 2018-19 Registration will be open by May 15, 2018. • We had an amazing group of managers and coaches that made my job much easier and very

enjoyable.

Motion to approve the league fees based on above information for the 2018/2019 season.

o 1st – Natasha Irvine o 2nd – Rae-Lynn Spila o Motion - Carried

Risk Management

• Travel Permits (outside of zone 4) • Exhibition Game Permits (home games) • Injury reports for players & coaches • Criminal Record Checks • Code of Conduct Policy (including bullying, harassment & abuse)

• Social Media Policy • All aspects of keeping our members safe on & off the ice • Season totals

• Injury reports submitted • Player-20 • Coach-2

• Incident reports -2 (brought to director’s attention) • Code of conduct concerns - 2 (brought to directors/disciplines attention) • I have checked with Hockey Alberta, the RCMP and Child and Family Services, after discussing

the options will all these parties we will no longer be requiring the Child Intervention Check for Coaches, Managers & board members. This check was not proving to be beneficial when we already receive the Criminal Record Check.

• Starting the 2018/2019 season criminal record checks will be required every 2 years. If you have completed a criminal record check within the 2017/2018 season it will be valid through the 2018/2019 season. Hockey Canada/Hockey Alberta requires Criminal Record Checks every 3 years.

• There were a total of 301 positions that required Criminal Record Checks • All Criminal Record Checks will be held on file indefinitely.

Tournaments

• Tournaments we held: • September 2017 - Midget AA - 14 teams • November 2017 - Adam Myers Memorial Tournament - Peewee level with 456 kids

February 2018 - Gary Tremblay Memorial Tournament - Initiation level with 400 kids • Revenue from the tournaments this year was approximately $43,000 • 2018-2019

• Host the same tournaments as this season • Opportunity to host Provincials • Planning has started for the Midget AA tournament on September 20th - 27th

• Overall the year went good • A lot of work for 1 person • A sub-committee was used to get donations for the Adam Meyers Memorial Tournament

which helped. Equipment

• This past season we purchased jerseys for 5 peewee teams and 2 female teams. • We also bought an extra Bantam set and replaced some missing jerseys. • Next season we will be purchasing jerseys for the Novice teams. • AtoMc teams will be getting blue jerseys along with the current yellow jerseys. • Socks will also be provided for the blue jerseys. • The new lock up has turned out to be a great success and we will continue to use this location

for future use. Coach and Player Development

• Made and handed out coach’s binders for all Head Coaches to establish some consistency. We need to make the Hockey Alberta and Hockey Canada’s criteria part of our culture as an organization.

• Every Coach has full access to IceHockeysystems.com for use as a resource. Had 20 active accounts out of 30 possible. We can track usage to ask questions when issues arise.

• Booked Hockey 365 to come and do a full training session with every coach from Novice to Midget. Unfortunately, the head instructor who was going to run our sessions had to have neck surgery and was unable to facilitate us. Booking them late put us out. They were booked only after the Player/coach development position came open and I got it. There was not much time to organize as the season was just starting. This needs to be something that gets organized through the summer.

• Booked many Goalie Clinics and two hitting clinics. All went over very well. With money budgeted for development the plan is to have many clinics run on PD days and Holiday Mondays as every clinic that was ran on these days was very well attended. I have already reached out to some companies to start organizing for next season to run multiple clinics on PD and Holiday days. It’s been my experience that these clinics need to be booked over the summer as most companies are booked once the season starts.

• In my limited time as Director of Player/Coach Development and my first year on the board of LMHA I feel the season went well. This is a position that needs more than 7 months to get everything running 100% but I feel we are on the right track.

Initiation

• What a great season! 132 kids registered with LMHA, 6 others joined in the fun after My First Shift was over.

• 4 higher developed teams, 5 lesser developed teams, 1 brand new all girls team added to the mix.

• After getting settled into the new process using the ice dividers for 1/2 ice games and navigating dressing room usage efficiently, all teams seemed to settle into the program.

• Once again, we made use of the USA Hockey Red, White and Blue program. • 6U for the less developed kids and 8U for the more developed kids. • The station based training has proven to be extremely beneficial for development and

really helps keep these little ones active and attentive. • We were able to introduce goalie gear part way through the season with the four higher

developed teams and plan to have it available for the full season in 2018-19. This is key for the ones moving into Novice Division the following year.

• Hoping to iron out some equipment issues for next season so each team has everything they need at season start rather than it being available centrally at the Alex arena.

• Would also like to have a set of white and blue pinnies available at the Alex for inter-squad games until 2019-20 when the new jerseys are scheduled to be purchased.

• After five years as the Initiation Division Director it is time for someone else o take the ball and run with it.

• The ground work is there and I am confident the right person can take it to the next level. It has been tremendously rewarding to see the progress these young players have made in five short years.

• With the implementation of a Hockey Canada age appropriate, station based practice plan coming in 2019-2020 for the Novice Division, and the focus we are putting on coach and player development as an association, I am excited to see the success the future will bring to all of our participants.

Novice

• There were 139 players registered in Novice for the 2017-2018 hockey season. These players were divided into 8 teams. Evaluations took an extra week to create to ensure players were placed on the appropriate team. The Novice season got started after Thanksgiving.

• Novice 1 - Finished 2nd in the league and won the consolation banner. Wrapped up the season with a final tournament and a ‘C’ Final win

• Novice 2 - Had a great season and won the consolation banner. • Novice 3A - Had an excellent season and won gold in playoffs • Novice 3B - Lots of development and had fun • Novice 3C - Had a great season and won bronze in playoffs • Novice 4A - Had a great season and lots of player development • Novice 4B - Had a great season with lots of development • Novice 4C - Had a great season and won silver in playoffs • The 2017-2018 season was a successful season for all Novice players. We hope to have every

player returning next year. Atom

• Atom was good this year. No major issues or complaints throughout the year. • Our Tier 1 and Tier 5 teams participated in provincials. • Tier 1 Atom won the bronze banner this year which was a nice improvement from the season

before. • Congratulations to all the teams on a good season.

Peewee

• PeeWee teams had a great season. All teams played well and seemed to fit in with the regular season and games/tournaments. I heard many positive comments from both parents and coaches on the season and their teams. Overall, for the most part, all went well.

• PeeWee 1 - This team had a great season. They went to round 3 in Provincials and played for the consolation banner but fell short to Edson.

• PeeWee 2 - Lots of good feedback from the season. Team ended up with a 10-10-0 regular season record placing 3rd in their division.

• PeeWee 3A - From Coach Zimmer "We finished second in the regular season 10-4-4. Fell short in the playoffs but all in all it was a great season."

• PeeWee 3B - From manager Shannon Jordan “We had a great season except for one suspension near the end of the season. Our PeeWee 3B Team won the Bronze Championship, NAI Tier 5! "

• Thank you to all the coaches, coaching staff and managers for volunteering your time throughout the season.

• Thanks to all the board members for your dedication as well in keeping this organization running smoothly.

Peewee AA

• PeeWee AA finished the season with a record of 10-18-4 with 32 GP. with an additional 18 games played between tournaments and exhibition games.

• There were a total of 16 players on the team, only 1 returning from last season. Being that we are a zone team, players came from Leduc, Leduc County, Thorsby, Beaumont, Drayton Valley.

• We were proud to be represented at the Alberta Games by Tanner McKinnon and Ryley Campbell.

Bantam

• We had 3 small teams in Bantam this year. • Our Tier 1 team was a middle of the pack team • We had 2 Tier 4 teams

• One team won gold • One team won consolation.

• After talking to coaches and managers they feel it would be beneficial for larger teams • It is important for us to do a better job to prepare our players for hitting with hitting clinics

throughout the season. • Early hitting clinics would help to prepare our peewee players so they are available as affiliates

early in the season. Bantam AA

• The team had an 18-0 record before their first loss. • Finished the season 21-7-4 • Played and won tournament in Jasper • 3 players and the head coach represented LMHA in Bonnyville for the All-Star game. • Currently playing in provincials.

Midget

• The Midget team this season had a great group of boys. • The team consisted of 6 first year, 6 second year and 6 third year players. • The Midget team finished the season with a record of 9-10-2 and a playoff record of 4-4-0 losing

the consolation banner to Smoky Lake. • The team, coached by Randy Allen, also finished the season with 358 penalty minutes which is

the lowest for this team since 2010. • The boys on team decided to forego a year end party an instead donated their leftover team

funds to the families of the Humboldt Broncos. • Thank you for a great season!

Midget AA

• Team finished the season one game under .500 and 4th place in our division. • Throughout the season the team struggled with player emotions and they ended up taking the

most penalty minutes in the entire league. A positive outcome from all the penalties is that the team was probably the best in the province on the penalty kill.

• There were a few player and coach conflicts, injuries and untimely suspensions. But overall the team came together in the final month and made a really good push going into playoffs.

• Team played well in the playoff tournament beating the top teams but fell just short losing their last game by one goal.

• After everything the team went through over the season there were still several players that have a chance at playing a higher level next year.

• For the third years that finished their minor hockey careers with us I would like to thank them for their leadership while trying to help keep things together during a rocky season.

New Business

• Current Bylaws state that the Administrator and the Financial Administrator position will be a three year term. Since we would not want to have two new people start in this position at the same time the first term of the Financial Administrator will be for one year. After the first year it will change to a three year position.

• Survey Monkey o Rob will do up summaries and send them to the VP of Directors. o Remove the question regarding the goalies from the surveys for next year to keep it

anonymous. o Rob will put a request ticket into Survey Monkey to allow for parents with multiple

children to fill out multiple surveys. o The board will review survey monkey to make sure we are taking full advantage of what

we are paying for. o If you were unable to complete the survey for multiple children and still wish to, please

email Rob their concerns and/or comments. • 2018/2019 Season – Hiring of Evaluators

o Hockey Evaluations will complete the evaluation process for all LMHA teams with exception of Initiation. This includes booking initial the sessions on our ice, organizing the skates, running the sessions. It is a turn key process. The process is posted on Hockey Evaluations website.

o Each player will have 4 skates; 1 skill skate and 3 games. Time trials would only be done for the Novice age group.

o Each player is coded with a number and the results of the evaluation are posted within 1 hour of their skate. This is to ensure confidentiality. LMHA has no input into the evaluation process.

o All the evaluators hired by Hockey Evaluations have previous experience in hockey with most having Junior, College and Professional backgrounds.

o Once the evaluations are complete, the information is passed to the appropriate LMHA Level Director.

o Hockey Evaluations have a proven method and over 10+ years of experience.

Motion to hire Hockey Evaluations for the 2018-2019 Season for evaluations

o 1st – Trevor Henderson o 2nd – Mike Irvine o Motion – Carried

Elections • As per our bylaws all nominations must be received 10 days prior to AGM, if none are received

then nominations from the floor will be accepted. A person who has been nominated may refuse the nomination prior to election.

• If a position remains open after the AGM the positions can be filled by majority vote of the board to fill the position until the next AGM

• In the event that there is more than 1 person nominated for a position, the vote will be conducted by secret ballot.

• 1 VOTE PER FAMILY THAT IS IN GOOD STANDING WITH LMHA

President 2 Year Term Nominations - Rob Critch Vice President of Directors 2 Year Term Nominations - Devon Stout Vice President of Female Hockey 2 Year Term Nominations - Denise Broadbent Tournament Coordinator 2 year term Nominations – Jessica McWilliam Sponsorship Coordinator 2 year term Nominations – Shannon Jordan Secretary 2 year term Nominations - Shannon Critchley Coach and Player Development 2 year term Nominations - Cory Becker Initiation Director 1 year term Nominations - Julien Savard Novice Director 1 year term Nominations - Shannon Weatherby

Atom Director 1 year term Nominations – Trevor Schneider Peewee Director 1 year term Nominations - Jonathan Van Huis Peewee AA Director 1 year term Nominations - Mark Feldbusch Bantam Director 1 year term Nominations - Derrick Zimmer Bantam AA Director 1 year term Nominations - Jason Gidosh Midget Director 1 year term Nominations - Rick Lemay Midget AA Director 1 year term Nominations - Dallas Irwin Female Director 1 year term Nominations - Amanda Cuthbert NCI Female Director 1 year term Nominations - Curtis Ferguson

• Welcome to all the new Board Members • Board Meetings • 3rd Wednesday of every month at 7:00 pm • Wyndham Garden Inn • 8016 Sparrow Drive, Leduc • Next Meeting Wednesday 18th, 2018 • **Please provide your contact information to the secretary prior to leaving**

Motion to adjourn the meeting at 9:57 pm

o 1st – Scott Dragon o 2nd – Julien Savard o Motion - passed

Next Executive Board Meeting April 18th, 2018