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LEO DISTRICT 308 B2, MALAYSIA LEO CABINET ELECTION
RULES OF PROCEDURE
2015-2016
while voting, counting and tallying of votes are in progress. In
addition, the Forum OrganizingCommittee shall fix a specified vote
counting area for counting and tallying of votes cast for
theendorsement as a candidate. Only the members of the Election
Committee and one observer foreach candidate for endorsement shall
be permitted to enter or remain in the area.
3.5 All voting delegates shall line up properly and maintain a
high degree of silence in the votingarea. One voting delegate at a
time shall approach the Election Committee’s table to be
verified.Upon proof of the voting delegate, the Election Committee
shall issue to each voting delegatethe respective ballot paper for
election to the offices of District President and District
VicePresidents.
3.6 The voting delegate shall then proceed to the voting booth
or area to cast his/her votes in secret.If any member of the
Election Committee and the Candidates’ observers are voting
delegate,they shall vote first before any other voting delegate is
admitted into the voting area.
3.7 The voting delegate shall indicate his/her choice of
candidate on the ballot paper by marking an“X” or “ ” within
the box opposite the name of the candidate of his/her choice. When
thedelegate has completed the marking on the ballot paper, he/she
shall place each ballot paperinto the appropriate ballot box
provided for electing the “District President”, “1
st District Vice
President” and “2nd
District Vice President”. Any marking not in compliance
with this rule shall beclassified as a spoilt vote. The Election
Committee shall, if it/they deem/s that a ballot in
unintentionally spoilt before being cast, at its/their sole
discretion issue a fresh ballot paper to thevoting delegate
concerned in return for the spoilt ballot paper. The latter must be
noted“Cancelled” and duly signed by the Election Committee
Chairperson as appropriate, andretained by the respective Election
Committee members as evidence. The Election Committeeshall keep
complete and accurate record of the ballots on which votes were
cast and separatelyof all ballots declared void and cancelled and
retain such ballots for verification. The decision ofthe Election
Committee shall be final and binding.
3.8 The Election Committee, which assisted by the
“Sergeant-At- Arms” Committee, shall have fullcontrol and
responsibility for the orderly conduct of the voting process
including the keeping ofproper inventory of all ballots.
4.0 The Election Committee shall commence the counting and
tallying of the votes after the end of voting.
4.1 The Election Committee in the presence of the observers who
representing the candidates shallcarry out the counting and
tallying of votes. No one else, without the permission of the
ElectionCommittee Chairperson, shall present when courting and
tallying are in progress. The ElectionCommittee Chairperson shall
have the absolute discretion to request the presence of
theChairperson of the Rules of Procedure Committee and or the
Chairperson for Constitution andBy-Laws to assist in the election
process. No mobile phones or other modes of communicationare
allowed in the room used for counting and tallying of votes. The
ballot boxes for theendorsement as a candidate for “District
President”, “1
st District Vice President” and “2
nd District
Vice President” are to be duly sealed and transferred to the
ballot courting centre set up underthe supervision of the Election
Committee for courting and tallying the votes cast for
theendorsement as a candidate for District President, 1
st District Vice President and 2
nd District Vice
President.4.2 The observer representing a candidate may take one
request to the Election Committee
Chairperson to recount or re-tally the votes provided the
initial result shows that there are onlyTen (10) or less votes
separating any two candidates. Where there are more than
twocandidates in any ballot, only the votes of the candidates who
are separated by 10 or les votesshall be recounted.
4.3 The Election Committee may, however, count and tally the
votes as many times as it deemsnecessary to ensure accurate
results.
4.4 After the consultation between the Election Committee
Chairperson and his/her committeemembers shall determine the
voters’ intent on the ballots and the method of counting
and
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LEO DISTRICT 308 B2, MALAYSIA LEO CABINET ELECTION
RULES OF PROCEDURE
2015-2016
tallying of votes. The said Election Committee’s decision on the
validity or otherwise of any or allballots cast in the election
shall be final and binding.
4.5 Without the Election Committee Chairperson’s permission, or
that of his/her designated deputyin his/her absence, no other
member of the Election Committee and the candidates’ observersor
such other permitted person shall leave the election room until the
counting and electionprocess is completed.
4.6 The Election Committee shall make a complete and thorough
audit of the number of ballotsused. The shall make a comparison of
number of ballots issued against the actual number ofvalid votes
cast and the number of spoilt ballots, the number of cancelled
ballots and the numberof ballots not used, to ensure that all
pre-numbered ballots are accounted for. They shall reviewand
prepare a report on the number of delegates certified and the
number of delegates whoactually voted.
4.7 No individual other than Election Committee members and the
candidates’ observers or personspermitted shall remain in the
voting area longer than is reasonably necessary to cast
his/hervotes.
4.8 The Election Committee shall deposit the ballots in a duly
sealed box or boxes supplied by theForum Organizing Committee and
handed to the Forum Organizing Committee Chairperson fortheir safe
keeping and storage at a place as maybe designated by the Forum
Organizing
Committee Chairperson. The Election Committee shall destroy all
ballots at the expiry of theDistrict Chairperson for Leo Clubs and
his/her Regional Committee Chairperson or theirdesignated
representatives and the District Governor or his Vice District
Governors, unless anelection complaint has been duly filed in
accordance with the International Board Policy. In theevent an
election complaint has been duly filed, all ballots shall be
retained at the said locationuntil such complaint has been
withdrawn, dismissed, upheld or otherwise completely concluded.
5.0 After the election process, the Election Committee
Chairperson, or that of his/her designated deputy inhis/her
absence, shall make a short introduction of the newly elected
District President and District VicePresident for the new fiscal
year, to all the delegates of District 308 B2 who have attended the
LeoForum, during the Closing Ceremony of the Leo Forum, which is
permitted by the Forum OrganizingCommittee.
6.0 The official language for all the Voting and Election
proceedings shall be English.
