Lesson 1 – Creating a New Document

Microsoft Word 2010

Learning Goals

• The goal of this lesson is for students to successfully explore and describe the Word window and to create a new document. The student will save the document and properly exit the program.

Learning Objectives

On completion of this lesson, students will be able to do the following:• Successfully start Microsoft Office Word 2010 using a variety of

methods.• Explore the Word window and identify various features in the window.• Navigate the Word window.• Use the Ribbons in Word.• Navigate the various menus associated with each Ribbon.• Create a new document.• Insert text in a document using various methods.• Save a document using the Save and Save As commands.• Close a document and properly exit the Word program.

Starting Word

• There are five ways to start Word 2010

The Windows Start Button

The Desktop Shortcut

The “Most Frequently Used Programs” List

Right Click and Word doc and

choose “Open”

Double Clicking a document

created in Word

The Windows Start Button

START

The Desktop Shortcut

It’s not there?! Create one!!

Right click on Word in the Start Menu

Right-Clicking or Double-Clicking a Word Document

Right-click on a Word document and left-

click on “Open”

Which method do you prefer?

Why?

The Word Program WindowTitle Bar

Displays the name of the active document. It shows the default file name if the file is unsaved.

The Word Program WindowThe File Tab

Allows access to the Word Options dialog box and provides control to create new documents, save and print documents, as well as several other features.

The Word Program Window

The Ribbon is grouped according to the task being performed.

The Word Program Window

Tabs (allow access to various ribbons)

Tabs allow access to various groups of commands on the ribbon.

The Word Program WindowQuick Access Toolbar

Provides access to commonly used tasks like saving a document. It can be personalized to fit your needs.

The Word Program Window

Insertion Point

The point where whatever you type or paste in an application will be inserted.

The Word Program Window

Ruler

RulerProvides assistance for laying out your document.

If the ruler

isn’t

showing,

click on the

View tab to

display it.

The Word Program Window

Scroll Bar

Used to make different parts of your document visible.

The Word Program Window

View Buttons

These buttons allow the user to determine the way that the document is viewed.

Using Ribbons and Tabs

• The ribbon is used to reach the commands in Word 2010.

• If a command can’t be used at the current time, it is dimmed.

• Click a Tab to see all available options related to the tab.

• If there are more available options, the group will have a Launcher button that opens a dialog box.Launcher

button

Entering Text• Typing will enter text at

the insertion point.• Word Wrap will

automatically start text on a new line when the current line runs out of space.

• This is called a “SOFT BREAK”

• If a word is too long, Word will move the entire word to the next line.

STOP!!Don’t press ENTER at the end of each line!!!

Margins

• Margins are empty space around your document that provide a border.

• By default, margins in Word 2010 are 1”.

• You can change margins by going to the Page Layout Tab Page Setup Group Margins

Define your own if necessary.

Making Corrections

BACKSPACE DELETE

Removes text to the LEFT of the

cursor.

Removes text to the

RIGHT of the cursor.

Using Click and Type

• Works in PRINT LAYOUT or WEB LAYOUT view.• Click and Type allows you to start typing anywhere

in a blank document screen double-clicking somewhere on the page.

• Depending on where you double-click, the text will be left-aligned, center-aligned, or right-aligned.

• Observe the I-Beam to determine how text will be aligned.

• Not available everywhere.

Saving a Document

• Why save a document instead of just recreating it? • Use “Save” to resave a document.• Use “Save As” to save a document with a new

name, a new file type or in a new location.• Power outages, computer

problems, annoying sisters, curious dogs… any of these can cause you to lose a document!

• AutoSave and AutoRecover miiiiight help in case of a saving emergency.

Save frequently!!

Choosing a File Name• You can save a file with up to 260 characters!!• Regardless, your file name should be as short and

descriptive as possible. Why???• You can’t use the following characters in a file

name: \ / ? : * " > < |• Get even more organized by creating folders and

subfolders (folders within folders) to save groups of files in.

Discussion!

• What folder categories that might assist in keeping documents organized in this class?

Closing a Document

• Close a document using the “Close” command on the File tab.

OR• Use the document control buttons at

the top right of the document.

• If a document hasn’t been saved when you close it, a dialog box will ask if you want to save when you close.