Lesson 26: Preparing a Presentation

2

Learning Objectives After studying this lesson, you will be able to:

Edit document properties Create and print speaker notes Use proofing tools such as Spell Check, Find, and

Replace Configure and print handouts Create slide headers and footers Create agenda and hyperlinked summary slides Draw on slides during a slide show

Preparing a Presentation Printing and editing features

Speaker notesFor the presenter, not the audience

Editing toolsSpell CheckFind and ReplaceSmartTags

Printed handoutsFor the audience

3

Editing Document Properties Identify the author, title, subject, and other details

4

The Document panel can be turned on from the Info tab in Backstage view

Specify any details about the presentation in the boxes

Editing Your Presentation Spell Check

Perceived misspellings are flagged with wavy red lines

Right-click the misspelled word for a list of suggested spellings

5

Tip! The Spell Check feature in PowerPoint works just like the spelling checker in Word.

Editing Your Presentation Spelling command options

Find and Replace options

6

Editing Your Presentation AutoCorrect

Automatically corrects some errors as you type Turn rules on/off as desired Add your own items

7

Custom Dictionary

Editing Your Presentation

8

Add, edit, or remove items to/from the Custom Dictionary

Reinforce the main points of your presentation

Printing Handouts

9

Tip! Use the handout master to change the format of all handouts in a presentation.

Headers Appear at the top (“head”) of a document

Footers Often appear at the bottom (“foot”) of a document Actual placement depends on the slide layout and

document theme Dates:

Set to update automaticallySet as a static date

Printing Handouts

10

Agenda slide Outlines what is to come in a presentation

Summary slide Recaps what was discussed in a presentation

Enhancing Presentation Navigation

11

Using Hyperlinks in Presentations Hyperlinks in presentations

To another slide in the same presentation To open a file on your computer To a website

Inserting hyperlinks Hyperlink dialog box Action dialog box

Creating hyperlinks for slide navigation Jump to different slides in a presentation with hyperlinks instead of

with the Slide Show toolbar

12

Tip! Remember to check every link you create in a presentation to make sure each works!

Using the Slide Show Toolbar Pen tools

13

Click to choose Ballpoint Pen, Felt Tip Pen, or Highlighter

Tip! You can also change the ink colors of the Pen tools.

Lesson 26: Preparing a Presentation