Lesson 5

*Microsoft Word 2010

2

*Lesson 5 Learning ObjectivesAt the completion of this lesson, students should understand how to:

Check the spelling in a document

Check a document for grammatical errors

Translate text to and from other languages

Use the thesaurus

Find specific text

Replace specific text

Create AutoCorrect entries and exceptions

Insert the date and time as text or as a field

Insert special characters

*Spelling and Grammar Checking

A red wavy line represents a mispelled word

A green wavy line represents a grammar mistake

4

*Correcting Spelling Errors

Spelling can be corrected manually by the user or by selecting Spelling and Grammar from the Proofing Group on the Review Ribbon

5

When there is a mispelled word, the wavy line will disappear when the misspelled word is corrected or when ignore is selected on the shortcut menu.

6

*Spelling and Grammar Dialog Box

Select the Spelling & Grammar command in the proofing group to bring up the Spelling and Grammar Dialog Box.

7

* Spelling and Grammar Dialog Box Functions Ignore Once: Means skip

this this time, but stop at the next occurrence to check spelling.

Ignore All: Do not stop to check ALL occurrences of the word.

Add to Dictionary: This is a word that is spelled correctly, but is not recognized by the Word dictionary. Use this option to add so in the future it will recognize it.

8

* Spelling and Grammar Dialog Box Functions Change: Change this

spelling of the word to the suggested spelling.

Change All: Change all occurrences of the word to the suggested spelling.

AutoCorrect: Let the software automatically correct the spelling.

9

* Spelling and Grammar Dialog Box Functions

Options Command

10

*Options CommandThis can also be accessed from the Back Stage View

Auto Correct Option

11

*Auto Correct Feature

Type in the Replace box what you want to replace. It can be an abbreviation of something you type frequently. In the WITH box type what the auto correct should replace it with.

12

Word 2010 compares the words that appear in the document to words found in the standard dictionary.

13

* Right Clicking to Correct Misspelled Words

By right clicking on the mispelled word, suggestions for correcting the error will appear on the Shortcut Menu. To accept the

item, click the

item and the

item is

corrected.

14

*AutoCorrect Feature• Right click the misspelled word.

Choosing the proper spelling from the list will fix the word only once.

• Instead, right click and select the AutoCorrect option, then select the correct spelling from the AutoCorrect list. This will add the word to your AutoCorrect and will fix the current and future misspellings of this word.

15

Hot KeysCtrl Z - UndoSource: Amazon.com Word 2010 for Dummies p. 84.

*Undo Button

16

*Hot Keys

F7 – Spell

and

Grammar

Checking

Why is it important to proof a document?

17

*Translating Text

Me encanta Aplicaciones Informáticas!

What does this say? If you don’t know, Word 2010 has a translator. Try it out!

18

*Translating Text

Review RibbonLanguage

Group

19

*Translating Text• Click on the Mini Translator icon to turn it on and off.

• If you point to a word, the translation will appear in a small window.

• It also includes a PLAY button so the user can hear an audio version of the word or phrase.

20

* Mini Translator The first time the MINI TRANSLATOR is selected the user must select the language for the word or phrase to be translated into. Source:

http://blogs.technet.com/b/office_global_experience/archive/2009/07/31/using-the-new-mini-translator-in-office-2010.aspx

21

* Using the Thesaurus

A Thesaurus is a dictionary of synonyms and antonyms.

Source: Dictionary.com

22

* How to Use the Thesaurus • Once the

Thesaurus is selected, it will bring up a window pane with suitable options.

• The user should then decide the best choice.

• The Thesaurus may also be selected by right clicking on the word.

23

* Navigating to Specific ContentEver felt like you are looking for a needle in a hay stack?

24

* Find and Replace on the Home Ribbon in the Editing group

25

*Find

• Browse document headings

• Browse document

• Browse result from current search

26

*Browse Button on the Vertical Scroll Bar

27

*Wildcards

A question mark ? can be used to substitute for any individual character. Example: s?t Would find sit, sat, set or any word that started with s ended with t and had one letter in between.

A wildcard is a symbol that takes the place of an unknown character or set of characters.

Source: http://kb.iu.edu/data/ahsf.html

28

• On the other hand, an asterisk * can be used to substitute for any string of characters.

• Example: s*t would find sit, sat, soot, stilt, any word that began with s and ended with t no matter how many characters are in between.

*Wildcards

29

*Go To Option

Can be found on the Find dropdown menu.

30

*Advanced Find Functions

31

*Inserting Date and Time

Checkbox makes it a field rather than static. What does this mean?

32

*What is a field?When inserted as a field, the date and time will automatically update.

33

Static means

the date will

stay the

same every

time you

open it.

A field changes to the current date when the document opens.

34

*Inserting Special Characters

Special characters are anything beyond the alphabet, numbers and symbols found on a standard keyboard.

Source: http://www.dummies.com/how-to/content/how-to-insert-special-characters-and-symbols-in-wo.html

© ® €

35

*Inserting Special Characters

36

Some symbols have shortcut keys. They appear at the bottom of the Symbol dialog box. For example, the shortcut for the degree symbol is Ctrl+@.

Read more: http://www.dummies.com/how-to/content/how-to-insert-special-characters-and-symbols-in-wo.html#ixzz1En7aojSg

*Inserting Special Characters

37

*Symbols Dialog Box

Customize Shortcuts

38

*Hot Keys

Ctrl + F – Find Dialog

Box

F5 – Go To Command

Ctrl + G – Go To

Command

Ctrl + H – Find and

Replace Dialog Box Any replacement can be reversed by using the Undo button located on the Quick Access Toolbar.

39

*Lesson 5 Spelling and Grammar Check

Can You Do the Following?

Check the spelling in a document

Check a document for grammatical errors

Translate text to and from other languages

Use the Thesaurus

Find specific text

Replace specific text