Grade 7 Unit 4- Lesson 2 2018 Formatting Text in a Word Document

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Slide 1

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Hello students! Welcome to this second video session on Formatting text in a Word document

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Lesson Contents

• Text Formatting

• Saving a Document

• Quick tests

• Recap

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In this video, you will learn about Text Formatting and Saving a Word Document You will also perform some quick tests followed by a recap

Grade 7 Unit 4- Lesson 2 2018 Formatting Text in a Word Document

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Slide 3

What is Formatting?

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Formatting means to organise text in such a way that it

becomes more attractive and easy to read.

Text without Formatting Text with Formatting

Let’s start the lesson by having a look at “What is formatting?” Formatting means to organize text in such a way that it becomes more attractive and easy to read. In the table given, you can differentiate between a text which is not formatted (the one to your left) to a one which is formatted (the one to your right)

Slide 4

Formatting a Document

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From the Microsoft Word 2016 Interface which we had already demonstrated in Video Lesson 1, select the Home Tab to obtain all the icons used for text Formatting

Grade 7 Unit 4- Lesson 2 2018 Formatting Text in a Word Document

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Slide 5

Text Formatting

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Computer Studies

Computer Studies

Computer Studies

We will start with Text formatting The most commonly used formatting icons are: Bold –make your text bold – an example given that the word is printed darker and thicker than the normal one Italic- Italicize your text – the example shows the characters are evenly slanted towards the right Underline- Underline your text – the example shows that an horizontal line is drawn under selected text

Grade 7 Unit 4- Lesson 2 2018 Formatting Text in a Word Document

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Slide 6

Text Formatting

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Computer Studies

H2O

12th March

Next we’ll talk about Strikethrough – cross something out by drawing a line through it- the example shows a line which is drawn in the middle of the selected text Subscript- Type very small letters just below the line of text.- the example given H20 shows the no. 2 which is placed just below the normal text line Superscript – type very small letters just above the line of text – the example given (date 12th march) shows the no. 2 being placed above the normal line of text

Grade 7 Unit 4- Lesson 2 2018 Formatting Text in a Word Document

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Slide 7

Text Formatting

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Moving on to

Text Effects and Typography – add some flair to your text by apply a text effect, such as shadow or glow – in the example given outline and glow effect have been shown Text Highlight Color – make your text pop by highlighting it in a bright color – our example shows as if it has been marked by a yellow highlighter Font Color – change the color of your text- as you can see we have used the red color

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Slide 8

Text Formatting

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computer studies

COMPUTER STUDIES

Computer Studies(Size 16)

Computer Studies (size 32)

We’ll proceed with Change Case- Change the selected text to uppercase, lowercase or other common capitalizations – in the example given we have used normal case to UPPER CASE Decrease Font Size – make your text a bit smaller- we have used size 16 in our example Increase Font Size – make your text a bit bigger – we have increased the text size to 32

Grade 7 Unit 4- Lesson 2 2018 Formatting Text in a Word Document

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Slide 9

Text Formatting

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Computer Studies

Computer Studies

Computer Studies

Computer Studies

Computer Studies

Computer STUDIES

Computer Studies

Finally we’ll talk about Clear Formatting – remove all formatting from the selection, leaving only the normal, unformatted text As shown from Bold, Italics ,underline and red Font to normal unformatted text Font size- change the size of your text- examples given are size 14 and 28 Font – pick a new font for your text Tohama Algerian Copper black have been used in the samples given

Grade 7 Unit 4- Lesson 2 2018 Formatting Text in a Word Document

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Slide 10

Active Presenter

Now Let’s practice some of the text formatting techniques From your computer desktop, Click on the Microsoft Word Short Cut Icon as shown. This will launch Microsoft Word. As you can see, you will obtain a series of templates Choose on Blank Document to create a new one. This is the interface of Microsoft Word! We will explore this font formatting ribbon shortly and in the next video lesson we will talk about paragraph formatting. We type the following text : Birthday Party Invitation Date: 20th April 2018 Venue: Royal Road Port Louis Theme :Princess Sofia Dress Code : Pink We will use the formatting ribbon here to enhance our document First select the text you want to format. I am selecting Birthday Party Invitation by dragging the cursor from left to right. You will observe that you will get a mini formatting toolbar, having frequently used formatting icons. Now from the Home Tab, click on Bold and Underline. Change the font to Baskerville Old Face as being shown.

Grade 7 Unit 4- Lesson 2 2018 Formatting Text in a Word Document

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You can either increase the font size by clicking here or you can also decrease the size of your text here. We will increase the font size to 18. For change case icon, the following menu appears, we choose Upper case to get the text in Capital Letters. Now click on font colour to select purple from the available set of colours. We proceed by selecting the other remaining text and chose Italics, which will slant your text to have a nicer look. Change the Date to Bold. The last two lines are selected, as Pink is not available from the set of colours, click on more colours here and chose pink. We also increase the font size to 14. We try the strikethrough option, which will draw a line in the middle of PINK. On the date, the 20th ( th) is superscript, we can also see subscript option will look like. Lastly on the theme, we add some text effects by choosing outline. The document appears to be more attractive than that it was when we typed it. To save the document, click on the file tab and select Save As from the backstage view. From the different locations given to you, click on My Documents. The Save as window will appear. Type Birthday party invitation as the file name and click on save. To Close this document, click on the File tab. Select Close.

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Slide 11

Saving a Document

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Backstage view

From File TAB

Click on Save As

As it was seen in the video, we go through the saving again. From File TAB, we get the backstage view, Click on Save As Slide 12

Saving a Document

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Choose My

Documents Folder

This window will appear on screen where we need to chose the location to where we want to save this document Choose my documents folder from all the locations given to you

Grade 7 Unit 4- Lesson 2 2018 Formatting Text in a Word Document

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Slide 13

Saving a Document

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Give appropriate name

to the Document

Click on Save

We will obtain the Save As window, where we have to give the document a relevant name so that it can be retrieved later. Here we named it as :word processing lesson 2 Click on SAve

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Saving a Document

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Document name has changed from

“document 1” to “Word Processing Lesson 2”

Document name has changed from “document 1” to “Word Processing Lesson 2” and it will appear on the title bar

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Now students, let’s do a quick test exercise on what we have been doing so far. Read each statement carefully and answer accordingly You will be given a few seconds to answer

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Quick Test

1. To format a document means:

A. to modify a document

B. to rename a document

C. to make a document more attractive

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321

1. To format a document means: A. to modify a document B. to rename a document C. to make document more attractive The correct answer is C- to format means to make the document attractive

Grade 7 Unit 4- Lesson 2 2018 Formatting Text in a Word Document

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Slide 17

Quick Test

2. The Bold icon is found in the

Home Tab

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TRUE

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FALSE

The Bold Icon is found in

Question 2: 2. The Bold icon is found in the Home Tab True or False The answer is TRUE The Bold Icon is found in the Home Tab

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3. The icon is used to change

the colour of the font.

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TRUE

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FALSE

icon is used to

Question 3 : The icon is used to change the Color of the font TRUE or FALSE The answer Is FALSE, The U icon is used to underline

Grade 7 Unit 4- Lesson 2 2018 Formatting Text in a Word Document

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Slide 19

Quick Test

4. Which icon is used to clear all

the text formatting?

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A.

B.

C.321

Question 4: Which icon is used to clear all the text formatting? Answer A

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Quick Test

5. The Save As option is found in

the File Tab.

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TRUE

321

FALSE

Question 5: The Save As option is found in the File Tab. TRUE or FALSE Its TrUE The Save As option is found in the File Tab

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Slide 21

End

Of

Quick Test

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Well, students, this is the end of our quick test. I hope that you were able to get all the answers correct. Now it’s time for a recap

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Grade 7 Unit 4- Lesson 2 2018 Formatting Text in a Word Document

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Text Formatting Recap

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Bold

Italics

Underline

Strikethrough

Subscript Superscript

Text Effect

Text Highlight Color

Font Color

Clear All Formatting

Change Case

Decrease Font Size

Increase Font SizeFont SizeFont

Recap – Text formatting recap Slide 24

Recap

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In this lesson, we have shown how to:

• Format text

• Save a Document

Recap In this lesson, we have shown how to: Format text Save a Document

Grade 7 Unit 4- Lesson 2 2018 Formatting Text in a Word Document

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Dear students, Thank you for your attention. I hope that you have enjoyed today’s lesson.

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