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Be Prepared for a disaster

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• Disasters disrupt hundreds of thousands oflives every year.

• Each disaster has lasting effects, both to

people, businesses, and property.

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• 43% of U.S. companies never reopen after a

disaster - and 29% more close within 3years (U.S. National Fire Protection Agency)

• 20% of small to medium size businessessuffer a major disaster every five years

(Richmond House Group)

• 93% of companies that suffer a significantdata loss are out of business within 5 years(U.S. Bureau of Labor)

• Disgruntled employees are the largest andsingle most damaging source of risk(National Computer Security Association)

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• You should know how to respond to severeweather or any disaster that could occur inyour area—hurricanes, earthquakes,

extreme cold, flooding, or terrorism.

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ResourcesPersonnel

Actions

WhoWhatWhereWhen

How

Develop Your PlanNow!

Ensure that procedures 

added to your plans have the 

requisite details as to 

the who, what,where, when,and how 

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Define Your Recovery TimeObjective

Define your recovery timeline 

(RTO). As you test your plan,

measure your actual 

recovery time to your RTO 

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Determine When to Declare

Identify your Disaster Declaration Decision Point.

It ensures that a disaster decision occurs in 

sufficient time to allow for timely recovery particularly if travel and logistics will be required. Failure to make a decision is a 

decision to extend the Recovery Time 

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Take Advantage of Support From

…

Manage next-of-kin notification

Monitor work environment Temporary modifications to personnel policies

Coordinate additional or temporary staffing

Human Resources

Public Relations

Coordinate prepared statements• Internal customers• External customers• News Media -- Investors -- Staff

Assist or conduct news media briefings

Don’t forget to take advantage of other departments

within the company who can provide support within their area of expertise 

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Facilities

Assess damage and estimate time to repair

• Structural -- Utilities -- Environmental Provide temporary mechanicals

Rent replacement office space

Initial Incident Management

• Emergency response coordination

• Coordinate with civil authorities

Secure damaged & alternate facilities

Coordinate investigation activities

Safety & Security

Take Advantage of Support From

…

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Purchasing

Recovery resource procurements Assist technical procurements

Negotiate emergency service

contracts

Finance

Approve incident related expenditures

Petty cash / travel expenses

Implement short term financial controls

Track expenses -- Provide audit trail

Take Advantage of Support From

…

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As your environment 

changes,

assess the impact on your 

recovery strategy and 

record those changes in your plan