LICENSEE ONLINE MANUAL - UNISA - Colleges Onlinelsa.unisa.ac.za/docs/LICENSEE ONLINE MANUAL - 2008-09.pdf · grants access to the student information on the UNISA Licensee web site

LICENSEE ONLINE MANUAL

The A-Z guide to Student Administration

using the Unisa Licensee Online Website

(LSA Website)

http://lsa.unisa.ac.za/

Compiled by: Theo Loesch

Date: August 2008

Directorate: Student Admissions & Registrations: Licensees & International Students

Licensee Website Administration Training Manual [‐ 2 ‐]

TABLE OF CONTENTS

Table of Contents .................................................................................................................................. ‐ 2 ‐

Terminology and icons explained .......................................................................................................... ‐ 5 ‐

System Codes ................................................................................................ - 6 -

ADMISSION CODES ........................................................................................ - 7 -

SUPPLEMENTARY EXAMINATION CODE ................................................................. - 8 -

Accessing Licensee Online (LSA) ............................................................................................................ ‐ 9 ‐

BOOKMARK THIS PAGE: ................................................................................. - 10 -

NEW FUNCTIONS BEFORE YOU LOG IN: ............................................................................................... ‐ 11 ‐

USER CODE AND PASSWORD ........................................................................... - 12 -

HOW TO LOGIN........................................................................................... - 12 -

Student System Functions Main Menu ................................................................................................ ‐ 14 ‐

Student System Functions Described .................................................................................................. ‐ 15 ‐

5 >user password .......................................................................................... - 15 -

94 >student number search ............................................................................... - 16 -

96 >student personal information ........................................................................ - 17 -

135 >student academic record ........................................................................... - 19 -

137 >student study units ................................................................................. - 21 -

Assignments ....................................................................................................................................................................... ‐ 22 ‐

155 >items per study unit list ............................................................................ - 24 -

342 >student exam time table ............................................................................ - 25 -

373 >student exam results ............................................................................... - 27 -

393 >quote study fees .................................................................................... - 28 -

421 >list students per exam .............................................................................. - 30 -

463 >display/print college account ....................................................................... - 31 -



Account Per Student ........................................................................................................................................................ ‐ 31 ‐

Account per Licensee ....................................................................................................................................................... ‐ 32 ‐

566 >extract college exam results ....................................................................... - 33 -

Web Registration ................................................................................................................................ ‐ 34 ‐

1.Student validation ....................................................................................... - 35 -

Possible errors: ................................................................................................................................................................. ‐ 37 ‐

2.Selection of proposed qualification ..................................................................... - 38 -

Select from the list and click 3. Confirmation and updating of personal information ................ - 38 -

3. Confirmation and updating of personal information .................................................. - 39 -

NOTES ON POSSIBLE FIELDS TO COMPLETE OR UPDATE .......................................................................... ‐ 40 ‐

Very Important: .............................................................................................................................................................. ‐ 43 ‐

4.Completion of course details for intended registration ............................................... - 43 -


5.Completion of study unit details for intended registration: .......................................... - 45 -


6.Completion of study unit information: ................................................................. - 46 -


7.Confirmation of all information supplied: .............................................................. - 48 -

IMPORTANT INFORMATION .................................................................................................................................... ‐ 50 ‐

8.Success ................................................................................................... - 50 -

Study unit additions on LSA ................................................................................................................ ‐ 51 ‐

1.Student validation ....................................................................................... - 52 -

FIELDS TO COMPLETE ................................................................................................................................................. ‐ 52 ‐

Possible errors: ................................................................................................................................................................. ‐ 53 ‐


A completed webpage will look like this: ..................................................................................................................... ‐ 55 ‐




Important: ......................................................................................................................................................................... ‐ 57 ‐

POSSIBLE ERROR MESSAGES: .......................................................................... - 58 -

1. Student not registered ............................................................................................................................................... ‐ 58 ‐

2. Additions not allowed .................................................................................................................................................. ‐ 58 ‐

3. Not all the fields were completed ............................................................................................................................ ‐ 58 ‐

Study unit cancellations on LSA .......................................................................................................... ‐ 59 ‐


POSSIBLE ERROR MESSAGES: .......................................................................... - 61 -

1. Student not registered ............................................................................................................................................... ‐ 61 ‐

2. Cancellations not allowed ............................................................................................................................................ ‐ 61 ‐

3. Not all the fields were completed ............................................................................................................................ ‐ 61 ‐

IMPORTANT INFORMATION ............................................................................ - 63 -



TERMINOLOGY AND ICONS EXPLAINED

User

A user is anyone who is permitted to login to the LSA website and a User code was issued by Unisa

User Code

The user code is a unique 4 digit numerical code assigned to a particular user.

Password

The password is used together with the user number to gain access to the Student System and must be kept secret.

A valid password must be at least 6 characters long, made up from both alphabetic and numeric characters. A maximum of three numerical numbers are allowed.

Function Nr

The function number is the number allocated to a particular function that the Student System allows the user to perform.

Admin Online Menu

This is the list of all the functions that you have available to you. It appears on your screen as soon as you have successfully logged in and clicked on the “student system functions” -tab.



SYSTEM CODES

Description: These are the codes generally used by Unisa on its Student System and LSA

Registration Periods

0 = Year modules, 1st Cycle*,

1 = 1st Semester**,

2 = 2nd Semester; or

6 = 2nd Cycle*

* Cycles are subjects and modules offered over a period of a year.

During the 1st Cycle, students enrol during December to March (refer to specific dates) and write examinations in October November.

The 2nd Cycle is registered in the middle of the year and students only write examination the following year in the May/June examination.

** Semesters are offered over a six-month period. Students’ enrolling at the beginning of the year writes exams in May/June and students registering in the middle of the year will write in Oct/Nov the same year.

Registration Status

RG = Registered

CA = Cancelled (Forfeit a percentage of fees)

AC = Admin Cancellation (Cancelled, no fees forfeited). This cancellation will only be done by a supervisor of Unisa under special circumstances.

NC = No Cancellation



Language

E = English

A = Afrikaans

Qualification

Five-digit numeric number used to identify Unisa qualifications e.g.: 02011

Five-digit alphabetical letters used to identify National Diplomas, B-Tech and M-Tech degrees

Refer to calendar for specific code

ADMISSION CODES

0 Not decided 5 Admission for other reasons

1 No admission 6 Exam cancelled (before admission)

2 Admission 7 Withdrawal from exam

3

Admission due to Military service

8 Supplementary Exam cancelled

4 Admission due to previous years



SUPPLEMENTARY EXAMINATION CODE

1 Not applicable 6 Miscellaneous

2 Aegrotat 7 Supplementary

3 Clash of dates 8 Crouse case

4 Admin 9 Follow up

5 Special



ACCESSING LICENSEE ONLINE (LSA)

Go to the following link directly: http://lsa.unisa.ac.za/ or;

Open your Internet browser and go to the Unisa website by entering the following URL: www.unisa.ac.za

Click on the “Licensees” –tab at “INFORMATION FOR” as shown below:



BOOKMARK THIS PAGE:

Press Ctrl+D or

Click on Favourites and Add Favourites and

Click on Add

This site can now be accessed by clicking on the link under the “Favourites” menu

* Note:

The word “Colleges” will be replaced by “Licensees” in future



NEW FUNCTIONS BEFORE YOU LOG IN:

Three new additions was made on the Licensee Webpage:

1. In the centre of the page room was made where announcements will be published.

2. On the right-hand side there is a link to the Unisa Newsroom.

3. Under the “Quicklinks” you will find links to useful downloads. Even this manual can be downloaded from here.

Before logging in, check these locations for new additions as it will be updated on a regular basis.

For easy reference, these links as described above is shown below:

2. From our Newsroom

3. Quicklinks

1. Announcements



Login to the LSA Website

USER CODE AND PASSWORD

User codes are the codes created for each Licensee by UNISA which grants access to the student information on the UNISA Licensee web site.

The password is the code created by the user. This code must be kept in a safe place and never revealed to anyone.

When the user code is provided, the initial password will always be 'password', until the user has made his/her first successful logon.

Once the user logged on successfully, he/she will be prompted to change the password. This is compulsory and the user will not be able to use this site until the password was changed successfully.

A valid password must be at least 6 characters long, made up from both alphabetic and numeric characters. A maximum of three numerical numbers are allowed.

When the password is reset at UNISA, it will normally be reset to be 'password' again and the user will be required to change it again after the first successful login.

HOW TO LOGIN

On the left-hand side of the webpage, click in the space provided under “User ID”

Enter your four-digit User code and press the Tab-key or click in the field under “Password”

Enter your password and click on the login button



If it is your first-time you login, refer to the next page under “5 >user password”

After a successful login, the following webpage will appear:

Click on “student system functions”



STUDENT SYSTEM FUNCTIONS MAIN MENU

On this webpage you will find a list of menus that you click on to perform specific queries and actions

This menu of services will be extended as more functions are made available for Licensees on this website.

To access a menu, simply move your mouse pointer over a desired menu and on the menu once.

Each menu and its functions will be described on the next page.

Suggestion and inputs to enhance the website will always be welcomed



STUDENT SYSTEM FUNCTIONS DESCRIBED

5 >USER PASSWORD

This function is used to change your password. A similar webpage will appear if this is the first time you login to LSA

Enter your four-digit user code. (E.g. 9999)

Enter the password that you used up to this point (E.g. unisa123)

Choose a new password

Retype your new password and click submit.



94 >STUDENT NUMBER SEARCH

This function is used to search or lookup a student number with limited information of the student available.

Enter criteria at one or more fields.

If the student has more than one initial, enter a space between each initial. (e.g. A B C instead of ABC)

If you change the search for Address field to no, only the magisterial district will be displayed

Click on “Display” and all students’ matching the search criteria’s details will be displayed.

* Note:

Never use a student number unless you are 100% sure that it is the same student



96 >STUDENT PERSONAL INFORMATION

Description: On this webpage some of a student’s biographical information can be viewed

Click on the link “96 >student personal information”

Enter the student number and click on “Display”

Enter the student’s number and click on Display

If this student is not registered at your Licensee, the following screen will be displayed:



Only if the student was registered with your Licensee, you will be able to view the student’s biographical information.

Note: On this screen you can only view the following:

Names, Surname(s)

Addresses, contact information

Highest school qualifications. In South Africa, a Matric or Standard 10 refers to the school leaving certificate.

Any updates or changes must be requested in writing to [email protected]

Changes can be made when registering online or by completing a registration form.

mailto:[email protected]



135 >STUDENT ACADEMIC RECORD

Description: On this webpage a student’s academic record can be viewed.

* Important:

This function is for office use only. It may never be printed and issued to anybody

Click on the link “135 >student academic record”


The following webpage will be displayed:



You can view each qualification’s academic record by clicking on the qualification code:

An unofficial academic record for office use only will be displayed for the selected qualification:

Suppressed



137 >STUDENT STUDY UNITS

Description: On this webpage, a student’s current registration status can be viewed

Click on the link “137 >student study units”


The following webpage will be displayed:

See note below

Assignments:



Assignments

To view a student’s assignment progress, click on the link as shown above

The following detail will be displayed:

Study Unit

Semester or Cycle registered for

Registration status

Language registered in (English or Afrikaans)

Qualification code and description

Assignment number

Percentage

Credits awarded towards total

Date received

Date returned

Cancellation status



Refer to page 2 for details about the codes used.



155 >ITEMS PER STUDY UNIT LIST

Description: On this webpage, information about items issued per subject/module can be viewed

Click on the link “155 >items per study unit list”

Enter the year and subject/module code and click on “Display”

A similar webpage will be displayed:



342 >STUDENT EXAM TIME TABLE

Description: On this webpage a student’s examination timetable and examination venue can be viewed

Enter the exam year, exam period, student number and practical type (if applicable);

Click on “Display”




PLEASE NOTE:

This is not an official examination permit

Only admission permits issued by the Department: Examinations and Assessment will be accepted.

Any discrepancies must be queried with the Examinations department directly. [email protected]

Please note the applicable closing date before each examination for venue changes etc.

If the student was not registered through your Licensee and Branch, you will not be able to view his/her examination timetable. A similar screen would be displayed:

mailto:[email protected]



373 >STUDENT EXAM RESULTS

Description: On this webpage a student’s examination results and possible Supplementary Examination dates and times can be viewed.

Enter the exam year, exam period and student number ;

Click on “Display”




393 >quote study fees

Description: On this webpage a quotation for study fees can calculated

The Academic Year will be populated in the relevant field ;

Select the country where the student will be writing his/her examinations. (See notes below)

At the Qualification-field, select Undergraduate or Postgraduate. (See notes below)

Enter the Qualification code, only for Postgraduate Qualifications.

Select Yes or No if a library card is required. (See notes below)

Select Yes or No if the student need to apply for matriculation exemption. (See notes below)

Enter the subject codes as reflected in the relevant calendar.



PLEASE NOTE:

Refer to the Information Brochure regarding the relevant Foreign Levy.

Should the student initially register with a South-African address and/or examination centre, any changes after registration on of the address or examination venue to a foreign country will automatically charge the applicable foreign levy, per module/subject, on the student’s account

Undergraduate studies includes:

all formative and professional undergraduate qualifications (E.g. BCOM, BA, BCOMPT, BSC)

all vocationally orientated qualifications (E.g. National Higher Certificates, National Diplomas)

Postgraduate studies includes:

all formative and professional postgraduate qualifications (E.g. Honours, Masters and Doctors degrees)

all vocationally orientated qualifications (E.g. B-Tech and M-Tech degrees)

Library Card: Only students that will be visiting any one of the main campuses, i.e. Muckleneuk or Florida campus, and wishes to make use of the Unisa library need to apply for this card. Refer to the Information Brochure regarding costs involved.

Matriculation Exemption: Refer to the admission requirements for that specific qualification.



421 >list students per exam

Description: On this webpage you will be able to view all the students registered to write examinations at your examination venue

Enter the examination year, exam period and study unit;

Select criteria:

o Registration Status, refer to codes on page 3.

o Admission Status, three options

o Supplementary, three options

Start student number (optional)

Click on “List”


Refer to Admission and Supplementary codes on page 5



463 >display/print college account

Description: On this webpage your Licensee account and a student’s account can be viewed.

Two options:

ACCOUNT PER STUDENT

Enter the academic year and student number.

Click on “Display Student”




ACCOUNT PER LICENSEE

Enter the Academic Year, Account Type and Branch Code;

Click on “Display Account”




566 >extract college exam results

Description: On this webpage your Licensee’s students’ examination result can be extracted

Your account number and branch code, with a description will automatically be populated.

Enter the Exam Year an select Exam Period;

Previous reports are displayed below the line, you can select the desired report

Click on “Extract File”




WEB REGISTRATION

The online application for a student number is closed. This function has been disabled as the new procedure has to be followed as described below:

• Web registrations can only be done for students with Unisa student numbers.

• To obtain a student number, the applicant has to be referred to the Central Applications Office (CAO) first. See all documentation in this regard.

• CAO website address: http://www.cao.ac.za/

• Logon to Licensee Online (LSA)

• Click on the “web applications” –field (see callout nr 1)

• Then click on the “Web registration” –field

(see callout nr 2)

1. Click on the “web

2. Click on the “Web registration”



• Web applications can only be submitted during an active registration period as published by Unisa, else you will find the following message:

1. STUDENT VALIDATION

FIELDS TO COMPLETE

Description More information

Student Number Only a Student number provided by Unisa can be entered in this field

Surname The surname must be given as it appears in the Unisa database*

First Names Only the spelling and sequence of the student’s surname and first names as they appear on the Unisa database is accepted*.



Date of Birth Format: 1980-01-01

* To verify information as it appears on the Unisa database:

go to function 96 >student personal information; Under the ‘Student system functions’

When done, click



POSSIBLE ERRORS:

If the data you have entered do not correspond with the Unisa database, the followingscreen willappear:

Solution: Go to function 96 >student personal information; Under the ‘Student system functions’

If a student has applied for the current academic year, you will find a webpage with the following information:

• Here you can make changes to the previous application and re-submit a new application.

• Please note that this application will replace the previous application, and or study units

• To retain previous information submitted, simply select the appropriate study units again.



2. SELECTION OF PROPOSED QUALIFICATION

Select the qualification the student whish to apply for from the drop-down list as shown below:

Select from the list and click



3. CONFIRMATION AND UPDATING OF PERSONAL INFORMATION

When successful, the following webpage will be displayed reflecting the data as per the Unisa database:



NOTES ON POSSIBLE FIELDS TO COMPLETE OR UPDATE


Student number Only the number issued by Unisa will be displayed

Title Selection can be made from a drop-down menu. If a lady’s title changes to Mrs ensure that the correct procedure regarding submission of documents to Unisa is followed.

First Names Only the spelling and sequence of the student’s surname and first names as they appear on the student’s identification documents is accepted.

Maiden Name and/or Previous Surname Only if applicable, refer to the Information Brochure in this regard.

Initials Only initials of the first names are entered here, not the surname


Gender Select the applicable

Language for correspondence Select the applicable

RSA ID/Passport/Foreign ID number Enter either a RSA ID Number, a Passport Number or a Foreign ID number

Physical disability Select the applicable, refer to the Information Brochure in this regard.

Telephone numbers Include the international prefix, e.g. +251 and the code before the number. Also include extension where applicable.

Work telephone & Fax number



POSSIBLE FIELDS TO COMPLETE OR UPDATE (Continued)


Cell number Include the international prefix, without spaces in the number

E-mail address COMPULSORY FIELD TO ENTER. Encourage students to sign up for free e-mail accounts as this can serve as a very effective communication channel

Postal address Full address, without surname and initials

Country Select from the drop-down menu. This is the country the student will be residing in whilst studying

Postal Code Only used for South African addresses

Physical address Very important. All international students’ studymaterial (Branches 20-30) is couriered to their’ physical addresses and this must be completed in full

Contact telephone number (Office hours)

Very important for courier purposes

Examination Centre Select from the drop-down menu

Home Language Select from the drop-down menu

Demographic information The following 4 fields are for statistical purposes only:

Nationality; Population Group; Occupation & Economic Sector

Select from the drop-down menu

In which format would you like to receive your registration material (Calendars, etc.) in future?

Select between Email, CD or a Printed Copy



POSSIBLE FIELDS TO COMPLETE OR UPDATE (Continued)

May your name, email address and contact details be given to fellow students for academic purposes?

Select the applicable

Do you have any current or previous registrations or qualifications at tertiary institutions?

Select the applicable

Other institution, Degree/Diploma Concurrent registration at two approved South African Universities

is not allowed without permission from both Universities. If you have already registered, or intend to register concurrently at another approved South African University for 2008, supply the following information

Institution at which you were registered before 2008: Institution & Last year of registration

Compulsory where applicable e.g. for exemption purposes

Previous registrations Complete where applicable

Declaration and undertaking By clicking on “I agree”, you declare that all particulars furnished on this form are true and correct, and that you undertake to comply with all the rules and regulations and decisions of the university

Once all the fields have been completed, click



VERY IMPORTANT:

This must be used for students with Unisa student numbers only.

Students will only receive one student number for formal Unisa qualifications, regardless of haw many different qualifications the student enrols for.

The Information Brochure must be consulted when completing this online form.

FOR ALL REGISTRATIONS DONE ONLINE, THE STUDENT MUST SUBMIT A FULLY COMPLETED REGISTRATION FORM, TOGETHER WITH THE DECLARATION FORM (where applicable).

THESE DOCUMENTS MUST BE FILED AT THE LICENSEE FOR RECORD AND AUDIT PURPOSES

4. COMPLETION OF COURSE DETAILS FOR INTENDED REGISTRATION





Proposed qualification The qualification selected in step 2 will automatically be populated in this field

Will your qualification be completed with this registration? This important information will ensure that the

student will automatically be included in the list of possible graduates

Specialisation list Select from a drop-down menu, in accordance with the selection from the calendar

Display method for study units This selection will automatically filter out the applicable subjects in the next Webpage

Order study units by Here you can distinguish whether the subjects must be sorted according to the subject code or by description (subject name)

Number of study units you want to register for Here you should indicate the number of subjects the student wish to enrol for




5. COMPLETION OF STUDY UNIT DETAILS FOR INTENDED REGISTRATION:

Drop-down menus available, see notes on next page





Study units you wish to register for BCOM Populated automatically

MANAGEMENT Specialisation area – populated automatically

Study unit code Select from a drop-down menu, in accordance with the selection from the calendar

Display method for study units This selection will automatically filter out the applicable subjects in the next Webpage

Major subjects The major subjects offered for the specialisation area selected


6. COMPLETION OF STUDY UNIT INFORMATION:





Qualification & Specialisation area Populated automatically

Language Select from drop-down menu between English and Afrikaans

Registration period Select from drop-down menu between 1st or 2nd Semester

Non degree purposes Only tick this option after consultation with a Unisa Advisor. Study units not offered for this qualification can be selected here




7. CONFIRMATION OF ALL INFORMATION SUPPLIED:

All the information entered by you will be supplied on this page.

Please ensure that all the information is correct

Ensure that the study units entered is correct, as discrepancies later will be at the cost of the Licensee.

Print this page for student’s reference.

It is advisable to make a printout for the Licensee’s records



Scroll down to the bottom of the screen – you will find a screen similar to the one below:



IMPORTANT INFORMATION


Will the student receive tuition? Only if this student will be attending class at your Licensee, you may tick ‘Yes” AND

ENSURE THAT THE STUDENT SIGNS THE DECLARATION FORM. THESE DECLARATIONS FORMS MUST BE SUBMITTED TO UNISA. ALL TUITION STUDENTS WILL BE AUDITED

For non-tuition click ‘No”

Declaration and Undertaking Ensure that you are familiar with the terms and conditions and the relevant rules and regulations

Accepting all the published Unisa rules and regulations If you are confortable that you have conformed to

all the Unisa rules and regulations you may click

else click

To make changes click

8. SUCCESS

After you have successfully submitted the application, the following will be displayed

VERY IMPORTANT: THIS IS NOT A CONFIRMATION OF REGISTRATION. THE STUDENT’S SUCCESSFUL REGISTRATION WILL

ONLY BE CONFIRMED BY UNISA



STUDY UNIT ADDITIONS ON LSA

1. Login to Licensee Online (LSA)

2. Click on the “web applications” –field (see callout nr 1)

3. Then click on the “Study unit additions” –field

(see callout nr 2)

1. Click on the “web

2. Click on the “Study unit additions” ‐field

Study unit additions can only be submitted during an active registration period as published by Unisa, else you will find the following message:



1. STUDENT VALIDATION

FIELDS TO COMPLETE


Student Number Only a Student number provided by Unisa can be entered in this field

Surname The surname must be given as it appears in the Unisa database*

First Names Only the spelling and sequence of the student’s surname and first names as they appear on the Unisa database is accepted*.


* To verify information as it appears on the Unisa database:

go to function 96 >student personal information; Under the ‘Student system functions’



When done, click

POSSIBLE ERRORS:

If the data you have entered do not correspond with the Unisa database, the following screen will appear:

Solution: Go to function 96 >student personal information; Under the ‘Student system functions’

If a student has applied for the current academic year, you will find a webpage with the following information:



• Here you can make changes to the previous application and re-submit a new application.

• Please note that this application will replace the previous application, and or study units

• To retain previous information submitted, simply select the appropriate study units again.

FIELDS TO COMPLETE


Student number Enter the student’s Unisa student number

Surname Enter the student’s surname. Ensure you use the correct spelling. This field is not case sensitive

Full first names Enter the names as it appears in the student’s Identity book, passport etc. This must be exactly as it appears on Unisa’s student system.

Date of birth Only the date in numbers is accepted.



A COMPLETED WEBPAGE WILL LOOK LIKE THIS:

Click “NEXT”

After successful validation of a student a similar webpage will be displayed:



FIELDS TO COMPLETE


Student number, initials and surname This information will be displayed on the top of the page

Current registration The qualification the student is currently registered will be displayed

E-mail address The student’s e-mail address must be entered

Closing dates More information regarding the closing dates can

be obtained by clicking

Provisional examination timetables The examination timetables can be viewed by clicking on either of the links:

Full year and semester modules/subjects You will only be able to select the modules/subjects that are still available for registration

Whatever you select from the appropriate drop-down menus will be automatically populated in the fields below

Example of a drop down menu:



IMPORTANT:

Ensure that the student is aware of the provisional examination dates. You should advise the student to compare his/her current examination dates, prior to applying for any additions

To complete the transaction, click on “Submit Additional Study Units”

After successful submission of the application, you will receive a confirmation screen similar to the one below:



POSSIBLE ERROR MESSAGES:

1. STUDENT NOT REGISTERED

The student is not registered for this academic year.

You should apply on “Web registration”

2. ADDITIONS NOT ALLOWED

The registration cycle might be closed for any additions,

The Cycle/Semester period is invalid for the subject

The student is not registered with your Licensee

3. NOT ALL THE FIELDS WERE COMPLETED

All the fields are compulsory to complete.

Failure to complete all the field will result in the following error code when clicking on the “NEXT” –button:



STUDY UNIT CANCELLATIONS ON LSA

Login to Licensee Online (LSA)

4. Click on the “web applications” –field (see callout nr 1)

5. Then click on the “Study unit additions” –field

(see callout nr 2)

1. Click on the “web applications” ‐field

2. Click on the “Study unit cancellations” ‐field




FIELDS TO COMPLETE


Student number Enter the student’s Unisa student number

Surname Enter the student’s surname. Ensure you use the correct spelling. This field is not case sensitive

Full first names Enter the names as it appears in the student’s Identity book, passport etc. This must be exactly as it appears on Unisa’s student system.

Date of birth Only the date in numbers is accepted.

A completed webpage will look like this:

Click “NEXT”



POSSIBLE ERROR MESSAGES:

1. STUDENT NOT REGISTERED

The student is not registered for this academic year.

You should apply on “Web registration”

2. CANCELLATIONS NOT ALLOWED

The registration cycle might be closed for any cancellations,

The Cycle/Semester period is invalid for the subject

The student is not registered with your Licensee

3. NOT ALL THE FIELDS WERE COMPLETED

All the fields are compulsory to complete.

Failure to complete all the field will result in the following error code when clicking on the “NEXT” –button:



After successful validation of a student a similar webpage will be displayed:

Tick the boxes next to the subjects you wish to cancel

Click on

Confirmation page:

Ensure that only the subjects the student wish cancel is displayed on this page

After successful submission of application, you will see a similar page:



IMPORTANT INFORMATION

This is only an application for cancellation on the student’s behalf.

The actual cancellation will be performed by a Unisa Licensee Advisor.

Confirmation will be send if the application for cancellation was successful.

The Licensee would be informed regarding the outcome of the cancellation.

The Licensee must communicate the result to the student as agreed with Unisa in the Licensee contract and the Memorandum of Understanding (MOU) as well as the Memorandum of Agreement (MOA)

Do not instruct the student to contact Unisa, or the Licensee section for the result.

Results can also be viewed on the LSA Website

Documents

LICENSEE ONLINE MANUAL - UNISA - Colleges Onlinelsa.unisa.ac.za/docs/LICENSEE ONLINE MANUAL - 2008-09.pdf · grants access to the student information on the UNISA Licensee web site