Licton Spring’s P-Patch Steering Committee Meeting

Licton Springs P-Patch Steering Commitee Meeting 11.28.12

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Licton Spring’s P-Patch Steering Committee Meeting

November 28th, 20126:00pm- 8:00pm

North Seattle Community College Green Room


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Today’s Agenda• Introductions (6:05-6:10)• A brief history of the project for new folks (6:10-6:15)• P-Patch Coordinator Hiring Process (6:15-6:20)• Growing the Steering Committee (6:20- 6:40)• Updating the budget (6:40-7:00)• Updating the work plan (7:00-7:20)• Fundraising Efforts(7:20-7:25)• Outreach Efforts (7:25-7:30)• Assigning Action Items(7:30-7:40)• Parting Thoughts (7:40-7:50)


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Introductions (6:05-6:10)


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A Brief History of the Licton Springs P-Patch (6:10-6:15)

• Who’s idea was this anyway?– Everybody’s

• DON Grant• A cast of thousands• Construction

Documents• Where we are now


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P-Patch Coordinator Hiring Process (6:15-6:20)

• Job Posting– Closed last week

• Interviews– December 6th and 7th

• Offer– December 10th

• Introduction to the Licton Springs P-Patch Steering Committee– December 12th (hopefully)


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Growing the Steering Committee (6:20-6:40)

• Why is this important?– “Many hands make light

work”• Who should be on the

Licton Springs P-Patch Steering Committee?

• How many people should be on the Steering Committee?– 5 to 8


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Update the Budget (6:40- 7:00)

Current Budget

Budget Item NotesEstimated Amount

Water Service Installation

Installation of water meter and associated fees. $12,000.00

Fence Installation Install fence around proposed site. $4,000.00 Raised Beds Construct raised beds for P-patch plots. $1,000.00 Contingency Additional expenses $1,400.00 Soil Amendments Add minerals to existing soil to promote

vegetation $600.00

Tool Shed Construct shed for tool storage $1,000.00 Total $20,000.00

http://webgrants.seattle.gov/getApplicationPrintPreview.do?documentPk=1328055109094

Update the Budget (6:40- 7:00)

• Draft of Proposed New Budget

Licton Springs P-Patch Steering Commitee Meeting 11.28.12 8

Budget Item Possible Contractor/Vendor Quote/ Estimated Amount

Invasive Removal Labor (Goats!) Amazin' Grazers LLC $1,350.00

Tree Pruning Ann Hirschi $2,050.00

Tree Removal Ann Hirschi $3,000.00

Invasive Suppression Supplies Seattle Farm Supply $300.00

Raised Beds Seattle Farm Supply $7,700.00

Outreach Events LSPP Steering Committee $3,000.00

Contingency Funds $2,000.00

P-Path Trust Fees P-Patch Trust $600.00

Total $20,000.00


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Updating the work plan (7:00-7:20)

Current Work PlanStep/Activity Responsible Person/Group Month Done Year Done

Acquire tools Steering Committee August 2012

Build beds Steering Committee August 2012

Build tool shed Lynne Hull / Christian Rusby August 2012

Final grant report Steering Committee September 2012

Install fence Steering Committee August 2012

Organize work parties Lynne Hull / Christian Rusby July 2012

P-Patch design LA Studios June 2012

Site preparation, grading and level land Steering Committee July 2012

Soil amendment Steering Committee September 2012

Water meter installation Lynne Hull/ Christian Rusby July 2012

Work plan evaluation Steering Committee July 2012

Work plan evaluation Steering Committee June 2012

Work plan evaluation Steering Committee August 2012

Work plan evaluation Steering Committee September 2012


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Updating the work plan (7:00-7:20)

Draft of Proposed Work Plan

Step/Activity Responsible Person/Group Month Done

Year Done

Approve Budget and Work plan Steering Committee December 2012 Review Construction Documents Steering Committee December 2012Organize work parties P-Patch Coordinator December 2012Approve Construction Documents Steering Committee January 2013Work plan evaluation Steering Committee January 2013Remove/ Prune Trees P-Patch Coordinator/ Arborist/Contractor January 2013Remove Invasives Goats!, P-Patch Coordinator) January 2013Smother Invasives Volunteers January 2013Host Fundraising Event/ Activity Amy LaZerte January 2013Submit Payment 2 to LA Studios Amy LaZerte January 2013Work plan evaluation Steering Committee February 2013Contract Earth Movers P-Patch Coordinator February 2013Contract Plumbers P-Patch Coordinator February 2013Source Path and Raised Beds Materials P-Patch Coordinator February 2013Work plan evaluation Steering Committee March 2013Outreach Event Steering Committee March 2013Move Earth P-Patch Coordinator/Contractors March 2013Install Plumbing and Water meter P-Patch Coordinator/Contractors/Volunteers March 2013Terrace and Install Conventional Beds P-Patch Coordinator/ Volunteers March 2013Install Fence P-Patch Coordinator/ Volunteers March 2013Work plan evaluation Steering Committee April 2013Lay garden paths P-Patch Coordinator/Contractors/Volunteers April 2013Build Composting Area P-Patch Coordinator/Contractors/Volunteers April 2013Install ADA Beds P-Patch Coordinator/Contractors/Volunteers April 2013Host Fundraising Event/ Activity Amy LaZerte April 2012Submit Payment 3 to LA Studios Amy LaZerte April 2013Work plan evaluation Steering Committee May 2013Lay service road path (weather permitting) P-Patch Coordinator/Contractors/Volunteers May 2013

Build Shed P-Patch Coordinator/Contractors/Volunteers May 2013Create Artistic entry area P-Patch Coordinator/Contractors/Volunteers May 2013Add soil to the beds P-Patch Coordinator/Contractors/Volunteers May 2013Host Fundraising Event/ Activity Amy LaZerte May 2012Submit Payment 4 to LA Studios Amy LaZerte May 2013Open the garden to the public P-Patch Coordinator/Contractors/Volunteers May 2013


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Fundraising Efforts(7:20-7:25)

• P-Patch Bazaar and Bake Sale• Chinook Books• P-Patch Trust Donation of $1,000• $1,500 raised so far, $2700 to go• Three more payments of $900

– January 31st

– April 31st

– August 31st


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Outreach Efforts (7:25-7:30)

• Town Hall Meeting• Future Events?


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Assigning Action Items(7:30-7:40)


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Parting Thoughts (7:40-7:50)