LINKS TO OBJECTIVES Multiple Worksheets Multiple Worksheets Move, Copy and Paste Cells Move, Copy and Paste Cells Split into Windows Freeze Panes Range

LINKS TO

OBJECTIVES• Multiple Worksheet

s• Move, Copy and Pa

ste Cells• Split into Windows

• Freeze Panes• Range Names• Open and Close

Workbooks• Arrange, Size, and

Move Workbooks• Copy and Paste

Data Between Workbooks

• Link Data• Link with a 3-D

Reference• Copy and Paste

Between Programs• Features Summary

Copyright 2007, Paradigm Publishing Inc.

EXCEL 2007Chapter 5

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5-1

Microsoft Excel 2007 - Level 1

MOVING DATA WITHIN ANDBETWEEN WORKBOOKS

Chapter 5Chapter 5

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5-2

Performance ObjectivesPerformance Objectives

• Create a workbook with multiple worksheets• Move, copy, and paste cells within a worksheet• Split a worksheet into windows and freeze panes• Name a range of cells and use a range in a

formula• Open multiple workbooks• Arrange, size, and move workbooks• Copy and paste data between workbooks• Link data between worksheets• Link worksheets with a 3-D reference• Copy and paste a worksheet between programs

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5-3

Creating a Workbook with Creating a Workbook with Multiple WorksheetsMultiple Worksheets

A workbook contains three worksheets by default

Tab scroll buttons

Shortcut menu displayed by right-

clicking sheet tab

Move sheets by dragging sheet tabs

Copy sheets by holding Ctrl key while dragging sheet tabs

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5-4

Move, Copy and Paste CellsMove, Copy and Paste Cells

ORORCtrl + X (Cut)

Ctrl + V (Paste)

Drag outline of selected cells and drop

in desired location (cut)

For Copy, hold Ctrl key while dragging & until after

drop

Select cells, then use Cut, Copy and Paste buttons in the Clipboard group in the Home

tab

Pastebutton

Cut buttonCopy button

OROR

Ctrl + C (Copy)

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5-5

Using the Office ClipboardUsing the Office Clipboard

To collect and paste multiple items

Items are added to the clipboard each time text is copied

Position in the desired location,

thenclick the item in the task pane to paste

it

Click Clipboard dialog box launcher to open task pane

The Clipboard can hold up to 24 items

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5-6

Using the Office Clipboard…/2Using the Office Clipboard…/2

Click Paste All button to

paste all items

Click Clear All button to remove all

items

When you paste a cell that contains a formula, click the Paste Options button

to paste the values only (not the formula)

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5-7

Inserting a WorksheetInserting a Worksheet

Click Insert Worksheet tab

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5-8

Renaming a WorksheetRenaming a Worksheet

Click Rename

Right-click sheet tab

Type new name

OR

Double-click sheet name

and

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5-9

Changing the Color of a Worksheet TabChanging the Color of a Worksheet Tab

Click Tab Color

Right-click sheet tab

Click desired color

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5-10

Moving or Copying a WorksheetMoving or Copying a Worksheet

Move a sheet by dragging its sheet tab left or right

Copy a sheet by holding Ctrl key while dragging its sheet tab left or right

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5-11

Hiding a WorksheetHiding a Worksheet

Click the Home tab, then the Format button in the Cells groupthen Hide & Unhide, then Hide

Sheet

ORRight-click the

Worksheet tab and click Hide

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5-12

Unhiding a WorksheetUnhiding a Worksheet

Click the Home tab, then the Format button in the Cells groupthen Hide & Unhide, then Unhide

Sheet

OR

Then double-click name of

worksheet to unhide

Right-click Worksheet tab, click Unhide,

double-click name of

worksheet

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5-13

Selecting Multiple WorksheetsSelecting Multiple Worksheets

To select adjacent worksheets,click the first sheet, hold down the Shift key while you click the last one

To select non-adjacent worksheets,click the first sheet, hold down the Ctrl key as you click each additional sheet

After selecting, apply formatting (page margins, orientation, inserting

headers/footers, etc.)as desired

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5-14

Splitting a Worksheet into WindowsSplitting a Worksheet into Windows

Click View tab, thenSplit button in the Windows group

OR

Drag horizontal split bar

Drag vertical split bar

OR

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5-15

Splitting a Worksheet into Windows…/2Splitting a Worksheet into Windows…/2

Windows are

split bythick

gray lines

Remove split by clicking on split button or drag split bars to upper left corner of

worksheet

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5-16

Freezing and Unfreezing PanesFreezing and Unfreezing Panes

Click View tab, then

Freeze Panes button in the

Windows group Freeze Panes,

Rows, or Columns

To unfreeze, Click Unfreeze Panes, Rows or

Columns

Freezes above and to the left of the active cell

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5-17

Naming a Range of CellsNaming a Range of Cells

Select range and type name (no spaces) in Name box and press

Enter OR

In the Formulas tab, click Define Name

A selected group of cells can be given a name

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5-18

Using a Named Range in a FormulaUsing a Named Range in a Formula

You can use a named range in any worksheet within the workbook

Named range in formula

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5-19

Opening Multiple WorkbooksOpening Multiple Workbooks

Select files usingCtrl and/or Shift keys

Use Open dialog box to open additional workbooks

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5-20

Closing Multiple WorkbooksClosing Multiple Workbooks

Click the Office button, then

Close, to close the active workbook

Click Office, Exit Excel to

close all workbooks

OR

OR

Hold down Shift Key

while Clicking

Close button

top X

Bottom X button closes

only that workbook

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5-21

Arranging WorkbooksArranging Workbooks

Active workbook’s title

bar is blue

Click View tab, thenArrange All button

in the Window group

Select type of arrangement

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5-22

Sizing and Moving WorkbooksSizing and Moving Workbooks

Minimize

Maximize

Close

Restore

Alternating

Buttons are located in the upper right hand corner of the active workbook

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5-23

Copying and Pasting DataCopying and Pasting Data

With multiple workbooks open, you can move, copy or paste data from

one workbook to another

Use the same cutting and pasting options learned earlier

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5-24

Linking Data between WorksheetsLinking Data between WorksheetsCreating a dynamic link

Source = Worksheet that contains original data

Dependent = Relies on source for data in the link

Click desired cell in desired worksheet (where data is to be pasted)

Click Paste button arrow

Click Paste Link

Click Home tab, then the Copy button in the

Clipboard group

Select cell(s) containing data to be linked

Linked cell is automatically updated when a change is made in the source worksheet

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5-25

Linking with a 3-D ReferenceLinking with a 3-D Reference

To add data in multiple worksheets- same addresses for a cell or range of cells

in eachStep 1: Make cell active where function will appear

Step 2: Type =SUM( then click first sheet tab

Step 3: Hold down Shift key and click last sheet tab

Step 4: Select cell(s)

Step 5: Type ) to end the formula and press Enter

Sum of range forall three sheets

A 3-D reference includes the cell or range of cells, preceded by a range of worksheet

names

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5-26

Copying and Pasting between ProgramsCopying and Pasting between Programs

Integration is combining of data from two or more application programs

into one file

Methods:Copy and pasteCopy and link

Copy and embed

FromWord, Excel,PowerPoint,Access, etc.

To Word, Excel,PowerPoint, Access, etc.

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5-27

Ctrl + XCtrl + V

Drag outline of selected cellsand drop in desired location

Pastebutto

n

Cut buttonCopy button

OROR

Ctrl + C

Features SummaryFeatures SummaryHow do you cut, copy and paste selected cells?

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5-28

How do you display the Clipboard task pane?

Features SummaryFeatures Summary

Click Clipboard dialog box launcher to open task pane

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5-29

How do you hide a worksheet?


OR

Right-click Worksheet tab,

click Hide

Home tab, Format button then Hide & Unhide, then Hide

Sheet

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5-30

How do you Unhide a worksheet?


Home tab,

Format button ,

then Hide & Unhide,

then Unhide Sheet

OR

Right-click Worksheet tab, click Unhide,

double-click name of

worksheet

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5-31

How do you split a window into panes?


Click View tab, thenSplit button in the

Window group

OR

Drag horizontal split bar

Drag vertical split bar

OR

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5-32

How do you freeze window panes?


Click View tab, then

Freeze panes button in the

Window group Freeze Panes,

Rows, or Columns

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5-33

How do you unfreeze window panes?


To unfreeze, Click Freeze Panes arrow,

Unfreeze Panes, Rows or Columns

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5-34

How do you display the Arrange Windows dialog box?


Click View tab, thenArrange All button in the Window

group

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5-35

How do you display the Paste Special dialog box?


Home tab, Clipboard group, Paste button arrow, Paste Special

OR

Paste Special

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5-36

Coming NextComing Next

MAINTAINING WORKBOOKS

Chapter 6Chapter 6

Documents

LINKS TO OBJECTIVES Multiple Worksheets Multiple Worksheets Move, Copy and Paste Cells Move, Copy and Paste Cells Split into Windows Freeze Panes Range