A. CALL TO ORDER REGULAR SESSION

Present:

Absent:

Guests:

B. EXECUTIVE SESSION

C. RETURN TO REGULAR SESSION

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LINN BENTON LINCOLN EDUCATION SERVICE DISTRICT REGULAR BOARD MEETING MINUTES

March 9, 2016

Chair Frank Bricker called the March 9, 2016 Regular Board meeting of the Linn Benton Lincoln Education Service District to order at 5:42 p.m. The Board led the Pledge of Allegiance.

Board Members: Frank Bricker, Jan Doerfler, Heather Search, David Dunsdon, Mylrea Estell, Terry Deacon, and David Dowrie; Mary McKay, Superintendent; Don Dorman, Assistant Superintendent; Angie Peterman, Chief Financial Officer (CFO)- appearing by video conference; Vicki Harlos, Chief Human Resources Officer(CHRO); and Debbie Herndon, Executive Assistant/Board Recording Secretary

There were no absences.

Diana Allen, Martha Kroessin, Jackie Olsen, Andi Batchelor, Jerry Ladovsky, Danielle Pappas, Terry Cadigan, two students and their families

The Board entered into Executive session at 5:42 p.m. per ORS 192.660(2)(e) to conduct deliberations with persons designated by the governing body to negotiate real property transactions and (2)(d) to conduct deliberations with persons designated by the governing body to carry on labor negotiations. (Chief Financial Officer Peterman appeared by video conference.)

The Board exited Executive session at 6:05 p.m. reconvened into Regular session.

Chair Bricker asked if there were any requests, petitions or delegations. LBL Education Association (EA) President Andi Batchelor asked to address the Board.

Ms. Batchelor conveyed the Education Association's view regarding Policy GBCA, Staff Dress and Grooming.

D. REPORTS

1 . Cascade Regional Program Presentation

E. CLERK'S ITEMS OF BUSINESS

1. Consent Agenda

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LINN BENTON LINCOLN EDUCATION SERVICE DISTRICT REGULAR BOARD MEETING MINUTES

March 9, 2016

Cascade Regional Program Administrator Diana Allen introduced Terry Cadigan, LBL Teacher for the Visually Impaired, to the Board. Mr. Cadigan introduced two fifth grade students and their parents. The students demonstrated materials they use to help them in school.

Chair Bricker asked if Board Members would like any item to be removed from the Consent Agenda.

Director Doerfler asked for Policy JHFE. Reporting of Suspected Abuse of a Child. be removed from the consent agenda.

Terry Deacon moved to approve the Consent Agenda with Policy JHFE removed and David Dowrie seconded the motion. The motion passed unanimously.

* Approval of Regular Board Meeting Minutes from February 9,2016

* Approval of February Personnel Report * Approval of Claims Paid February 2016 * Approval of Renewal/Extension of Contract and

Probationary Administrators(TSPC and Non TSPC) * Approval of Renewal/Extension Contract and Probationary Licensed Employees (TSPC and non TSPC)

* Approval of Donation of $500 from Dr. Caroline Fisher to Student and Family Support Services Program *Approval of Donation from Fred Meyer for $1,386 to Student and Family Support Services Program

D. REPORTS CONTINUED ...

2. Student Information Systems (SIS) Financial Plan

3. Business Office Matters

a. Financial Statements

b. Warehouse Update

c. Budget Committee Update Memo

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LINN BENTON LINCOLN EDUCATION SERVICE DISTRICT

REGULAR BOARD MEETING MINUTES March 9, 2016

The Board reviewed Policy JHFE, Reporting of Suspected Abuse of a Child and requested Asst. Supt. Dorman to check legal references regarding language in the first paragraph of the policy and for it to be brought back for a third reading at the April Board meeting.

Student Information Systems Program Administrator Martha Kroessin and CFO Peterman (via video conference) presented the SIS Financial Plan from 2014-2015 through 2018-2019 along with assumptions for each year.

Chief Financial Officer Angie Peterman presented the February financial statements. Revenues and expenditures remain on track as the end of the fiscal year approaches.

Chief Financial Officer Peterman reported an individual has expressed interest in purchasing the warehouse.

Terry Deacon moved to authorize Supt. McKay and CFO Peterman to negotiate for the sale of the warehouse. Jan Doerfler seconded the motion and the motion carried unanimously.

Chief Financial Officer Peterman referred to a memo prepared for Budget Committee Members to update them on the status of the 2015-16 budget.

4. Long Term Care and Treatment Funding Update

F. POLICIES

1 . Second Reading GBCA. Staff Dress and Grooming

2. First Reading CBA. Qualifications and Duties of the Superintendent

3. First Reading IKH. Credit for Proficiency

4. First Reading JFCF. Hazing/Harassment/Inti midation/Bullying/Mena cinq/Cyberbullyinq/Do mestic Violence/Teen Dating Violence -Students

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LINN BENTON LINCOLN EDUCATION SERVICE DISTRICT REGULAR BOARD MEETING MINUTES

March 9, 2016

Chief Financial Officer Peterman reported on the status of Long Term Care and Treatment funding. LBL worked with Trillium and the Oregon Department of Education to cover costs associated with the other aspects of the instructional program. The budget and service model for the current fiscal year has been finalized. Funding for the 2016-17 year and beyond is still uncertain.

Chief Financial Officer Peterman exited the video conference.

The second reading of Policy GBCA. Staff Dress and Grooming, was held. Chief Human Resources Officer Vicki Harlos explained the process LBL used for proposed language in the policy. Discussion of suggested revisions was held.

Director Dunsdon left the meeting at 7:17 p.m.

The first reading of Policy CBA. Qualifications and Duties of the Superintendent. was held. Policy changes included legal references being updated and language changed to reflect job description language.

The first reading of Policy IKH, Credit for Proficiency, was held.

The first reading of PolicyJFCF, Hazing/Harassmentllntimidation/Bu//ying/Menacing/Cyber­Bullying/Domestic Violence/Teen Dating Violence -Students, was held. Definitions of the terms were added to the policy.

5. Review of Administrative Regulation JFCF/GBNA-AR, Hazing/Harassment/Inti midation/Bul/ying/Mena cing/Cyberbullying:Do mestic Violence/Teen Dating Violence Complaint Procedures

D. REPORTS CONT.

4. Superintendent's Report

LINN BENTON LINCOLN EDUCATION SERVICE DISTRICT REGULAR BOARD MEETING MINUTES

March 9, 2016

Administrative Regulation JFCF/GBNA-AR, Hazing/Harassmentllntimidation/Bullying/Menacing/Cyber­bullying/Domestic Violence/Teen Dating Violence Complaint Procedures, was reviewed. Terms and definitions have been added to the complaint process. The Board requested Asst. Supt. Dorman check on adding transportation language for the administrative regulation.

a. Strategic Plan Supt. McKay reviewed the Strategic Plan tasks and activities Tasks and Activities for March.

b. Legislative Update

c. Valley Coast Superintendents Association (VCSA)

d. Leadership Council

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Supt. McKay and Director Dowrie attended a Legislative Breakfast on March 5, 2016. Supt. McKay referred to House and Senate bills passed in the legislative session that closed on March 3, 2016. Bills affecting education are: SB 1537, the Post-Graduate Scholar bill; HB 400, regarding absenteeism; and SB 1566, the Oregon Open Enrollment bill.

A copy of the February 17, 2016 VCSA agenda was included in the Board packet. Highlights of the meeting were a discussion about student behavior challenges; a Pinnacle Gradebook discussion with William Zaggle; and the Student Information System.

The March 1 , 2016 Leadership Council agenda was distributed in the Board packet. Items discussed included Human Resources "Stay Interviews" with newly hired employees, which are a series of questions about working at

e. Oregon Association of Education Service Districts (OAESD) Superintendent Council

f. Confederation of School Administrators (COSA) Joint Meeting of Steering Committee of the Funding Coalition and the Vision and Policy Coalition

G. BOARD

1 . Oregon Association Education Service Districts (OAESD) Governance Council

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LINN BENTON LINCOLN EDUCATION SERVICE DISTRICT REGULAR BOARD MEETING MINUTES

March 9, 2016

LBL; the LBL Photo project with Bonny Ray and September Johnson traveling to districts to take pictures of district buildings, students and staff that will be eventually displayed throughout LBL.

Supt. McKay reported Jim Mabbott, OAESD Executive Director, has resigned from OAESD effective June 30, 2016. A Program Cabinet with eight representatives and the Oregon Department of Education is being formed to· review ODE initiatives. Ms. McKay has been asked to represent as a large ESD superintendent. The first meeting is on March 17,2016.

Supt. McKay attended this meeting on February 26, 2016. Ms. McKay inquired if the Board is interested in hosting an "Oregon Rising" conversation or joining another meeting in one of our districts. Supt. McKay will send an email of possible meetings to join.

A discussion was held on Every Student Succeeds Act (ESSA). Four workgroups are being formed to implement the work in Oregon. Supt. McKay submitted Asst. Supt. Dorman's name to represent the ESD on the Educator Effectiveness work group. Ms. McKay feels it is important for the group to hear the ESD perspective.

Supt. McKay reported EI/ECSE was successful in obtaining funding for the next year. Though this funding maintains the program, it does not allow for growth and is not a guarantee for the future.

This agenda item was carried over from the February Board agenda. Supt. McKay and Director Dunsdon attended the meeting held on February 4, 2016.

2. OAESD Spring Conference

3. Finalized Retreat Dates

H. INFORMATION ONLY

I. ADJOURNMENT

Frank Bricker, Board Chair

Recorded by Debbie Herndon

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LINN BENTON LINCOLN EDUCATION SERVICE DISTRICT

REGULAR BOARD MEETING MINUTES March 9, 2016

Supt. McKay asked if Board members were interested in attending the OAESD Spring Conference in May. Registration and hotel accommodations are now open.

The Board retreat will be held Saturday, August 27, 2016 from 9:00 a.m. to 4:00 p.m. and Sunday, August 28, 2016 from 12:00 p.m. to 4:00 p.m. at the Adair Village Clubhouse.

There were no items in this section.

Chair Bricker adjourned the meeting at 7:55 p.m.