LIS Manual (Division Planning)

8/13/2019 LIS Manual (Division Planning)

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Learner Information System

Module for Division Planning Officers


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Learner Reference Number (LRN)

The LRN is a unique and permanent 12-digit numberassigned to a person who enters the Philippines basic

education program

The LRN is intended to reference a Registry of

Learners which serves as a centralized and authoritative

database of learners basic information.

The LRN offers access to learner profiles in the registry

and even performance data as he or she completes the

program, whether it be in the formal or non-formal mode

of learning

An LRN is issued to a learner when he or she registers in

the basic education program either at the start of the

program (i.e., kindergarten level) or when the learner

transfers from a school and has not yet been issued an


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Learner Information System (LIS)

A system for maintaining the registry of learnersaimed at meeting the following objectives

Provide a standardized registration system for learners

Track learner progress/performance

Provide learner information for better program planningand supervision of schools and learning centers

Enhance management of learner records


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LIS Phases of Implementation

Phases Schedule Target Outputs

Pre-Implementation

PhaseLRN Buildup

Aug 2011

Jul 2012

Masterlist of Learners in Public Schools &

ALS for SY/CY 2011

Initial Registry of Learners with LRNs

Phase 1LIS

Deployment &Establishment of

Learner Registry

Aug 2012

Jan 2013

LIS deployed in schools and CLCs

Registry of Learners with LRN in PublicSchools & CLCs for CY/SY 2012-2013

Centralized Registry of Learners

Phase 2

Mainstreaming LIS

and Implementation inPrivate Schools

Feb 2013

Mar

2014

LIS Enrollment Module operational in

schools and CLCs during enrolment period

Registry of Private School Learners withLRN

LIS Module for Private Schools deployed

EBEIS Integration

Phase 3Expanded

Learner Profile

Apr 2013 Health & Nutrition Profile

Academic Profile for CY 2013


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Pre-Implementation Phase

(Aug 2011 Jul 2012)

DO No. 67, s.2011Submission of masterlist of learnersenrolled in public elementary and secondary schools as

well as ALS programs for CY/SY 2011-2012

DO No. 22, s. 2012Adoption of the Unique Learner

Reference Number

Centralized generation of LRNs

Dissemination of Masterlist of Learners with

corresponding LRNs to schools and CLCs

Incorporation of LRNs in all records which refer to the

learner (eg. permanent record, report card, ALS

certificate, diploma, NAT results, etc.)


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Phase 1 LIS Deployment and

Establishment of Learner Registry

Phase 1 Objectives Issue LRN to all public school learners: new entrants,

previous SY enrollees with no LRN, Balik-Aral/Balik-

Paaralan and transferees from private schools

Register CY/SY 2012 learners in the school or learningcenter

Update or correct personal background and CCT

information of learners enrolled in SY 2011 and SY 2012

Cleanup invalid learner records such as duplicate LRNsfound within a school or learning center

Automate printing of names and LRNs of learners in

templates for Form 1


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Phase 1 Objectives

Deploying and Stabilizing the LIS

Facilitate the incorporation of the LRN in all recordswhich refer to the learner

Generate summary reports which includes the age profile

and total enrollment


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Roles and Responsibilities

RegionalDirector

Ensure the overall compliance of the Region in theimplementation of the LIS

Report the status of implementation of the LIS in

the National Mancom

RegionalPlanning

Officer

Ensure that all divisions submit their data forformal schools on time

Provide assistance to the divisions as needed

Monitor and evaluate implementation of the LIS for

formal schools

Regional

ALS

Supervisor

Ensure that all divisions submit their data for ALS

on time

Provide assistance to the divisions as needed

Monitor and evaluate implementation of the LIS for

ALS


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SchoolsDivision

Superin-

tendent

Ensure the overall compliance of the division in theimplementation of the LIS

Approve the deactivation of LRNs as requested by

the school or ALS facilitator

Report the status of implementation of the LIS to

the RD in the Regional Mancom

Division ICT

Coord.

Assist the Planning Officer and ALS Supervisor in

ensuring that schools and ALS facilitators have

access to internet and computer facilities

Provide technical support in the implementation ofthe LIS

Provide technical support in managing the user

accounts of schools and learning facilitators


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Division

Planning

Officer

Train/mentor the schools in the use of the

online/offline LIS

Manage the user accounts of schools

Ensure that all schools comply with the

implementation requirements of the LIS

Deactivate LRNs as requested by schools and

approved by SDS

Identify schools which will operate in online and

offline mode Conduct random school visits to check on the

accuracy of learner data


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Division ALSSupervisor

Train/mentor the ALS facilitators in the use of the LIS Ensure that all ALS facilitators have user accounts

Ensure that all ALS facilitators comply with the

implementation requirements of the LIS

Deactivate LRNs as requested by ALS facilitators and

approved by SDS Conduct random visits to check on the accuracy of ALS

learner data

Issue LRN for learners enrolled in ALS programs

managed by non-DepEd entities


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School Head Manage the implementation of the LIS in theirrespective schools

Issue an LRN to learners with no LRN and enroll them

in appropriate grade level and section in current SY

Enroll transferees to the appropriate grade level and

section in current SY

Enroll previous SY enrollees to appropriate grade level

and section in current SY

Update or correct enrollment data, personal

background and CCT information of learners Ensure accuracy of learner data and integrity of the

LRN


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SchoolHead

Request DO for the deactivation of multiple LRNsreferring to one learner and learners who do not

actually exist in the school

Ensure compliance of DepEd Order 22, s. 2012

requiring the inclusion of the LRN in all formswhich refer to a learner

Manage the user accounts of class advisers if

school opts to divide encoding by section

ClassAdviser Enroll appropriate SY 2011 enrollees to sectionhandled

Update or correct personal background and CCT

information of learners


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ALS

Facilitator

Issue an LRN to learners with no LRN

Enroll SY 2012 learners to appropriate ALS program

Update or correct personal background of learners

Request DO for the deactivation of multiple LRNs

referring to one learner and learners who not actuallyexist

Ensure accuracy of learner data and integrity of the

LRN

Ensure compliance of DepEd Order 22, s. 2012

requiring the inclusion of the LRN in all forms whichrefer to a learner


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Persons Authorized to Issue the LRN

Public/Private School - School Registrar or adesignated personnel responsible for maintaining the

registry of learners

Community Learning Center - Learning Facilitator

responsible for managing the CLCs registry oflearners

ALS service providers - issuance of LRN shall be the

responsibility of the Division ALS Coordinator


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Division Planning



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LIS Website

Official website:http://lis.deped.gov.ph

Official practice website:http://lispractice.deped.gov.ph
http://lis.deped.gov.ph/http://lispractice.deped.gov.ph/http://lispractice.deped.gov.ph/http://lis.deped.gov.ph/


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Guidelines The Division Planning Officer (DPO) can create user

accounts for the following user types :

Div

Formal

Dist Sch Sec

tion

Create LRN L L

Edit/Enroll learners L L L

Search learner F F

Deactivate LRN F

View transaction log FUser management L L

Generate summary

reports

F F F F

Generate Masterlist L L L

F-Full Access, L-Limited to area concerned


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DPO logs in LIS Main Page


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System displays welcome page

for DPO account


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DPO clicks on the User facility in the

Main Menu

System displays the Search UserScreen

DPO clicks on Add New User facility

to access the Add User Screen


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DPO enters User Name, Password, Description and sets

the Access level to appropriate level (division, school

district, elementary/secondary school or section)

DPO selects appropriate school then clicks the Add button


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System creates the user account


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If the DPO wants to edit an existing account such as

change the password, DPO shall enter the account

name/description in the Search User box then click theSearch button

System displays all users matching the search criteria

DPO clicks on the letter E beside the user name


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System displays Edit User Screen DPO makes the appropriate changes then clicks on Edit

System updates the database


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If the DPO wants to delete an existing account, DPO shall

click the letter D beside the user name to access theDelete User Screen


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DPO clicks on the Delete button to confirm deletion of the

user account. System delete user account


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Deactivating an LRN

Guidelines

LRN deactivation is triggered by a written request from

the school head.

DPO reviews request and makes recommendation to the

SDS.

DPO shall deactivate an LRN upon receiving approval

from SDS

The written request to deactivate an LRN shall follow the

format found in Enclosure 2 of DepEd Order 22, s. 2012

An LRN may only be deactivated if a learner was

assigned more than one LRN or if a learner does not

actually exist in the said school

The LRN of learners who have dropped out, died or

transferred out SHOULD NOT be deactivated


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Deactivating an LRN


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Deactivating an LRN

DPO clicks on the Deactivate LRN

facility in the Main Menu to access the

Deactivate LRN Select Division

Screen

DPO clicks on Next to access the

Deactivate LRN Search Screen


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Deactivating an LRN

DPO enters the LRN to be deactivated

System displays the appropriate learner

DPO clicks on the letter D beside the name to access the

Deactivate LRN Screen


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Deactivating an LRN

DPO makes sure that the name of the learner matches

with the LRN being requested for deactivation

DPO enters the reason for deactivation and clicks Submit

System deactivates the LRN


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View Transaction Log

Guidelines

The Transaction Log is a security feature which records

all transactions to revise the information of an learner as

well as the user who made the changes


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Viewing the Transaction Log

DPO clicks on the Transaction Log

facility in the Main Menu to access the

View Transaction Log Screen


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Viewing the Transaction Log

DPO enters the LRN and clicks on Search

System displays the transaction log of the searched LRN

It f D l t i t L l 3


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Items for Development prior to Level 3

Training of Schools and ALS Facilitators

Data entry for name of teacher handling a section as

well as learner height and weight

Report generation of templates for school/ALS forms

(eg. Form 1, 3, 137, others)

Report generation for the Nutritional Status Report Offline LIS for schools that are unable to access the

internet


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Thank you

Documents

LIS Manual (Division Planning)