List of Duties

8/19/2019 List of Duties

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Guide line for List of Duties

1. Divisional Assistant2. Engineering Assistant

3. Development Officer

4. Project Manager

5. Unit Manager6. Institutional Development Officer


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DIVISIONAL ASSISTANT(DAA)

(Divisional Assistant will function only under the Administrative function of Divisional

IE/ Range DI/ CE) and DIE can delegate following duties to DA)

1. Assist Divisional Irrigation Engineer(DIE) in management of the Division and coverup his duties when he is absence.

(except the works which are supervised by him)

2. Certifying officer for all payment which are approved by DIE in the Division with

checking the vote ledger. (DA can handle a work site.)

3. Assist to DIE to supervise the works of EAA and coordinate with Draft persons to

finalize the work estimates.

4. Supervision of preparation Checking of all bidding documents and Bid notices for all

the contract works and procurements in the Division and submit for the approval of

Divisional Irrigation Engineer.

5. Monitoring and co-ordination of carrying out standing orders for Major/Medium

Irrigation Schemes and Execution preparation of Regular Inspection report of Headwork.

6. Co-ordinate with EAA for the preparation/updating of maintenance Diagrams,

Irrigation schedules. Cultivation calendar etc for all Major/Medium schemes in the

Division.

7. Monitoring and coordinating of all activities of Project Managers and conductingPMM meeting, arrange required training for them as approved by DIE.


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8. Maintenance of computerized data base for tank operation and monitoring the

implementation of seasonal plan with the help of draft person/ DO.

9. Assist DIE to supervise water management in the division, submit post seasonal report

to DIE, effectiveness of water management including water duty and necessary

improvements to the system.

10. Prepare weekly construction programs and quality controlling program for the

Division and coordinate with EAA and CEMSS to implement it.

11. Inspection of all sites prior to commencement of any construction work and specially

where the quantity of earth work exceed 500m^3 and concrete work exceed 35m^3

and scrutinized checklist filled by EA and recommend commencement of work on

behalf of DIE. (EA’ S Duty)

12. Regular inspection of all construction works, maintenance work, etc in Division for

accuracy of setting-out adherence to specification, adherence to quality standard by

EAA and field testing for quality by CEMSS.

13. Preparation of Agreements & monthly physical progress/Financial progress report for

all the work in Division with the assistance of Draughts person / DO. as per Divisional

Engineer's instruction

14. Facilitate to provide proper safety standard in all sites.

Cont.......


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15. Moderator for performance appraisal of Field Assistants, OM Laborers, Drivers,Operators, Stores Laborers, Field Watchers.

16. All cash payments in the Division including maintenance of Petty cash register andmaintenance of all type of cash payment documents and registers.

17. Alternative second signatory to cheques as certifying officer.18. Monitoring and coordination of blasting operations including issuing of blastingmaterials, safe keeping of blasting materials and maintaining stock in magazine.

19. Checking approve all issue orders including checking of all stock books and checkingof material return of EAA.

20. All local purchasing approved by DIE Assisting DIE for local purchasing.

21. Checking of field measurements and quantities of all payments as per DIE’s

instruction22. Checking the check-rolls including attendance, during field inspection

23. Management Allocation, Deploying and maintenance of all Vehicles, Machinery,Equipments and mechanize tools in Divisional Office according to the instruction ofDIE.

24. Preparation and maintenance of Vehicle distribution program/registers for the

Division.25. Checking of daily running chart of all vehicles/MCRR including approving daily fuel

requirement and issuing fuel orders.

26. Member of the Divisional Procurement Committee.

27. Attending to DAC,DCC district buying committee meeting or any other meetingrepresenting DIE as instructed by DIE.

28. Any other work assigned by DIE.

Cont.......


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1. EAA are Junior Management officers working under DIE with the responsibilities of

working 24 hours and also during holydays.

2. Responsible for OM works of average 5000 Acs of cultivable land in general.

3. Conduct Investigation, Surveys by using modern survey instruments, Total

stations, Auto levels, GPS etc. includes Preliminary Investigation Report, and walk

through surveys.

4. Preparation and plotting of Construction Drawings and Preliminary GIS Mapping.

5. Design of Structures such as minor Tanks / Anicuts, Retaining Walls, Culverts etc.

with the consultation of DIE.

6. Estimation of quantities from Construction drawings, Analysis of Rates,

Preparation of specifications for standard works, preparation of cost estimates.

7. Preparation of Procurements documents for medium and minor civil Engineering

works as instructed by DIE.

8. Preparation of construction program and master construction resourcesrequirement card.

9. Construction management including setting out / checking setting out, guide

execution of works, quality controlling, management of site staff, documentation

of records such as, instructions, variations, extra works etc.

10. Issue of Construction materials, tools, Lubricants as per master construction

resources requirement card and submit monthly return.

Engineering Assistant (EAA)


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11. Field stores managements, ordering, receiving issuing& balancingfield store items.

12. Measuring of all type of work done, and preparation of interimpayment, as built drawings & completion report.

13.Checking payment bills and recommend for payment.

14.Progress & Cost comparison and cost control.

15.Management supervision of Construction Machineries, minorrepair of them, monthly cost reports, employment ofconstruction Machineries

16.Personal managements such as checking attendance and leavesof all WSS/ FAA and Labours, Workers, Operators, Driversworking under him, recommending there training needs,maintenance of discipline etc.

17.Evaluation of performance Appraiser for performance appraisal

of WSS/FAA/MLL/Watchers18.To act as Chairman/ member in Divisional Technical Evaluation

Committee.

19.Preparation of seasonal planning, water issue schedule andWater Management schedules.

Cont.......


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Contd.

13. Preparation and execution of maintenance program.

14. Co-ordinate & facilitate with FOO and Line Agencies.

15. Strengthening of FOO for sustainable participatory management.

16. Identification of training needs of FOO and organize trainingprogram.

17. To attend divisional level meeting such as PMC,DAC, DCC ofDivisional Secretariat Level.

18. To explain the seasonal planning to FOO and Line Agencies and get

their concurrences.19. Preparation of Data Book pertaining to his scheme/area and to be

approved by DIE

20. Updating Data Book annually. **

21. Implementation of of ICIM activities in his area with the

assistance/guidance of PM **22. Any other work assign by DIE


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1. Responsible for participatory management subject under DIE with the coordinationof PMM/Unit managers of Unit Office.

2. Data collection and Maintaining data base of PMC activities /ICIM activities atDivisional Level/Unit Office Level.

3. Assisting DIE in Farmer Organization Development work and F/O evaluation workswith the coordination of PM/Unit managers.

4. Work related to F/O registration work at DIE Office.

5. Development of relation between farmers and officers by maintaining complaintregister and convey to UM /DIE.

6. Maintaining PMC minutes & monitor the progress of the items discussed.

7. Introducing other income generating avenues within the farming community.8. Coordinator for PMC activities in the Division.

9. Maintaining data base for assets belongs to ID in the Unit/Division andimplementation of acquisition procedures to acquire ID assets.

10. Assisting DIE in safeguarding ID assets, reservation and if necessary assist relevantofficers for legal action on encroachments & unauthorised occupation.

11. Identification of training need, preparation of TOR and organizing the trainingprogrammes.

12. Acquire knowledge to be trainer for ICIM training programme. ***

13. Acquire Knowledge on computer skill & GIS mapping and responsible or assist theofficer in charge for GIS mapping proposed to be in Unit offices/DIE office/DI office.

14. Acquire Knowledge on Land/Legal aspects and responsible or assist the officer incharge for Land & Legal Unit in HO/District/Divisional offices.

15. Any other works assigned by DIE.

Development Officers / Development Assistants


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Project Managers

Coordinate, facilitate and develop link between stake holders, farmers and

intuitions for productivity enhancement and quality improvement forsustainable use of resources in irrigation schemes.

Establishment of farmer organizations and their management for sustainable

participatory management.

Conducting PMC, pre cultivation meeting and kanna meeting with the

coordination of relevant authorities.

Preparation of cultivation calendar with the participation of FO and relevant

agencies.

To attend Divisional level meetings such as DAC, DCC etc

Organizing and conducting various type of farmer meetings related to

productivity enhancement and other awareness programme.

Monitoring and supervision of farmer organizations in scheme level.

Identification of training need and organizing & conducting.

Organizing and strengthening FO for efficient water management and

conservation irrigation schemes.

Implementing ICIM in his scheme *****


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Unit Managers

Senior Engineering Assistant in a unit, will be assigned as Unit Manager

Additional responsibility in addition to EA’s duty

Some of the functions belongs to DIE are delegated as per Dept. Circular 11/2013

1. Unit office management

2. Human resources management

3. Financial management

4. Stores management

5. Asset management

Telephone facility for worth of Rs. 3,000 has been granted

Instructions were issued to purchase of note book computers

FR 71 application was sent to secretary for promotion up to MN 7 salary scale


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Institutional Development Officers (IDO)

Coordinates and assist DII on Irrigation & Productivity Enhancement.

Coordinate, facilitate and develop link between stake holders, farmers and intuitionsfor productivity enhancement and quality improvement and their by improve the

income of farming community in irrigation schemes.

Introducing and formulating activities to upgrade social standard of farming

community.

Introducing income generating programme for farming community. Guiding and making necessary awareness to farming community for sustainable use

of resources such as water, land, machineries and human resources.

Maintaining data base, analyzing and reporting them, related to above functions.

Working as training coordinator and trainer for above functions.

Attending PMC meeting / kanna meetings in Waphaula irrigation schemes. Preparing guide line for institutional Development activities in District level.

Maintaining data base for assets belongs to ID in the District and implementation of

acquisition procedures to acquired ID assets.

Coordinating all ICIM activities in the Region and send the return to ADGI(SM)

through DI (Region) ****

Any other work assigned by CE/DI (District)


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DIE

Drivers

CMA D’MAN

DA

Operators

Watchers

Labourers

UMM

Unit

Office &

Camp

staff

MA - Acc

MA - Wks

MA - Est.

MA - Strs.

KKS

Stores

Labourers

Divisional irrigation Office

DrawingOffice

staff

PM

Dev. Off.

EAA

Documents

List of Duties