LIXIL ASIA Performance Management Program (PMP) OBJECTIVE

Copyright © LIXIL Group Corporation. All rights reserved.

Human Resources

May 2021

LIXIL ASIA Performance Management Program (PMP)

OBJECTIVE SETTING USER GUIDE

CONTENTS

2

1. Performance Management Program (PMP)

2. ePMP System Access

3. Objective Setting Process Guide:

• Employee’s Objective Setting

• Solid Line Manager’s Approval of Objectives

• Dotted Line Manager’s Confirmation of Objectives

4. Useful Tips

For LIXIL ASIA Internal Use Only - Not For External Distribution or Dissemination

3

Section 1 Performance Management Program

(PMP)


4

PERFORMANCE MANAGEMENT PROGRAM

- Evaluate each KPI to confirm annual performance

- Assess LIXIL Behaviors demonstrated in one year

- Evaluate final performance result

- Review annual performance and get alignment(+calibration of results)

- Track mid year performance against annual objectives

- Adjust the objectives as per business needs

- Evaluate 1st half year’s achievement and strengthen 2nd half year’s focus

- Set annual objectives

- Confirm working priority and focus by setting weightage

- Align Objective between employees and managers & dotted line managers

- Set Individual Development Plan(IDP)*

Objective SettingMid-Year

Performance Review

Annual Year-End

Performance Review

1 2 3

*Note: • New employees are required to set their Objectives within 1st month of employment.

• ePMP System has “individual Development Plan” function for employees to discuss with Managers to

set their development plan.

May-June October March-April


5

PERFORMANCE MANAGEMENT PROGRAM - PROCESSIn

div

idu

al Employee

input annual Objectives and IDP

Submit

Employeeself-evaluate progress & update Objectives

Submit

Employeeself-evaluation

Submit

So

lid

/Do

tted

Lin

e M

an

ag

er

Review & approved by Solid Line Manager 1


Review the progressand approved by

Solid Line Manager 1

Review and approved by Solid Line Manager 2


(Performance & LIXIL Behaviors)


(Performance & LIXIL Behaviors)

Close Objective Setting & IDP

Close Mid-Year Review

Input comment

by Dotted

Line Manager

Evaluate progress and input comment by Dotted

Line Manager

Evaluate annual

performance and LIXIL

Behaviors, and input

comments by Dotted Line

Manager

Calibration by management

(Annual Performance Rating)

Close Year-End review

Objective Setting Mid-Year Review Year-End Review


6

PERFORMANCE MANAGEMENT PROGRAM

• Every employee is required to set his/her Objectives for the year

• there shall be no more than 8 objectives in a year

• Each objective shall:

• have “Target & Metric” and “Stretch Target & Metric”

• be assigned a percentage weightage

• The total weightage of all Objectives shall be equal to 100%

Objective Setting Guideline:


7

Section 2 ePMP System


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Key Features

ePMP SYSTEM~ an online system for objective setting and performance review

System prompt is text-based;

shows the status,

or remind Users

to complete

a required

action step.

Secured Access - login via User ID & Password;

- “Reset Password” upon

User request.

Support Multi-Browser such as Chrome, IE,

Microsoft Edge etc.

No Time-Outsystem will keep the login

status until User closes the

browser.

Easy To Key In from different devices,

screen size auto-fit for

easy readability.

Poka Yoke – “mistake-proofing” features to prevent missing information or mistake.

Pop-out window when User selects an

option, to input/edit data for an objective.


9

To access ePMP System as:

ePMP SYSTEM – USER ACCESS

• For LIXIL/AS users to use the VPN via intranet access (more secured and faster connection to ePMP system)

→ http://cnshhqweb11.lixil.lan/AsiaPortal/PMP

• For Grohe users and LIXIL/AS users (without VPN) via internet access

→ http://www.ascc.com.cn/AsiaPortal/PMP


http://cnshhqweb11.lixil.lan/AsiaPortal/PMP

http://www.ascc.com.cn/AsiaPortal/PMP

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ePMP SYSTEM - LIXIL/AS USERS

1) For LIXIL/AS users (with VPN) via LIXIL intranet access:




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1*******

or g******

2) For Grohe and LIXIL/AS users (without VPN) via internet access:


Input your:

(1) User ID- LIXIL/AS ID (1*******) or

- Grohe ID (g******)

(2) Password

(3) Verification Code



12


Steps to find

your Log-on

User ID(for those using

older Windows

version):

Input cmd in windows

search at left bottom

of your taskbar.

Then click “Enter” 23

1

This set of 8-digit

number “1xxxxxxx”

is your log-on User ID.


13


Steps to find

your Log-on

User ID(for those using

Windows 10

version):

Input cmd in windows

search at left bottom

of your taskbar.

Then click “Enter”

2

3

1

This set of 8-digit

number “1xxxxxxx”

is your log-on User ID.


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ePMP SYSTEM - TO OBTAIN OR RESET PASSWORD

Input your

User ID

and click

“Reset

Password”

Mailbox

Click “OK”Click “OK”

321

4


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ePMP SYSTEM - TO RESET PASSWORD

When employee

clicks on URL LINK

from the email:

Input new

password

& click on

“Change”

button

Click on

“OK”

buttonLogin with your User ID & new Password

5

6


16

ePMP SYSTEM


Click to select the

Performance periodeg. PMP for FY2022

(2021.4.1 – 2022.3.31)

17

Process Steps:




Section 3 Objective Setting


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EMPLOYEE’S OBJECTIVE SETTING


Click on

“2022

Objective

Setting”

19


Click “Add

New”

1

* Choose

Imperative2

* Input:

- Initiative/Objective

- Targets & Metrics

- Stretch Target & Metrics

3

* Input

Weightage4

Click “Save” and Close”

for this objective

5


20

Click “Edit”

2

Input the change/update.

3

Select the

Objective to

edit, by a tick

in the box.

1

EMPLOYEE’S OBJECTIVE SETTING – TO EDIT OBJECTIVE

Click “Save” and “Close”

for this objective

4


21

ePMP system auto calculates the

total weightage of all objectives,

to ensure 100%.



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EMPLOYEE’S COMMENTS ON LIXIL BEHAVIORS

The “LIXIL Behaviors” section provides the descriptions, and option for additional

comment by Employee and Manager.

Click “Edit”

5

Select one LIXIL

Behavior, at a time

6

Employee can

input comments

(optional)

7

Save8

The comment

by Employee

and Manager

are optional.


23

System prompt

message on

successful

submission

of objectives

12


Click “Save” to

save the input

Click “Submit”

to Solid Line

Manager 1

for approval

10 11

Input “Employee

Comments”

9


24

Process Steps:






25

SOLID LINE MANAGER’S APPROVAL OF OBJECTIVES

Click on “2022

Objective Setting”


26



Tip: Solid Line Manager can “search” for employee

and “export” the data into excel spreadsheet.

Click on:

“Solid Line Status

Waiting for Solid-Line

Manager 1 Approve”.

27

Click “Edit”

2

Input the change/update (if necessary).

Otherwise, no change is needed

3


for this objective

4


Select the Objective

to review, by a tick

in the box.

1


28

SOLID LINE MANAGER’S COMMENTS ON LIXIL BEHAVIORS

Click Edit

5

Select one LIXIL

Behavior, at a time

6

Solid line managers

can input comments

7

Save8


comment by Employee and Solid Line Manager.

The comment

by Employee

and Manager

are optional.


29

Click “Approve”

System prompt message

on successful submission

of objectives.

12



Input “Solid Line

Manager Comments”

9

Click “Save”

10 11

30

Process Steps:






31

DOTTED LINE MANAGER’S CONFIRMATION OF OBJECTIVES

Click on “2022

Objective Setting”


32

Tip: Dotted Line Manager can “search” for employee

and “export” the data into excel spreadsheet.


Click on:

“Dotted Line Status

Waiting for Confirmation”.


33

Click “Edit”

2

Dotted Line Manager can view all the information,

but has access to input/edit the feedback only.

3


Select the Objective

to review, by a tick

in the box.

1


for this objective

4


34

DOTTED LINE MANAGER VIEW OF LIXIL BEHAVIORS


comment by Employees and Solid Line Manager.

Dotted Line Manager is

able to view the optional

comments by Employee

and Solid Line Managers.


35

System prompt message

on successful submission

of objectives.

8



Input “Dotted Line

Manager Comments”

5

Click “Save”

6

Click “Confirm”

7

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SUCCESSFUL COMPLETION OF OBJECTIVE SETTING

Once the Objectives are set, approved by Solid Line Managers,

and confirmed by Dotted Line Manager, the status will be “closed”.


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1. To set IE Browser

2. To load webpage faster

3. To delete browsing history

4. To include ePMP webpage as trusted site

5. To access ePMP webpage when out of the office

6. To access resource and request support

USEFUL

TIPS


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(1) TO SET IE BROWSER

Step 1:

• Go to “Internet Options” → ‘Advanced’ tab

• In ‘Settings’, look for ‘Security” drop down list

→ Uncheck ‘Enable integration Windows

Authentication’

• Click “OK”


39


Step 2:

• In ‘Security’ tab → click on ‘Custom Level’

• Under “User Authentication” → select ‘Automatically logon with current username & password’

• Click “OK”.


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Step 3:

• In ‘Security’ tab → click ‘Trusted sites’

• Click on “Sites” →”Add” URL require SSO to ‘Trusted Site’ list (https://support.microsoft.com)

• Click “Close” and “OK”.



https://support.microsoft.com/

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(2) TO LOAD WEBPAGE FASTER

1) Go to Internet Options → ‘General’ tab → Click “Settings”

2) Click “Every time I visit the webpage” to check for newer version and click ‘OK’.

Click “Settings1 Check ‘Every time I visit the webpage’2


42

(3) TO DELETE BROWSING HISTORY

1) Go to Internet Options

→ ‘General’ tab

→ Browsing History

2) Click to activate

‘Delete browsing history

on exit’ and click ‘OK’.


43

Go to Internet Options → ‘Security’ tab → click ‘Sites’

(4) TO INCLUDE WWW.ASCC.COM.CN AS THE TRUSTED SITES

Click ‘Sites’ to

enter the

‘Trusted Sites’

1Add this website

as a trusted site

2


http://www.ascc.com.cn/

44

(5) UNCHECK ALL IF YOU ARE OUT OF THE OFFICE AND

ACCESSING THE WIRELESS INTERNET

Go to Internet Options → ‘Connections’ tab → click ‘LAN Settings’

Click ‘LAN Settings’1Uncheck these boxes – also applicable if you are accessing

the website using your personal laptop outside the office.

2


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(6) TO ACCESS RESOURCE AND REQUEST SUPPORT


Documents

LIXIL ASIA Performance Management Program (PMP) OBJECTIVE