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Local Programs “How To”
Taylor Rossetti Local Government Coordinator
Local Programs Team
Sara JanesLocal Programs Coordinator
Mariah JohnsonLocal Programs [email protected]
Robert RodriguezLocal Programs Specialist
Transit Programs Team
Talbot HauffeTransit Program Coordinator
Robert RodriguezLocal Programs Specialist
Vanessa RomeroTransit Programs [email protected]
Joni Kithas-HarlanTransit Fiscal Consultant
Cooperative Agreements
Janice BurlewCooperative Agreements
This is why you are here today!
What are Local Programs?◦Transportation Alternatives Program (TAP)
◦Congestion Mitigation Air Quality (CMAQ)
◦Wyoming Rural Road Safety Program (WRRSP)
◦Industrial Road Program (IRP)
◦Commission Road Improvement Program (CRIP)
Things Have Changed!
• Google Documents• Project Specific• Streamlined• One Point of Contact• Electronic• Be Patient With Us!
Reimbursement Supporting Documentation
• Copies of project invoices received from the Contractor or other vendors
• Copies of proof of payment for the invoices
• Copies of In-Kind donations (labor, equipment and/or materials charges credited to the project) - If applicable
• Copies of any other eligible costs incurred on the project, which can be supported by material documentation
In-Kind MatchDefinition: A third party donation of cash, real property, labor, materials or equipment provided to satisfy the non-Federal share requirements of a Federal-aid project. In-kind match must be eligible and allocable to the project and must be documented as generally specified in 23 U.S.C. 120, and in specific program guidance.
A third party is an entity (other than a recipient, subrecipient or Federal agency) that is not party to a Federal-aid project agreement, but who may have an interest in the project.
How to Document:• • Use prevailing wage and equipment rates• Establish fair market values for materials• Appraisal for land donations
Requires:Prior
WYDOT Approval
Keep accurate records
** IN RARE CASES**
Example of combined In-Kind and Cash Match:
Actual Cash Outlay for Project (Construction contract)
Value of In-Kind Donations/contributions
Total Project Cost
Federal Share ($110,000 x 80%)
Non-Federal Share ($110,000 x 20%)
Non-Federal Share (Local Match)
Value of In-Kind Donations/contributions
Cash Match Required (additional to In-kind)
$110,000
$ 100,000
$ 10,000
$ 88,000
$ 22,000
$ 22,000
$ 10,000
$ 12,000
Force Account Construction• Force Account is construction work performed by the Public
Entity (City/County) that receives the federal funds, which is a method other than contract awarded by competitive bidding. Reference: 23 CFR 635
• Must be handled on a case-by-case basis.
• Force Account Requests must include: description of work to be performed, estimated costs, estimate of Federal funds, finding of cost effectiveness, and supported by a Public Interest Finding
Requires: Prior
FHWA approval
**IN RARE CASES**
Public Interest Finding
Purpose:Documentation of a public body’s action authorizing the use of force account match (recipient time, equipment or material) or a proprietary product, in lieu of a competitive bidding process for the acquisition of materials and/or services.
**IN RARE CASES**
Completion of the Job / Final Acceptance: LPA will accept the job first
Make sure all requirements have been met Contract is between LPA and Contractor
WYDOT will issue final acceptance and will then reimburse the final 10% of the total project cost. As Grant Administrator, WYDOT has oversight
Local Programs Contact Information
Sara JanesWYDOT Districts 2 & 5
Local Programs [email protected]
307-777-3938
Mariah Johnson
WYDOT Districts 3 & 4Local Programs [email protected]
307-777-4862
Robert RodriguezWYDOT District 1
Local Programs [email protected]
307-777-4181
