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FAI Sailplane Grand Prix Finals, South Africa 2016 – Local Procedures 1

Local Procedures

FAI Sailplane Grand Prix

Series XII Final 2016

5th – 12th November 2016

Potchefstroom, South Africa

Edition : 14/07/16

IGC approval : ………….. Contents 1 Reference .......................................................................................................................................... 2 2 Competition ..................................................................................................................................... 23 3 Official documentation ..................................................................................................................... 34 4 Price list ............................................................................................................................................. 4 5 Registration procedure ...................................................................................................................... 4 6 Mandatory requirements .................................................................................................................... 4

6.1 Documents to be presented at registration .................................................................................. 4 6.2 Technical requirements ............................................................................................................. 45

6.2.1 Instruments that must be removed or disabled from the sailplane ........................................ 5 6.2.2 Moving map .......................................................................................................................... 5 6.2.3 Safety equipment requirements .......................................... Error! Bookmark not defined.5 6.2.4 Mobile phone ........................................................................................................................ 5 6.2.5 Oxygen ................................................................................................................................. 5

6.3 Sponsors ..................................................................................................................................... 5 7 Glider mass and weighing .................................................................................................................. 5

7.1 Procedures for checking aircraft mass ........................................................................................ 5 7.1.1 Initial Weighing ..................................................................................................................... 5 7.1.2 Regular weighing .................................................................................................................. 5

8 General flying Procedures ................................................................................................................. 6 8.1 Circling in thermals ...................................................................................................................... 6


8.2 Units of measurement ................................................................................................................. 6 8.3 Radio frequency to be used during the Grand Prix ...................................................................... 6 8.4 Carriage of GNSS data transmitters for public displays ............................................................... 6

9 Gridding ............................................................................................................................................. 6 9.1 Launch grid ................................................................................................................................. 6 9.2 Requirements for discharging of water ballast on the grid ........................................................... 7

10 Launch procedures ........................................................................................................................ 87 10.1 Launch procedure for all gliders ............................................................................................... 87 10.2 Release areas .......................................................................................................................... 87 10.3 Maximum tow altitude .............................................................................................................. 97 10.4 Release .................................................................................................................................... 97 10.5 Re-lights (re-launch) ................................................................................................................. 97

11 Start procedures ............................................................................................................................. 97 12 Finish and landing procedures ....................................................................................................... 97

12.1 Arrival announcement .............................................................................................................. 97 12.2 Mandatory reporting points ....................................................................................................... 97 12.3 Finish line ............................................................................................................................... 108 12.4 Direct landings ....................................................................................................................... 108 12.5 Speed Finishes ...................................................................................................................... 108

13 Outlanding .................................................................................................................................... 118 14 Scoring ........................................................................................................................................ 118

14.1 Delay for handling of flight documents ................................................................................... 118 14.2 Handling of IGC files in electronic form .................................................................................. 119

15 Protests ........................................................................................................................................ 119 16 Airspace ..................................................................................................................................... 1210

16.1 Paper map ........................................................................................................................... 1210 16.2 Airspace files ........................................................................................................................ 1210 16.3 Map of Airfield……………………………………………………………………………………….….1210

17 Dangerous flying ........................................................................................................................ 1411

1 Reference This document adapts the General Procedures of the IGC Grand Prix rules to our local operation considering the experience over the years, the relationship with the community and the environment.

• IGC Sailplane Grand Prix rules – V7.1 • www.sgp.aero/finals2016

The official language of the contest is English.

2 Competition Name: FAI Sailplane Grand Prix Type: Series XII Final 2016 Organiser: The “Potchefstroom Akavlieg” gliding club with the support of the SSSA. Airfield:


• Potchefstroom Airfield ( ICAO Code - FAPS), Potchefstroom, South Africa • S26040’05” E027005’05”. Elevation – 4520’ amsl

Address: Potchefstroom Akavlieg PO Box 823 Stilfontein, 2550 South Africa Glider Class:

FAI 18-meter. Wing loading will be limited to 53kg/m2, or 600 kg MAUW whichever is the lower.

Time Schedule:

• Entries due - 2nd September 2016 • Payment due - 30th September 2016 • Unofficial Training start - 29th October 2016 • Official Training - 3rd & 4th November 2016 • Registration ( 09h00 to 14h00 daily) - 3rd & 4th November 2016 • Scrutinising & configuration check - 3rd & 4th November 2016 • Official opening, pilots safety briefing (compulsory) and dinner - 4th November 2016 @ 17h00 • Contest Flying – 5th to 12th November 2016 • Prize giving, closing and farewell party – 12th November @ 19h00

Competition Officials:

• Contest Director - Brian Spreckley • Contest Manager – Rudolf Pretorius • IGC Referee – TBA • Secretary - TBA • Web Master – Alexander Georgas • Media – Zelldra Lombaard • Meteorology –Pieter Nouwens • Task Setter – Pieter Nouwens, Richard Glennie • Scoring – Alexander Georgas • Tracking – TBA Angel Casado

Contacts:

Email to : Oscar Goudriaan [email protected] Tel +27 18 484 4388 Fax +27 18 484 5011

3 Official documentation

• Official website : www.sgp.aero/finals2016 • Entry list : official web site, section “Pilots” • Final registration form : official web site, section “event information ”->”Documents & Rules” • Rules and self-briefing : official web site, section event information”->”Documents & Rules” • Turnpoint files : official web site, section event information”->”Documents & Rules” • Airspace files : official web site, section event information”->”Documents & Rules” • Results : www.sgp.aero/finals2016


4 Price list

• Entry fee : 9500 ZAR. • To be paid in full before 30th September, nett of any banking or transfer costs.

Account Holder – PUK Akavlieg Bank – ABSA Potchefstroom SWIFT Code :..ABSAZAJJ Reference : Surname + SGP 2016

• Tow to 500m agl : 600 ZAR (may vary depending on the fuel price) • Aerotow retrieve : TBA Payment must be done before last takeoff. There will be credit card facilities on the airfield.

5 Registration procedure The official registration procedure takes place on 3rd & 4th November 2016 The official web site will display the status of the registrations.

6 Mandatory requirements 6.1 Documents to be presented at registration Pilot :

• Valid glider pilot license South Africa is an ICAO signatory. Competitor’s licences that are issued by a fellow ICAO country, can be validated locally. A procedure for this will be circulated, and can be done either before the contest, or on arrival at Potchefstroom. There is a statutory fee for this validation of 550 ZAR

• Competitors must have a valid FAI Competitors Licence • Valid medical certificate • Registration form completed

Sailplane :

• Certificate of Registration • Authority to Fly ( non type certified) or Certificate of Airworthiness ( type certified) • Weight and Balance Report (not older than 5 years) • Aircraft Radio Station Licence • First Aid kit • Pilot Licence • Aeronautical Map ( will be supplied for the contest) • Third party insurance valid for competition in South Africa (minimum 2 mil ZAR) • Pilots and crew members must have proof of personal medical cover, covering accidents and

sickness, including local medical costs.

6.2 Technical requirements Scrutineering and configuration check will be conducted from the 3rd to the 4th November 2016.


6.2.1 Instruments that must be removed from the sailplane or disabled. No cloud flying is permitted. All instruments providing the ability to cloud fly must be removed or disabled, specifically including:

• Any type of artificial horizon, • Gyro Instruments or other instruments permitting pilots to fly without visual reference to the

ground (e.g., Bohli and Schanz compasses, turn and bank indicators). 6.2.2 Moving map In order to accurately fly in allowed airspace, it is advised to use a moving map supporting SeeYou (*.cub) or OpenAir (*.txt) file format. 6.2.3 FLARM All sailplanes must carry a FLARM compatible device. It is forbidden to turn off the unit during the flight. 6.2.4 Mobile phone SMS or WhatsApp messages will be sent to pilot for urgent information. Pilots must provide a South African mobile phone number. 6.2.5 Oxygen It is highly recommended that the glider is equipped with oxygen. Oxygen for refilling on board systems will be available of the field at a nominal cost. Pilots without oxygen may not exceed 10 000’amsl 6.3 Sponsors The organisers may require all competing sailplanes to carry a logo of the organiser's sponsor in the same position on all gliders. The organisers will require official event clothing to be worn for all pilot interviews and podium appearances. Individual sponsors logos may be added to the official clothing with the approval of the organisers. All personal sponsors logos appearing on sailplanes or clothing must be approved by the organisers prior to the first competition day.

7 Glider mass and weighing 7.1 Procedures for checking aircraft mass 7.1.1 Initial Weighing The organizers will initially provide the following weighing operation. The results of this operation will be recorded and made available to the pilot concerned: a) Glider in take-off condition, including pilot on board, water ballast and any loose items such as batteries, parachute, thermos, drinks, tie-down equipment, additional clothing, etc. Water ballast must be added or dropped to reach the maximum wing loading permitted for the championship. b) Reference “main wheel weight” in “towing out” configuration with all removable equipment on board, including parachute and batteries. This reference weight will be used as maximum limit for regular weighing on contest days. 7.1.2 Regular weighing a) On all competition days, all gliders will be weighed in the same “towing out” configuration with all removable equipment on board at the weighing point on their way to the grid. The main wheel weight determined by the scrutineers will be used as the maximum reference weight. Gliders exceeding their


reference weight are allowed to discharge water ballast at the weighing point to achieve their reference weight without incurring in penalties. b) A weight check will be required after re-lighting (re-launch) prior to another championship launch if water ballast is added. Re-ballasting the aircraft must be performed at the parking area. The competitor must be prepared for the time delay this check may cause.

8 General flying Procedures 8.1 Circling in thermals All sailplanes must turn in the same direction as the first glider in the climb. See SGP rules §7.3.2c for turning requirements 5 minutes before the opening of the start line. http://www.sgp.aero/about‐sgp‐racing/sporting‐regulations.aspx?contestID=1066 8.2 Units of measurement

• Height and altitude in feet (ft) • Distance in metres (m) or kilometres (km) • Speed in kilometres per hour (km/h) • Vertical speed in metres per second (m/s) • Mass in kilograms (kg) • Temperature in degrees Celsius (ºC)

The reference altitude of Potchefstroom airfield is 4500 ft amsl. This will be used in the flight analysis software to define the offset from the recorded pressure altitudes just during the take-off. "Altitudes published in feet will be rounded to the closest meter for all sporting-related calculations" 8.3 Radio frequency to be used during the Grand Prix For all operations, the frequency will be used: 123.000 MHz. It includes take-off and landing, start and finish and safety messages. 8.4 Carriage of GNSS data transmitters for public displays The flight tracking system will be using data from Flarm units. Additional Flarm tracking units will be supplied by the organization to selected pilot their use is mandatory. All pilots agree to enable the tracking by FLARM (OGN). An aircraft may be used as a radio and data link platform and for media coverage. Pilots may request these aircrafts to move away but may not stop them sending and receiving data or taking imagery.

9 Gridding 9.1 Launch grid Gliders will grid to the east of the runway, with the nose of the glider not protruding onto the runway. Lots to be drawn at the first training briefing shall determine the grid order. A row will be allocated to every pilot but the position in the row will not be defined.


The grid order shall advance by two rows after every valid competition day. The grid order will be displayed every evening at 21:00 on the official board in the briefing hall. Crews are expected to assist with the launch of their glider, as well as the gliders directly behind them

Tow-out and gridding for 03

Tow out and gridding for 21 The movement of crews and vehicles on the airfield must be coordinated through the Ground Safety Officer. 9.2 Requirements for discharging of water ballast on the grid Water ballast may be discharged on the grid. If refilling of the tail tank is intended, the whole procedure of discharging and refilling of the tail tank has to be observed by the Competition Director or his appointee.


10 Launch procedures 10.1 Launch procedure for all gliders All gliders must launch on aero tow.

Typical launching pattern for 03.

Typical launching pattern for 21 10.2 Release areas Depending on the weather conditions 2 releases areas may be used.


Drop off areas 10.3 Maximum tow altitude The tow altitude will normally be 500m AGL. 10.4 Release Pilots shall not release until after the tow pilot has rocked the wings of the tow-plane. Pull-ups before releasing are prohibited.

10.5 Re-lights (re-launch) A glider may be re-launched provided it has landed within the boundaries of the airfield, which are the fences around the airfield. Preferred runway for re-light is 33 grass, or as discussed at daily briefing. The glider will be re-launched as soon as possible.

11 Start procedures The opening of the start line and the radio procedures are fully compliant with the FAI Sailplane Grand Prix rules. All messages will be broadcast on 123.000 MHz

12 Finish and landing procedures

12.1 Arrival announcement Competitors shall announce their arrival on the finish line frequency (123.000 MHz) by giving their contest number at the control point. The acceptance reply will be the contest number. At 3kms pilots should announce if they intend to make a direct landing or a speed finish.

12.2 Mandatory reporting points Pilots are reminded the minimum finish altitude will apply from the last control point until crossing the finish line.


IGC SGP Rules §7.6.1 : The organisers shall set a final turn point to align the gliders before the finish. A minimum altitude shall be set to a minimum of 30 meters above the airfield elevation in the local procedures and shall apply from the mandatory point to and including the finish line. Flying below this minimum altitude shall be penalised. 12.3 Finish line The line will be vertically above the airfield. The minimum altitude will be defined during the daily briefing. (Usually 30m above ground).

IGC SGP Rules §8.7 : Flying below the minimum altitude between the reporting point and the finish line. : - 0 sec/meter for the first 5 meter, - 2 sec/meter thereafter (measured at the lowest point between the reporting point and the finish line)

Because of built-up areas around the runway, flying lower than 10 meters above the perimeter fences will be considered as dangerous flying (see para. 17).

Finishing pattern. 12.4 Direct landings Direct landings must be performed on 21L, landing as long as possible. Also possible to land on 21R, landing as long as possible. 12.5 Speed Finishes Speed finishes will make a LH circuit onto 33 after passing the Clubhouse and will land on 33 grass. Speed finishes must be done maintaining a constant descent until past the clubhouse. At no point during this finish, or in the circuit (except on turning final approach for 33) may the pilot be lower than the minimum altitude of 30 m agl. Infringements will be penalized


Crews are required to be ready to retrieve their glider from the runways immediately after landing. The movement of crews and vehicles on the airfield must be coordinated through the Ground Safety Officer.

13 Outlanding As soon as possible after the landing, the pilot or the crew team must inform the organization. It is recommended to send an SMS to the organisation. The phone number will be written on the tasksheet. Lack of information about outlanding will be sanctioned.

14 Scoring 14.1 Delay for handling of flight documents The IGC file must be handed in by the competitor as soon as practicable, but not later, than 15 minutes after landing. 14.2 Handling of IGC files in electronic form IGC files must be handled by each pilot in any of the following electronic means:

• By attaching the IGC file(s) in an email to the address to be announced (highly recommended) • In a USB memory stick or memory card (SD or Micro-SD format only)

The organisation will refuse to download the flight from your IGC recorder(s). You must do it by yourself with your own devices.

15 Protests The amount of the protest fee is 3000 ZAR. The protest fee shall be returned if the protest is upheld, or is withdrawn prior to the hearing by the Referee.


16 Airspace The status of airspaces will be clearly defined during each briefing. 16.1 Paper map A paper map will be issued at registration. It shall be in the cockpit during flight. 16.2 Airspace files Open Air (*.txt) files will be available on the official web site. 16.3 Map of Tie-Down & Airfield

Tie-down area.


General Airfield and surrounding area.


17 Dangerous flying IGC SGP Rules §8.6.6 : In case of dangerous flying or cheating or unsportmanlike behaviour the SGP Director may give a yellow card (warning) or a red card (disqualification) in addition to any standard penalty.

Flying under 10 metres above the roads and fences around the airfield is highly dangerous for the pilot and moreover for our neighbours!

Have fun!

Fly safely!