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Local/State Data Sharing Partnership
Action Plan
Action Plan Intent Action Plan produced by Task Force from
results of Round 1 Meetings Purpose is to move the Data Sharing
Partnership forward Presented as a “Discussion Draft” for
additional review Will be amended to reflect feedback from
Round 2 meetings
Action Plan Outcomes
Establish the framework for development of the Partnership
Establish the basic principles of the partnership
Define initial partner commitments
Action Plan Considerations:a. Partnership Benefitsb. Data Sharing Principlesc. Development Approachd. Roles and Responsibilitiese. Potential Data Sharing Partner Contributionsf. State Data Stewardshipg. Phased Development Approachh. Out Clause Opportunitiesi. Communications/Administration
a. Partnership Benefits Promote government efficiency and optimize
government services Avoid unnecessary duplication of effort and
cost, and improve government interactions Support government business processes and
provide new strategic capabilities Advance the timeframe for the availability of
GIS data throughout the state
Partnership Benefits (cont.)Consistent Statewide Capabilities Wildfire Response and Planning Police and Fire Response Disaster Response and Mutual Aid Methamphetamine Mitigation Permit Streamlining Transportation Planning and Bridge Repair Economic Development Many other public services that involve multiple
jurisdictions and levels of government
b. Data Sharing Principles Voluntary participation, no unfunded mandate, and out-
clauses Benefits all parties, Quid pro quo Statewide base of consistent, integrated, standardized,
updated data Formal agreement outlining roles, with periodic review Phased development approach Limit risk exposure of local government partners Funding for data development & updates
c. Development Approach State is committed to working with local
governments and key stakeholders in developing the partnership
State will not advance statutory measures related to data sharing without the buy in of local governments and key stakeholders
Local governments are committed to participating in discussions and actions leading to the development of the partnership
d. Roles and Responsibilities The state is committed to conduct an inventory
of existing, and needed, data and technology Based on key government business processes Based on previous Framework efforts
The state and local governments are committed to participate in an effort to define appropriate roles and responsibilities for developing and maintaining geographic data
e. Data Sharing Partner Contributions State and Local governments are committed
to working together to identify key partner contributions based on: Inventory of existing and needed data,
technology, and expenditures Identified roles and responsibilities Ability to provide the contributions
Potential State Government Contributions may include:
Financial Resources Funds provided to local governments for data development to compensate for
potential loss of revenues from reduced data sales Administrative mechanisms to enable collection and redistribution of local
funds for specific purposes (e.g. ORMAP, E-911, TGM grants, Coastal grants)
Products/Services Standardized Emergency Management Maps & Applications Secure off-site storage/service provision for geospatial data Statewide wireless interoperability for public safety Web-based GIS applications for use by jurisdictions that do not maintain their
own interactive applications Imagery
Half meter color imagery statewide, three year cycles One foot or better resolution for urban areas No cost to local governments
Potential State Government Contributions may also include:
Data Road data including bridges, traffic counts, accident data, etc. Business license information for cities or zip codes Manufactured homes information (sales price, etc.) Hazardous materials locations and data Streams, rivers, lakes, wetlands, watersheds mapping and data Public drinking water source locations and data Elevation contours and models (slope, erosion, etc.) State-owned and federally managed lands information
Standards Continue to facilitate the development of data standards at the user level Provide an approval path and incentives to ensure use of the standards
Federal Coordination Ensure integration of local data in Census 2010 and FEMA flood maps Coordinate with federal agencies to integrate local data and make sure federal
programs are useful for local purposes
GIS Files Tax lots Streets/Roads Tax code boundaries Taxing district boundaries Elevation data Survey control/PLSS Utility features Urban Growth Boundary Other base data
Data Addresses Address ranges (for roads) Tax lot IDs Road milepost numbers Other minimal data to
identify GIS line work Does NOT include all
Assessment Data
Potential Local Government Contributions may include:
f. State Data Stewardship State is committed to collecting data and translating
to standardized format – no added work for local governments
State is committed to placing proper controls and practices in place to assure data is used in accordance with agreements, with no third party distribution or web access, unless allowed
State is committed to making efforts to prevent data from being misused or misapplied by its agencies
g. Phased Development State and local governments are committed to
developing a phased approach to the partnership that likely will include: Phase 1: Refinement of Partnership Concepts and
Administrative Mechanisms Phase 2: Initial Commitment to Partnership by Early
Adopters and Delivery of High Priority Products and Services
Phase 3: Continued Efforts to Add Jurisdictions to the Partnership and to Evolve Products and Services
h. Partnership Out-Clause State and Local Governments recognize the
uncertainty of funding and changes in policies and priorities
State and Local Governments shall be provided the opportunity to withdraw from the Partnership
i. Communications/Administration State is committed to:
Establishing a hub of coordination and communication to enable the operation of the partnership
Providing partnership information on a website Providing staff support for the partnership Providing information on the legislative activities that
affect the partnership Establishing a formal mechanism for resolving issues Holding an annual meeting dedicated to discussing issues
pertinent to the partnership Producing an annual report regarding the status of the
partnership including key accomplishments, partner contributions, issues, etc
Partnership Results New Capabilities
Consistent Statewide Support for Services
Standard Emergency Maps Wireless Interoperability Digital Government Meth Mitigation Permit Streamlining
High Quality Data Built Once, Maintained Well,
Used Many Times
Better, Faster, Cheaper Decisions Consistent data supports better
decisions Well-maintained data does not
have to be rebuilt again and again
Productivity gains, cost avoidance for State and Local government operations
Greater Trust Between Government Agencies
Proposed Implementation1. Documentation of Intent of Local governments
and the State to work together on a partnership Document initial understanding of potential partners, as
indicated in action plan and as amended by participants Make action plan accessible by posting to website Would declare intention of partners to work together on
action plan components and on development of a more detailed partnership agreement over time
It appears that there is significant concern about signing an MOU for this purpose right now
Proposed Implementation2. Legislature asked to establish Work Group to advance
considerations such as: Liability/risk Privacy/Confidentiality Sustainable Funding
3. Legislative Work Group Co-chaired by a Local Government & State member Equitable membership for all stakeholders Local Govts. include counties, cities, and regional agencies May Include Federal, Tribal, Private, and Citizen ex-officio participants Would establish a Sub-Committee to work on operational issues
4. Work Group Sub-Committee First task would be to define details of data to be shared Would recommend methods for ongoing management of the partnership
(roles/responsibilities) Would work on details of partnership agreement
Next Steps Finalize Action Plan to reflect Round 2 feedback Conduct inventory of existing, and needed, data
and technology Document intention to work on partnership
together Draft charter for Legislative Work Group Ask AOC, LOC, OSACA and SDAO to endorse
Legislative Work Group Ask Legislature to establish Work Group