Located the Heart of the Grand Avenue Design District …files.ctctcdn.com/cdad6436001/ba9b3bdb-4f7d-4147-aa9e... · 2015. 7. 29. · Vendor Placement & Site Plans (email): Sept

Formerly known as Design Harvest, the all-new Grand Art & Design Festival will expand it's offerings to include more local artisans and crafters, handmade goods, vintage offerings, jewelry designers, food trucks and more. The Festival will continue it's tradition of showcasing home and garden design vendors and to draw consumers to the Grand Avenue Design District.

The Grand Art & Design Festival takes place in the heart of the Grand Avenue Design District in West Town on Grand Avenue between Wood Street and Western. There are numerous brick and mortar home and garden design retailers to explore in the district. The outdoor festival will continue to feature local retail and food vendors, however there will no longer be the large tent of just design vendors; instead all outdoor vendors will exhibit in their own 10 x 10 spaces and individual tents. Jewelry, crafts, vintage, fine artists and artisans will now be featured along with the Design Harvest vendors from past years featuring furniture and home goods. New this year there will be an indoor exhibition area in a large warehouse space on the west end of the district. Designers or artists requiring more time

to set up, and/or a weather proof exhibition area will be encouraged to apply to vend in the indoor space at Eurofurniture 2145 W. Grand. Live music 4-6pm, a specialty cocktail bar and Happy Hour will be featured. The Illinois Food Truck Owners Association will showcase over a dozen local food trucks at the event within the fest site, and also lined up along Grand Avenue between the fest site at Damen Avenue, west to Leavitt Street, connecting the festival site to the activities on the west end of the district including the indoor vendor exhibition space. Christy Webber Farm & Garden Center's Annual Fall Harvest Festival on the west end of the district will continue to feature family activities and hayrides back and forth to the festival each day (12-4pm). Live country and Americana music will be a highlight at the Grand Art & Design Festival with a wonderful line up curated by Lawrence Peters and the Hideout that includes a big square dance in the street with the Golden Horse Ranch Band, plus nationally known headliners The Henhouse Prowlers, Shake ‘Em On Down, Caleb Klauder and many more popular acts throughout the weekend.

Please consider applying to be a vendor at the all-new Grand Art & Design Festival!

Located the Heart of the Grand Avenue Design District Showcasing Local Artisans, Designers and Food Trucks

Saturday & Sunday, September 26th & 27th 2015 from 11am-8pm

on Grand Avenue between Damen and Wood

www.grandartdesign.com

http://www.grandartdesign.com/grand-avenue-design-district.html

Food Truck Vendor Application

2015 Grand Art & Design Festival Saturday & Sunday, September 26 & 27 11am-8pm

APPLICATION, CONTRACT & PAYMENT DEADLINE: Sept. 4, 2015 Notification of Acceptance/Rejection (email): Sept. 11, 2015

Vendor Placement & Site Plans (email): Sept. 23, 2015

Are you a current local member of the West Town Chamber

and/or the Illinois Food Truck Owners Association? If so, please use the separate Member Vendor Application

form to receive discounted vendor rates! APPLICANT INFORMATION Vendor Name/DBA: _____________________________________________________

Legal Business Name: ___________________________________________________

Legal Business Address: _________________________________________________

City: ___________________________ State: _____________ Zip: ______________

Dimensions of Food Truck: _________ Height __________Width _________Length

DBACP Account #: ______________________________ Department of Business Affairs & Consumer Protection BUSINESS ACCOUNT NUMBER (6 digits)

* If you do not know your account number call (312) 74-GOBIZ. * If you do not have a DBACP Account Number visit www.cityofchicago.org/businessaffairs

1. Please describe the food and beverage items being sold and price range:

2. To be featured on social media email [email protected] an image or link, and brief post describing something you would like featured about your business along with your website, Twitter, Facebook, Instagram, etc.

Primary Contact Name: __________________________________________________

Primary Contact Phone: ___________________ Cell Phone: ____________________

Primary Contact Email: __________________________________________________

Onsite contact the same as primary business contact? Yes No

*If same contact, you do not need to fill out onsite contact info section*

Onsite Contact Name: ___________________________________________________

Onsite Contact Cell Phone: _______________________________________________

Onsite Contact Email: ___________________________________________________

http://www.cityofchicago.org/businessaffairs

mailto:[email protected]





VENDOR SPACE FEES Food Trucks will be placed in two different locations:

INSIDE THE FEST: Within the Festival site, between Damen and Wood. Food Trucks will be placed with retail vendors, sponsors, the live music stage, and beverage tent. Food Trucks must load in no later than 10am and may not vacate before 8pm and the site is clear of pedestrians.

OUTSIDE THE FEST: Between Damen and Leavitt, outside of the street closure, connecting the Fest to the activities at Christy Webber Farm & Garden Center’s Fall Harvest Festival, the design exhibitors at Eurofurniture, and the western end Design District. Food Trucks will park in assigned parking areas along the curb on Grand Avenue. Grand will be open to automobile traffic and festival hay rides. Food Trucks placed outside the Fest will be able to leave promptly at the end of the hours of operation and earlier on Sunday (note earlier end time Sunday 6pm).

Choose your desired location and determine the Vendor Fee due:

INSIDE THE FEST VENDOR SPACE FEES Required Hours of Operation: Saturday & Sunday, 11am-8pm

Food Truck Vendor, 10’x20’ Space..................................... $ 675 x Quantity _____ = $ ______

Food Truck Vendor, 10’x30’ Space.................................. $ 1,025 x Quantity _____ = $ ______

OUTSIDE THE FEST VENDOR SPACE FEES Required Hours of Operation: Saturday 11am-8pm, Sunday 11am-6pm



Pick Your Spot Upgrade........................................... $ 100 x Quantity ___ = $ _____ Upgrades are satisfied as available, if we are unable to accommodate your upgrade, the upgrade fee will be refunded

Vendor Space Fee Due $ _________________

OPTIONAL ELECTRIC RENTAL – INSIDE FEST ONLY Two standard electric outlets (120v) up to 40amps…….… $ 200* x Quantity _____ = $ _____

Additional 20amp electric outlets……….…….….… $ 100* x Quantity _____ = $ _____ Items requiring special plug will require an additional fee, please contact the Chamber for details Only onboard generators allowed, any electric required MUST be ordered through this form.

Describe in detail the items being plugged into the outlet: ______________________________

____________________________________________________________________________

Please bring a 100-foot outdoor extension cord to guarantee access to your electrical outlet

Total Electrical Fee $ _____________________

FILL IN AND ADD THE FOLLOWING FEES

*Food License fee not required if vendor has current 180-Day License

Vendor Space Fee Optional Electric Rental Fee

City of Chicago Food License Fee*

TOTAL AMOUNT DUE

$ + $ + $ 75 = $





2015 GRAND ART & DESIGN FESTIVAL VENDOR CONTRACT

This Vendor Contract is between ____________________________ (“Vendor”) and the West Town Chicago Chamber of Commerce (“WTCC”) in regards to Grand Art & Design Festival (“Festival”).

Section 1. Grant of Space

Upon acceptance, which shall be given or withheld in WTCC’s sole discretion, and upon receipt of application, signed contract, and payment, WTCC will grant Vendor the right to use, on the terms and conditions herein, a designated booth in Festival (“Space”) on September 26 & 27 2015. Festival will take place on Grand Avenue between Damen Avenue and Wood Street and at Eurofurniture, 2145 W. Grand Avenue. Vendor will be emailed notification of acceptance by September 11, 2015. Payment will be refunded if application is not accepted. Site plan, Space assignment & load-in instructions will be emailed no later than September 23, 2015.

Section 2. Laws and Permits

A. Vendor must comply with all relevant local, state and federal laws. B. Vendor is responsible for obtaining and paying for any and all business licenses and taxes that are required

for its operation, including state sales tax. C. Vendor must provide WTCC with a valid DBACP Account number in order to sell merchandise at Festival. D. WTCC is required by law to provide the IL Dept. of Revenue a complete list of Vendors participating in

Festival. E. Vendor will not be allowed to participate unless Vendor is in full compliance with all city and state

requirements and other responsibilities under this Agreement, including but not limited to the timely submission of certificates and required documents and timely payment of the participation fee.

Section 3. Use of Space; Vendor Conduct A. Vendor’s use of Space is non-transferable. Vendor may not allow anyone else to use Space without the

express permission of WTCC. B. WTCC offers no guarantees or warranties of any kind. Festival occurs rain or shine. There will be no refunds

whatsoever if any unforeseen circumstances, acts of God, weather, terrorism, or war result in the cancellation of the event. Once application is submitted, refunds will only be given if application is rejected by Festival.

C. Space is provided “as-is”. Limited numbers of tables, chairs, canopies, and electricity hook ups are available to rent from Festival. Vendors requiring rented equipment must enclose the required fee and order each item on the application.

D. Rentals: chairs and tables will be available for pick up at a central location during load-in—and MUST be returned and checked-in at that same location during load-out.

1. Missing rental equipment costs will be billed to Vendor if not returned and checked-in. 2. Rented tents will be erected in Space. 3. If ordered, an electric outlet will be available near Space. Vendor should bring a 100-foot outdoor

extension cord to reach the outlet. Usage by Vendor of power in excess of what Vendor indicated on this application will result in a $500 FINE and restriction of equipment or immediate rejection from Festival.

E. Vendor must weigh down tents brought in independently with sand bags, water barrels, or cement buckets at Vendor’s expense. If tents are not weighed down to the satisfaction of Festival, WTCC may choose to remove them and/or charge Vendor for cost of additional water barrels. $110 per barrel

F. Vendor must keep its merchandise within allotted boundaries of Space. Space will be assigned and notification given by WTCC to Vendor via email by Vendor Placement & Site Plan Date indicated on application.

G. Vendors shall not be permitted to amplify music without prior written consent of WTCC. H. Vendors must be set up and ready for operation by 12pm Saturday (the official opening time of Festival) and

must vacate Festival grounds no later than three hours after the official closing time of Festival. Vendor may not vacate Festival prior to the official closing time of 8pm without the express permission of WTCC.

I. Vendors must remove all products and equipment overnight each night of Festival. It is at Vendor’s own risk to leave any equipment or product belonging to Vendor on Festival site overnight, and WTCC cannot be held responsible for any loss or damage to said product or equipment.

J. Vendor must remove its own trash from Space and dispose of it properly in containers provided by WTCC. Vendor must leave Space trash-free and in the same condition as initially provided. Vendor will be charged $150 FINE for any debris or trash left on site with photographic evidence.





K. Vendor must wait until any hot coals are cool to the touch prior to dumping in Festival dumpster. Dumping hot coals in Festival dumpster (coals not cool to the touch) is a safety hazard and will result in a $1,000 FINE.

L. No vehicles are permitted in Festival after 11am or before 11pm Saturday & Sunday. Hours may be modified as determined by onsite management. During Festival hours of operation merchandise must be transported by hand or small cart. Vendor is responsible for parking arrangements.

M. All the terms of Vendor Application and Notes associated therewith are incorporated in and made a part of this Vendor Contract.

Section 4. Merchandise; Prohibited Items

A. Festival management may inspect Vendor merchandise at any time to determine it is consistent with the merchandise represented in the Vendor’s application. WTCC may terminate Vendor’s rights granted herein if Vendor’s merchandise is not consistent with its application.

B. In accordance with Illinois law, Vendor is prohibited from selling baby food, infant formula, or similar products or any pharmaceuticals, over-the-counter drugs, or medical devices. Vendor may only sell cosmetics if Vendor has an identification card identifying Vendor as an authorized representative of the cosmetics manufacturer or distributor.

C. Vendor is also prohibited from selling counterfeit items, unlicensed merchandise, guns, ammunition, alcohol, drug paraphernalia, items prohibited by Illinois or federal law, or any merchandise that WTCC considers racist, discriminatory or offensive.

Section 5. Indemnification and Release A. Vendor will release and will hold harmless Grand Art & Design Festival, West Town Chicago Chamber of

Commerce, Criterion Productions, The City of Chicago, and The City of Chicago Department of Cultural Affairs and Special Events from any and all claims arising from any injuries, losses or damages (whether to person or property) caused by Vendor, Vendor’s merchandise, or Vendor’s participation in Festival.

B. Vendor agrees to indemnify Grand Art & Design Festival, West Town Chicago Chamber of Commerce, Criterion Productions, The City of Chicago, and The City of Chicago Department of Cultural Affairs and Special Events from any and all expenses arising because of any such claim.

Section 6. Advertising A. Any Vendor wishing to advertise must do so at its own expense. Any advertising of Festival must be

approved in writing by WTCC prior to publishing.

Section 7. Causes for Denial of Selling Privileges; Disciplinary Actions A. Any Vendor who seeks to evade payment, refuses to make payment of the proper rental and space fees or

ignores the festival operational guidelines will be denied selling privileges. B. Use of racial or ethnic slurs, profanities, derogatory language and other inappropriate behavior will not be

tolerated on Festival premises and will be cause for denial of selling privileges. C. If WTCC learns of written or verbal complaints against Vendor showing reasonably conclusive evidence that

Vendor has practiced deception by either: (i) displaying or selling merchandise packaged to misrepresent the quality or condition of such merchandise, or (ii) giving false information regarding the origin, variety, quality, condition or value of the merchandise, WTCC may terminate the rights granted to Vendor herein and/or take other appropriate action.

D. WTCC may take appropriate action against any Vendor who fails to comply with relevant laws (federal, state, and local), this Vendor Contract, or other rules established by WTCC. Such actions may include, but are not limited to, termination of the rights granted to Vendor herein, permanent denial of selling privileges, or other relief deemed necessary by WTCC.

WTCC may impose additional rules and regulations, as WTCC deems necessary. WTCC will notify Vendor of these additional rules. Please make a copy of this contract for your records. Signed contracts will remain at the WTCC office. 2015 GRAND ART & DESIGN FESTIVAL VENDOR CONTRACT EXECUTION

_______________________________________________ Vendor Printed Name _______________________________________________ Vendor Signature Date





ADDITIONAL REQUIRED MATERIALS CHECKLIST

______ PAYMENT IN FULL FOR ALL SPACE, EQUIPMENT, ELECTRIC, AND PERMIT FEES

Check or money orders accepted. Please send with completed application to: West Town Chicago Chamber of Commerce, 1819 W Chicago Avenue, Chicago IL 60622

*To pay by credit card a PayPal invoice may be sent at the Vendor’s request or the Vendor may visit the office in person to pay by swipe. Vendor may email the application if requesting a PayPal invoice. (Processing Fees apply to credit card payments $0.30 plus 2.9% of total for online, or 2.7% of total for in-person swipe)

______ CERTIFICATE OF INSURANCE

Vendor MUST have carry all appropriate insurance and provide Certificates of Insurance.

Insurance Minimums: Commercial General Liability: 1,000,000.00 Per occurrence 2,000,000.00 Aggregate Auto Liability 1,000.000.00 Workman’s Comp 500,000.00

Certificate Holder: City of Chicago Department of Business Affairs & Consumer Protection 121 N LaSalle St, 8th Floor Chicago, IL 60602

Additionally insured: City of Chicago, City of Chicago Department of Business Affairs & Consumer Protection, City of Chicago Department of Cultural Affairs & Special Events, West Town Chicago Chamber of Commerce, Criterion Productions LLC

EITHER _______ COMPLETED SPECIAL EVENT FOOD TRUCK VENDOR LICENSE APPLICATION

Vendor must complete the City of Chicago’s Temporary Food Vendor License Application (attached) in its entirety including signature of the owner of record. The WTCCC will submit the application to the City with appropriate fees.

and _______ MOBILE FOOD LICENSE COPY

Mobile Food License Number: ______________________ Expiration Date: _________

Vendor MUST prepare/dispense ONLY items from your City of Chicago licensed Mobile Food vehicle (no outside booth/tent) in compliance with all license requirements.

------------------------------------------------------------ OR ------------------------------------------------------------

_______ 180 DAY SPECIAL EVENT FOOD LICENSE COPY

180 Day License Number: _________________________ Expiration Date: _________ and

_______ MOBILE FOOD LICENSE COPY

Mobile Food License Number: ______________________ Expiration Date: _________

Vendor MUST prepare/dispense ONLY items from your City of Chicago licensed Mobile Food vehicle (no outside booth/tent) in compliance with all license requirements.

If you have any questions or need more information, please contact: Susan Aldous, West Town Chamber, 312-850-9390, [email protected] Thank you for your application to Grand Art & Design Festival! We look forward to working together this festival season!

mailto:[email protected]

Documents

Located the Heart of the Grand Avenue Design District …files.ctctcdn.com/cdad6436001/ba9b3bdb-4f7d-4147-aa9e... · 2015. 7. 29. · Vendor Placement & Site Plans (email): Sept