London Branch Annual General Meeting

17th May 2011

APM London Branch

- Is a large vibrant community of professional programme and project managers from all sectors- Provides frequent opportunities to attend seminars, networking and social events in London- Collaborates with other professional bodies in London to offer the widest range of opportunities for members- Has an active committee keen to involve you and listen to your views

Agenda Chairman’s report Treasurer’s report Election of Officers and Committee APM update and progress report

Chairman's Report and overview 2011

APM London Branch

John Chrastek

Scope of London Branch

APM Membership in London 1973 (1801 FY 2010)

Corporate membership in London 103 (97 FY 2010)

8 HEIs in London offering PM

London Branch Events 2010/2011

The Branch held 12 events over the past year Average attendance 60 delegates Future events will give level of competence and

interlink to BoK reference Future events will have a grading of Introductory

or Experienced

London Branch Questionaire

Over 200 responded to the questionaire Committee has taken a conservative view of

the responses and has made several changes including different venues and start times

Winners of the draw will be notified in due course with a list of the winners being entered on the website

Challenges for 11/12

Committee continuity proving an advantage Wider engagement of HEIs including University

Project Challenge Get it right for quality generic PM events – Good

attendance figures More joint events with other professional bodies More use of free venues, eg from corporates

and HEIs

Treasurer’s Report Annual gross budget = £15,904 Budget income = £2,200 Annual Net budget of =£13,704

Actual expenditure = £11,506 Actual income = £2,505 Actual Net spend = £9,001

Total under-spend = £4,703

Election of Officers and Committee

Chairman – John Chrastek Treasurer – Kevin Read Secretary – Simon Firth Members - John Laird,

Laura La Grutta, Dilip Dholiwar, Anna Bohuszewicz, Graham Collins Ian Scott Murray

APM General update and progress report

Launch of APM RPP very successful with several roadshows being held around the country

Events now reflect BoK reference Membership is continuing to grow at a

steady pace

APM individual members at8 April 2011

3 key messages remain unchanged:

1. APM remains committed to gaining chartered status;

2. APM has not allowed the delay in the progress of its application to dent the momentum of activity around increased professionalism; and

3. APM launched APM Registered Project Professional on 1 March 2011.

Working with volunteers

APM London Branch AGM - 17 May 2011

What is a “volunteer”?

“A person who voluntarily undertakes, or expresses a willingness to undertake, a task or provide a service, generally without financial remuneration.”

“Volunteers are our most valuable resource”

In APM we rely heavily on the expertise and commitment of our volunteer community for:– development of project management profession– effective delivery of our wide-ranging services and

activities

Nichols

Our vision: “irresistible creativity to inspire and change the world”

Our staff really want to make a difference Encouraged to select and assist charities Nichols Foundation

Five charities selected

Action for Children Chiswick Kitchen Garden Citizen Foundation NSPCC Princes Scottish Youth Business Trust

Our volunteers helped

Corporate strategy (AFC) Business case support (Chiswick) Project management (Chiswick) Financial support eg 10k team run (NSPCC) Volunteering, environment and fun (Chiswick) Coaching and mentoring (PSYBT)

Huge competition for volunteers

Professional bodies Charities Youth clubs Sports organisations Coaching Churches Politics “Big Society”

Many opportunities in APM

Become an officer Attend Branches and SIGs Participate in other events, blogs etc Help develop knowledge (eg BoK) Join committees (eg BSI, ISO, IPMA) Judge awards Liaise with other bodies organisations

How many active in APM?

Mailing list of Volunteers’ Newsletter: 400+ Refresh initiative for Body of Knowledge 6th Edition

has benefitted from 1,000+ Not all active APM volunteers are members!

Trends

How are volunteers and their interaction with the organising body changing?

Implications of changes coming - eg younger generation (Generation Z)

Securing their continuing commitment

3Rs Working Party

Working Party to consider recruitment, retention and recognition of volunteers?

Conducted survey of volunteers Good response (19%) Branches well represented (> half)

Volunteer satisfaction

Generally good - 80% rated >4 out of 5 Small differences according to area of

volunteering “Enjoyable and interesting” - Board (4.50),

Branches (4.18), SIGs (4.04) “Overall positive experience” - Board (4.14),

Branches (4.13), SIGs (3.88) “Intend to continue” volunteering - Board (4.50),

SIGs (4.19), Branches (4.10)

Why volunteered originally

Personal development Philanthropic Desire for recognition Curiosity Commercial opportunity Career progression

Lack knowledge of how to volunteer for new roles 67% actively recruited – presents big opportunity

Training

Less enthusiastic response – scored only 3/5 Not surprising – induction and training is virtually

non-existent!

Recognition

79% felt they had been recognised 86% felt appreciated Most just want a personal “thank you”! Other suggestions:

– Fellowship

– Named in publications

– Meal

– Token (eg pen) Less clear how to volunteer for new roles.

Conclusions from survey

Reasonable level of satisfaction Most intend to continue and willing to undertake

leadership role in future Areas for improvement:

– Training

– Recognition

– Communication  Plan to act on all of these.

So, what should we do?

Establish volunteer’s charter Devise more ways of recruiting volunteers Introduce induction and training programme Develop succession planning Give more recognition Conduct annual survey

Questions for discussion

Can we define the ideal volunteer? If so, how can we attract, select and develop them? How can we use them to best effect? Can we learn from how other organisations do it? How can we increase the number of volunteers?