Lotus Notes Installation User Guide

[email protected] IT - Bangalore

Lotus notes Installation User GuideLotus notes Installation User Guide

Copyright 2003, ZTE CORPORATION

Introducing Lotus Notes .Introducing Lotus Notes .Lotus Notes is an application suite that include the


ppfollowing components..

i e- maili. e mail.ii. calendaring scheduling.iii. address book.iv. web server.

v. programming.

Lotus Notes present all of these components using a single front-end g

Download Site:Download Site:--


path for downloading Lotus notes software :-

ftp://10.32.38.252/tools/lotus_notes.7

Lotus Notes software: Lotus Notes 7._EN

Lotus Demino Server name : ZTEIN06/server/zte ltdLotus Demino Server name : ZTEIN06/server/zte_ltdLotus Notes file extention : .nsf

Installation step 1.Installation step [email protected] IT - Bangalore

• Before installing Lotus notes you should confirm that the connection is established or not , from server to your client machine .

For that you should do the following things ..

> Domain suffixes.Or

> Host file edit.ThenRun > CMD > Ping ztein06

1 D i ffi1 D i ffi1, Domain suffixes.1, Domain suffixes.

• My Network placeRight click properties


g p p|

• Local Area Connection Right click Properties

|• Internet Protocol (TCP/IP)• Internet Protocol (TCP/IP)Properties

|• “ Advanced “ Tab

|• “ DNS” Tab

|• Select – Append these

DNS suffixes (in order ):|

Domain Suffix:zte com cn

| • Add.. Domain Suffix....

zte.com.cn

2, Host file edit.2, Host file edit.

Path for host file:


•>Run.•>Open host file .•>Open with notepad .>D l t th t t f th fil•>Delete the contents of the file.

•>Type IP & domain name “10.32.134.250 ZTEIN06 ”•> Save and close the file.

3, Ping ztein063, Ping ztein06.•> Run >CMD>Command Prompt >type “ping ztein06” Enter.


•> If you are getting reply from server you can go ahead for installation.•> If you are not getting reply from server, then you should check your

Network configuration .

I t ll ti t 2I t ll ti t 2Installation step 2.Installation step 2.Install Lotus Notes 7.0.1_En, Double click on icon of “Setup.exe”.


I t ll ti t 2 1I t ll ti t 2 1Installation step 2.1Installation step 2.1

•> User name : “ Give your full name ”


y•> Organization : ZTE TELECOM INDIA PVT LTD

and finish the installation.

I t ll ti t 3I t ll ti t 3Installation step 3.Installation step 3. [email protected] IT - Bangalore

Double click on icon of “Lotus Notes 7” on the Desktop.

•> Enter your name And Domino Server name

I t ll ti t 3 1I t ll ti t 3 1Installation step 3.1Installation step 3.1 [email protected] IT - Bangalore

•> Enter Your name:•> Enter Domino Server name : ztein06/server/zte_ltd

R th Ti k th B•> Remove the Tick on the Box : “ I want to connect to Domino Server ”

•> Next.


Notes Setup is complete .!!!p p


•>Right click on the “ Databases ” icon and “ Set Bookmark as Home Page ”


•>Right click on the “ Workspace ” icon and “ Set Bookmark as Home Page ”

I t ll ti t 5I t ll ti t 5Installation step 5.Installation step 5.•>File.


•>Preferences.•>User Preferences..•> “ Ports” Tab•> “ New” Port•>Name : TCPIP•>Driver : TCP•> Select

> Internet> Island> Office

•> “ OK ”

I t ll ti t 5 1I t ll ti t 5 1Installation step 5.1Installation step 5.1•>“ Mail” Tab•>Click “ Show a popup ” for“ new mail ” popup.


p p p p p p•>“ OK ”


Selecting location for internet.

•> Select “ Island ” Tab and •> Select “ Internet ” Option.

•> Select “ Internet ” Tab and •> Select “ Edit Current.” Option.

I t ll ti t 6 1I t ll ti t 6 1Installation step 6.1Installation step 6.1

“ Server ” Tab Setting ..


g

•> Select “ Servers ” Tab•> Home/mail server : ztein06/server/zte_ltd•> Passthru server : zte_ltd

I t ll ti t 6 2I t ll ti t 6 2Installation step 6.2Installation step 6.2“ Mail ” Tab Setting..


•> Select “ Mail ” Tab•> Home/mail server: “ on Server ”•> Passthru server :“mail/(your lotus ID).nsf ”•> Domino mail domain : zte_ltd

R i i h d•> Recipient name type-ahead :“ Local then Server ”

•> Send outgoing mail : “ Through Domino Server ”Through Domino Server

I t ll ti t 6 3I t ll ti t 6 3Installation step 6.3Installation step 6.3“ Replication ” Scheduling


..

““Save & Close the WindowSave & Close the Window””


•> File.•> Security•> Security•> Switch ID…•> Give the path of “Switch ID” file .whereyou savedyou saved.

•> select the file and “ Open”

•> Give the “ Password ” which you got from HR Dept.•>then “ OK ”

I t ll ti t 8I t ll ti t 8Installation step 8.Installation step 8.Change your Password..


•> File.•> Security•> User Security…•> Give the same “ pwd ”.

l h

..

•> Select the“ Change Password ”

Tab.•> One again will ask

“ P d ”same “ Pwd ”

I t ll ti t 8 1I t ll ti t 8 1Installation step 8.1Installation step 8.1“ New Password ”


“ New Password ”Should be Alpha NumericShould be Alpha Numeric

( For Security Purpose )

I t ll ti t 9I t ll ti t 9Installation step 9.Installation step 9.“ Open Database. ”


•> File.•> Database•> Open..•> Open Database.

•> select “ Other…”

I t ll ti t 9 1I t ll ti t 9 1Installation step 9.1Installation step 9.1“ Notes Security Alert. ”


If ..Security Alert massage

Popup..!!

Select 4th Option“ Start trusting the signer Start trusting the signer

to execute this action. ”

“ OK ”

I t ll ti t 9 2I t ll ti t 9 2Installation step 9.2Installation step 9.2•> Select “ ztein06/server/zte_ltd ” Server•> Select “ mail ” Database.


find your name with ID file then “ Open ”..!!

Or type your “ file name ” : mail/(your id ).nsf Example : (mail/0082000234 nsf )Example : (mail/0082000234.nsf ) then “ Open ”..!!

Will take someWill take sometime to open time to open

Your Database Your Database DependsDependsDepends Depends

on your network on your network Speed..!!Speed..!!

I t ll ti t 9 3I t ll ti t 9 3Installation step 9.3Installation step 9.3Double click on the Server icon “ ZTEIN06 ”


I t ll ti t 10I t ll ti t 10Installation step 10.Installation step 10.How to create “ Local Database ” on your Workspace.?


•> Right Click on Server icon•> Replication•> New Replica..•> Browse the path where•> Browse the path , where

you want to save the localDatabase. ( .nsf file )will create one more icon as “ Local Database ”on Workspace

I t ll ti t 10 1I t ll ti t 10 1Installation step 10.1Installation step 10.1Local Database Icon on Workspace


Right click workspace, Remove the Tick of “ stack Replica Icons ”

I t ll ti t 10 2I t ll ti t 10 2Installation step 10.2Installation step 10.2Replicating from server to your local database


If you use local database, your mail box will be opened faster than server y , y pand without network connection also you can check your old mails.Replication :-•> Manually : click replication icon and Click “ Start ” tap•>Automatic: ( See installation Setup 6.3)

I t ll ti t 11I t ll ti t 11Installation step 11.Installation step 11.How to add Signature in your mail. ???


•> Open “ New Memo”•> Tools.•> Preferences….

•> Select “Signature ” tab .

Add Signature !!!Add Signature.!!!

I t ll ti t 12I t ll ti t 12Installation step 12.Installation step 12.Why you need to Delete Mails from Server.???


•> Maximum Server mailbox space is only 450 MB for each user.•> If your mailbox space is more then 450 MB, you should delete old mails

from the server.

Otherwise you will face the following errors..

•> Always you will get massage from server as “ your mailbox exceeded ”. Always you will get massage from server as your mailbox exceeded .•> It will take more time to open your mailbox.•> The sent mails will not be saved in your mail box.•> There will be a delay in receiving mails .

Aft f d d i i t t ill d l t il d t•>After few days administrator will delete your mails and you cannot access the old mails from the server.

Better you always use local database only..!!! y y y

I t ll ti t 12 1I t ll ti t 12 1Installation step 12.1Installation step 12.1How we can check our server mailbox is exceeded or not ????


•> Right click Server icon.•> Database

•> Select “ info” tab•> Click “ % used ” tab’ there you> Database

•> Properties…> Click % used tab , there you

can see how much Disk space has been utilized.

I t ll ti t 12 2I t ll ti t 12 2Installation step 12.2Installation step 12.2Before deleting mails from the server, you should do the following things.!!•>Replicate all the mails from server to client machine


>Replicate all the mails from server to client machine.> Click “ Send ” tab

•> Right Click server icon. >Select 1st and 3rd Options•>Replication.

S i•>Settings..

NB: Same should be done in Local database also.!!

I t ll ti t 12 3I t ll ti t 12 3Installation step 12.3Installation step 12.3How to delete mails from server..?????


Delete mails from server automatically :-

•> Right Click server icon. •> Click “ Space Savers ” tab•>Tick the “ Remove Document..” option

•> Replication.•> Settings..

If you are selecting 30 days, the mails received before 30days will be automatically deleted from server..!!!!!!

I t ll ti t 12 4I t ll ti t 12 4Installation step 12.4Installation step 12.4Delete mails from server Manually :-


•> Open server database.•> Sort with “ Date ” Not only from “Inbox” but also from “ Sent ”, •> Select old mails. “ Trash ” and “ Folders” On Server•> Click “ Delete ” tab Click Delete tab

I t ll ti t 12 5I t ll ti t 12 5Installation step 12.5Installation step 12.5After deleting mails from server you should do the following things..!!

•> Select “ info” tab


•> Right click Server icon .•> Database.•> Properties..

•> Select info tab•> Click “ % used ” tab - you can see how much Disk space has been used, it should be below 50%•> Click “ Compact ” tab

ClClCloseCloseLotus NotesLotus Notes

Open Open ppAfterAfter

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• IT Support email address• [email protected]

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Lotus Notes Installation User Guide