Louisiana Release History-Archived - v-iep-01.spihost.net · document is accessed from Help\PLUS 360 Advanced ... 4.3.97.63001 with a ... Placement Location Rule was updated to only

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Version 4.3.115.63000August 20, 2014

Placement Summary Fix applied to lookup the correct setting when determining whether to display the Attendance link on the Student's Placement Summary screen.

NotificationsCorrected an issue where the user was unable to edit their email address in the 'send email notifications to' field under Options, Notifications, User Subscriptions.

Manage an Existing Student Corrected the filter selection for Grade as the program was filtering on the Grade Code ID rather than the Grade itself.

Security - By Enrollment TypeA new feature has been added to Group Security called 'Enrollment Type'. All active Student Status Types will be displayed on the Main page of the Security Group. The school district can now limit user's to see only students with certain enrollment types (e.g. 504 Students only).

Security A fix has been made to the feature that enables the Case Manager (blue icon) to be automatically set based on security. (SPIUtils.exe on the Student Access tab > Reset student access for all Caseloads, where an error was occurring ("Unhandled Exception") and the process would stop. The user would no longer have any access to students.

Louisiana Release History-ArchivedMonday, December 23, 20133:42 PM

Old Release notes Page 1

Version 4.3.112.63003July 31, 2014

No changes.

Version 4.3.111.63001July 18, 2014

Progress ReportUpdated the report increasing the size of the Key text.

Progress Reporting Audit Report Fix applied to the Progress Reporting Audit Report in Advanced Reporting to address a hard error when no active marking period exists.

Data IntegrationFor eSchoolPLUS 3.1 only: Removed Rules 3a and 3b and created a new rule, #3. The updates the eSchoolPLUS Personal Information 'Has IEP' field and the Special Education Summary 'IEP' field based on the student active in IEPPLUS with a Special Education Enrollment record and an active Placement record not like 'To Be Determined' or '504' as of the date of integration.

Version 4.3.108.63000July 3, 2014

Student Quick SearchThe 'Show All Student's check box has been removed. Clicking in the search box displays students in the user's caseload. Typing in the search box searches for all students.

Version 4.3.104.63004


Version 4.3.104.63004June 27, 2014

Home Page, Student Caseload Fixed Building and Grade display logic to address issues with the data not displaying on the Home Page. Building and Grade will display based on the student’s current Enrollment or Placement as of today. If no record is found, the next future record is used. If neither a current nor future record is found, the system will use the next prior record in the past.

Version 4.3.103.63021June 20, 2014

Advanced Reporting - Placement Audit ReportThe logic for the report was corrected so that it now recognizes students that have gaps in their Enrollment records. The report was previously not restricting itself to each Enrollment period when processing the Placement records.

Import/Export Goal Book UtilityThe utility now supports Internet Explorer version 11.

IEPPLUS HelpPLUS360 Data Integration Overview Webex video has been included:

Student Drawer Overview Webex video has been included:

Version 4.3.103.63003June 6, 2014


June 6, 2014

Finalized Forms - Archives and Audit TrailArchives documents will display the form Meeting Date or Start Date if no meeting exists rather than the date the form was finalized. The actual date and time the PDF was created will display when hovering over the PDF icon. Archives will display in descending order by date created. The "R" and "O" denoting Revised and Original forms will no longer display. This functionality will apply to newly finalized forms only. Previously finalized forms will remain with the date the form was finalized.

ConfigurationTo display the Meeting / Form Date rather than the date the form was finalized, check the 'Use form meeting date instead of date form was finalized' check box under Options > Set Systemwide Options > Form tab.

Audit details in the Form Information area will only display user actions. Extra messages that do not apply to the user, such as unlocking or locking when amending or removing an amendment will no longer display.

Data Integration User DocumentationThe PLUS 360 Advanced Integration (Generic) user document accessed from Help\PLUS 360 Advanced Integration \ General \General Data Integration was updated to include the eSchoolPLUS IEP Status Codes (e.g. ISE, ASE).

A new user guide detailing 'PDF Streaming' which allows a user in eSchoolPLUS, Home Access Center and Teacher Access Center (TAC) to view student forms (e.g. IEP, Evaluation Report). This feature is applicable for eSchoolPLUS 3.0 or higher. The document is accessed from Help\PLUS 360 Advanced Integration \General \ General Data Integration \ PDF Streaming User Documentation.

Version 4.3.102.63012May 26, 2014

News FeedFixed a bug where the 'Delete' link did not function unless the user exited the 'Manage News Feed' screen and then went back into it.


into it.

ReportingExpanded the depth of the drop down box that lists available reports when the user attempts to add a new report via the Run AReport menu.

Student DrawerA new feature, Student Drawer, has been added to IEPPLUS. From the IEPPLUS Home Page, a new student Drawer icon is located in various areas of the application. Clicking the Student Drawer icon for the applicable student will display the Student Drawer in a new window displaying student information from eSchoolPLUS and IEPPLUS, including important student data such as emergency contact information, class schedules, registration information, tests, and classwork.

Note: to view the eSchoolPLUS portion of the drawer requires eSchoolPLUS version 3.1. Please see Help\PLUS 360 Advanced Integration\General\General Data Integration for more information. An example of the student drawer icon is as follows:

An example of the student drawer is as follows:

PLUS 360 ADVANCED DATA INTEGRATIONThe PLUS 360 Student Integration feature set provides cross application interoperability and data exchange functionality between eSchoolPLUS and IEPPLUS, including:

Integrating a student into IEPPLUS from either application.*○

Refresh student data between eSchoolPLUS* and IEPPLUS on a student-by-student basis, on-demand, anytime, from either application.

○

View a student’s data integration validation information from the student summary page. ○

Administrative authority to temporarily disable the data integration processes and manage data integration options from within IEPPLUS.

○

eSchoolPLUS 3.1 Personal Page – the IEP Status field has been removed and replaced with a Special Education Summary page that details historical special education program activity for the student.*

○


Summary page that details historical special education program activity for the student.*

* The functionality requires eSchoolPLUS 3.1 or greater.

Please see Help\PLUS 360 Advanced Integration\General\General Data Integration for more information.

Fixed bug relating to Grade range not saving to a Progress Reporting template, if the grade range and then the building was selected.

•

Fixed bug where user was unable to type in a date when adding a period through the 'Manage This Progress Report' link. •Fixed a bug where the dash "-" between the Staff Member name and the Position was displaying when the 'Print position only' option was chosen in the Manage Progress Reporting screen.

•

Fixed a bug where the 'Goals' section (bottom-half) of the screen was not fully spanning the entire screen width. •

Progress Reporting

SecurityA new security parameter has been created which provides a grace period, extending access to a student that no longer is available to the user or security group. The parameter is defined in the System Option\Administration Tab , indicated in the 'Set Student Access' text box. The parameter syntax is 'StudentAccesssGracePeriod=5' as indicated in the example below.

By indicating a parameter of 5 as an example, the IEPPLUS security users and group will maintain the student in the security list up to additional days after the student is no longer in the security list. This parameter is helpful for when a student exits the district as an example, allowing the staff to maintain security permissions for the student for an additional 5 days.

Example: Student Johnny Ballinger changed from Building A to Building B as of 5/20/14. With a Grace Period set to 5, the student will still remain in the Building A security group until 5/25/14.

Version 4.3.100.63006May 12, 2014

NotificationsHistorical days to searchA new selection parameter has been added to the Values column in the Notifications System Setup tab in version 4.2.183.3 and 4.3.97.63001 with a default value of 730. The default value has now been changed to 0. Setting the value to 0 will create a notification message for any unfinalized form using the highest checkpoint value (e.g. 30 - 30 days). Due to an enormous amount of unfinalized forms within 730 days, the system was generating a high amount of notification alerts, however, districts can change this value.


Version 4.3.97.63001May 2, 2014

Data IntegrationPlacement Location Rule was updated to only download the eSchoolPLUS building for Primary Placement records only.

Placement and Service Summary Screen Enhancements

The Placement Location was added to the Service Summary screen. Manage Screen Configuration, PlacementForm, ShowLocationInSummary, Visible field set to checked will display the location on the summary screen.

Placement (Program) Summary Screen

The Service Location was added to the Service Summary screen. Manage Screen Configuration, ServiceForm, ShowLocationInSummary, Visible field set to checked will display the location on the summary screen.

Service Summary Screen

Release / Waiver When the Sent Date or Received Date fields were not visible, the field description was no longer visible, however, the date field was still visible and accessible and the Release/Waiver Type field was no longer active.

NotificationsA new selection parameter has been added to the Values column in the Notifications System Setup tab. Indicate a numeric valuein this field. The value will be stored as a positive number. The rule will use this value to select records and will then use those records against the check point value to determine if a message should be generated to the user.

For example, the ‘Student’s Referral Requires a Consent Date’ rule, Historical days to search value is set to 365. The rule will select all referral with a missing consent date where the referral date is within 365 days as of ‘todays’ date. Those selected records will then be checked against the check point value. Any referral less than 365 days from today will be ignored.

The ‘Student’s Form is Not Finalized’ rule, Historical days to search value is set to 365. The rule will select all forms where the


The ‘Student’s Form is Not Finalized’ rule, Historical days to search value is set to 365. The rule will select all forms where the form start date is within 365 days as of ‘todays’ date. Any form start date less than 365 days from today will be ignored.

Progress ReportingBased on security, users can access the Progress Reporting area of the form if the form is in a Revised/Amended unlocked state. The Progress Reporting link will be visible and accessible to the user based on security.

A new security item called 'Report Progress on Unlocked Forms' has been added to the Progress Reporting permissions area of Groups and Users. When the item is checked, it will allow the user to report progress (the Progress Reporting link will be visible) on unlocked forms (e.g. IEP's). This allows users to report progress on forms that are in a Revised/Amended unlocked state.

Version 4.3.94.63002April 11, 2014

News FeedThe News Feed was not saving data or allowing the users to edit existing news feed items. This only occurred if the customerwas located at a different time zone than where the IEPPLUS server resided.

News Feed and Progress ReportingThe rich text toolbar has been changed in the 'Manage News Feed' screen and in the Progress Reporting screen. The Strikethrough icon has changed from an ABC image to an S. The Find & Replace were 2 separate buttons. There is now one single button for Find & Replace.

Example of the 'Manage News Feed'


Example of the 'Manage News Feed'

Example of the 'Progress Note'

Finalizing FormsCorrected an issue where upon completion of the finalization process would display a different student's pdf finalized form.

Version 4.3.91.63000April 3, 2014

In Step 4 of the IEP creation process, the sentence 'Select existing Goals' was removed for non-administrators when selecting option 2.

•

Corrected an issue where the 'Unrevise' link was not appearing when the user finalized the progress report.•

IEP

Progress Reporting

Updated the security permissions where the Lock and Exclude features are still correctly assigned to the 'Lock' security permission and now, Unlock and Include are correctly assigned to the 'Unlock' security permission.

•

Upon opening the Progress Report, the user will be brought to the 'earliest' unlocked marking period, no longer the marking period as of today's date.

•

When printing, the letterhead can now be selected.•When archiving the marking period, the pdf "P" image date will now reflect the marking period date, no longer the date the pdf was created.

•

Additional enhancements as follows:


When the user attempts to archive a marking period that was previously archived, a new pop-up message will prompt the user to print the existing pdf or create a new pdf.

•

When the marking period is finalized, the user can easily open the pdf by clicking on the pdf image on the progress report and in the printing screen:

•

And at the top of the report:

The selected marking period is now highlighted with a magenta colored border.•

Notification Alerts


Notification AlertsUpdated the 'Form has been Amended/Revised' to no longer generate a message when the Progress Report was archived.

SecurityCorrected an issue when the user attempted to search for a User under Manage Users.

User ImpersonationCorrected an issue when a user Impersonated another user, it was showing all of the prior user's students, not the active user's students.

Student ListingThe Student Listing on the Home Page now includes the building and grade. If the system does not find an active building andgrade as of todays date, it will indicate the building and grade in the future. If no future building and grade is found, it will indicate the last previous building and grade for the student.

Student SearchThe Student Search now displays the building and grade as well as a 'show All Students' check box. When the user types threecharacters (or more), the system will search for students in the users Caseload matching the characters typed. The user canclick the 'Show All Students' check box to list all students (in caseload and non-caseload) matching the characters typed.

Managing an Existing StudentThe student's building (location) and grade were added to the page. Note: The building and grade display is managed under the Manage Screen Configuration\StudentSearch area.

Version 4.3.85.63000February 28, 2014

User Impersonation An 'Administrator' of IEPPLUS can now impersonate any user of IEPPLUS. As an Admin user, go to Manage Users, click on the user to impersonate. The application will automatically log out and log in immediately as that user. See HELP\ Security for more


user to impersonate. The application will automatically log out and log in immediately as that user. See HELP\ Security for more information.

Removed the IEP form validation process when validating progress reporting.

Advanced Reporting - Progress Reporting Audit Export - the export will no longer include students who have inactivated as of the marking period date or if the IEP includes any legacy progress notes.

Progress Reporting

Data Integration Summary ReportCorrected an issue where a newly imported student into IEPPLUS was not appearing on the report.

Notification Rules Two newly released rules were temporarily modified. The 'Student’s Referral Requires a Consent Date' and 'Student’s Form is Not Finalized' rules were temporarily modified to only generate a message based on the maximum checkpoint only. This temporary change will limit the large amount of daily notifications for these particular rules due to old Referral records and unfinalized forms in the IEPPLUS system.


Meeting Summary ScreenThe meeting summary screen will no longer show the extension information if the extension tab is not enabled via Manage Screen Configuration.

Progress Reporting The progress reporting creation process will now ignore inactive buildings.

Placement Grade Corrected an error that was occurring when the grade associated to the Placement record was no longer in the Grade code table.

Notification Alerts A duplicate notification alert message was being created for a student that had been Enrolled.

IEP - Remove Amendment & Warning MessagesThe ability to remove an Amended/Revised form is now available. This feature will be used when the revision did not occur (e.g. meeting was cancelled, user clicked the Revise link in error) and the form should be returned to the original state.

All user documents that have the ability to be revised, now have a new section in the guide called ‘Remove Amendment’. A summary of this feature is listed below. Please reference the user documentation from the Help menu.

Remove Amendment1.New functionality has been added to any form that is able to be revised (e.g. IEP) that allows the user (with security permissions) to remove the Revision/Amendment. To do so, the user would click on the "Remove Amendment" link on the


permissions) to remove the Revision/Amendment. To do so, the user would click on the "Remove Amendment" link on the Form Summary Page.

To remove the Amendment/Revision and return the form to its previous state, click on the ‘Remove Amendment’ link from the Form (e.g. IEP) Summary page. Upon clicking on the link, a pop-up screen will display, alerting the user that any modifications they made to the form must be manually changed back prior to the ‘Remove Amendment’ process. The Remove Amendment process does not remove any changes that were made after the form was revised. Clicking the ‘OK’ button will perform the amendment removal process, while clicking the ‘Cancel’ button will return the user back to the Form Summary Page and the form will remain in the revised state.

re-finalizes the form.○

the first record displays the ‘Amendment Removal’ process, date, time and user.

the second record displays the form returning to the ‘Lock’ state, date, time and user.

creates two audit records in the form under the Maintenance > Form Information > Form History area indicating the Remove Amendment process:

○

The ‘Remove Amendment’ process will perform the following:

If the form is the “Original” Archive and the ‘Remove Amendment’ link is chosen, then the “O” icon on the Archive is removed .

If the form is the “Revised” Archive and the ‘Remove Amendment’ link is chosen, then the “R” icon on the Archive is removed .

changes the archived form (pdf file). ○

Revise/Amend & Remove Amendment Warning Messages1.A new option has been added that allows administrators to enable/disable warning messages for the ‘Revise/Amend’ & ‘Remove Amendment’ actions. To do this, the administrator would navigate to Options > Set Systemwide Options > Formtab and then enable/disable either or both of the options. By default, both warning messages are enabled (both checkboxes are unchecked).

To enable the “Revise/Amend” warning message, the administrator should leave the 1 st checkbox unchecked. When this option is enabled, the user will see the following pop-up message when the “Revise/Amend” link on the Form Summary page is clicked:


To enable the “Remove Amendment” warning message, the administrator should leave the 2 nd checkbox unchecked. When this option is enabled, the user will see the pop-up message when the “Remove Amendment” link on the Form Summary page is clicked. See example in item #1 above.

Deleting a Form Pop-up Message1.The text of the warning message that displays when a form is deleted (ex: IEP) has been modified as follows:

Version 4.3.79.63004January 31, 2014

No changes.•

Version 4.3.78.63002January 21, 2014

Student’s Referral Requires a Consent Date○

Referral Consent Has Been Received○

Progress Reporting is Due for a Student○

Progress Reporting is Past Due for a Student○

Annual Review is Coming Due (Uses Meeting Date)○

Annual Review is Past Due (Uses Meeting Date)○

Student’s Form is Not Finalized○

Seven (7) new rules have been added to the existing set of Plus 360 Notifications Rules as follows:Plus 360 Notifications

The rules explaining how & when the notifications/alerts appear can be found in the user guide located within the help Menu of the IEPPLUS application: Notifications > Notifications User Guide.

Progress ReportingCorrected an issue where the user was unable to lock a period as the prior marking period was excluded. Excluded periods will now be ignored during the validation process.

Data IntegrationThe 'eSchoolPLUS - Placement Location' rule text was updated to remove the word 'Primary' as all Placements for the student will be updated with the eSchoolPLUS reg_entry building.

Version 4.3.75.63000January 7, 2014


January 7, 2014

Data Integration Rule (*NEW*)eSP - Inactivation Rule #2. A new rule is now available to inactivate a student in IEPPLUS when they inactivate from eSchoolPLUS (based on particular Withdrawal Reasons). See Help\ PLUS 360 Advanced Integration\General for detailed information. Contact the Help Desk to activate this rule.

Version 4.3.74.63002

Progress Reporting - corrected an issue where the Progress Reporting validation was failing, indicating that the objectives did not have progress.

Manage Code Tables - Grade code table - editing a grade code table item that had an associated inactive sequel grade would generate a hard error.

Student Summary Page - added spacing between the Placement and Service Staff name and title.

Staff Code Table - removed the ability to add more than one Staff Communication Type = 'Notification Email Address' as this type of communication type is used to send notification emails to the staff member.

December 20, 2013

Version 4.3.72.63002December 6, 2013

Modified the Progress Report (output) to correctly print the 'Achieved' goals and objectives when the System Option was checked.

○

Corrected the Spell Checker feature to appropriately save the corrected spelled word.○

Progress Reporting

Version 4.3.70.63004November 25, 2013

Help File - Help file now includes 2 Notifications videos:

Version 4.3.68.63000

Notifications (4.3 only) - Updated the SetStudentAccess process - when the user no longer has access to the student via IEPPLUS security, the student will be removed from the user's caseload (green check box will be unchecked).

No changes.

November 15, 2013


Version 4.3 only - Manage Users Security - corrected an issue if the users login name included an apostrophe (e.g. o'shay), the system would hang when the user logged in.

General Release History


Version 4.3.66.63008

No changes.

October 30, 2013

Version 4.3.66.63002

HELP Menu - The Progress Reporting area of Help now includes 2 new sections for Progress Reporting Administration and User Overview recordings. Note: in order to view the recordings, the Webex plug-in must be installed on the computer.

October 21, 2013

Version 4.3.58.63001

Reports - Student Labels 2 and 3 column reports - modified the reports to include a new Selection Criteria called 'By Service' that allows the user to select student labels for students with a specific service (e.g. Speech).

New Label Reports - Two NEW reports called Student Labels 2 columns by Service and Student Labels 3 columns by Service have been added to the Run A Report menu.

The Notifications Administration and User documents have been moved to a new link called 'Notifications'.○

The Progress Reporting Administration and User documents have been moved to a new link called 'Progress Reporting'.

○

HELP Menu

October 1, 2013

Version 4.3.55.63000


Version 4.3.55.63000

Medicaid Eligibility Summary Page - the Medicaid Eligibility Summary screen from the student toolbar will now allow the user to add more than 15 dates.

Caseload Assignment - (4.3 only) - corrected an issue when a user attempted to assign a 2nd student to a staff's caseload, the 'Assign' button was not active to select.

IEPPLUS version 4.2 is no longer available.

September 17, 2013

Version 4.2.155.3 and 4.3.52.63005

News Feed - (4.3 only) corrected an issue where the user clicked on the edit link to edit the News Feed item and the font size & font style settings (e.g. bold/large font) would revert to the default settings, removing all previously selected fontsize & font styles.

•

Data Integration Rule - modified the 'eSP - Inactivation Rule #2' rule to ignore eSchoolPLUS summer school entry/withdrawal records.

•

Progress Reporting (legacy) - modified the progress reporting screen to prevent the 'Save Changes?' prompt from appearing unless the user has actually made a change to one of the progress notes, progress key or progress dates.

•

September 3, 2013

Version 4.2.153.1 & 4.3.50.63001August 26, 2013

Advanced Reporting - all advanced reports - upon clicking on the Refresh, Run or Docs buttons, the screen will appear grey and the user cannot access any links until the process has completed.

•

* New Reports * Two new reports have been added to the Advanced Reporting screen in IEPPLUS to illustrate those students where Placement records are missing within a given report date range. *Note – the report should be run for the entire school year to help eliminate summer dates from appearing as "missing placement" or "placement gap" records. To access these new reports, security permissions must be applied within the Security Groups -> Advanced Reporting area.

•


Louisiana State Special Education Report (SER) Extract is now available from the Advanced Reporting menu. The report will generate a file extract using the SER file format provided by the State.

LA Release History

Version 4.2.147.0 & 4.3.43.63000August 5, 2013

Progress Report (new) - corrected an issue that now prints all progress notes for all individual staff that entered a note.

Student Summary page - The Events/Suspension are of the Summary page will now show events for the past 365 days only.


IEP Form Creation Logic Change - The IEP form creation process logic was updated to modify the IEP form's end date, and also the end date of the attached placements, services, courses, and goals when a new IEP is created whose start date begins prior to the original IEP end date. The original IEP form's 'Next Recommended' end date is not modified.

LA Release History

Version 4.2.144.0 & 4.3.41.63000July 22, 2013

No changes.


No changes.•LA Release History

Version 4.2.143.8 & 4.3.40.63009


Version 4.2.143.8 & 4.3.40.63009July 12, 2013

Compliance Notification Alerts - (legacy Notifications) - updated Suspensions by Placement Staff rule to calculate the duration based on the outcomes instead of the start and end dates of the event.

•

Progress Reporting (Legacy only) - Progress Reporting data will now automatically save if the user selects another option on the student toolbar.

•

Notifications (version 4.3 only) - Manage Notification Options - Group Setup. Corrected an issue where any changes to the notification rules for a specific group would only update the first group in the drop down list, regardless of what group wasselected.

•


No changes.

LA Release History

Version 4.2.142.2 & 4.3.39.63003June 28, 2013

No changes.


No changes.

LA Release History

Version 4.2.140.3 & 4.3.37.63003 June 24, 2013

No changes.


No changes.

LA Release History

Version 4.2.138.7 & 4.3.35.63007June 17, 2013

Progress Reporting (Legacy only) - modified the Progress Report to print up to 15 Marking Periods from 12.

replaced the envelope with an envelope with the IEP image.

Corrected the collapsing of the messages using the -/+ buttons.

Notification Viewer


No changes

IL Release History

Version 4.2.137.3 & 4.3.34.63003June 7, 2013

Student Inactivation Utility - updated the text regarding deletion of future records to include Disabilities, Needs, Goals, Objectives, Statements, Associated Organizations, Associated Staff, Meetings, Important Dates and Enrollment records greater than the inactivation date. The inactivation program was not changed, only text changes were made to list each record type affected.


No changes.

LA Release History


Version 4.2.135.0 & 4.3.32.63000 May 31, 2013

No changes.


IEP - Form Information section - Reset Goal Dates function did not reset the previous IEP Goal End Dates . The previous goals were appearing in the new IEP upon hitting refresh.

•IL Release History

Version 4.2.134.4 & 4.3.31.63004May 24, 2013

No changes.•General Release History


Version 4.2.131.2May 17, 2013



Version 4.2.130.2May 10, 2013

Unfinalized IEP Report - students were not appearing on the report if they did not have a meeting associated to the IEP.•

Set Systemwide Options - Form Tab - The 'Enforce above selection for Step 3 and 4 for all users' check box was not saving properly. (Excludes Ohio, Missouri and Washington).

•



Version 4.2.128.8May 3, 2013

Create a Batch of IEP's - Fixed the application which was causing an error while attempting to create a batch of IEP's.•

Progress Reporting (NEW) - Current Progress drop down description is now labeled Progress Reporting. For IEP's with Legacy Progress, the Progress Reporting link was removed. A 'Go' link replaced it. See below for an example of Legacy Progress with the new Go link.

•




Version 4.2.128.0April 26, 2013

IEP - (excluding OH, MO, WA) - updated the IEP creation form to prevent the 'Recommended Start Date cannot be before the Meeting Date' error when the recommended start date is blank and only the summer/next recommended date ranges are filled in.

•

IEP - Updated the form summary page to show the 'Revise' link for the most recent form based on the form start date and highest Form ID number.

•



Version 4.2.126.2April 17, 2013



Version 4.2.124.0April 5, 2013

Data Integration Error and Summary Reports - corrected the page number as it was being cut off.•General Release History


Version 4.2.120.2March 29, 2013

Data Integration Summary Report - corrected the report to properly display the student's name as it was reporting blank for any newly added student into IEPPLUS.

•General Release History


Version 4.2.119.2


Version 4.2.119.2March 22, 2013

Student Summary Page - updated the Service Summary to display future service staff.•General Release History


Version 4.2.118.3March 14, 2013

Forms - All IEPPLUS forms - When in a form, the user clicks on another other link besides the Save button (e.g. Return, Home, Log Out, etc.), the user will not be prompted to save the form. It will automatically save any changes made.

•

Forms - All IEPPLUS Forms – On rare occasions, when 2 users access the same text box and the 2nd user saves the form, the message illustrated below will display. The message will detail the user and the specific area of the form where data was not saved. IMPORTANT: BEFORE CLOSING THE MESSAGE, click inside the red text box to display the data that was not saved. Copy and paste the data into a word processing document, save the form (the data entered by the other user will display) and then exit the form entirely. It is now safe to return to the form and paste the data into the appropriate section. Below is an example of the new message. It will replace the system error codes that used to display, and provide a way to re-enter the data.

•

eSP - Inactivation Rule #1 - this rule will add eSP Withdrawal Reasons into the IEPPLUS application as Important Dates. When the integration program adds a new Important Date to the table, it will add the new type as an inactive code.

•

Manage Organizations - corrected an error when the user attempted to filter for a particular organization on any other page except for page one of the Organization Summary screen.

•



Version 4.2.115.1March 4, 2013

Set Systemwide Options - Form Options - IEP Options area - The enforce check box was not saving properly.•

Manage Organizations - corrected an error when the user attempted to filter for a particular organization on any other page except for page one of the Organization Summary screen.

•

IEP Creation - The program will now display a message if two users attempt to create an IEP at the same time. The first user who clicks on the 'Create IEP' button will be allowed to create the IEP. The second user will get a message that an unfinalized IEP has already been created.

•





Text Boxes - Text in text boxes displayed in a light font for text boxes that are enabled when checking a check box.•General Release History






Identification Code Table - the Identification code description is no longer case sensitive.•General Release History



User Group Enhancement Merges - The 2012 User Group enhancements for Texas, Illinois and Pennsylvania have been merged into the Main version of IEPPLUS.


No Changes•LA Release History


No Changes•General Release History



IEP Revise Wizard (CA, CT, DE, IL, NY, OR, PA, TX, VA only) - A new system option has been created to allow or disallow a user from selecting prior IEP meetings when revising an IEP, GIEP or ISP Plan (including VA BIP). From the Home Page, Options Menu, select Set Systemwide Options link. Click on the Form tab. A new item labeled "IEP Revision Options(s)" has been created (see first example below). When creating a revised/amended IEP using the Revise/Amend link on the Form Summary page (see 2nd example below) and the 'Exclude any previously linked Meetings during the IEP/ARD Revision Wizard" is checked, no previously linked meetings associated to the original IEP will be available in the drop down menu of the wizard. If the system setting is not checked, all meetings will be available (see third screen shot below).



menu of the wizard. If the system setting is not checked, all meetings will be available (see third screen shot below).



Suspension List Reports - modified the report to count the duration as a 'Day' if the duration is anything other than minute, day or week.

•

IEP Validation Rule - Secondary Planning/Transition - modified the validation rule logic for secondary transition related rules to calculate the student's age appropriately. The transition rules were failing if the student was between 14.1 monthsand 14.4 months of age.

•




Data Integration Rule - 'eSP - Student Placement LEP Rule'. Rule modified to update all active placement records.•

General Reporting - Updated the Placement Foreign Language Exempt report filter to properly set the formula when the student is exempt or not exempt.

•

Student Service Summary Screen - updated the summary page to display the most recent staff member, if multiple assigned staff exist.

•

Timely Eligibility Report with Calendar - report updated to find a Calendar with a Location (Organization) where the Organization Type has the words 'District' (ie. School District).

•





Student Summary Screen - Updated the screen to only display active Placements, Services and Course Staff names based on the Staff date range record. No inactive staff as of 'today' will appear on the Student Summary screen.

•

General Reporting - Updated the Service List reports to filter the staff based on the Service Staff date range.•







Data Integration Rule - Created a new rule called 'eSP - Disability Rule #3' to upload the currently active or future disability information only (not historical disabilities).


No changes.○

LA Release History


Progress Report - (Report only) Updated the standard progress report to display the message, "No Contacts with appropriate Mail settings or no Goals were found for this report" to make it clear to the user that one or both of the conditions is not met to print the report.

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Progress Reporting - A new Set Systemwide Option in the Progress Reporting tab called 'Progress Reporting Goal Book (if different than default goal book)' has been added. This feature allows the district to create one goal book with a single Progress Reporting key and uses that key for all Progress Reporting regardless if there are progress keys within other goal books. Select the goal book (with the standard progress reporting key) from the drop down menu for the Progress Reporting (Legacy only) program to locate the Progress Reporting Key. NOTE: If your district uses the same progress reporting key and the key is identified in each goalbook, it is not necessary to select a goal book from the drop down menu.

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Goalbook Security - Under Permissions, Maintenance area, added additional check boxes (View, Add and Delete) for "Goal Books" . Added two new items called :Goal Book Codes" and "Goal Book Statements".

○

Attendance Module - Updated the Batch Attendance Template to include up to 3 Note Types.○



No Changes.•LA Release History


Set Systemwide Options - new option displays the State applicable forms to upload to eSchoolPLUS. This option is found under the Administration tab, only accessible for users with Administrative security permissions.

•

Cognos Catalogue - added 'ViewLatestTestByDate' view for Cognos Reporting.•




Data Integration - 'Generic Import - Staff' - rule was updated to look at active / inactive status in eSchoolPLUS building. If the staff is inactive in all buildings, the staff will be inactivated in the IEPPLUS staff table.




No Changes•General Release History

No Changes○

IL Release History

Version 4.2.96.2October 26, 2012

Timely Eligibility Report and Timely Eligibility Report with Calendar Reports - The two reports are run from the Run A Report menu. The reports were displaying the number of days in the Eligible column rather than the Not Eligible column for students that had an Enrollment Inactivation Reason of Not Eligible for Special Education (Student Status Alt. Code = DNQ).

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No Changes○

LA Release History

Version 4.2..90.06October 19, 2012

No Changes○


No Changes○

LA Release History


Version 4.2.88.2 - 4.2.90.0October 11, 2012

No Changes○


IRUS Medi-Cal Revenue Report - added a new report under Advanced Reporting. This is available for any customer that has the IEPPLUS Medicaid Billing license.

○

LA Release History

Version 4.2.86.0September 27, 2012

Data Integration Rule - New rule called 'eSP - SE Student Inactivation Rule #2' which will uncheck the eSchoolPLUS REG_PERSONAL.HAS_IEP field when there is no active IEPPLUS Enrollment record denoting that the student has been inactivated based on an Inactivation Reason (Alternate Code Type = 'HAS_IEP Code', Description = N ).

○

The Revise link will now appear for the latest Revised IEP only.1.

The creation of a new IEP (using New/Option 1) will change the prior IEP's form End Date if it is within the date range of the new IEP.

2.

The creation of a new IEP using Option 3 on Step 4 of the screen will end the current goals. Prior to this change, the current goal end dates were not cutting back.

3.

New System option to default the IEP Creation option for all users. By checking off the new option labeled 'Enforce above selection for Step 3 and 4 for all users', the users will no longer be able to change the options in Step 3 and Step 4 of the IEP form creation process (Wizard). This item is located in the 'Form' tab of Systemwide Options.

4.

IEP Form Changes:○


No Changes○

LA Release History


Overdue IEP Dates Report - Added a filter to look only for IEP forms. The report was originally looking at all forms.○

Data Integration - The following new Data Integration Rules have been added:○

eSP - Most Recent Finalized Inactivation Rule A



This custom rule will delete any eSchoolPLUS IEP_STUDENT_FILES records with a file type of 'A', ARD forms, when there is no active enrollment record with an Enrollment Type = 'Special Education' in the IEPPLUS system denoting that a student has been inactivated from a special education program.

eSP - Most Recent Finalized Inactivation Rule A

This custom rule will delete any eSchoolPLUS IEP_STUDENT_FILES records with a file type of 'F', FIE forms, when there is no active enrollment record with an Enrollment Type = 'Special Education' in the IEPPLUS system denoting that a student has been inactivated from a special education program.

eSP - Most Recent Finalized Inactivation Rule F

This custom rule will delete any eSchoolPLUS IEP_STUDENT_FILES records with a file type of 'G', GIEP forms, when there is no active enrollment record with an Enrollment Type = 'Gifted' in the IEPPLUS system denoting that a student has been inactivated from a gifted program.

eSP - Most Recent Finalized Inactivation Rule G

This custom rule will delete any eSchoolPLUS IEP_STUDENT_FILES records with a file type of 'I', IEP forms, when there is no active enrollment record with an Enrollment Type = 'Special Education'in the IEPPLUS system denoting that a student has been inactivated from a special education program.

eSP - Most Recent Finalized Inactivation Rule I

This custom rule will delete any eSchoolPLUS IEP_STUDENT_FILES records with a file type of 'M', MFE/ETR forms, when there is no active enrollment record with an Enrollment Type = 'Special Education' in the IEPPLUS system denoting that a student has been inactivated from a special education program.

eSP - Most Recent Finalized Inactivation Rule M

This custom rule will delete any eSchoolPLUS IEP_STUDENT_FILES records with a file type of 'P', IFSP forms, when there is no active enrollment record with an Enrollment Type = 'Special Education'in the IEPPLUS system denoting that a student has been inactivated from a special education program.

eSP - Most Recent Finalized Inactivation Rule P

This custom rule will delete any eSchoolPLUS IEP_STUDENT_FILES records with a file type of 'S', 504 forms, when there is no active enrollment record with an Enrollment Type = '504' in the IEPPLUS system denoting that a student has been inactivated from a 504 program.

•eSP - Most Recent Finalized Inactivation Rule S

No Changes○

LA Release History


Added a new tab labeled 'Administration' under Set Systemwide Options. Data integration, form and reporting options will be managed on this screen (from ApplicationOption table). This tab will only be visible for the 'dba' user.

○


No Changes○

LA Release History

Version 4.2.84.2August 30, 2012

Active Directory - This is a change to IEPPLUS districts using Active Directory only. A user will be prompted to change their password when attempting to log into IEPPLUS and their Active Directory password has expired. The new password will update the Active Directory account.

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No Changes○

LA Release History



Data Integration - Corrected the 'GetLastDateOfCurrentMonth' method to properly report the last date of a given month.○

Data Integration - Added 'eSP - Home School Rule' rule to download eSchoolPLUS REG_ENTRY_WITH records into the IEPPLUS associated organization table with the type of 'Home School'.

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No Changes○

LA Release History


New Core Custom Integration Rule: New rule is 'eSP - Classification Rule'. It will update an Active Disability with a priority of '1' in eSchoolPLUS.

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No Changes○

LA Release History


Data Integration Rule modification - eSP - Inactivation Rule (Important Date). The rule was modified to change the student's IEPPLUS Important Date Type if it was changed in eSchoolPLUS. For example, the student's eSchoolPLUS Exit Reason is Graduated as of 5/23/12. The rule creates an Important Date in IEPPLUS (ie. Graduated 5/23/12). The reason selected was incorrect. The eSchoolPLUS Exit Reason is changed to 'Moved'. The rule will now change the Important Date Type from Graduated to Moved.

○

Manage Compliance Collections - modified the program to correct an issue where the user clicks on the Collections link and attempts to edit the Rules linked to the validation collection. The user is unable to save or navigate on the Compliance Collection page.

○

IEP Wizard - Error was being generated when creating a new IEP using Option 2 - Select existing student records○


Medicaid Billing - added the ability to bill Service Coordination for a minimum of 7 minutes. From Maintenance, Funding Source, the Questions tab has a new item for this.

○

Attendance Module: Batch Attendance By Program - modified the program to enhance the performance and eliminate errors if too many records were being created.

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All Forms - when the user is in a particular section of the form (ie. IEP, Goal page) and clicks on the Save button at the bottom of the screen, the cursor will remain at the bottom of the screen, and not return to the top of the screen.

○

LA Release History


Basic List Report - Modified the report to correctly report the student's grade and building location from either the Placement record or Enrollment record. Specific states using IEPPLUS store the grade and building location in the Placement record, while other states store the data in the Enrollment record.

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Attendance Module - Batch Attendance by Individual. The program will display only active (active in Manage Code Tables) Diagnosis, Procedure and Attendance Reasons.

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No Changes○

LA Release History


Version 4.2.79.21July 26, 2012

Changed copyright wording to '©1988-2012 SunGard K-12 Education. All Rights Reserved.'○

Minutes Report - modified the report to include meetings that are associated to an IEP or ISP form.○


No Changes○

LA Release History

Version 4.2.79.3 - 4.2.79.7July 19, 2012

No Changes○


No Changes○

LA Release History

Version 4.2.75.4July 5, 2012

IEP Revise check box - corrected program to not check the Revised box on the Revised IEP where the original IEP had the box checked.

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No Changes○

LA Release History

Version 4.2.74.1June 28, 2012

Basic List by Grade. The report was corrected to pull the student's grade from the student's placement record rather than the Enrollment/Exit record if the district's state is not equal to OH (Ohio).

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No Changes○

LA Release History

Version 4.2.69.1June 22, 2012

No Changes○


No Changes○

LA Release History

Version 4.2.68.17June 14, 2012

Changes



Reporting: Enrollment Missing Report - Report will no longer repeat Placements when listing multiple Enrollment records. This was appearing to the User as a duplication of the Placements.

•

Billing Reporting: Niagara EI County Invoice - NPI Number will now print appropriately.•

Changes○

No Changes○

LA Release History

Version 4.2.68.7June 7, 2012

IEP Creation Process: Progress was being deleted when it existed in an old IEP where a new IEP was created and the Start Date of the new IEP was earlier than the End Date of the old IEP. This will no longer occur. Progress will remain attached to the old IEP's Goals regardless of the date of the Progress.

•

Notifications: The 'IEP Missing' Notification Rule has been modified to be triggered only by 'Special Education' Enrollment types.

•

Data Integration: The 'eSP - Discipline Rule' has been modified to update the Event type and Event Name fields to allow GUID matching to function properly. This will assure correct matching of Discipline records in eSchoolPLUS and IEPPLUS.

•

Changes○


No Changes○

LA Release History

Version 4.2.66.2May 25, 2012

No Changes○


No Changes○

LA Release History

Version 4.2.65.0May 18, 2012

The 'Welcome to IEPPLUS' main screen will now only display the Support icon until a User logs into the software. The Home, Help, Logout icons have been removed and will now appear once the User has logged in..

•

Student Initialization Form: Date Range Information will now appropriately appear or not based on settings in Screen Configuration.

•

Data Integration: Discipline Rule will no longer default its duration value to "days", Instead, it will look to the setting in the eSchoolPLUS Duration Code Table and use the Event Outcome Duration value.

•

WebForm Finalization: Search methods used to find the most recently finalized PDF will now ignore Consolidated and Progress Archives.

•

Changes○


LA Release History


No Changes○

LA Release History

Version 4.2.62.0May 3, 2012

Reporting - Run a Report: Billing - The Billing Mode Drop Down List will now properly filter for all billing modes.•

Changes○


No Changes○

LA Release History

Version 4.2.61.12April 26, 2012

Form Creation Report - Report will now pull data on Forms that were created in the selected Date Range. Previously it pulled data if a Form was active within the Date Range.

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Run a Report - The issue which occasionally causes a "Buffer too small for string or missing null byte." error during the loading of a report has been addressed.

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Reporting: •

Error Reporting: Selection of records for this feature has been modified so that only the latest 5000 records will be selected. This will prevent hard errors from occurring in this section.

•

Changes○


No Changes○

LA Release History


Form Summary Page - All Forms: The Revise link will now properly appear on the same day as the Form's End Date. Previously, the Revise link would appear on the day after the Form was ended.

•

Changes○


No Changes○

LA Release History

Version 4.2.59.12April 11, 2012

Reporting: Due to formatting issues the Export Links for Adobe, Word, and Excel have been removed from the Run-A-Report page. The current version of the Crystal Viewer which now appears at the bottom of the Display page contains an Export Button which should be used going forward.

•

The old buttons have been replaced with an instruction to use the Crystal Viewer's Toolbar Button:

Changes○



After clicking the toolbar button, the User will be presented with this popup window:

The dropdown labeled "PDF" in the illustration above may be changed to "Word" or "Excel" in order to export to those formats.

No Changes○

LA Release History


Reporting: Timely Eligibility Determination with Calendar - Instead of using the System Default calendar, this report will now find any calendars active within the reporting date range. As well, the student's Enrollment Record will now be appropriately found even if the Enrollment Type Code has multiple alternate codes attached to it.

•

Changes○


No Changes○

LA Release History

Version 4.2.58.19March 29, 2012

Student Summary Page: This page lists Evaluations and the Tests that are associated with them. Immediately below that it lists Tests that are not associated with any Evaluation. There has been a rule inserted between the bottom of the list of Associated Tests and the top of the list of Unassociated Tests. This should provide a clear distinction between the two types of Tests.

•

Changes○


No Changes○

LA Release History

Version 4.2.58.9



No Changes○


No Changes○

LA Release History


Report Specification: A new field has been added to the table controlling access to reports. This field will contain a name that SUNGARD assigns to the report that will be hidden from Users. This will allow Users to create custom versions of standard reports that will not be overwritten during a subsequent update. The first time an update is run, Users will find that any custom reports that have already been created will remain as is and the SUNGARD version of the standard report from which the custom report is derived will be added back into the appropriate reports directory.

•

File Attachment Utility: When uploading attachments a JavaScript error will no longer occur.•

Changes○


Changes○

LA Release History


Utility: Lock/Finalize Batch of Forms - Utility will no longer set the Forms it affects as "InUse".•

Changes○


No Changes○

LA Release History


Rich Text Functionality: The inability to properly edit LabelControl Textboxes has been addressed.•

Student Summary Page: Test Scores displayed on this page will now order alphabetically.•

Changes○


No Changes○

LA Release History


The issue causing the "Please Wait…" message to freeze on-screen when the 65,000 character limit for the textbox is exceeded has been addressed.

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The issue causing a page in a Form to become inaccessible after pasting content from a Word document has been addressed. Though SunGard has extensively tested the paste operation which is the source of this problem, because of the unknown origin of material pasted into these textboxes it is still possible that a paste operation could cause a software malfunction. If such a malfunction should occur, please retain the source document from which the content was pasted so that our support staff can quickly ascertain the cause and provide a solution.

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Rich Text Functionality:•

Changes○



provide a solution.Data Integration: the eSchoolPLUS Discipline Rule has been updated so that it will now accurately match records in IEPPLUS.

•

No Changes○

LA Release History


Data Integration: eSchoolPLUS Discipline Deletion Rule #2 - Rule will now uncheck the checkbox labeled 'Perform IEPPLUS Insert/Update' even when data is not found in the eSchoolPLUS data selection.

•

Changes○


No Changes○

LA Release History


No Changes○


No Changes○

LA Release History


Staff Search Control: This Search function has been optimized to provide much faster performance.•

Changes○


No Changes○

LA Release History


Text Handling: HTML tag filtering has been enhanced to prevent spurious characters from appearing in Textboxes and Reports. As well, there should now be more consistency between text formatted in a Text Box and what appears on a Report.

•

File Attachment Utility: Utility already prevents files with file names which contain apostrophes from being attached. Utility has been modified to deal with any legacy files that contained apostrophes which were attached before this fix.

•

Referral Management Screen: Typed Notes - This element has been renamed "Reason Detail".•

Changes○


Electronic File Formats: 4010 and 5010 formats have been updated for Louisiana Medicaid.•

Changes○

LA Release History


Student Inactivation:•

New Functionality○



Inactivation Utility

Security, Manage Groups / Users, Student Access filtering

Utilities: Lock/Finalize a Batch of Forms

Utilities: Create a Batch of IEP's: Gifted, IEP, IFSP, TX ARD

Utilities: Student Deletion

State Reporting with Filtering Options

New Filter Option Added - Grade: This is a common control and the new option will also be available for the following areas:

Technical Information: Program looks to Program, Placement OR Student, Enrollment/Exit, Grade field based on specific state setup. (Manage Screen Configuration, StudentSearch, Grade & Enrollment, Grade field = Visible)

Student Inactivation:•

Reason for Delay, Other (Type, Alternate Code = 8) comments. A new tab has been added to the Referral Management Page to record Narrative Text for delays.

Note: An Administrative User may relabel this tab if desired through Maintenance, Manage Screen Configuration, ReferralForm, Item names = NoteGrid_Notes & NoteGrid_Type. Edit the row, change the text in Display Text, Update and Save.

Example below is in Referral Overview screen:

Typed Notes screen example:

Referral: •


Typed Notes screen example:

REMINDER: The Typed Notes tab is different than the 'Notes' tab. The new tab will enable the Referral Form page to track all Referral-specific data.

No Changes○

LA Release History


Open an affected report and locate the offending Text Object or Formula.

Right-click on the field or formula, select "Format Field" and click on the "Paragraph" tab. Notice that the "Text Interpretation" field is set to "none".

Change the setting to "HTML Text"

Save changes and close the Report. The HTML characters should not appear the next time the Custom Report is run.

If the District creates and maintains Custom Crystal Reports, and Rich Text Functionality has recently been turned on for your District, Users may notice HTML characters appearing in some of the text sections. SunGard has programmed reports delivered to the District to deal with this change. District Personnel will have to make the following changes in their Custom Crystal Reports to eliminate the appearance of spurious HTML characters.

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Notification to clients using Rich Text Functionality: Client-created Custom Reporting•

Changes○



Advanced Reporting: Refresh Process has been updated to handle error messages that contain apostrophes. Users were experiencing a hard error when the process encountered such an error message.

•

Security: Management Options have been added for several Forms (IEP, GIEP, ISP, ETR, and SP).•

Revise Functionality: A new option has been added called 'Prevent Multiple Revise'. Selecting this option will prevent a Form from being revised multiple times.

•

Changes○

IEP WebForm: The error which occurred when an IEP was opened after a Service attached to that IEP was edited in the Service Maintenance Screen has been fixed.

•

Changes○

LA Release History


Display of Evaluations/Tests in Student Summary: SunGard has modified IEPPLUS to display Evaluations, Tests and Evaluations linked to Tests so that they all display appropriately on the Student Summary Screen. Users will notice an Evaluation linked to a Test appears first; Individual Evaluations appear next; Tests not linked to Evaluations display next under the prompt 'Other Tests'.

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New Functionality:•

Form Summary: The ability to display the Meeting Reason and/or the Meeting Type for WebForms is now available through Maintenance, Manage Screen Configuration, ShowMeetingReason and ShowMeetingType. Edit the record and check visible.

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The following is an example of a Form Summary Screen with both options turned on. Multiple Meeting Reasons are indicating by an asterisk (*).

Acknowledgements: Users can now set 'General Acknowledgements' on forms that Users must check off prior to finalizing a WebForm without running validation rules. Navigate to Maintenance, Manage Validation Options, General Acknowledgements and add any process items that a User should first acknowledge before continuing.

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Acknowledgements and add any process items that a User should first acknowledge before continuing.

Next select the Form and section you wish to run this on. For Permission to Evaluation, Ready for Review, Validation Options tab, check off the appropriate statements and save.

This causes a pop-up to appear when this form and action has been selected. Checking off the boxes and continue completes the process. Basically this is a warning/staff acknowledgement that they have reviewed their input.

Windows Application Authentication: The IEPPLUS Win32 applications (such as the Billing Applications) now work with Active Directory. Users no longer need to use a SQL Authentication to log into such applications. Users may now use their normal Active Directory Account.

•

Form Creation Wizards: Upon the creation of a Form, the Form will now be flagged as "In Use" to prevent inappropriate access by any additional Users.

•

Reporting: Referral Eligibility and Referral Eligibility with Calendar reports have been modified to ignore an Enrollment Type that has an associated alternate code of "NC".

•

When creating an IEP the Wizard will now only pull Associated Organization records which are active as of the Creation Date of the IEP.

○

System Default enforcing the rule that an IEP may not be created if another Unfinalized IEP exists has been created. Should a District wish this feature to be turned on, please contact your Customer Service Representative.

○

IEP Creation Wizard: •

Changes○

No Changes○

LA Release History


Spell Checking: ieSpell issues where text was disappearing from Textboxes have been addresses. ieSpell can be safely used again starting with this version of IEPPLUS.

•

Data Integration: Added an option to synchronize Contact Communications (such as Phone Numbers) between IEPPLUS and eSchoolPLUS with eSchoolPLUS being the Master. If turned on, Contacts Communications in IEPPLUS will now only reflect Contact Communications in eSchoolPLUS. Contact Communications that were entered into IEPPLUS that do NOT appear in eSchoolPLUS will be deleted.

•

Changes○



IEPPLUS that do NOT appear in eSchoolPLUS will be deleted.

No Changes○

LA Release History

Version 4.2.36.33 to Version 4.2.39.3November 10, 2011

Utility: Run a Batch of Progress Reports - Has been updated to deal with printing correctly when Rich Text Functionality it turned on.

•

Form Summary Page: The Revise Link for each Form shown on the Service Plan and IEP Form Summary Pages will now display for any Plans active as of the Current Date and also for any Future Date.

•

Changes○


No Changes○

LA Release History

Version 4.2.36.1 to Version 4.2.36.5October 27, 2011

Student Record Management: Student records that are copied during various bulk operations in IEPPLUS (Creation Wizards, Revise Processes, etc.) will no longer copy the Finalized setting of the record being copied. The copied record's state will be set to UnFinalized.

•

Changes○


No Changes○

LA Release History


File Attachment Delete Form: When deleting attachments from within a Form, the User will now only be presented with the Files that are attached to that Form.

•

Changes○


No Changes○

LA Release History


IEP Creation Process (All except OH & MO): When copying records, the process will now ignore Service records which have an alternate-code type of "Wizard Status" and a value of "Ignore". This process now matches that which is in place for Placement records.

•

Security: Search Controls and Report Selection Controls will now obey Student Access Permissions for all Users.•

Changes○


No Changes○

LA Release History


No Changes



No Changes○

No Changes○

LA Release History

Version 4.2.25.0 to Version 4.2.27.3August 31, 2011

Formatting: Save Changes Prompt will now always center on the page.•

File Attachment: Attach Button - Will now appear enabled (button will have a darker color) when it is enabled following a User selection of Files to attach.

•

Changes○


No Changes○

LA Release History


Reporting: Service Report - Extended the field on the report for 'Service Type' so that longer Service types would not break.

•

Option Edit Form - Added masking to the Password field to hide data entry of passwords.•

Notifications: Fixed a database-specific versioning error that sometimes caused a hard error when attempting to enter the Manage Notification Collection Page.

•

Changes○


No Changes○

LA Release History


Security: Login Process - Modified to prevent inappropriate data manipulation issues in the User Administration table. Users will experience no change in functionality.

•

Changes○


No Changes○

LA Release History


No Changes○


No Changes○

LA Release History

Version 4.2.24.0 to Version 4.2.24.9July 26, 2011

Form Creation Report has been modified to speed up its processing.○

Statement List Report has been modified to print Attachments appropriately.

Reporting: •

Changes○



Statement List Report has been modified to print Attachments appropriately.○

Modified Timely Eligibility Report has been modified to correctly pull Enrollment records for a student who has left the district but returned within the timeframe of the report.

○

Security: Password Expiration for Active Directory - Security module will now properly check for the "Password Never Expires" flag.

•

No Changes○

LA Release History

Version 4.2.23.12 to Version 4.2.24.0July 12, 2011

No Changes○


No Change○

LA Release History

Version 4.2.23.3 to Version 4.2.23.7June 30, 2011

Unsafe Script Tag Error Handling: This error occurs when a User creates text in a Text Box that contains the symbol"<" immediately followed by another character. To the security in the Browser this looks like malicious code and previously an error would thrown which was handled in the same manner as any other error in the software. Now, the error will be avoided. IEPPLUS will scan such text and insert a space between any "<" character and any character that follows it. The Browser will no longer consider the text as malicious code.

•

Changes○


No Changes○

LA Release History


IEPPLUS, File Attachment sections (Student Toolbar and Forms Summary page) have been improved. Users can now see ALL File Attachments associated with a Student in one place and which Forms have attachments. Users may access the attachment without having to leave the section or open each IEP form to find the attachment.

•

Student, Toolbar, File Documents: Now displays the number of File Attachments a Student has in IEPPLUS.

Student, File Documents: Selecting the 'File Documents' section displays the File Attachment Summary screen which will show ALL file attachments linked to the Student.

In addition, IEPPLUS indicates the specific Form with the attachments and allows you to open this Form and view the attachment section. Upon closing, IEPPLUS returns you back to the File Documents page.

Changes○



attachment section. Upon closing, IEPPLUS returns you back to the File Documents page.

Form Summary: This screen has been modified to indicate whether a Form has attachments, and how many, eliminating the need to open each Form to determine its attachments. Should the User hover the mouse over the attachment number, IEPPLUS will display the actual linked file names. You can then select a specific file and open that specific attachment.

Security Options:Security, Manage Groups or Manage Users will enable an Administrative User to set up various security combinations for staff access to Add, Edit, View and/or Delete 'Student' or 'Form' File Attachments based on District policy.

Configuration Options:Maintenance, Manage Screen Configuration: There are several options you can control with regard to File Attachment display.

FileAttachmentForm: CreationUser (Posted by)○


IEPPLUS File Attachment Screen Display:

○

IEPPLUS Student Toolbar Display:

StudentNavigationBar: Document Count○

IEPPLUS Form Summary Display:

Form Summary: ShowDocumentCount○

Archives: All form archives now display tooltips when the User hovers over the displayed date/time. The tooltip will advise if this Form is the Latest Finalized XXX, Archived XXX or Locked XXX where 'XXX' is the type of form (see example below).

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Revise Link: The Form 'Revise/Amendment' link will only display on the latest finalized plan in effect as of today. IEP's that have expired prior to today will no longer display a 'Revise' link, the link will only display on an active form. If a future IEP has been created, this form can be unlocked for any necessary corrections and refinalized. When the AR future IEP date has been reached, the Revised link will appear.

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In addition, If a form is not finalized, the 'Revise/Amended' link will no longer be displayed to avoid User error.


In addition, If a form is not finalized, the 'Revise/Amended' link will no longer be displayed to avoid User error.

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Unsafe Script Tag Error Handling: The errors occur when a User creates text in a Text Box that contains the symbol"<" immediately followed by another character. To the security in the software this looks like malicious code and previously a hard error was being thrown. Now, the error will be handled in the same manner as any other error in the software. The User will be redirected to our standard error handling page allowing the User to recover without leaving the software.

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File Attachments: An error that sometimes interrupted this process has been fixed.•

Statement List/Assessment Report: Run a Report, Statement List has been enhanced to provide additional flexibility. The addition of up to four (4) sort / groupings have been added to this report.

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If your Users have created any Personal Template Reports with regard to Statements, they may edit them using these additional parameters. For example, a User may have a Statement Report created 'by building' for State Assessments. That User may now add a sort 'by Grade' to this Report.

IMPORTANT NOTE ON PERFORMANCE: Depending on the large number of Statement records this report may access if unfiltered, it may take too much time to run or may return a time-out error message before rendering to PDF. If this is the case, Users must narrow their selection parameters to cause fewer records to be chosen for a single run. The report will need to be run multiple times with appropriate filtering parameters in order to obtain all of the desired data.

At one client site, the example shown above returned over ten-thousand Statement records for a single year and eventually returned an error message - at another client, the same setup of the report ran to a successful conclusion because it returned far fewer records in a single run of the report.

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To multiple select items in the window, hold the 'Shift' key and click on the individual items.

To multiply select a row of items, hold the 'Control' key and click on the first & last item.

To Unselect items (i.e. Subcategory after selecting one), hold the 'Control' and Click on the item in blue to deselect it.

TIPS:

Acknowledgements: Administrative Users may set 'General Acknowledgements' on Forms that Standard Users must acknowledge by checking them off prior to Finalizing a Form without running Validation Rules.

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In Maintenance, Manage Validation Options, General Acknowledgements an Administrative User may add references to any pre-finalization procedures. Standard Users must acknowledge that they have performed these procedures before Finalization can occur. This capability DOES NOT actually check to see if those procedures actually have been performed - only that the User attempting the Finalization acknowledges that they have performed them.

To Create Acknowledgements set up as demonstrated below.

Next select the Form and Section for which this Acknowledgement should appear. For Permission to Evaluation, Ready for Review, Validation Options tab, check off the appropriate statements and save.

When this form and action has been selected a pop-up will appear. Checking off the boxes and clicking 'Continue' allows the process so protected to complete.


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Version 4.2.5.9 to Version 4.2.18.0May 26, 2011

Login Page and LDAP Authorization: Process has been modified to check if a User's password has already expired before attempting a log-in. This pertains only to sites that use Active Directory and have granted their Users the ability to reset their passwords.

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Progress Reporting: Objective Progress will no longer be deleted if the Progress Reporting Template was for 'Goals Only' - This was reported by an Ohio client.

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Form Summary Screens: The ability to display the Meeting Reason and/or the Meeting Type for Forms is now available through Maintenance, Manage Screen Configuration, 'ShowMeetingReason' and 'ShowMeetingType'. Edit the record and check 'Visible'.

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The following is an example of a Form Summary Screen with both options turned on. Multiple meeting reasons are indicating by an asterisk (*).

Student Maintenance: Meeting Staff - An 'Area' field has been added. This field is associated with the 'Excusal Reason' Drop Down List. It may be used to track which Academic Area a Meeting Attendee would have discussed if not excused from the Meeting or which Area will be documented in writing so that it may be discussed in that Meeting Attendee's absence.

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Student Management: Meeting Summary Page - Page Header will now display the Date and the Time where it previously only displayed the Date.

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Generic Reporting: Referral Eligibility w/Calendar Report - This report will now use the System Default Calendar.•

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Progress Reporting: The error that was occurring when attempting to Save and Print the Report after adding new data, has been fixed.

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Microsoft .NET Framework: upgraded from version 3.5 to version 4.0○

Crystal Report Viewer: upgraded from version 10 to version 13○

IIS Virtual Directory for IEPPLUS: ASP.NET version changed form 2.0 to 4.0○

Client Operating Environment: Due to an upgrade in our Development Tools the operating environment at each client will be upgraded as well. This will be handled by whoever performs the next update at each client site. The upgrade involves three changes all of which should be transparent to the Users.

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Student, Suspensions/Events, Outcomes: This functionality has been modified to allow for single or multiple Event Outcomes. Before the update containing these changes is applied to your site, a SunGard staff person will contact you. He or she will ascertain what steps will be necessary to successfully allow this new functionality to be used, will explain the options to you, and then will perform the tasks necessary to implement this change.

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If you are already downloading Events/Suspensions from eSchoolPLUS into IEPPLUS, or would like to begin doing so, this feature will require special update procedures as noted above. Please inform your IEPPLUS Update Representative at the time you request your next IEPPLUS Update.

TIP: Suspension Report: The student must have a disability in effect within the range of the Suspension record or they will not appear on the report.

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Run A Report, Suspension List: This report will now display multiple outcomes.

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PA Specific, Available all States upon request:•Data Integration between eSchoolPLUS and IEPPLUS has also been modified to allow for multiple Outcomes. In addition, state reporting Discipline Tables, have also been modified to accommodate this change.

NOTE: This rule is also available for other states who choose to download multiple suspension outcomes into IEPPLUS. If you wish this rule enabled, please contact support.

Student Maintenance Forms: Organization Management Form - Save button will no longer appear in the middle of the page.

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Letterhead Management Form - Letterhead Link will no longer float out of position covering other elements.○

Firefox Browser Formatting Issues: •

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Version 4.1.101.0 to Version 4.1.101.8April 21, 2011

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File Attachment Utility: Adjustments have been made to prevent hard errors from occurring when attempting to upload large files. The limit for any one upload is now 100MB. To be clear, this is the total size of a possible single Upload operation. If a User selects multiple files to be Uploaded, the total of ALL of the files must not exceed 100MB.

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Version 4.1.99.25 to Version 4.1.99.27



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Service Maintenance Form: Maximum Unit field show/hide functionality has been fixed to correctly work when set appropriately in the GUI Configuration Utility.

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Placement Maintenance Form: Placement Funding will now save correctly whether the setting is to use the Grid or the Single Field.

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Data Integration: eSchoolPLUS - Discipline Rule has been modified to look at the lowest action number, not necessarily the first.

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Version 4.1.99.17 to Version 4.1.99.19March 23, 2011

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Security: Overnight procedure for setting Staff Access to Students has been modified to speed it up so that it will not be interrupted by other IT processes which also occur overnight.

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Reporting: Unfinalized report - Report has been updated so that Location can be expected to be in either the Placement or the Enrollment record. Report will no longer require a Placement if Location can be found in the Enrollment record.

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IEP Creation Wizard: The Wizard was incorrectly preventing services from being copied over into a new IEP if the Service was assigned any Alternate Code. This has been revised to prevent Services with the specific Alternate Code of 'ISP' from being copied over into a new IEP.

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Placement Maintenance Page: when this page is saved the Funding DropDownList selected value will always be saved no matter which Tab the User happens to be in.

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Version 4.1.95.12 to Version 4.1.97.1February 17, 2011

Reporting: Placement Missing Report - Added the ability to Group and Filter on Associated Organization•

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Form Summary Pages: The red "UnFinalized" warning will now appear on all Form Summary Pages instead of just on the IEP Form Summary Page.

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WebForm Page Security: When opening a WebForm, the First Page of the Form will now always be displayed. Previously the Form would open up on the first page that the User had permission to Edit (which may or may not have been the First Page of the Form). Now, if the User does not have permission to Edit the First Page of a Form, the First Page will open in read-only mode.

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WebForm Header: Previously, if the Student's Dominant Language was Spanish, the Header displayed this information only if the Student had a Mailing Address. This constraint has been removed. If the Student's Dominant Language is Spanish that information will now always be displayed in the Header.

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Password Validation: When a User attempts to change a password to one that is too short, the User will no longer be diverted to an Error Page. Instead, the message, "Password Validation failed. The password does not meet Windows policy requirements because it is too short." will appear.

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Version 4.1.93.2 to Version 4.1.93.6January 27, 2011

Utility: Form Batch Lock/Finalize - This Utility will now Select and Print in Name order•

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IEP Creation & IEP Revision Processes: When these processes create new Service or Course records based on existing Service or Course records, these processes will now only create such records if the record descriptions are active in their respective code tables.

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For example, if a previous Service existed named "Physical Therapy Services" and a User has gone into the Service Codes table and inactivated this Service description's record then, when an IEP is created or revised, this Service will NOT be created in the new IEP.

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Version 4.1.91.0 to Version 4.1.91.7December 21, 2010

Security: Controls that are dynamically shown or hidden will now obey appropriate Security settings. For instance - if a textbox is supposed to be shown because a checkbox is checked, the textbox will be shown or hidden based on the Users Security settings for the entire Page.

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WebForm Validation Message: The message in the red box that appears at the top of a Form when a required field has not been properly filled in is flanked by Stop Signs. These images will no longer flash.

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Data Integration: Contact Mail Salutation Rule - will no longer error out if the Father's or Mother's Home or Mail Address is missing.

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All Form Creation Wizards have been updated to include the Date Selection control for all fields requiring a date entry. Selecting the icon will display a calendar where Users can select a date or change the calendar display to display a different Month and/or Year.

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Tip: Clicking on 'November 2010' will display another drop-down allowing the selection of the Month/Year or the arrow keys < > may be used to move through this control.

Upon selecting 'Create New Letter or Form', the screen will now display 'Creating…' replacing the "Create" button preventing a User from clicking the Create button a second time.

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Student Summary Screen: Suspension/Event Grid - Updated so that multiple records will now be displayed in column format.

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Utility: Lock/Finalize a Batch of Forms - Updated to finalize all student records that are finalized in the single Form operation. Both processes are now identical.

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IEP Creation Wizard:

Added Date Calendar Control inside the Wizard for Date Selection

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Option 3 (do not create new Goals/Objectives from existing statements): Will now end any Goals and/or Statements that extend into the new IEP date range.

The prior IEP went from 12/15/09 - 12/14/10. ○

The next IEP is from 12/5/10 - 12/4/11.

For example:

All records ending 12/14/10 will now be ended on 12/4/10 (including goals/statements). This change will eliminate any overlapping records in the new IEP.


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Security: Manage Groups - Permissions Tab: The Checkbox associated with the prompt "Restrict application access according to the following permissions:" has been removed because it was not affecting the setting of permissions. As before, all checked permissions are allowed; all unchecked permissions are disallowed.

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Version 4.1.71.10 to Version 4.1.74.2 October 21, 2010


October 21, 2010

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Error Handling: Added an Error Log Maintenance Page. It is available on the Main Page beneath the "Administration" heading. It will allow a User to look at the details of an error.

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Updated eSchoolPLUS IEP_Status rules to include 504 students.□

Removed HAS_IEP_to_IEP_STATUS documentation□

Added IEP_STATUS documentation□

Added "eSP - Most Recent Finalized Inactivation" rule. Rule is on by default. If a student is inactivated in IEPPLUS, the rule will remove the most recently uploaded form (PDF) for each type of form.

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Data Integration:

Maintenance Pages: Address Form - Fixed problem where data was being blanked out when "Save" was attempted.

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