LRS Application - Online Registration Process User Manual

LRS Application - Online Registration Process(User Manual)

Laboratory Information Management Systemhttps://lims.bis.gov.in

Bureau of Indian Standards

Ver. 1.1 updated on 28th July 2021 Designed and Developed by Arohatech IT Services

https://lims.bis.gov.in/

https://www.arohatech.com/

https://www.arohatech.com/

Step 1 : Organization DetailsSection: Laboratory Details

LABORATORY DETAILS

• In this section kindly provide the basic details such as Lab Name, Address, Phone No. etc. and other details.

• Logo: Upload Logo of your laboratory. JPG files are recommended of not more than 1 MB size.

• Address: Provide address of your laboratory.

• Proof of Laboratory Address: Select available document from the list. In case selecting “Other” then document name is to be specified.

• Document ID: Provide unique document no of uploaded document wherever applicable. e.g., Pan no. in case of PAN Card.

• Upload Top Management Details: Upload all Top Management / Director details on your letter head or upload any relevant document containing such details e.g., MOA. Only PDF file of up to 2 MB size are allowed.

(Fields marked with * are mandatory)

Step 1 : Organization DetailsSection: Address of Registered Office/ Head Office; Name & Designation of Top Management and Contact Person

ADDRESS OF REGISTERED / HEAD OFFICE

• In this section kindly provide the Registered or Head Office details.

• Same as Above: Select Same as Above if Registered/ Head Office Address is same as provided under Laboratory Details (previous section).

TOP MANAGEMENT DETAILS

• In this section kindly provide the details of the Top Management & Contact Person of the Lab.

• To add multiple personnel details please use Add more.


Step 1 : Organization DetailsSection: Normal Working Days & Hours;

Type of Organization

NORMAL WORKING DAYS & HOURS

• Select Working Days and also Add Shift Timings: You may add multiple shift timings by using the “+” button. A maximum of 4 shifts are allowed.

TYPE OF ORGANIZATION

• In this section the details of Lab Registration and Legal documentation are required to be input.

• Select available document from the list. In case selecting “Other” then document name is to be specified.

• Document ID: Provide unique document no of uploaded document wherever applicable. e.g.Pan no. in case of PAN Card.


Step 1 : Organization DetailsSection: Parent Organization;

Laboratory Bank Details

PARENT ORGANIZATION

• In this section provide the details of Parent Laboratory in case the Lab being registered belongs to a larger group and is working as a subsidiary of a Larger Lab.

• Same as Laboratory: Select Same as Laboratory if Parent Lab Address is same as provided under Type of Organization (previous section).

LABORATORY BANK DETAILS

• In this section the details of Lab’s Bank Account are to be provided

• Cancelled Cheque: Upload a copy of cancelled cheque of the bank a/c provided. Only PDF file of up to 2 MB size are allowed.


Step 1 : Organization DetailsSection: Statutory Compliance Documents

STATUTORY COMPLIANCE DOCUMENTS

• In this section provide the details of clearances received by the Lab.


• Document: Upload a document to provide details of clearances received by the Lab as per document selected in the list. e.g.Environmental Clearance Certificate issued by competent authority. Only PDF file of up to 2 MB size are allowed.

• Save & Next: Save the information entered on Organization Details Tab prior to moving next Tab or else it may be lost.

Step 2 : Other DetailsSection: Accreditation Documents/Certification Details;

Other Details

ACCREDITATION DOCUMENTS / CERTIFICATION DETAILS

• In this section provide the details of Accreditation/ Certifications received by the Lab.


• Upload Certificate: Upload a document to provide details of Accreditation/ Certifications received by the Lab as per document selected in the list. e.g. NABL Certificate issued by competent authority. Only PDF file of up to 2 MB size are allowed.

• Upload Scope: Upload a document to provide details of Scope for which Lab is Accredited. Only PDF file of up to 2 MB size are allowed.

OTHER DETAILS

• In this section provide the details of Lab Layout, Organization Chart and GPS Location details.

• Layout of Laboratory Premises: Upload a document to provide building/floor plans of the Lab. Only PDF file of up to 2 MB size are allowed.

• Organization Chart: Upload a document to provide details of Lab Manpower Hierarchy e.g. Organization Structure Diagram on Lab Letter Head. Only PDF file of up to 2 MB size are allowed.

• GPS Coordinates: Enter the GPS Coordinates (Latitude & Longitude) of the LAB. You may use Google Maps to ascertain these details


Step 2 : Other DetailsSection: Undertaking & Policies;

Power, Electric and Water Supply

UNDERTAKINGS & POLICIES

• In this section provide the details of Undertakings Provided by the Lab at the time of empanelment with BIS

• Upload Impartiality Document: Upload an Impartiality Document as per format provided.

• Upload Terms & Conditions Document: Upload a Terms & Conditions Document as per format provided.

• Upload Code of Ethics: Upload a Code of Ethics Document as per format provided.

• Upload Testing Charges Policy Document: Upload a Testing Charges Document as per format provided.

• Only PDF file of up to 2 MB size are allowed.

POWER, ELECTRIC AND WATER SUPPLY

• In this section provide the details of Electric connections, UPS and Water connections.

• Availability of Uninterrupted Power Supply: Check this box in case Power Backup is available in the Lab.

• Stability of Supply: Check this box in case regular Electric supply is efficient and has minimal downtime.

• Water Source: Make a selection from the List if Lab has Municipal Supply or Own Source or Both.

Step 2 : Other DetailsSection: Other Lab Details

OTHER LAB DETAILS

• In this section provide the details of any additional information related to Lab Accreditation, Recognition etc. not provided previously.

• Attach Document: Upload any supporting document for validation. Only PDF file of up to 2 MB size are allowed.

• Save & Next: Save the information entered on Other Details Tab prior to moving next Tab or else it may be lost.

Step 3 : SystemSection: Quality Manual / Document

QUALITY MANUAL / DOCUMENT

• In this section provide the details of Quality Manuals, Issue Date, Issue No., and Amendments followed by the Lab.

• Quality Manual / Document: Upload the Quality Manual / Other Document followed by the Lab. Only PDF file of up to 2 MB size are allowed.

• Issue Date: Enter the Date of Issue of Current Quality Manual being followed.

• Amendments: Enter the no. of Amendments since adoption of the Current Quality Manual being followed.


Step 3 : SystemSection: Quality Procedures

QUALITY PROCEDURES

• In this section provide the details of Quality Procedures followed by the Lab.

• Attach Quality Procedure: Upload the Quality Procedures followed by the Lab. Only PDF file of up to 2 MB size are allowed.

• Issue Date: Enter the Date of Issue of Current Quality Procedures being followed.

• Amendments: Enter the no. of Amendments since adoption of the Current Quality Procedure being followed.

• Add More: Use Add More to add additional Quality Procedures.


Step 3 : SystemSection: Standard Operating Procedures;

Quality Formats

STANDARD OPERATING PROCEDURES

• In this section provide the details of Standard Operating Procedures followed by the Lab.

• Enter SOP Details: Enter SOP Title, SOP No, SOP Issue Date & SOP Amendments.

• Add More: Use Add More to add additional SOP Procedures.

QUALITY FORMATS

• In this section provide the details of Quality Formats followed by the Lab.

• Enter Quality Formats Details: Enter Quality Format Title, No, Issue Date & Amendments details.

• Add More: Use Add More to add additional Quality Format Procedures.

• Save & Next: Save the information entered on System Tab prior to moving next Tab or else it may be lost

Step 4 : Inter Lab Comparison / Proficiency TestingSection: Inter Lab Comparison / Proficiency Testing;

Internal Audit; Management Review

INTER LAB COMPARISON/PROFICIENCY TESTING

• In this section provide the details if ILC/PT procedures followed by the Lab. Provide details of Parameters & Scores.

• Add More: Use Add More to add additional ILC/PT Parameters.

INTERNAL AUDITS

• In this section provide the details of Internal Audits in the Lab.

• Frequency Of Internal Audit: Select the frequency of Internal Audit from the List.

• Last Audit Date: Use the Calendar to select the Last Audit Date.

MANAGEMENT REVIEW

• In this section provide the details of Latest Management Review of the Top Management of the Lab.

• Frequency Of Management Review: Select the frequency of Management Review from the List.

• Last Review Date: Use the Calendar to select the Last Management Review Date.

• Save & Next: Save the information entered on ILC/PT Tab prior to moving next Tab or else it may be lost


Step 5 : Scope of Recognition / Manage Equipment

SCOPE OF RECOGNITION / MANAGE EQUIPMENT

• Add Scope: Select to Add Scope applicable to the Lab

• Manage Equipment: Select to Add Equipment's available in the Lab.

Step 5 : Manage EquipmentSection: Lab Equipment's

LAB EQUIPMENTS• In this section provide the details of All

Equipment's available in Lab.• Equipment: Add the Equipment Name• Model: Add the Equipment Model Name• Range & Least Count: Enter the Range & Least

Count as per the Indian Standard for which the Equipment is used for Testing. Use the “+” to add multiple Range & Least Count values for One Equipment

• Calibration: Add the Last Calibration Date of the Equipment.

• Traceability: Add Traceability value of the Equipment.

• Repair/Maintenance Type: Choose from List if Equipment Repair/Maintenance is managed In-House or through an External Agency.

• Repair/Maintenance Type: In case of selecting External Agency additional details like Agency Name, Last Maintenance Date of Equipment & Description of Maintenance Activity need to be provided.

• Add Equipment: After entering all values use Add Equipment button to add Equipment to the Equipment List. To Add New Equipmentfollow the same process as followed for the First Equipment

• (Fields marked with * are mandatory)

Step 5 : Scope of RecognitionSection: Scope Details

SCOPE DETAILS

• In this section provide the details of Indian Standards for which Testing is available in the Lab.

• Indian Standard No: Select the applicable Indian Standard from the List.

• Field Of Testing: Select the applicable Field of Testing from the List. You may select Multiple Field of Testing if applicable.

• Optimal Testing Time: Enter the value of no. of Days required for the test as per selected Indian Standard.

• Testing Capacity Per Month: Enter the value of Total No. of Monthly Test Capacity for the selected Indian Standard.

• View Product Manual: This will redirect you to BIS Product Certification Website where you may refer to Product Manuals.


Step 5 : Scope of RecognitionSection: Testing facilities Available

TESTING FACILITIES AVAILABLE

• In this section provide the details of Testing Facilities and Equipment available in the Lab as per the selected Indian Standards also shown in Text Box at the Top.

• Clause No: Select the applicable Clause No. from the List. In case of selecting Other then additional text input field will populate to specify the Clause No & Title.

• Select Equipment: Select the applicable Testing Equipment from the List. The list of Equipment's would be as per the Equipment's added previously in the Lab Equipment's Section.

• Environmental Conditions: Enter the Indian Standard no. according to which Environmental Conditions are maintained. Check the Box in case Environmental Conditions are maintained as per Indian Standard.

• Products & Method of Test: Enter the details of Products Applicability and Testing Method for the selected Indian Standard.

• Add More: Use Add More to add additional Clause & Equipment details for the selected Indian Standard.


Step 5 : Scope of RecognitionSection: Reference Material

REFERENCE MATERIAL

• In this section provide the details of Certified Reference Material (s) if applicable as per the selected Indian Standards also shown in Text Box at the Top.

• Name of Material: Enter the CRM/RM Material name in this field..

• Validity: Click on Calendar icon to select Month/ Year of maximum validity of the CRM/RM.

• Traceability: Enter the details of Traceability of the CRM/RM.

• Add More: Use Add More to add additional Reference Material details for the selected Indian Standard.

• Reference Material is Not Applicable: Check the Box in case there is no applicable CRM/RM for the selected Indian Standard.


Step 5 : Scope of RecognitionSection: Facilities Not Available

FACILITIES NOT AVAILABLE

• In this section provide the details of Facilities Not Available if applicable as per the selected Indian Standards also shown in Text Box at the Top.

• All Facilities are Available: Check this Box in case All Facilities are available for the selected Indian Standard.

• Clause Number: Select from the List the applicable Clause No. for which the Facilities are Not Available.

• Clause Title: Enter the Clause Title for which the Facilities are Not Available.

• Method of Test: Enter the Test Method for which the Facilities are Not Available.

• Test Facility which is not Available: Enter the Name of the Test Facility which is Not Available.


Step 5 : Scope of RecognitionSection: Exclusion

EXCLUSION

• In this section provide the details of Test Facilities for which the Lab wants Exclusion as per the selected Indian Standards also shown in Text Box at the Top.

• Exclusion is Not Applicable: Check this Box in case Lab does not want to apply for Exclusion for the selected Indian Standard.

• Clause Number: Select from the List the applicable Clause No. for which the Lab desires Exclusion.

• Name of Test: Enter the Test Name for which the Exclusion is desired.

• Technical Justification for Seeking Exclusion: Provide description for seeking the Exclusion.


Step 5 : Scope of RecognitionSection: Testing Charges for Testing of Samples

TESTING CHARGES FOR TESTING OF SAMPLES

• In this section provide the details of Complete Test Charges and Clause wise Test Charges as per the selected Indian Standards, also shown in Text Box at the Top.

• Complete Testing Charge: Enter the Charges for Complete Testing of the selected Indian Standard.

• Clause Number: This Field is pre-filled as per the Clause Number elected in previous section.

• Testing Charge: Enter the Test Charge for the applicable Clause mentioned in previous field.

• Remarks: Provide description for the Testing Charge.


Step 6 : ManpowerSCOPE DETAILS

• In this section provide the details of Manpower available in the Lab.

• Add Personnel: Use the button to open form where the details Manpower are to be entered.

Step 6 : ManpowerSection: Basic Details

BASIC DETAILS

• Designation Level: Select the applicable Designation of the Personnel from the List.

• Department: Select the applicable Department of the Personnel from the List.

• Role: Select the applicable Role of the Personnel from the List.

• Next: Click on Next to save the entered information and move to next section


Step 6 : ManpowerSection: Qualification

QUALIFICATION

• Degree: Select the applicable Degree Obtained by the Personnel from the List.

• Specialization: Enter the Specialization details of the Personnel.

• Institution: Enter the Institution details of the Personnel from where Degree has been obtained.

• Period Start & End: Click on Calendar icon to select Month/ Year of Start and End of Degree.

• Certificate: Upload the Degree Certificate obtained by the Personnel. Only PDF file of up to 2 MB size are allowed.

• Add More: Use Add More to add additional Qualification details obtained by the Personnel.


Step 6 : ManpowerSection: Work Experience

WORK EXPERIENCE

• Designation: Enter the Designation of the Personnel.

• Organization Name: For the First Work Experience Entry the Current Lab Name is Prefilled and Non-Editable

• Period Start & End: Click on Calendar icon to select Month/ Year of Start of Job of Personnel in Current Lab..

• Roles & Responsibilities: This is an input box where details of Roles & Responsibilities of the Personnel can be mentioned in brief.

• Add More: Use Add More to add additional Work Experience details obtained by the Personnel. While adding additional Work Experience details, the Organization Name and Start/End period will need to be entered by the user.


Step 6 : ManpowerSection: Training Details

TRAINING DETAILS

• Training Name: Enter the Name of Training Attended by the Personnel.

• Period Start & End: Click on Calendar icon to select Month/ Year of Start and End of Training Period of Personnel.

• Certificate: Upload the Training Certificate obtained by the Personnel. Only PDF file of up to 2 MB size are allowed.

• Add More: Use Add More to add additional Training Obtained by the Personnel.


Step 7 : ChecklistCHECKLIST

• In this section User can Validate the completeness of each section of the Lab Registration process.

• User can see the Section Name (*for mandatory section), Its Status (Pending or Completed) and Option to Edit that section by using the Edit function.

Step 7 : ChecklistCHECKLIST

• Make Payment link will be enabled once All Sections are Completed.

• Lab will be able to make Payment through Bill Desk Payment Gateway by using NEFT/RTGS/Debit Card/Credit Card/Wallets.