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7/30/2019 LUXOR Configuration Doc - SD Version 1
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Luxor Group of Companies SAP Implementation
Project – E-Shine
Business Scenario
Sales & Distribution
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DOCUMENT CONTROL SHEET
GENERAL INFORMATION
Project name Document name Document location
Luxor SAP Implementation Sales & Distribution
DOCUMENT INFORMATION
Version Filename Date Author Reviewed by Changes from
previous version
V 1.0 EUT – SD 04-03-2006
REFERENCE DOCUMENTS
Document Version Reference
DOCUMENT APPROVALS
Prepared by Approved by
(Luxor Group of Companies.)
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1. Organizational Structures
1.1 Definition of SD Organizational Elements
1.1.1 Use
Sales Organization is an organizational unit responsible for the sale of certain products
or services.
1.1.2 Procedure
To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO
IMG Menu Enterprise Structure Definition Sales and Distribution
Define,copy,delete,check Sales organization
1. Click on Define Sales Organization
2. Click on the Address Icon.
3. Click on green tick mark.
4. Click on Save icon.
1.1.3 Result
1. Data was saved. Sales Organization created.
2. Repeat the same exercise for Sales Organization 2000, 3000, 4000, 5000.
Maintaining Distribution Channel
1.1.4 Use
Distribution Channel is the way, in which Products or Services reach Customers.
1.1.5 Procedure
To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO
IMG Menu Enterprise Structure Definition Sales and Distribution
Define, copy, delete, check distribution channel
1. Press New Entries and enter the details
2. Click on Save icon.
1.1.6 Result
1. Data was saved. Different Distribution Channel created.
2. Repeat the same exercise for distribution Channel 20,30,40,50
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1.2 Maintaining Division
1.2.1 Use
Division is a way of grouping materials, products, or services. The system uses divisions
to determine the sales areas and the business areas for a material, product, or service.
1.2.2 Procedure
To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO
IMG Menu Enterprise Structure Definition Logistics - General Define,
copy, delete, check division
1. Choose activity Define Division.
2. Click on New Entries
3. Click on Save Icon.
1.2.3 Result
1. The Divisions is already defined in the standard SAP R/3 system.
2. Repeat the same exercise for the other divisions.
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1.3 Maintaining Shipping point
1.3.1 Use
Shipping Point is the Organizational element, which is responsible for shipping the
Materials to the Customers.
1.3.2 Procedure
To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO
IMG Menu Enterprise Structure Definition Logistics Execution Define,
copy, delete, check shipping point
1. Choose activity Define Shipping Point.
2. Click on New Entries
3. Click on the Detail icon.4. Click on the address button for as shown above
1.3.3 Result
1. Data was saved. Shipping point 1001& its address is created.
2. Repeat the same for Other Shipping points
1.4 Maintaining Sales Office
1.4.1 Use A organizational unit in a geographical area of a sales organization. A sales office
establishes contact between the firm and the regional market.
1.4.2 Procedure
To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO
IMG Menu Enterprise Structure Definition Sales & Distribution
Maintain Sales Office
1. Choose activity Define Sales Office.
2. Click on New Entries
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3. Click on the Detail icon.
4. Click on the address button for as shown above
1.4.3 Result
1. Data was saved. Sales Office 0100 & its address is created.
2. Repeat the same for Other Sales Office.
1.5 Maintaining Sales Groups
1.5.1 Use
A organizational unit that performs and is responsible for sales transactions.
1.5.2 Procedure
To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO
IMG Menu Enterprise Structure Definition Sales & Distribution
Maintain Sales Groups
1. Choose activity Define Sales Office.
2. Click on New Entries
1.5.3 Result
1. Data was saved. Sales Groups is created.
2. Repeat the same for Other Sales Groups.
2 Assignment of SD Organizational Elements
2.1 Assigning Sales Organization to Company Code
2.1.1 Use
This assignment ensures, all the sales made through this Sales Organization areaccounted for in the assigned Company Code.
2.1.2 Prerequisites
Company Code and Sales Organization must have been created.
2.1.3 Procedure
To carry out the activity, choose one of the following navigation options:
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Transaction Code SPRO
IMG Menu Enterprise Structure Assignment Sales and Distribution
Assign sales organization to company code
1. In the Sales Organization Company Code: Overview screen
2. Select the Company Code 1000, click on Assign Push Button, in the Pop-Up screen Tick (Select) SalesOrganization 1000, and click on Green Tick Mark.
3. Click on the Save Icon.
2.1.4 Result
1. Data was saved. Sales Organization 1000 assigned to Company Code 1000.
2. Repeat the same for other Sales Organization & Company Codes.
2.2 Assigning Distribution Channel to Sales Organization 1000
2.2.1 Use
This assignment ensures, a Sales Organization can supply Materials to Customersthrough this Distribution Channel.
2.2.2 Prerequisites
Sales Organizations and all Distribution Channels must have been created.
2.2.3 Procedure
To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO
IMG Menu Enterprise Structure Assignment Sales and Distribution
Assign distribution channel to sales organization
1. In the Distribution Channels -> Sales Organization : Overview
2. Select The Sales Organization 1000, click on Assign Push Button, in the Pop-Up screen Tick (Select)
Distribution Channel (10, 20, 30, 40, 50), and click on Green Tick Mark.
2.2.4 Result
1. Data was saved. Distribution Channel 10, 20, 30, 40, 50 Assigned to Sales Organization 1000. 2. Repeat the same for other Sales Organization & Company Codes.
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2.3 Assigning Divisions to Sales Organizations
2.3.1 Use
This assignment ensures, Material from a particular Division can be sold through a Sales
Organization.
2.3.2 Prerequisites
Sales Organizations 1000, 2000, 3000, 4000, 5000 and Divisions (01, 02, 03, 04, 05, 06,
07, 10, 11, 12) must have been created.
2.3.3 Procedure
1. To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO
IMG Menu Enterprise Structure Assignment Sales and Distribution
Assign division to sales organization
2. In the Distribution Channels -> Sales Organization: Overview screen
3. Select The Sales Organization 1000, & click on Assign Push Button, in the Pop-Up screen Tick (Select)
Divisions (10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 00), and click on Green Tick Mark.
4. Click on the Save Icon.
2.3.4 Result
1. Data was saved. Divisions (10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 00) Assigned to SalesOrganization 1000.
2. Similarly assign other divisions
2.4 Setting Up Sales Area: Sales Organization , Distribution Channel ,Division
2.4.1 Use
All the sales are made from a particular sales Area. For creating a Sales Order Sales
Area is compulsory.
2.4.2 Prerequisites
Sales Organization 1000, Distribution Channels (10, 20, 30, 40, and 50) and Division
(10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, and 00) must have been created.
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2.4.3 Procedure
1. To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO
IMG Menu Enterprise Structure Assignment Sales and Distribution
Set up sales area
2. In the Overview : Sales Areas screen
3. Select the Sales Organization 1000, click on Assign Push Button, in the Pop-Up screen
Sales Areas: Select Distribution channels Tick (Select) Distribution Channel 10, and click on Green Tick
Mark.
4. Select the Distribution Channel 10, click on Assign Push Button, in the Pop-Up screen
Sales Areas: Select Divisions, Tick (Select) Division 10, and click on Green Tick Mark
5. Click on the Save Icon.
2.4.4 Result
1. Data was saved. Sales Areas created.2. Repeat the same for other divisions.
2.5 Assigning Sales Office to Sales Area
2.5.1 Use
In this step, you can allocate as many sales offices as desired to the sales areas. Any one
sales office can belong to several sales areas at the same time. The sales areas previously
defined are automatically proposed as defaults for allocation.
2.5.2 Prerequisites
Sales Areas & Sales Offices must have been created.
2.5.3 Procedure
To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO
IMG Menu Enterprise Structure Assignment Sales and Distribution
Assign Sales Office to Sales Area
Select The Sales Area & Assign Push Button, in the Pop-Up screen Tick (Select) Sales Office
2.5.4 Result
1. Data was saved. Sales Office assigned to Sales Area. 2. Repeat the same for other Sales Area & Sales offices.
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2.6 Assigning Sales Groups to Sales Office
2.6.1 Use
In this step, you can assign as many sales groups as desired to the sales offices. Any one
sales group can belong to several sales offices.
2.6.2 Prerequisites
Sales Groups & Sales Offices must have been created.
2.6.3 Procedure
To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO
IMG Menu Enterprise Structure Assignment Sales and Distribution
Assign Sales Groups to Sales Offices
1. Select The Sales Office & Assign Push Button, in the Pop-Up screen Tick (Select) Sales Groups2. Click on the Save Icon.
2.6.4 Result
1. Data was saved. Sales Office assigned to Sales Area.
2. Repeat the same for other Sales Area & Sales offices
2.7 Assigning Plants to Sales Organizations and Distribution Channels
2.7.1 Use
This assignment ensures that Sales Organization 1000 and respective Distribution
Channels can sell goods manufactured at plants mentioned above.2.7.2 Prerequisites
Sales Organization 1000, Distribution Channel (10, 20, 30, 40, and 50), Plants, must
have been created.
2.7.3 Procedure
To carry out the activity, choose one of the following navigation options:
1. In the Plants -> Sales Organization / Distribution Channel : Overview screen
2. Select the Sales Organization 1000, Distribution Channels, click on Assign Push Button, in
the Pop-Up screen
3. Plants -> Sales Organization / Dist Channels: Select plants, Tick (Select) Plant, and click on Green Tick Mark .
4. Click on the Save Icon.
2.7.4 Result
5. Repeat the same exercise & assign respective plants to Sales organizations & Distributionchannels also.
6. Data was saved. Plants are assigned to: Sales Organizations, Distribution Channels
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2.8 Assigning Shipping Points to respective Plants
2.8.1 Use
This assignment ensures that goods from Plant 1000 can be dispatched from Shipping
Point 1000.
2.8.2 Prerequisites
Plant 1000 and Shipping Point 1000 must have been created.
2.8.3 Procedure
To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO
IMG Menu Enterprise Structure Assignment Logistics Execution
Assign shipping point to plant
1. In the Shipping Points - > Plants : Overview screen
2. Select the Plant 1000, click on Assign Push Button, in the Pop-Up screen Shipping Points -> Plants:choose Shipping Point 1000 and click on Green Tick Mark.
2.8.4 Result
1. Click on the Save Icon.2. Data was saved. Shipping point 1000 assigned to Plant 1000 AND Shipping point 1100 assigned
to Plant 1100.3. Repeat the same for assigning shipping point (1100, 2000, 2100, 2200, 2300, 2400, 3000, 3100, 3200,
3300, 4000, 4100) to respective plant (1100, 2000, 2100, 2200, 2300, 2400, 3000, 3100, 3200, 3300,
4000, 4100).
3 SD General Configuration
3.1 Defining Common Divisions
The purpose of this activity is to define the divisions that common master data shouldapply to. The definition is valid within each sales organization.
3.1.1 Procedure
Access the activity using one of the following navigation options:
IMG Menu Sales and DistributionMaster Data Define Common Divisions
Transaction Code VOR2
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3.1.2 Result
Common divisions assigned.
3.2 Defining Terms of Payment
3.2.1 Use
The purpose of this activity is to define the Terms of Payment based on which Cash
discounts, due date for payment are calculated.
3.2.2 Procedure
Access the activity using one of the following navigation options:
IMG Menu Sales and Distribution Master Data Business Partners
Customers Billing Document Define Terms Of Payment
Transaction Code SPRO
1. ENTER NEW ENTRIES AND ENTER THE FOLLOWING DATAS
3.2.3 Result
Terms of Payment saved.
3.3 Defining Incoterms
3.3.1 Use
The purpose of this activity is to define the Terms of Payment based on which Cashdiscounts, due date for payment are calculated.
3.3.2 Procedure
Access the activity using one of the following navigation options:
IMG Menu Sales and Distribution Master Data Business Partners
Customers Billing Document Define Incoterms
Transaction Code SPRO
2. ENTER NEW ENTRIES AND ENTER THE FOLLOWING DATAS
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3.3.3 Result
Incoterms saved.
3.4 Defining Customers Groups
3.4.1 Use
You define the customer groups to which a customer can belong. You specify the
customer group for sales data in the customer master record for each sales area.
3.4.2 Procedure
Access the activity using one of the following navigation options:
IMG Menu Sales and Distribution Master Data Business Partners
Customers Sales Define Customer Groups
Transaction Code SPRO
3.4.3 Result
Customers Groups saved
3.5 Defining Condition Tables
3.5.1 Use
Condition Tables are group of fields for which we define Pricing Conditions.
3.5.2 Procedure
Access the activity using one of the following navigation options:
IMG Menu Sales and Distribution Basic Functions Pricing Pricing
Control Define Condition Tables
Transaction Code V/03
1. Standard Condition Tables are predefined in Standard SAP R/3 System. If you want to define new
Condition table,
2. Enter the following values
Field name Description R/O/C User action and values Note
Table Condition Table no R 601 Enter a Table no between
501 and 999
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Field name Description R/O/C User action and values Note
Choose Enter Customer/Material
3. On the resulting screen: Create Condition Table (Pricing Sales / Distribution): Field Overview, select the
Fields (double choose on the field) from the Field catalogue, choose on the Generate icon and Save.
4. The following are the SAP Standard Condition Tables which are used in this configuration:
3.5.3 Result
Condition Table Created.
3.6 Defining Condition Types
3.6.1 Use
Pricing elements are represented with Condition Types.
3.6.2 Procedure
1. To carry out the activity, choose one of the following navigation options:
IMG Menu Sales and Distribution Basic Functions Pricing Pricing
Control Define Condition Types Maintain condition types
Transaction Code V/06
2. Click on New Entries, make the following entries:
3. Standard Condition types are available in standard SAP R/3 System. If you want to create your own
Condition types, then select one of the existing Condition types and click on Copy as icon and rename the
Condition type and make changes to it according to your requirement.
4. The following are the Condition Types which are used in this configuration :
3.6.3 Result
Condition Type created.
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5. The following are the SAP Standard Condition Tables which are used in this configuration:
3.7 Defining Access Sequence
3.7.1 Use
The access sequence is a search strategy which the SAP System uses to search for condition records valid for a
condition type.
3.7.2 Procedure
1. To carry out the activity, choose one of the following navigation options:
IMG Menu Sales and Distribution Basic Functions Pricing Pricing
Control Define Access Sequences Maintain Access Sequences
Transaction Code V/07
2. To create new Access Sequence enter the data as follows: click on New Entries
Field name Description R/O/C User action and values Note
Access Sequence R ZBPR Enter Access
Sequence to be
created. Select it
and click on
Accesses
Description R Basic price User Entry
3. Select the Access sequence and click on the Accesses. Click on New Entries and enter data as follows:
Field name Description R/O/C User action and values Note
Access Sequence R ZBPR Defaulted
Ac No Access Number R 10 User Entry
Table Condition Table R 610 User Entry
4. Click on the Fields Folder in the Change View “Fields” : Overview screen:
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Field name Description R/O/C User action and values Note
Access R ZBPR Defaulted
Basic Price Access Number R 10 Defaulted
Table Condition Table R 610 Defaulted
Condition Defaulted
I/O Defaulted
Doc. Struc Defaulted
Doc. Field Defaulted
Long Field Label Defaulted
Sorce of Constant Defaulted
Init Initial Value allowed Defaulted
5. The following are the SAP Standard Condition Tables which are used in this configuration:
6. SIMILARLY USE CONDITION TABLES AS REQUIRED
7. The following are the CUSTOMISED Access Sequences which are used in this configuration :
3.7.3 Result 1. Access Sequence created.
2. Standard Access sequences are available in standard SAP R/3 System. If you want to create your own
Access Sequence, then select one of the existing Access Sequence and click on Copy as icon and rename
the Access Sequence and make changes to it according to your requirement.
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3.8 Defining Pricing Procedure
3.8.1 Use
The Pricing procedure determines which condition types should be taken into account and inwhich sequence.
3.8.2 Procedure
1. To carry out the activity, choose one of the following navigation options:
IMG Menu Sales and Distribution Basic Functions Pricing Pricing
Control Define And Assign Pricing Procedures Maintain
pricing procedures
Transaction Code V/08
2. To create new Pricing procedure, enter the data as follows : Click on New Entries
3. Select the line and Click on Control Data and enter the following data.
4. FOLLOWING ARE THE PROCIING PROCEDURES CREATED FOR Luxor Limited
3.8.3 Result
1. Click on Save Icon.
2. Pricing Procedure saved
3. Similarly there are other pricing procedure that are designed for Luxor.
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3.9 Assigning Pricing Procedures
3.9.1 Use
It determines for the combination of which Sales Area, which Document Pricing procedure and
Customer Pricing procedure, which Pricing procedure will be picked up.
3.9.2 Procedure
1. To carry out the activity, choose one of the following navigation options:
IMG Menu Sales and Distribution Basic Functions Pricing Pricing
Control Define And Assign Pricing Procedures Define Pricing
Procedure Determination
Transaction Code OVKK
2. To assign Pricing Procedures enter the data as follows: click on New Entries
3. Click on the Save icon.
3.9.3 Result
Pricing Procedure Determination is saved.
3.10 Defining Tax Determination Rules
3.10.1 Use
It determines for a particular country which Tax Determination rule is applicable.
3.10.2 Pro cedu re
To carry out the activity, choose one of the following navigation options:
IMG Menu Sales and Distribution Basic Functions Taxes Define Tax
Determination Rules
Transaction Code OVK1
3.10.3 Resul t Tax Category assigned to the Country.
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3.11 Defining Tax Relevancy of Master Records
3.11.1 Use
It determines for which Master data, which Tax Category is applicable.
3.11.2 Pro cedu re
To carry out the activity, choose one of the following navigation options:
IMG Menu Sales and Distribution Basic Functions Taxes Define Tax
Relevancy Of Master Records
Transaction Code OVK3
3.11.3 Resul t
Tax Relevancy of Master Records saved.
3.12 Account Assignment Groups for Materials
3.12.1 Use
You can set the system so that account determination is dependent upon the account group for material in the
material master record.
3.12.2 Pro cedu re
Access the activity using one of the following navigation options:
IMG Menu Sales and Distribution Basic Functions Account
Assignment/Costing Revenue Account Determination
Check Master Data relevant for Account Assignment
Materials: Account Assignment Groups
Transaction Code SPRO
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1. On the Change View “Materials: Account Assignment Groups”: Overview screen, make the following
entries:
2. Click on the Save icon.
3.12.3 Resul t
Tax Relevancy of Master Records saved
3.13 Customers Account Assignment Groups
3.13.1 Use
You can set the system so that account determination is dependent upon the account group for Customers.
3.13.2 Pro cedu re
1. Access the activity using one of the following navigation options:
IMG Menu Sales and Distribution Basic Functions Account
Assignment/Costing Revenue Account Determination
Check Master Data relevant for Account Assignment
Customers: Account Assignment Groups
Transaction Code SPRO
2. On the Change View “Customers: Account Assignment Groups”: Overview screen, make the following
entries:
3.13.3 Resul t
Customer Accounts Assignment is saved.
3.14 Account Determination Procedure
3.14.1 Use
In an account determination procedure, you define the sequence in which the SAP Systemshould read the account determination types used for revenue account determination.
In the standard SAP R/3 System, an account determination procedure with the key KOFI00 has
already been defined. With this procedure, automatic account determination can be covered. Weuse the standard procedure KOFI00, but we use for condition type KOFI no requirements.
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3.14.2 Pro cedu re
1. Access the activity using one of the following navigation options:
IMG Menu Sales and Distribution Basic Functions Account
Assignment/Costing Revenue Account Determination
Define and assign Account Determination Procedures
Define Account Determination Procedure Control
Data for Procedure KOFI00
Transaction Code SPRO
2. On the Change View “Control Data”: Overview screen, make the following entries:
3.14.3 Resul t
Account Determination is saved.
3.15 Assigning G/L Accounts
3.15.1 Use
It determines which Revenue Posting should go to which G/L Account.
3.15.2 Pro cedu re
1. Access the activity using one of the following navigation options:
IMG Menu Sales and Distribution Basic Functions Account
Assignment/Costing Revenue Account Determination Assign
G/L Accounts
Transaction Code VKOA
2. To create Revenue Account Determination select the Table 005 and choose on the Detail Icon, or choose
F2, in the resulting screen, enter the data as follows Entries
3. Choose on the Save icon.
3.15.3 Resul t
G/L Account Determination is saved.
3.16 Maintaining Output Procedure
3.16.1 Use
The purpose of this activity is to define output procedures for printing the outputs.
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3.16.2 Pro cedu re
1. Access the activity using one of the following navigation options:
IMG Menu Sales and Distribution Basic Functions Output Control
Output Determination Output Determination Using the Condition
Technique Maintain Output Determination for Billing Documents
Maintain Output Determination Procedure
Transaction Code SPRO
3.16.3 Resul t
Output Determination is saved.
3.17 Maintaining Output Types
3.17.1 Use
Output Types determine what data to be printed for a document.
3.17.2 Pro cedu re
1. Access the activity using one of the following navigation options:
2. To create Output Types for Billing Documents, enter the data as follows on the Change View “Output
Types “: Overview screen, Choose on New Entries
3. Choose on the New Entries:
Field name Description R/O/C User action and values Note
Application R V3
Output Type R ZB2B User Entry
Language R EN
Title R Description of the Language User Entry
Choose on Processing Routines Folder
4. Choose on Save Icon.
3.17.3 Resul t
Output Types is saved.
IMG Menu Sales and Distribution Basic Functions Output Control
Output Determination Output Determination Using the Condition
Technique Maintain Output Determination for Billing Documents
Maintain Output Types
Transaction Code V/40
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3.18 Defining Sales Document Types
3.18.1 Use
The sales document types represent the different business transactions in Sales and perform a central controlling
function for the entire sales order process.
3.18.2 Pro cedu re 1. Access the activity using one of the following navigation options:
IMG Menu Sales and Distribution Sales Sales Documents Sales
Document Header Define Sales Document Types
Transaction Code VOV8
2. To define Sales Document Types, enter the data as follows Entries:
3. Choose on the Save icon.
4. Standard for Galaxy Surfactants Limited has predefined Sales Document Types. The sales document typescreated for Galaxy Surfactants Limited are :
3.18.3 Resul t
Sales Document Types created.
3.19 Defining Item Categories
3.19.1 Use
The item categories together with the sales document types represent the usual business transactions.
3.19.2 Pro cedu re
1. Access the activity using one of the following navigation options:
IMG Menu Sales and Distribution Sales Sales Documents Sales
Document Item Define Item Categories
Transaction Code SPRO
2. To define Item Categories, enter the data as follows: choose on the New Entries
3. Choose on the Save icon.
4. Standard SAP R/3 System has predefined Item Categories. Item categories defined for Galaxy Surfactants
Limited are
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3.19.3 Resul t
Item Categories created.
3.20 Assigning Item Categories Groups
3.20.1 Use
Using the item category group, you group together different material types for item category
determination from the SD view.
3.20.2 Pro cedu re
1. Access the activity using one of the following navigation options:
IMG Menu Sales and Distribution Sales Sales Documents Sales
Document Item Define Item Category Group
Transaction Code SPRO
2. To assign Item Categories, enter the data as follows: choose on the New Entries
Field name Description R/O/C User action and values Note
Item Category
Group
Description of Item
Category Group
Z001
3. Choose on the Save icon.
4. In Galaxy Surfactants Limited the following assignments are used
5. In the same way based on Document Type and Item category group, assign Item Category Group.
3.20.3 Resul t
Item Category Group Defined
3.21 Assigning Item Categories
3.21.1 Use
This assignment specify which item categories the system proposes during document processing for each sales
document type and item category group.
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3.21.2 Pro cedu re
6. Access the activity using one of the following navigation options:
IMG Menu Sales and Distribution Sales Sales Documents Sales
Document Item
Assign Item CategoriesTransaction Code SPRO
7. To assign Item Categories, enter the data as follows: choose on the New Entries
8. Choose on the Save icon.
9. In Galaxy Surfactants Limited the following assignments are used
10. In the same way based on Document Type and Item category group, assign Item Category.
3.21.3 Resul t
Item Categories assigned.
3.22 Maintaining Copy Controls from Sales Document to Sales Document
3.22.1 Use
You can specify for a particular sales document type, which document type is to be assigned to copied reference
documents, and which item categories or schedule line categories are to be copied.
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3.22.2 Pro cedu re
1. Access the activity using one of the following navigation options:
IMG Menu Sales and Distribution Sales Maintain Copy Control for Sales
Documents
Copying Control: Sales Document to Sales Document Transaction Code VTAA
2. To Maintain Copy Controls for Sales Document types, enter the data as follows: choose on the New
Entries
3. Choose on the Items folder. Enter the following data:
4. Choose on the Schedule lines folder Choose on New Entries
5. Choose on Save Icon.
6. Standard SAP R/3 System has Copy Controls from Sales Document Type to Sales Document Type.
3.22.3 Resul t
Copy Controls for Sales Documents defined.
3.23 Maintaining Copy Controls from Billing Document to Sales Document
3.23.1 Use
You can specify for a particular sales document type, which document type is to be assigned to copied reference documents, andwhich item categories or schedule line categories are to be copied
3.23.2 Pro cedu re
1. Access the activity using one of the following navigation options:
IMG Menu Sales and Distribution Sales Maintain Copy Control for Sales
Documents Copying Control: Billing Document to Sales Document
Transaction Code VTAF
2. To Maintain Copy Controls for Sales Document types, enter the data as follows: choose on the New
Entries
3. Choose on the Item folder Choose on New Entries,
4. Choose on Save Icon.
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3.23.3 Resul t
Copy Controls for Sales Documents defined.
Defining Billing Types
3.23.4 Use
Billing Types represent the different business transactions in billing.
3.23.5 Pro cedu re
1. Access the activity using one of the following navigation options:
IMG Menu Sales and Distribution Billing Billing Documents Define
Billing Types
Transaction Code VOFA
2. To define Billing Types, choose on the New Entries, enter the data as follows:
3. Choose on the Save icon.
4. In Galaxy Surfactants Limited the following Billing Types are used
3.23.6 Resul t
Billing Document type defined.
3.24 Maintaining Copying Control for Sales document to Billing document
3.24.1 Use
You can specify for a particular billing type which document type is to be assigned to copied reference documents
and which item categories are to be copied
3.24.2 Pro cedu re
1. Access the activity using one of the following navigation options:
IMG Menu Sales and Distribution Billing Billing Documents Maintain
Copying Control For Billing Documents
Transaction Code VTFA
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2. To Maintain Copy Controls for Sales document to billing document, enter the data as follows: choose on
the New Entries
3. Choose on the Item folder Choose on New Entries
4. Choose on Save Icon.
5. IN Luxor Limited THE FOLLOWING COPY CONTROLS ARE USED
3.24.3 Resul t
Copy Controls for Sales Documents to billing documents defined.
3.25 Maintaining Copying Control for Delivery document to billingdocument
3.25.1 Use
You can specify for a particular billing type which document type is to be assigned to copied reference documents
and which item categories are to be copied
3.25.2 Pro cedu re
1. Access the activity using one of the following navigation options:
IMG Menu Sales and Distribution Billing Billing Documents Maintain
Copying Control For Billing Documents
Transaction Code VTFL
2. To Maintain Copy Controls for Delivery document to billing document, enter the data as follows: choose
on the New Entries
3. Choose on the Item folder Choose on New Entries
4. Choose on Save Icon.
3.25.3 Resul t
Copy Controls for Delivery Document type to Billing documents defined.
3.26 Defining document pricing procedure
3.26.1 Use
The purpose of this activity is to define Document pricing procedure for determining the pricing procedure
automatically.
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3.26.2 Pro cedu re
1. Access the activity using one of the following navigation options:
IMG Menu Sales and Distribution Basic Functions Pricing Pricing
Control Define And Assign Pricing Procedures Define
document pricing procedure
Transaction Code SPRO
2. On the Change View “ Pricing Procedures: Transactions”: Overview screen enter the data as follows:
3. Click on the save tab
3.26.3 Resul t
Document Pricing Code Saved.
3.27 Defining Incompletion Procedure
3.27.1 Defining Incomp letion Proc edure
In the following IMG activities, you define when a sales document or sales activity should be regarded as
incomplete and how the system should respond when you create a document.
3.27.1.1 Use
This is helpful in order to give certain fields mandatory in order to process the documents.
3.27.1.2 Procedure1. Access the activity using one of the following navigation options:
IMG Menu Sales and Distribution Basic Functions Log of Incomplete Items
Define Incompleteness Procedures
Transaction Code OVA2
2. On the screen shown below we can create the incompletion procedures :
3. Click on the save tab
3.27.1.3 Result
Incompletion procedure saved.
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3.27.2 Assignin g Incomp let ion Procedure
In this step, you assign procedures to the different incompleteness objects.
3.27.2.1 Use
This is helpful in order to give certain fields mandatory in order to process the documents.
3.27.2.2 ProcedureAccess the activity using one of the following navigation options:
IMG Menu Sales and Distribution Basic Functions Log of Incomplete Items
Assign Incompleteness Procedures
Transaction Code VUA2
Click on the save tab
3.27.2.3 Result
Incompletion procedure assigned.
3.27.3 Define Statu s Grou ps
In this IMG activity, you use status groups to define the status of incomplete sales anddistribution documents. Then assign the status group to the fields in an incompleteness procedure.
3.27.3.1 UseThis is helpful in order to give additional control upto what level the documents can be
processed.
3.27.3.2 Procedure1. Access the activity using one of the following navigation options:
IMG Menu Sales and Distribution Basic Functions Log of Incomplete Items
Define Status Groups
Transaction Code SPRO
2. On the screen shown below we can create the incompletion procedures :
3. Select the status groups as required:
4. Click on the save tab
3.27.3.3 Result
Status Groups Defined.
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4 Logistic Execution
4.1 Shipping Conditions
4.1.1 Use
You can define shipping conditions in your system, which corresponds to the requirements of
your company. You can specify a shipping condition in the customer master and in the vendor master. The shipping conditions define a general shipping strategy for the delivery of goods
from the vendor to the customer.
4.1.2 Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics Execution Shipping Basic Shipping
Functions Shipping Point and Goods Receiving Point
Determination Define Shipping Conditions
Transaction Code SPRO
2. On the Change View “Shipping Conditions”: Overview screen, make the following entries:
4.1.3 Results
Shipping Conditions Saved
4.2 Defining Loading Groups
4.2.1 Use
The purpose of this activity is to define Loading groups.
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4.2.2 Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics Execution Shipping Basic Shipping Functions Shipping Point and Goods Receiving Point
Determination Define Loading Groups
Transaction Code SPRO
2. On the Change View “Routes: Loading Groups”: Overview screen, make the following entries:
4.2.3 Results
Loading Groups Saved
4.3 Assigning Shipping Points
4.3.1 Use
The purpose of this activity is to define a default shipping point for a combination of Shipping
Condition, Loading group and Plant.
4.3.2 Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics Execution Shipping Basic Shipping Functions
Shipping Point and Goods Receiving Point Determination AssignShipping Points
Transaction Code SPRO
2. Make the following entries.
3. On the Change View “Shipping Point Determination”: Overview screen, make the following entries:
4.3.3 Result
Shipping Point assigned.
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4.4 Assigning Picking Locations
4.4.1 Use
In this activity you assign picking locations to the combination of Plant and Shipping point.
4.4.2 Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics Execution Shipping Picking Determine
Picking Location Assign Picking Locations
Transaction Code SPRO
2. On the Change View “Picking Location Determination”: Overview screen, make the following entries:
4.4.3 Results
Picking location assigned.
4.5 Defining Delivery Types
4.5.1 Use
The purpose of this activity is to define delivery types, which represent the different business
transactions in shipping.
4.5.2 Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics Execution Shipping Deliveries Define Delivery
Types
Transaction Code OVLK
2. Choose on New Entries. Make the following entries.
3. Delivery Document Types used in Galaxy Surfactants Limited are ZILF and ZILR.
4.5.3 Result
Delivery Document created.
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4.6 Defining Item Categories for Deliveries
4.6.1 Use
The purpose of this activity is to define the Item Categories for Deliveries.
4.6.2 Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics Execution Shipping Deliveries Define Item
Categories for Deliveries
Transaction Code OVLP
2. Choose on New Entries. Make the following entries.
4.6.3 Result
Delivery Item Categories defined.
4.7 Specifying Copy Control for Deliveries
4.7.1 Use
The purpose of this activity is to specify for a particular delivery type, which document type isto be assigned to copy reference documents, and which item categories are to be copied.
4.7.2 Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics Execution Shipping Deliveries Copy Control From
Sales Order to Deliveries
Transaction Code VTLA
2. Choose on New Entries: Make the following entries
3. Choose on the Item folder. Enter the following data.
4. Choose on Save icon.
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4.7.3 Result
Copy Controls for Delivery defined.
Assigning Billing Types to Delivery Types
4.7.4 Use
In this activity we assign the Billing document types to Delivery document types, for which we can do CIN
transactions like preparing Excise Invoice.
4.7.5 Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India
Business Transactions Outgoing Excise Invoices Assign Billing Types to Delivery Types
Transaction Code SPRO
2. On the Change View “Delivery Document to excise Invoice reference document”: choose new entries and
enter the following entries
3. Click on Save icon.
4.7.6 Result
Delivery Types to Billing Types. Assigned.
5 Batch Management
5.1 Batch Determination and Batch Check (Condition Table)
This section contains all information you need to introduce batch management.
5.1.1 Use
In this activity we assign the Billing document types to Delivery document types, for which we can do CIN
transactions like preparing Excise Invoice.
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5.1.2 Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Batch Management Assign Batch
Determination and Batch Check Condition Tables Define Sales and Distribution Condition
Transaction Code SPRO
2. Click on Save icon.
5.1.3 Result
Condition Table Created.
5.2 Batch Determination and Batch Check (Access Sequence)
The order in which the system accesses condition tables during batch determination.
5.2.1 Use
You define access sequences for batch determination in Sales and Distribution.
5.2.2 Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Batch Management Assign Batch
Determination and Batch Check Access Sequence Define Sales and Distribution Access Sequences
Transaction Code SPRO
The following Access Sequence has being used in Luxor.
Access Sequence Description
SD01 Customer/MaterialSD02 Customer/Material/Plant
SD03 Destination Ctry/Material Grp
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2. Click on Save icon.
5.2.3 Result
Access Sequence Created.
5.3 Batch Determination and Batch Check (Strategy Types)
In this section, you define strategy types. A strategy type is assigned one access sequence. The default values usedwhen a strategy record is created.
5.3.1 Use
In this step, you define strategy types for batch determination in Sales and Distribution
5.3.2 Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Batch Management Assign Batch Determination and Batch Check Strategy Type
Define Sales and Distribution Strategy Types
Transaction Code SPRO
The following Strategy Types has being used in Luxor.
Strategy Types Description
SD01 Customer/Material
SD02 Customer/Matl/Plant
SD03 CountryOfDest/MatGrpSD04 Customer hierarchy
SD05 Cust. hier./mat.
2. Click on Save icon.
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5.3.3 Result
Strategy Types Created.
5.4 Batch Determination and Batch Check (Allocate SD Search
Procedure/Activate Check)In this section, you allocate the search procedures you have defined before to the application-specificparameters. Batch determination becomes active as soon as you make the allocation.
Furthermore, you can activate batch checking. You can use this check if you want to enter batchesmanually in a business transaction and have the system check whether these batches have the requiredspecifications. For this check, the system uses the selection criteria stored for batch determination. If you want to use batch checking you must have allocated a batch search procedure to the respectiveapplication-specific parameters. You can use this function in all applications except WarehouseManagement.
5.4.1 Use
In this work step, you assign batch search procedures to the individual combinations of salesorganization, distribution channel, division, and sales document type for which batch determination is tooccur, and activate the batch check.
5.4.2 Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Batch Management Assign Batch
Determination and Batch Check Batch Search
Procedure Allocation and Check Activation AllocateSD Search Procedure/Activate Check
Transaction Code SPRO
5.4.3 Result
Search Procedure Allocated.
5.5 Batch Determination and Batch Check (Define Selection Classes)
In this step, you define selection classes. With the help of these selection classes, you define according to which
criteria, that is, using which characteristics, batches are to be be selected.
5.5.1 Use
In this work step, you assign batch search procedures to the individual combinations of salesorganization, distribution channel, division, and sales document type for which batch determination is tooccur, and activate the batch check.
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5.5.2 Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Batch Management Batch
Determination and Batch Check Define SelectionClasses
Transaction Code SPRO
2. Click on Save icon.
5.5.3 Result
Selection Class Created.
5.6 Batch Determination and Batch Check (Define Selection Classes)
In this step, you define selection classes. With the help of these selection classes, you define according to whichcriteria, that is, using which characteristics, batches are to be be selected.
5.6.1 Use
In this work step, you assign batch search procedures to the individual combinations of salesorganization, distribution channel, division, and sales document type for which batch determination is tooccur, and activate the batch check.
5.6.2 Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Batch Management Batch
Determination and Batch Check Define Sort Rules
Transaction Code SPRO
2. Click on Save icon.
5.6.3 Result
Sort Sequence Created.
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5.7 Create Product Hierarchy
In this step, you define product hierarchies which you can use for statistical analysis or pricing, for example, or you can change their structure. The product hierarchy groups materials by combiningdifferent characteristics. Each characteristic is represented by a specific product hierarchy level.
5.7.1 Use
This can be used to generate various MIS reports.
5.7.2 Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Material Master Setting for Key
Fields Data Relevant to Sales & Distribution Define Product Hirarchy
Transaction Code V/76
2. Click on Save icon.
5.7.3 Result
Product Hierarchy Created.
5.8 Text Control
In this IMG activity, you define the rules for text determination.
5.8.1 Use
A procedure that determines the text types to transfer to a document and the sequence and language inwhich the texts are copied
5.8.2 Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Sales and Distribution Basic Functions Text
Control
Transaction Code VOTXN
2. Select the object where you want to give text.
3. Maintain text Type as shown below.
4. Assign to the various level
5. Assign text determination procedure to the documents type.
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6. Click on the save button.
5.8.3 Result
Text determination assigned to sales document as shown above.
5.9 Number Ranges for Commercial Invoices
In this menu option you define the number intervals of the number ranges for billing documents
and groups of billing documents.
5.9.1 Use
This can be used to give the different number ranges for different plants.
5.9.2 Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Sap Easy Access Tools ABAP Workbench
Development ABAAP Dictionary
Transaction Code SE11
2. Go to create entries
3. Give plant, Billing type, activation flag as (X), and then the Number ranges assignment. Everyyear in the beginning change the number ranges.
4. Access the activity using one of the following navigation options:
IMG Menu Sales and distribution Billing Billing Documents Define Number Range For Billing Documents
Transaction Code VN01
The Number ranges assignment is defined as:
A1 to A9
B1 to B9
C1 to C9
D1 to D9 upto ……….
M1 to M8
7. Click on the save button.
5.9.3 Result
Commercial invoice number created plant wise.
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5.10 Number Ranges for Excise Invoices
In this menu option you define the number intervals of the number ranges for billing documentsand groups of billing documents.
5.10.1 Use
This can be used to give the different excise number ranges for different plants.
5.10.2 Pro cedu re
1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India
Tools Number Ranges
Transaction Code J1I9
2. Give the object as above
3. Click on the number ranges.
4. Give the Series Groups as H1
5. Give number as 01, year as 2006.
6. Every year in the beginning change the number ranges.
5.10.3 Resul t
Excise Number created.