M1 - 15 February 2013 Minutes - Alpine Shire Council fileM1 – 5 February 2013 616 The Ordinary Meeting of the Alpine Shire Council was held in the Bright Council ... Mr Ian Nicholls

ORDINARY COUNCIL MEETING

MINUTES

M1 – 5 February 2013

Bright Council Chambers

7:00pm

Ordinary Council Meeting M1 – 5 February 2013

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The Ordinary Meeting of the Alpine Shire Council was held in the Bright Council Chambers, Churchill Avenue, Bright, on 5 February 2013 and commenced at 7:00 pm.

PRESENT

COUNCILLORS

Cr Peter Roper – Mayor

Cr Jan Vonarx – Deputy Mayor

Cr Tony Keeble

Cr John Forsyth

Cr Kate Farrell

Cr Ron Janas

OFFICERS

Mr Ian Nicholls – Chief Executive Officer

Mr Trevor Britten – Director Corporate and Community

Mr Ian Ellett – Director Infrastructure Service

Ms Heather – Director Sustainable Development

Ms Lisa Hood – Executive Assistant to CEO


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TABLE OF CONTENTS / AGENDA

1 OPENING PRAYER AND ACKNOWLEDGEMENT OF TRADITIONAL CUSTODIANS . .................................................................................................................................. 619

2 CONFIRMATION OF MINUTES ................................................................................ 619

2.1 ORDINARY COUNCIL MEETING – M15 and SPM16 ....................................... 619

3 APOLOGIES ............................................................................................................. 619

4 OBITUARIES / CONGRATULATIONS ...................................................................... 619

5 DECLARATIONS BY COUNCILLORS OF CONFLICT OF INTEREST ..................... 619

6 QUESTION TIME ...................................................................................................... 620

7 PRESENTATION OF REPORTS BY OFFICERS...................................................... 624

CHIEF EXECUTIVE OFFICER – IAN NICHOLLS ..................................................... 624

7.1.1 Contracts Approved by the CEO ............................................................. 624

7.1.2 Quarterly Report To Council ................................................................... 625

7.2 DIRECTOR CORPORATE AND COMMUNITY SERVICES – TREVOR BRITTEN .......................................................................................................................... 632

7.2.1 Youth Council ......................................................................................... 632

7.2.2 Defined Benefits Scheme ....................................................................... 635

7.2.3 Instrument of Appointment and Authorisation (Planning and Environment Act 1987) ................................................................................................ 641

7.2.4 Finance Committee Meeting ................................................................... 643

7.3 DIRECTOR SUSTAINABLE DEVELOPMENT – HEATHER GREEN ............... 645

7.3.1 Draft Recreation and Open Space Plan Sub .......................................... 645

8 ASSEMBLY OF COUNCILLORS .............................................................................. 651

9 PRESENTATION OF REPORTS BY DELEGATES .................................................. 652

10 GENERAL BUSINESS .............................................................................................. 653

11 MOTIONS FOR WHICH NOTICE HAS PREVIOUSLY BEEN GIVEN ....................... 653


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12 RECEPTION AND READING OF PETITIONS .......................................................... 653

13 DOCUMENTS FOR SEALING .................................................................................. 654

NB: A welcoming ceremony was held in favour of three new citizens at approximately 7:00pm.


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1 OPENING PRAYER AND ACKNOWLEDGEMENT OF TRADITIONAL CUSTODIANS

The CEO will read the opening prayer and acknowledgement of the traditional custodians.

2 CONFIRMATION OF MINUTES

2.1 ORDINARY COUNCIL MEETING – M15 AND SPM16

Cr Kate Farrell

Cr Ron Janas

That the minutes of Ordinary Council Meeting M15 – held on 4 December 2012 and Special Council Meeting No SPM16 – held on 18 December 2012 as circulated be confirmed.

Carried

3 APOLOGIES

Cr Daryl Pearce

4 OBITUARIES / CONGRATULATIONS

Cr Jan Vonarx extended congratulations to the Lions Club of Myrtleford for hosting of the Australia Day events and extended congratulations to Ron Little on receiving the lifetime achievement award and Kym Goodman on local achiever award.

Cr Kate Farrell congratulated Bright recipient Grace Griffith on being awarded local youth achiever for Bright and acknowledged the contribution made by Bernece Delany OAM.

Cr Kate Farrell also acknowledged the recent passing of Coral Bennett late of Wandiligong as an extraordinary woman who has left a lasting legacy.

Cr Ron Janas publically recognised and thanked Erin Whitford from the Ovens Valley Wildlife on her great work which was all done voluntarily and with little funds.

Cr Peter Roper requested that a letter be sent to Ms Whitford to recognise her efforts.

Cr Tony Keeble congratulated Kiewa Valley residents and in particular Lions Club for hosting the event, Australia day recipients included Kate Babidge, Anglicare, Mount Beauty Music Festival and Piers Hartley.

5 DECLARATIONS BY COUNCILLORS OF CONFLICT OF INTEREST

Nil


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6 QUESTION TIME

Lory Toriero – question on notice:-

“What progress has been made on the removal of logs on Crown Land at rear of 59 Gavan Street Bright?”

Ian Ellett - Director Infrastructure Services advised that Department of Sustainability had requested for Council to obtain quote to undertake works. Request to be logged and tracked as a CRM.

Lory Toriero satisfied with response.

Bright Water Project Committee question on notice:-

1. Knowing that a majority of the local population is opposed to the Freeburgh site, why has Council failed to support its constituents by accepting the Minister’s suppression of the report without objection?

A majority of the local population want a secure water supply in the immediate future.

Council has written to the Minister seeking the release of the report. The decision has been made to progress the development of the storage site and Council is supporting its citizens by working with the appropriate authorities to provide a secure water supply.

The decision of VCAT is about the release of the report, not about the location of the off stream water project.

2. Why has Council surrendered to North East Water on the site selection while a decision on a citizen-initiated VCAT hearing is pending?

Council has not surrendered.

The final decision has been made where to locate the new 520 megalitre off-river water storage. The job of Council is now to ensure it is implemented in the best way for the community.

Council is now working with North East Water to secure water supply for all the people of Bright, Porepunkah and Wandiligong.

VCAT is about the release of the report, not a review of the site.

The Government has made a decision where the site will be.


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3. Regarding the current tender, has Council agreed to the relocation of the treatment plant?

The final design of the building and appropriate landscaping are being discussed with Council to ensure the visual amenity of the site from the Great Alpine Road is protected.

Council has requested further information in regard to landscaping and visual impacts of the project including built form.

4. Are councillors aware that the re-siting of the treatment plant will impact adversely on the visual amenity of the Great Alpine Road (one of Victoria’s great tourist roads) and the residents of Freeburgh?

North East Water has commissioned landscape architects to do a visual impact report on the site and Council has worked with them to ensure the visual impact of the infrastructure will add value to the look and feel of the environment and get the best outcome for both the local people and others who visit the Shire.

The community has been consulted on this visual impact and anyone can give feedback to North East Water through their community consultation meetings.

5. Are councilors aware that the relocation of the treatment plant effectively invalidates the element of the Multi Criteria Assessment (MCA) of the site based on visual amenity and calls the validity of the MCA into question?

Council has reviewed the criteria and are of the opinion that the criteria if amended would still deliver the same overall outcome.

6. Is Council happy with the planning processes undertaken by North East Water involving major last minute changes to the fundamental nature of the project?

This is not a last minute change and it is not fundamental.

They are just doing the detailed work involved in any large scale infrastructure project of this magnitude

Council is very happy that North East Water is spending over 14 million securing the water supply for the area, and it is happy that it has enlisted consultants and is undertaking consultation on the visual look of the project.

7. Does Council accept the clear inference from these changes that North East Water has failed to understand the basic requirements of the project until the last minute despite over four years of planning?

North East Water has a clear plan run by a team of professionals who are working to State Government criteria.


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They understand clearly that the area needs security of water supply and are spending over 14 million dollars to do this. This is 14 million dollars the local the community does not have to provide out of their own pocket.

We are very thankful this money is being spent in this Shire rather than another shire.

8. Is Council satisfied with the manner in which North East Water has made these changes without any public consultation or announcement?

North East Water has been advertising and holding community consultation in the Shire for the past year. In addition, they have consulted with us on an ongoing basis. Anyone can join the North East Water community group and be briefed regularly

9. What action is Council taking to bring North East Water to account in this regard?

Council is now working with North East to implement this project as the Government has made a decision that it will go ahead. Council is ensuring NEW complies with all agreed planning scheme obligations.

10. Will Council exercise any powers within its authority under planning or building control laws to ensure that North East Water complies with and respects Council’s authority and the community’s interests?

Where Council has the responsibility it will ensure compliance. Where the powers fall under another government body, Council will work with and meet regularly to ensure the best outcome for the Community.

11. If not, why not?

This a great project for the Alpine Shire because it will ensure security of water for the people of the Bright and surrounding areas. It is money being invested in the community which the local community do not have to fund.

It will ensure Bright Wandi and Porepunkah are able to grow.

In summary, let me say that is an exciting and important project to secure the water supply for the people of the Alpine Shire.

The decision has been made to build the off river storage at Freeburgh and the Council will be now working with North East Water and other authorities to get the best out outcome for the local community.

Our job is to make it happen for the community now the decision has been made.


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Bob Adams asked Council what progress it has made since the last meeting with respect to the potential funding available from Regional Development Victoria.

Ian Nicholls – CEO advised that State Government would be reluctant to commit financial resources until the future direction of the Chalet had been resolved. Council is not privy to information and recommendations provided by Ernst and Young to the government.

Cr Peter Roper concurred with Ian Nicholls.

Stuart Hargreaves requested Council provide answers regarding the Bright Brewery and lack of available car parking.

Cr Peter Roper advised that Heather Green - Director Sustainable Development and Ian Ellett – Director Infrastructure Services take the question on notice and provide an appropriate response to Mr Hargreaves.


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7 PRESENTATION OF REPORTS BY OFFICERS

CHIEF EXECUTIVE OFFICER – IAN NICHOLLS

7.1.1 Contracts Approved by the CEO

Cr John Forsyth Cr Ron Janas

That the Contracts approved by the CEO be noted.

Contract No.:

1206201 Process: Invitation to tender

Title: Pavement stabilisation at various locations within the Alpine Shire

Tenderer G W & B R Crameri Pty Ltd

$ (excl. GST) $70,793.48

Funding: The budget for these works is $90,000, funded from the Capital Works - Renewal - Sealed Road Rehabilitation account.

Contract No.: 1206301 Process: Invitation to tender

Title: Design, delivery and installation of recycled water irrigation system, surface drainage and topdressing at Les Peart Oval, Mount Beauty

Tenderer Gordon Gibson Nominees Pty Ltd

$ (excl. GST) $87,600.00

Funding: The budget for this project is $87,000, funded from the Capital Works - New - Recreational & Other Projects – Mount Beauty Soccer Facilities Improvement account. The shortfall of $600 is funded from the Mount Beauty Recreation Reserve Recycled Water connection account.

Contract No.: 1206401 Process: Invitation to tender

Title: The construction of a new netball court at Dederang Reserve

Part A: Earthworks, levelling, construction and asphalt surfacing

Tenderer Walsh Earthmoving (Vic) Pty Ltd

$ (excl. GST) $68,709.40

Funding: The budget for this project is $79,330, funded from the Dederang Recreation Reserve Netball Court Redevelopment account.

Carried


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7.1.2 Quarterly Report To Council

File Number: 600.03

INTRODUCTION

The 2009-2013 Alpine Shire Council Plan is a guiding document, with the annual budget supporting funding of activities identified within it, including key capital works. This report provides the first combined quarterly report, bringing together Council Plan, finance and capital works progress reports. It is proposed that future quarterly reports will be expanded to include commentary on risk reports and key community issues.

Cr Jan Vonarx Cr Kate Farrell

That the following reports to 31 December 2012 be received and noted:

1. Quarterly Council Plan progress report, detailing performance against the final year of the 2009-2013 Alpine Shire Council Plan.

2. Quarterly Financial Report including:

a. Year to Date performance report against the 2012/13 budget;

b. Cash position report; and

c. Investment performance report.

3. The financial report shows a strong financial position half way through the financial year. Therefore it is anticipated that a balanced budget will be delivered at the end of the financial year.

4. Quarterly Capital Works progress report.

Carried

BACKGROUND

Council Plan

Section 131 of the Local Government Act 1989 (the Act) requires Council to produce an annual report at the end of each financial year. The annual report must contain information on:

� Details of progress against the Council Plan;

� Councils operations;

� Major works undertaken or completed;

� Major policy initiatives;

� Changes to council’s functions or structure;

� Major achievements.


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The Act does not require quarterly reporting; however it has been customary that progress against the Council Plan be regularly reported to Council.

Finance Report

Section 138 of the Act requires Council to prepare a statement comparing the budgeted revenue and expenditure for the financial year with the actual revenue and expenditure to date, to a Council meeting at least every three months (quarterly).

Traditionally this has been a report on the Finance Committee minutes, with Council endorsing Finance Committee recommendations and figures as presented.

Quarterly Report

Progress against the Council Plan and the annual budget has been regularly reported in separate reports to Council.

In an effort to provide timely and coordinated information to Council and the community, a move to a single reporting time and method, providing continuity and a single means through which to report progress against Council’s key documents is proposed.

This quarterly report brings all the information on the progress of key initiatives from the Council Plan, including progress of key capital works completed in the year to date, as well as the quarterly financial report required by the Act together in one format.

A new-format finance report is presented as part of this quarterly report and in future the timing of Finance Committee meetings will be scheduled to feed into the quarterly reports to Council, to provide an end of quarter report. Finance Committee minutes will continue to be reported to Council separately.

COUNCIL PLAN

Report

A detailed progress report against the objectives and initiatives set out for 2012/13 in the 2009-2013 Council Plan is attached to this report, Attachment 7.1.2A. The following is a snapshot of the key highlights within each theme of the Council Plan showing progress made during the period October to December 2012. Major capital projects identified in the Council Plan are reported within the capital works report below.

Leadership

� Council received a commendation and won two awards for the development of a Bushfire Inspection iPad application.

� Half yearly financial report shows that Council is operating within budget for the six months ending 31 December 2012.

Community

� The completion of the Bright Sports Centre stage 1 redevelopment has resulted in significant increase in facility memberships and pool patronage.


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� Successful delivery and operation of Resilience Week in November 2012, a first for the State.

Place

� Completion of flood recovery works in Bright Holiday Park involving new road seals and installation of new fire hydrants - $280,000.

� Completion of Stanley Road upgrade and seal works providing improved road safety for locals and enhanced tourism and sporting opportunities for road and bike touring - $800,000.

Economy

� The draft Economic Development Strategy was released for public comment including structured sessions with each of the Chambers of Commerce.

� Tourism marketing initiatives were very positively received in particularly the Walks and Trails brochure which was developed ‘in house’.

Environment

� The Living Bin Project won the State Government category in the Premier’s Sustainability Awards.

� Planting of 350 trees across the Shire as part of the 2012/13 planting program.

Issues

Progress against the current Council Plan will continue to be monitored in the coming months.

In accordance with section 125 of the Act, a new Council Plan for the 2013-2017 period is currently being prepared. Council must adopt the new plan prior to 30 June 2013.

FINANCE

Report

Budget

Overall performance against the budget to 31 December 2012 has been good with areas of overspending offset by areas of under spending.

There is a $320,000 favourable variance at present in the budget comprising:

General operations $272,700

Capital Works $ 47,500

A significant proportion of the general operations variance (approximately $183.000) is due to savings in employee costs across several program areas due to a review of positions in the recent changes to the organisational structure.


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Cash Balance

Council’s balance of cash and investments at $7.328 million is the highest that it has been for December over the past five years. This is primarily due to Financial Assistance Grants valued at $897,000 being paid in advance.

Based on expected cash inflows and outflows for the remainder of the financial year, the payment of the superannuation levy and the assumption that no payments from the grants commission will be paid in advance, the end of year cash balance at 30 June 2013 is expected to be approximately $6,300,000.

Investments

Returns on investments averaged just over 4.3% per annum during December. Returns have been lower than last year due to falling interest rates, as shown by the recent decision of the reserve bank at its December meeting to reduce interest rates by 25 basis points.

Issues

The cash balance is expected to fall over the next six months due to the following reasons:

� Payment of the $1,559,000 defined benefits superannuation call in advance so as to take advantage of the discount offered.

� Spending of capital grants funds received in advance on specific projects.

� Spending of operating grants, valued at $897,000 received in advance from the Victorian Grants Commission.

Returns on investments are likely to reduce as the interest rates continue to fall and cash balances fall due to the payment of the superannuation guarantee call and the spending of grants received in advance.

CAPITAL WORKS

Report

Effective delivery of Capital works is critical for Council in providing for the needs of the Shire’s community and visitors.

Capital works for the 2012/13 year is worth $9 million excluding emergency fire and flood works.

Council continues to achieve good outcomes with a number of key capital works achievements delivered on time and within budget in the last quarter. This quarterly report provides an overall summary of capital works progress but focuses primarily on the delivery of infrastructure projects once funding is secured.

The December finance report shows that Council has committed or spent approximately 36% of the capital works projects budget. This is a reasonably good


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position at the halfway mark of the 2012/13 year given an initial lag from budget adoption in July to tenders being developed and awarded for budgeted works.

Most major projects have contracts awarded and are progressing on track or completed and effort is now focussing on delivering a large number of smaller remaining projects.

Completed capital works

� $800,000 stage 1 Bright Sports Centre pool area in November 2012.

� $2.3 million Bright Early Year’s learning centre which is a joint project with Bright P-12 College completed December 2012.

� $740,000 Stanley Road upgrade and seal.

� $250,000 Bright Holiday Park fire hydrants and road resealing works in December 2012.

� $128,000 Brandy Creek Bridge in partnership with DSE.

� $120,000 Nug Nug Bridge.

� $90,000 Ablett Pavilion roofing, ceiling and air-conditioning upgrade.

� $52,000 Myrtleford Old School Museum re-roofing.

Commenced and ongoing capital works:

� $402,000 Bright Art Gallery works progressing well and on track for autumn exhibition.

� $87,000 Mount Beauty Recycled water project – Works well underway and due for completion February 2013.

Tenders awarded:

� $250,000 Lakeside Avenue, Mount Beauty road reconstruction: contract awarded with works due to commence February 2013 and completion expected by April/May 2013.

� $79,000 Dederang Netball Court construction: contract awarded with works due for completion April/May 2013.

� $30,000 McNamara Reserve water bore and irrigation connection: due for completion March 2013.

Issues

� The design for the Mount Beauty Lakeside toilet block and playground has not yet been resolved delaying the commencement of the project worth approximately $400,000.

� The Pioneer Park drainage works has a projected budget overrun of $25,000-$30,000. It is proposed that additional funds will be allocated from the capital works drainage account.

� The Council strategy summary needs to be completed to aid forward project planning and priorities to develop the 5-10 year capital works plan.


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� Improved forward planning including fully costed, designed and documented works projects is required to maximise funding opportunities, improve accuracy of budgets and ensure adequate delivery time once budget is adopted.

POLICY IMPLICATIONS

The Council Plan and budget are specific requirements of the Local Government Act 1989. They are guiding documents for Council providing a structure for the implementation of policies, departmental business plans and individual employee work plans. They identify and commit Council to the completion of specific initiatives and activities including capital works. The implementation of the initiatives in the Council Plan should lead to the achievement of the goals of the Alpine Shire 2030 Community Vision.

FINANCIAL AND RESOURCE IMPLICATIONS

The Strategic Resource Plan and annual Budget are developed and adopted to provide the finance and resources required for the programs and projects outlined and reported against in this quarterly Council Plan and capital works progress report.

As noted above, the December finance report shows capital work expenditure (including commitments) at approximately 36%. No significant budget overruns have occurred in this report period.

CONSULTATION

The Council Plan is subject to public exhibition prior to being adopted by Council. As part of the annual review of the Council Plan any changes to the initiatives are also subjected to public exhibition.

Many of the individual initiatives and activities included in the Council Plan are subject to their own community participation and consultation processes.

Council’s annual budget is also publicly exhibited and submissions called for prior to its consideration and adoption by Council.

CONCLUSION

This quarterly report shows that good progress continues to be made with delivery of key Council Plan initiatives and capital works and the outcomes being achieved are well received by the community.

Council should note the quarterly report and support the progression of initiatives and capital works in the next quarter.


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DECLARATION OF CONFLICT OF INTEREST

Under Section 80C of the Local Government Act 1989, officers providing advice to Council must disclose any interests, including the type of interest. The Chief Executive Officer, Manager Project Delivery, Manager Corporate Services, Manager Governance and Governance Officer declare that they have no disclosable interests in providing this report.

ATTACHMENT(S)

� 7.1.2a: Alpine Shire Council Plan Progress Report – ending 31 December 2012

� 7.1.2b: Finance Report - ending 31 December 2012

� 7.1.2c: Alpine Shire Council Capital Works Progress Report – ending 31 December 2012

DISCUSSION

Cr Vonarx spoke for the motion and advised the gallery that they had accomplished a significant amount over the four year period and it was due to commence the next Council Plan for the next four years.

Cr John Forsyth advised that Council could not avoid payment of the Superannuation shortfall and flagged that in future another call may be made which Council had an obligation to pay.

Cr Tony Keeble stated that Alpine was not the only Council to pay the shortfall and every council was subject to this payment.


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7.2 DIRECTOR CORPORATE AND COMMUNITY SERVICES – TREVOR BRITTEN

7.2.1 Youth Council

File Number: 1081.07

INTRODUCTION

The Youth Council met on 12 December, 2012 and a copy of the minutes is attached.

Cr Jan Vonarx Cr Kate Farrell

That-

1. minutes of the Youth Council’s December meeting be received.

2. twelve nominees for the 2013 Youth Council be appointed as Youth Councillors.

3. the Youth Mayoral appointments be ratified.

Carried

BACKGROUND

Matters discussed at the meeting included:

Youth Council Nominee Introductions

All new Youth Council Nominees were formally welcomed. Any who intended running for Youth Mayor or Deputy Youth Mayor were invited to prepare a short speech outlining their relevant qualities.

Changes to Youth Council Charter

Two changes to the Youth Council Charter were proposed. First, it was moved that the number of appointments be uncapped to better reflect the realities of the Youth Council. The motion was seconded and passed. Second, it was moved that a Finance portfolio be added to the Youth Council. The motion was seconded and passed. A briefing note requesting that these changes be ratified will be submitted to Council at the February meeting.

FReeZA Events

Events in 2012 were deemed a success with over eleven major events held in the Alpine Shire attracting over 850 attendees. Over fifteen events have been planned for 2013 and will build on the success of 2012.


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Mayoral Elections

Elections were held for the 2013 appointment of Youth Mayor and Deputy Youth Mayor. Following speeches from the nominees, Angus Goodman was elected Youth Mayor and Miranda Williams was elected Deputy Youth Mayor (subject to Council ratification).

NOMINATIONS

Twelve nominations for Youth Council in 2013 have been received.

Jake Bray - Butler (Youth Mayor) and Lili Korndorffer (Youth Development Officer) considered the nominations and are pleased to recommend the appointment of all nominees as follows:

Nominee Representing Portfolio Age Previous Youth Councillor

Wade Ivone Marian College To Be Advised 15 No

Jarrad Hewitt Bright P-12 College

Events Management and Organisation

15 Yes

Will Stevenson-Vissers

Bright P-12 College


13 No

Ellen deVries Marian College To Be Advised 16 No

Taylor Farmer Bright P-12 College


13 Yes

Michaela Bourke

Marian College Events Management and Organisation

15 Yes

Maggie Chambers

Marian College Events Management and Organisation

15 Yes

Angus Goodman

Community Council Consultation 19 Yes

Josh Raymond Bright P-12 College


13 Yes

Mia Bray-Butler Bright P-12 College

Ongoing Project/ Events Management

16 Yes

Isaac Isarin Bright P-12 College


13 No

Miranda Williams

Bright P-12 College

To Be Advised 16 No

CONCLUSION

The 2012 Youth Council has been very successful in terms of both events management and community development.


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� All of the nominees are very worthy candidates; and the seven that have re-nominated will provide valuable continuity and expertise to the Youth Council.

� Changes to the Youth Council Charter will provide a more cohesive framework within which to work.

� Youth Events in 2013 will build on the success of those in 2012.

� The Youth Council will be well represented in 2013.


Under Section 80C of the Local Government Act 1989, officers providing advice to Council must disclose any interests, including the type of interest. The Manager Community Services and the Youth Development Officer declare that they have no disclosable interests in providing this report.

ATTACHMENT(S)

7.2.1 Youth Council Meeting Minutes – December 2012.

DISCUSSION

Cr Jan Vonarx delivered the report and congratulated outgoing Youth Mayor Jake Bray-Butler on being successful in obtaining a placement at Monash University to study a double degree in medicine. Cr Vonarx advised that the nominations for new youth mayor had followed a democratic process.

Cr Kate Farrell congratulated new nominees and stated that it provided the youth with a platform to enter into senior council in the future.

Cr Tony Keeble noted that no nominees had been received from the Kiewa Valley.

Jake Bray-Butler responded.


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7.2.2 Defined Benefits Scheme


INTRODUCTION

The Local Authorities Superannuation Fund (LASF) was established by an Act of Parliament in 1947 to provide superannuation for Victorian local government and the water industry. The State Government set up the defined benefit scheme in 1982, making it compulsory for all councils and burdening them with the investment risk.

It was announced at the beginning of July 2012 that the latest actuarial investigation has identified an unfunded liability of $453 million due to underperformance of the scheme. Council’s share of this shortfall is $1,559,000; payable on 1 July 2013.

Cr Keeble requested that a third motion be added. Cr Forsyth and Cr Vonarx agreed to the request and the third recommendation is tabled below.

Cr John Forsyth Cr Jan Vonarx

That:-

1. Councils LASF defined benefit superannuation plan liability be paid immediately from working capital to maximise savings on interest.

2. Management of the reduced cash reserve be considered in the development of the 2013/14 budget, the Strategic Resource Plan, and the Long Term Financial Plan.

3. Council works with other shires and the MAV to investigate ways to reduce further calls.

Carried

BACKGROUND

Defined Benefit Schemes

Defined benefit schemes provide a prescribed retirement benefit based on how many years an employee has been a scheme member and their salary at retirement. They also require the employer, rather than employees, to shoulder the investment risk. This is in contrast to accumulation schemes, which are the norm today.

All levels of government in Australia have at some time offered defined benefit schemes as an incentive for employees otherwise attracted by the higher salaries and employment conditions offered in the private sector.

Local government’s defined benefit scheme must have sufficient funds to meet the benefits owed to members now and in the future, through a combination of authority contributions, member contributions and the fund’s investment returns.


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For comparison, the Australian Government’s unfunded superannuation liability is currently $73 billion, partly covered by its $67 billion Future Fund. The Victorian Government’s unfunded superannuation liability is $22.5 billion, which has grown by an estimated 50 per cent since 2005.

But unlike local government, neither the federal nor state governments are required to fully fund their defined benefit scheme liabilities.

The LASF Defined Benefit Plan

The local government LASF Defined Benefit Plan closed to new members in 1993. At that time there were almost 38,000 defined benefit members and 7,500 lifetime pensioners. By December 2002 this had reduced to 9,544 active members and 6,440 pensioners. In June 2010, there were 5,654 defined benefit members still working for authorities, and 5,304 lifetime pensioners.

Membership, and the liability of authorities, will continue to reduce over time as defined benefit members retire and pensioners pass away. By 2029, it is projected that there will be 2,500 defined benefit members and less than 300 remaining pensioners.

The estimated value of benefits payable to members and pensioners is currently about $1.6 billion. This is projected to fall below $400 million over the next 20 years.

Underperformance of the scheme

The current shortfall is the fourth paid by the sector. The first, in 1998, was a result of redundancies following local government reform, the second in 2002 and the third, in 2008 were primarily a consequence of poor investment return. The current shortfall is the largest in nominal terms.

Current underperformance of the scheme is the result of a number of factors including the global financial crisis, the European economic downturn, later retirement, and larger than forecast salary increases.

And for mature, closed funds like the LASF plan, the impact is more pronounced because merely increasing the employer contribution rate on salaries is not a meaningful solution.

The Trustees have commenced a five year plan with the intention of returning the Plan to full funding in 2013.

Councils liability

The defined benefits scheme only applies to employees who were working in local government prior to 1993. Council has 17 current employees who are members of the scheme. All other employees are covered by an accumulation scheme which has no guaranteed payment to employees and therefore places no on-going liability on Councils.


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Vision Super has reached an agreement with the Australian Prudential and Regulatory Authority (APRA) to allow councils to repay the shortfall over a 15 year period. The first payment is due on 1 July 2013. A concession of 7.5% per annum applies to payments made prior to this date (this rate equates to the projected fund earnings).

Future calls

The Trustee recognises that future experience may be better or worse than expected. If experience is worse than expected then the Trustee is likely to require additional top-up contributions.

Super Taskforce

The MAV have established a Superannuation Taskforce to investigate and provide recommendations that will reduce the cost of the current shortfall to councils, and reduce the risk of future calls arising.

The taskforce report:

� warns that defined benefit shortfall risks will continue to constrain councils capacity to deliver infrastructure and services to their communities over the coming 10 to 15 years; and

� makes 19 recommendations categorised under; options to reduce the effect of calls on councils, legal options for employers to reduce their liability, Vision Board structure and local government representation, and performance of the fund.

RESPONSE STRATEGIES

The debt is due on 1 July 2013 and Council is accruing 7.5% interest on the outstanding amount until it’s paid. Council must consider the following strategies in developing a response to this massive liability:

1. Pay now from cash reserves

Council has sufficient cash flow to settle its liability now and this position will be strengthened by high inflows from rates in February.

Council is currently paying 7.5% interest on its fund liability while it is expected to earn 4.2% on its cash investments.

The cost saving to Council by paying early from existing working capital is approximately $4,500/month until the call falls due on 1 July 2013. In other words, if Council pays the outstanding amount in February rather than July, it will save about $23,000 in reduced interest payments over what it would earn from money in the bank.

Paying the call early from cash reserves will not impact on Council’s ability to meet its commitments as and when they fall due. The net savings for paying early is shown below:


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2. Bank loan

Council may choose to take out a bank loan to service its superannuation debt, but the argument explained above applies. It’s financially beneficial to pay now from cash reserves and then take out a bank loan (expected to be at 6.5%) if and when necessary in the new financial year.

(The financial burden of servicing a $1.6M bank loan is estimated to be $217,000/year over 10 years. Total interest paid would be about $594,000).

3. Vision Superannuation 15 year repayment plan

The shortfall can be paid by a Vision Superannuation 15 year repayment plan with an effective interest rate 7.5%. This option is not recommended, Council can take out a bank loan at 6.5%.

4. Defer payment until July 2013

Council can choose to defer payment until the debt is due in July 2013. This option achieves nothing, other than accruing interest as explained above, and is not recommended.

5. Industry loan

A proposal to reduce the cost of borrowing by utilising the sectors scale (coordinated by the MAV) to procure borrowings at a lower rate was considered, but failed to gain acceptance. Councils have opted to resolve their debts according to their own situations and therefore an industry loan is not available.

6. Decline payment

The liability for Council to pay its share of the superannuation shortfall is unavoidable. According to the Local Authorities Superannuation Act 1998, Councils are liable to maintain the fund at a level which is adequate to pay all entitlements and benefits due to employees covered under the scheme. Declining to pay is not an option.

0

10000

20000

30000

40000

50000

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70000

80000

90000

Cost to Cnl if payment is

delayed

Opportunity cost if paid

early


639


Cash balance

The December balance of cash and investments is the highest it’s been for 5 years (refer to cash balance graph).

But the cash balance is expected to fall over the next six months due to:

� payment of the $1,559,000 defined superannuation call in advance (taking advantage of the discount offered);

� spending of capital grants, which have been received in advance; and

� spending of operating grants ($897,000) also received in advance.

Based on expected cash inflows and outflows for the remainder of the financial year, the cash balance at 30 June 2013 is expected to be approximately $6.3M.

Responsible cash balance

It is desirable to maintain a cash balance above $3.5M in order to remain in a strong, responsible financial position.

Clearly the superannuation liability can be paid from the cash reserve in 2013/14. And depending on the cash balance in subsequent years, it may be possible to defer reinstating the cash balance indefinitely.

Management of Cash Balance

It may be possible to maintain and manage the reduced cash reserve beyond 2013/14.

But if it becomes necessary to reinstate all or part of the original working capital, then the following mechanisms could be considered:-

0

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6000

8000

10000

12000

14000

July

Au

g

Se

pt

Oct

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De

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Ap

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Ma

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$

0

0

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'

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Alpine Shire Cash Balances

2009

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2011

2012

2013


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� a loan (according to option 2);

� sale of assets; or

� a rate increase;

Clearly, any of these decisions have strategic resourcing and political implications that must also be considered.

Early payment

Payment of the shortfall in February from Councils cash reserve will save about $25,000; whilst markedly reducing working capital as explained above.

CONCLUSION

Council should pay the shortfall now from cash reserves and consider how to manage the reduced cash balance as part of its budget, Strategic Resource Plan and Long Term Financial Plan development processes.


Under Section 80C of the Local Government Act 1989, officers providing advice to Council must disclose any interests, including the type of interest. The Director Corporate and Community, Manager Corporate Services that they have no disclosable interests in providing this report.

ATTACHMENT(S)

� Nil

DISCUSSION

Cr John Forsyth advised members of the gallery as to the various modelling scenarios carried out by Council with respect to its long term financial sustainability and that a minimal rate rise would lead to a long term liability. Council needed to “take this on the chin” and flagged in the future further calls could be made.


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7.2.3 Instrument of Appointment and Authorisation (Planning and Environment Act 1987)

File Number: Vital Documents Register

INTRODUCTION

Instruments of Appointment and Authorisation are an important means of Council endorsing staff as authorised officers under the legislative framework underpinning local government. The following report provides an updated Instrument of Appointment and Authorisation for the Planning and Environment Act 1987, to accurately reflect recent changes in planning staff.

Cr Ron Janas Cr Tony Keeble

That Council exercise the powers conferred by section 188 of the Planning and Environment Act 1987 and section 232 of the Local Government Act 1989 referred to in the attached “Instrument of Appointment and Authorisation (Planning and Environment Act 1987)” (‘the instrument’), to:-

1. revoke the instrument authorised by Council on 6 March 2012

2. appoint and authorise the members of Council staff referred to in the instrument as set out in the instrument.

3. Seal the instrument.

Carried

BACKGROUND

Section 224 of the Local Government Act 1989 provides for Council to appoint authorised officers for the purposes of the administration and enforcement of any Act, regulation or local law which relates to the functions and powers of Council. While the Chief Executive Officer’s delegation allows him to authorise staff for the vast majority of Acts that Council operates under, the Planning and Environment Act 1987 requires Council to directly authorise Council staff members.

Council utilises the delegations service provided by law firm Maddocks. This is a template system used by many Councils, and provides a detailed way of ensuring that appropriate authorisation is given to Council officers. The relevant legislation affecting local government, including Acts and Regulations and the sections that relate to the powers, duties and functions of Council are outlined. Council then populates the templates with the relevant officers for each power, duty or function.

ISSUES

Council officers require the appropriate authorisation to fulfil their duties. Council operates a register of Instruments of Appointment and Authorisation, and Instruments of Delegation to ensure that Council staff are appropriately authorised and have delegated duties. The approval of this instrument ensures that these registers are kept up to date with staff movements.


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POLICY IMPLICATIONS

Nil


Council’s subscription to the Maddocks delegation service is provided for in the annual budget. These templates form the basis for authorisations and delegations to be prepared in-house by governance staff.

Authorising and delegating powers to officers allows a more efficient service to be delivered.

CONSULTATION

Appropriate consultation has been undertaken at executive and management level to ensure all appropriate officers have been authorised. No external consultation was required.

CONCLUSION

The Instrument of Appointment and Authorisation (Planning and Environment Act 1987) allows planning staff to fulfil their duties, and should therefore be supported.

The instrument will comes into force immediately the common seal of Council is affixed to the instrument, and will remains in force until Council determines to vary or revoke it.


Under Section 80C of the Local Government Act 1989, officers providing advice to Council must disclose any interests, including the type of interest. The Director Corporate and Community, Manager Governance and Governance Officer declare that they have no disclosable interests in providing this report.

ATTACHMENT(S)

7.2.3 Instrument of Appointment and Authorisation (Planning and Environment Act 1987)

DISCUSSION

Nil


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7.2.4 Finance Committee Meeting

File Number: 910.17

INTRODUCTION

The Finance Committee met on 18 December 2012 and the meeting minutes are attached.

Cr Kate Farrell Cr John Forsyth

1. That the year to date (30 November 2012) performance report against the 2012/13 budget be approved.

2. That the cash position report as at 30 November 2012 be noted.

3. That the November 2012 investment performance report be noted.

Carried

BACKGROUND

The Finance Committee is charged with overseeing the prudent financial management of the organisation. A well informed and inquisitive Finance Committee is a fundamental component of Council’s corporate governance structure.

Matters discussed at the April meeting included:

Year to date (30 November 2012) performance against the 2012/13 budget

Financial performance up to 30 November 2012 was compared to the revised budget and adjustments made where necessary.

Favourable and unfavourable variances have offset one another, either within or across departments, and this has resulted in a balanced budget.

Refer to item 4.1.1 of the minutes.

Cash report

Council was holding over $8.0 million in cash at 30 November 2012, which is similar to last year but significantly higher than previous years due to financial assistance Grants valued at $897,000 having been paid in advance. The cash balance is expected to return to fall over the next seven months due to the following reasons:

� Payment of the $1,559,000 defined superannuation call in advance so as to take advantage of the discount offered.

� Spending of Capital Grants, which have been received in advance, on specific projects.


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� Spending of operating grants, valued at $897,000, received in advance from the Victorian Grants Commission.

Refer to item 4.1.2 of the minutes.

Investment report

Investment returns averaged4.6% for the month, but interest year to date income was slightly up due to banked external funding creating higher than usual account balances. An investment schedule and analysis of performance is detailed in item 4.1.3 the minutes.


Under Section 80C of the Local Government Act 1989, officers providing advice to Council must disclose any interests, including the type of interest. Neither the Manager Corporate Services, nor the Director Corporate Community have any disclosable interests in providing this report.

ATTACHMENT(S)

7.2.4 Minutes of Finance Meeting held on 18 December 2012

DISCUSSION

Nil


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7.3 DIRECTOR SUSTAINABLE DEVELOPMENT – HEATHER GREEN

7.3.1 Draft Recreation and Open Space Plan Sub


INTRODUCTION

The Alpine Shire Council draft Recreation and Open Space Plan is now complete and ready to be placed on public exhibition for further comment for a period of 30 days.

Cr Tony Keeble Cr Kate Farrell

That the draft Recreation and Open Space Plan be placed on exhibition seeking public comment for a period of 30 days.

Carried

BACKGROUND

In 2011/12 Council received funding from the Department of Planning and Community Development (DPCD) of $25K to develop a new Recreation and Open Space Plan with a total project cost of $50K.

The Recreation and Open Space Plan is an important strategic document that will guide Council decision making and planning for recreation and open space throughout the Shire for the next 5 – 10 years.

Sykes Consulting Pty Ltd was engaged to develop the Plan and a final draft is now complete. The projects development has involved extensive consultation including numerous public meetings, workshops and community surveys.

The Plan has been developed around a number of key components including:

1. Establishing a vision for recreation and open space together with a set of principles that complement the community’s aspirations and priorities as expressed in the 2030 Community Plan and Council Plan 2009-2013;

2. Development of a series of objectives and priorities that are required to meet community needs and expectations for recreation and open space for the next five to ten years;

3. Establishment of a realistic and achievable implementation and action plan that will help achieve the vision and principles and respond to community needs; and

4. A facilities data base that provides a list of all the Shire recreational facilities and open space together with identification of the asset owner and management responsibilities.


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ISSUES

Key issues and opportunities that emerged through the research and consultation stage of the project recognise that:

1. Communities across the Shire are generally very positive about the provision of recreation and open space. While some improvements to facilities have been identified by groups and individuals, there is a high level of satisfaction;

2. Although Council is a key provider of recreation and open space, there is a diverse range of partners and providers that complement Councils effort. This is particularly relevant given the large areas of crown land which include a diverse range of active and high intensity activities;

3. An analysis of recreation and open space provision across the Shire indicate that there is sufficient land and facilities to cater for resident and visitor demand;

4. The development of facilities focus on improving existing infrastructure and consolidating multi-use whenever possible, rather than developing new facilities;

5. The development of safe off-road trails, links and corridors should be increased to cater for growing participation in walking and cycling;

6. There is a need to respond to increasing participation in unstructured and casual recreational pursuits; and

7. Council continue to advocate and promote the benefits of recreation and physical activity to residents and maintain its commitment to improving facilities and services;

The reports Implementation and Action Plan identifies a number of priorities which are listed under each of the follow themes:

1. Participation

Objective: Encourage increased participation by all sectors of the community particularly those who currently do not undertake any recreation or physical activity

2. Partnerships Objective: Develop and maintain strong partnerships with government, agency, community and private sectors in delivery of a wide range of quality recreation experiences.

3. Management and Coordination Objective: Provide and support quality management outcomes for all recreation facilities and open space areas.

4. Provision of Facilities Objective: Maintain existing facilities to a high standard and upgrade appropriate facilities in response to the recreation needs and changing preferences of the community.


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5. Environment and Recreation Objective: Ensure responsible environmental management in the provision of all recreational opportunities and promote opportunities for recreation activity in natural areas where appropriate.

6. Open Space Network Objective: Maintain a high quality and sustainable open space network for the benefit of residents and visitors to the Shire.

7. Links and Corridors Objective: Protect existing vegetated corridors and improve the provision of shared pathways, walking and cycle paths throughout and between Alpine communities.

Each priority has been classified using a comprehensive set of criteria as follows:

• High (1-3 years) • Medium (4-6 years) • Low (7–10 years) • Ongoing (part of operations) A separate capital works program with a total of twenty four recommendations is included with the report. The capital works program is consistent with the above themes. Given Councils capacity, range of land owners/managers and organisation involved in the delivery of recreation activities across the Shire, the development of a collaborative approach and consolidation of partnership is essential. It is important to note that following public input, the recommendations in the Action Plan will be further reviewed.

POLICY IMPLICATIONS

The Recreation and Open Space Plan is a key strategic document that is consistent with Council’s 2030 Community Vision, the 2009 – 2013 Council Plan, the 2009 Alpine Liveability Plan and the 2010 Dinner Plain Recreation and Leisure Strategy.

Council Plan 2009-2013

Strategy

2.1 Support environment conductive to good health

Supporting and providing infrastructure and environments that provide opportunities for people to live well are conducive to good health

2.2 Promote opportunities for a vibrant community.

Review and implement the Recreation Strategy


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2030 Community Vision

Services and facilities Recreation services and facilities encourage the active participation of all age groups in the community

Sporting facilities are well resourced and planned with many facilities integrated to allow economies of scale and better access.

Sustaining the Vision The Alpine Shire achieves its 2030 vision ….due to the implementation of long term integrated planning strategies

Sustainability Council physical assets and public spaces meet community needs.

Opportunity Residents have access to high quality, accessible sport and recreation facilities consistent with service benchmarks and urban localities


The draft Recreation and Open Space Plan – Implementation and Action Plan aims to guide Council’s capital investment and prioritisation of projects and programs. An attempt has been made to ensure the recommendations are realistic and reflect Council and the community’s capacity and available resources. These recommendations will however be required to be further assessed against all Council priorities.

The Action Plan and subsequent recommendations have been divided into two categories – Strategic (impacting planning and operational) and Capital (for consideration in Councils Capital Works funding program)

The Capital projects have been identified and prioritised based upon the following criteria:

� Safety/Risk � Level of Demand/Participation � Availability of approved funding � Multi-use � Compliance with relevant standards � Strategic alignment � Community support for the project

Whilst the Strategic Actions have been prioritised based upon a response to each of the key themes and relevant objective i.e.

� Participation � Partnership � Management and Coordination � Provision of Facilities � Environment and Recreation � Open Space Network, and � Links and Corridors.


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The implementation of the recommendations, particularly those requiring capital investment are subject to attracting the necessary funding. The Plan emphasises the need to consider improving existing facilities where possible, rather than developing new infrastructure.

Many of the recommendations contained in the draft report, particularly those of a strategic nature, should be achieved within Council’s existing resources.

CONSULTATION

The development of the Recreation and Open Space Plan has involved extensive consultation. A Stakeholder and Community Engagement Framework was established early in the planning process and has been used to guide the projects development.

Public meetings were held in Bright, Myrtleford and Mount Beauty as well as numerous interviews with individuals and community groups. All key stakeholder groups have contributed to the Plan included Victorian Government representatives, schools, health sector, service clubs, Alpine Resort Boards and tourism bodies.

The project has been promoted widely through the media and over 2,000 community surveys were distributed to residents. The survey received an above average response (approximately 500 surveys returned) with the results being used to gain an understanding of the recreational needs and issues that affect the Shires communities.

In line with the Stakeholder and Community Engagement Framework, it is proposed to place the draft Recreation and Open Space Plan on public exhibition. A copy of the draft Plan will be available for inspection at the Council offices in Bright and libraries in Bright, Myrtleford and Mount Beauty. The draft Plan will also be available to download from Councils website.

Key stakeholders including government departments and agencies will be advised of the public exhibition period and will be encouraged to comment on the draft Plan.

The draft Recreation and Open Space Plan will be on exhibition for a period of 30 days.

CONCLUSION

The draft Recreation and Open Space Plan is a key strategic document that establishes a framework that identifies:

� The future direction and priorities for recreation and open space across the Shire

� Participation trends and a recognition of an increase in casual and unstructured recreation activity

� Initiatives that will strengthen community capacity and contribute to “social capital”


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� Realistic outcomes that are achievable given the financial capacity of the Shire and its communities

The project is on track and within budget and is due to be completed before the end of the 2012/13 financial year.


Under Section 80C of the Local Government Act 1989, officers providing advice to Council must disclose any interests, including the type of interest. Both the Director of Sustainable Development and the Strategic Projects - Recreation and Leisure Officer declare that they have no disclosable interests in providing this report.

ATTACHMENT(S)

7.3.1 2013 Draft Recreation and Open Space Plan.

DISCUSSION

Cr Tony Keeble commented that the draft plan had taken some time but was pleased to see the great progress.

Cr Kate Farrell commented that the document was a thorough document and that the community would benefit from reading it.

Cr Jan Vonarx emphasised the need for members of the public to read the document and to provide feedback positive as well as negative.

Cr Peter Roper concurred with Cr Vonarx.


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8 ASSEMBLY OF COUNCILLORS

INTRODUCTION

Section 80A of the Local Government Act 1989 defines the requirements for a written record of Assemblies of Councillors to be reported at an ordinary meeting of the Council, and to be incorporated in the minutes of the Council meeting.

Cr Kate Farrell Cr Ron Janas

That summary of the Assemblies of Councillors for December 2012 and January 2013 be received.

Carried

BACKGROUND

The written records of the assemblies held during the previous month are summarised below. Detailed assembly records can be found in Attachment 8.0 to this report.

Date Meeting

18 December 2012 Briefing Session

20 December 2012 Community Awards

22 January 2012 Working Together Workshop

29 January 2012 Briefing Session

ATTACHMENT(S)

8.0 Assemblies of Councillors – December 2012 and January 2013


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9 PRESENTATION OF REPORTS BY DELEGATES

INTRODUCTION

Councillor portfolios include representation on various committees where Council has an interest. Delegate reports contain information about meetings attended, and the outcomes from those meetings that affect Council.

It be noted that no presentation of reports by delegates be received.

BACKGROUND

The written records of the delegates reports held during the previous month are summarised below. Detailed delegates reports can be found in Attachment 9.0 to this report.

Date Meeting Councillor

ATTACHMENT(S)

9.0 Presentation of Reports by Delegates – January 2013


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10 GENERAL BUSINESS

Cr Kate Farrell raised condition of road outside of Riccardi’s. Matter to be logged as CRM.

Cr John Forsyth wished to acknowledge and thank the volunteer fire-fighters for their efforts during the 2013 fire season currently burning in Harrietville, Mount Hotham Dinner Plain and surrounds

Ian Nicholls – CEO advised that Council had received notification earlier in the day regarding a Boil Water Notice issued for the Harrietville Community.

Stuart Hargreaves expressed his concern over the Committees of Management groups being dissolved.

CEO clarified the reasons why Council had taken this course of action and that Council did not wish to exclude members. It would seek representation from each of the user groups and an advisory committee would be established.

11 MOTIONS FOR WHICH NOTICE HAS PREVIOUSLY BEEN GIVEN

Nil

12 RECEPTION AND READING OF PETITIONS

Nil


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13 DOCUMENTS FOR SEALING

Cr Kate Farrell Cr Ron Janas

That the following documents be signed and sealed.

1. Section 173 Agreement – Christian Michael Power and Goulburn-Murray Water, Lot 1 on Plan of Subdivision 534237, Volume 11211, Folio 800. Condition no’s. 17 and 25 of Planning Permit No. 2011.124 for the construction and use of two buildings at 4 Camping Park Road, Harrietville. The Agreement states the location of on-going effluent disposal management and servicing.

2. Section 173 Agreement – Alan Bruce Duncan Kenneth Skinner and Sandra Heather Skinner and Goulburn-Murray Water, Lot 1 on Plan of Subdivision 126615, Volume 9293, Folio 593. Condition no. 13 of Planning Permit No. 2012.058.1 for the construction of a dwelling at Great Alpine Road, Harrietville. The Agreement states the location of on-going effluent disposal management and servicing.

3. Section 173 Agreement – Philip Andrew Knight and Anita Coia and Goulburn-Murray Water, Lot 5 on Plan of Subdivision 534237, Volume 10919, Folio 517. Condition no.17 of Planning Permit No. 2012.072 for the construction of a dwelling at Camping Park Road, Harrietville. The Agreement states the location of on-going effluent disposal management and servicing

4. Contract 1206101 in favour of Stadelmann Enterprises Pty Ltd for the reconstruction of Lakeside Avenue, Mount Beauty.

5. Transfer of Land – Section 45 Transfer of Land Act 1958 The land shown as R1 (Road 1) of Plan of Subdivision 549580R be transferred as a whole to the Alpine Shire Council. The document is still to be signed by the Directors of Mount Beauty Timber Industries.

6. Instrument of Appointment and Authorisation (Planning and Environment Act 1987).

Carried

There being no further business the Chairperson declared the meeting closed at 8:00p.m.

………………………. Chairperson