M.1. PRESENTATIONS - REVISED

8/7/2019 M.1. PRESENTATIONS - REVISED

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PresentationsPresentations-Sudheer Waje-


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PresentationPresentation Effect Effect

75%

13%

12%


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Presentations ...Presentations ...

Three important stages :

Pre - Presentation - 75%

Actual Presentation - 20%

Post Presentation - 05%


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Pre PresentationPre Presentation -- {75%}{75%}

Why the Presentation ?

What is the occasion ?

Who are the audience ?Do you have to :

Inspire

Introduce

Convince


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Why the Presentation ?

A New Business Idea

Launching a New Product

Launching New Service

Making a Sales Proposal

Contributing to a Seminar or Conference

Diversification of Business

Starting a Training Course or Session


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Find out the audience : {their}

Subject Interest

Language skills

Age

Qualifications

Brief background


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Have all facts & figures double

checked. Find out about the competitors

Tell them something they do not

know


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Type of Visual AidsType of Visual Aids -- LCD / Computer - Power Point -

Hard Disc / CD / Floppy

OHP

DVD / VCD / Video

Slide Projector

Flip Chart

Demonstration


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Type of Visual AidsType of Visual Aids --

Use a medium you are

comfortable with -

DODO NOTNOT

try a mediumfor the heck of it


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Writing a PresentationWriting a Presentation No hard and fast rule

Of the several points,Prioritise them - stress the

most important one


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Writing a PresentationWriting a Presentation

Do not have too much text -max. of18 words per slide


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No spelling mistakes or

wrong facts & figures.

Headline to be in a different

colour than the text. Text colour to be bright.


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Avoid a dark background

and Reverse lettering for

the text

Its difficult to read


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Avoid a dark background

and Reverse lettering for

the text



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Use a Sans Serif type -avoid Italics, Serif & fancy

type



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Sans Serif type the strokes

are equal

Serif type the vertical

strokes are thick while thehorizontal ones are thin


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Keep Fonts ClearK

eep Fonts Clear

San-serifz SerifZClear Busy


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Keep the TextKeep the Text BigBig This is Arial 9 This is Arial 10

This is Arial 16

This is Arial 24

This is Arial 32

This is Arial 36

This is Arial 44 This is Arial 48


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Keep the TextKeep the Text BigBig Times Roman 9 Times Roman 10

Times Roman 16

Times Roman 24

Times Roman 32

Times Roman 36

Times Roman 44

Times Roman 48


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Sans Serif / Serif Type...Sans Serif / Serif Type...

Sans Serif Type Arial 9

Arial 10

Arial 16

Arial 24

Arial 32

Arial 36

Arial 44 Arial 48

Serif Type Times Roman 10

Times Roman 16

Times Roman 24 Times 32

Times 36

Times 44

Times 48


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How Big is Big ?How Big is Big ?

Look at it from 2 meters away

2 m


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Keep Colours SimpleK

eep Colours SimpleToo many colors

Too Many Fonts and Styles.


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Capital & Small LettersCapital & Small Letters ALL CAPITAL LETTERS

ARE DIFFICULT TO READ

Upper and Lower caseletters are easier to read


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Keep Text SimpleK

eep Text SimpleInstructional Technology:

A complex integrated process involving

people, procedures, ideas, devices, andorganization, for analyzing problems and

devising, implementing, evaluating, and

managing solutions to those problems in

situations in which learning is purposiveand controlled

(HMRS 5th ed.)


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Keep Text SimpleKeep Text Simple

Instructional Technology:

- a process

- involving people, procedures &tools

- for problem solving in learning

(HMRS 5th ed.)

Much Simpler


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Keep Picture SimpleKeep Picture Simple

Art work may distract the

audience

Artistry does not substitutecontent


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Keep Picture SimpleK

eep Picture Simple

Let the picture as big as

possible ONE picture per

slide like this


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Keep Sound SimpleK

eep Sound Simple

Sound effects may distract

too

Use sound only whennecessary


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Keep Animation SimpleK

eep Animation SimpleREMEMBER : - Its a Presentation

- not a cartoon film

Too distracting & Boring!


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UnderstandingTechnologyUnderstandingTechnology

Mouse

Main Storage

Function key

Software

Floppy disk

I/O Error

CPU

User interface

Debugger

Backup system

Too many &not focused


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Understanding TechnologyUnderstanding Technology

Floppy disk

User interface

CPU

I/O Error

Backup system

Software

Mouse

Debugger

Function key

Main Storage

Progressive &thus focused


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PrecautionsPrecautions -- Check slide mounts

Number the slides / OHPslides

Never let raw light hit thescreen

Avoid hand written slides


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PrecautionsPrecautions -- Let the best presenter of

the team do the job -

forget your ego

Rehearse - with

colleagues


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PrecautionsPrecautions --

Take comments & criticism

seriously

Its all team work

If required keep hard copiesfor the audience


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PrecautionsPrecautions --

Everypresentation must

haveatheme & mustflowto

alogicalconclusion


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Actual PresentationActual Presentation -- {20%}{20%}

Precautions / Check ListPrecautions / Check List

Arrive early - familiarise with

venue, location of switches

Check equipment - screen /

LCD / Video / Microphones /

Lights, etc. Test run before the audience

arrives


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Body LanguageBody Language HandsHands

Should not be crossed / folded

Should not be in pockets

Fiddling of fingers -nervousness

Should be hand on hand

(Noble pose) Hand is for gestures & not a

sword in war field


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Body LanguageBody Language PosturePosture

Straight Do not rest on the podium

Do not grab the corners of podium

Fair distance from the podium

Ticking / knocking should be

avoided Podium is for support - not a

BUNKER (what you do behind is

reflected out on your body)


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Actual PresentationActual Presentation --

Do not learn it by heart - any

interruptions can spoil it Avoid hard / difficult words

to pronounce -

keep the language simple


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Talk loud enough for

everyone to hear you

Talk slowly and clearly -

do not mumble


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Body LanguageBody Language ExpressionsExpressions

Avoid nervousness / drained/ tense

Keep eye-contact with theaudience (so as to includethem)

Do not keep moving around(you are not in joggers park)


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Body LanguageBody Language GesturesGestures

55%

7%

38%


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Body LanguageBody Language ExpressionsExpressions

Do not block screen(people are there to see the

screen & listen to you andnot vice-versa)

Do not try a difficult act Be normal


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Speech ModulationsSpeech ModulationsDo not put on an accent

(you are not attending a callin a Call Center).

It should be moderate

Should change as per need


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Speech ModulationsSpeech ModulationsRehearse pronunciations

in advance (else crowdmay go mad at a seriousnode)

Always have a Presenceof Mind to tackle asituation


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Final WordsFinal Words -- ReminderReminder

Communication is the key

Text to support the

communication Pictures to simplify complexconcepts

Animations for complexrelationships


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Final WordsFinal Words -- ReminderReminder

Visuals to support, not todistract

Use audio effect / sound onlywhen absolutely necessary

Body language is like gun onthe front


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Be formal in the address

Do not show your back tothe audience - badmanners

Use a pointer on thecomputer or OHP screen


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Do not fiddle with keys,change {coins}, pen - do

not be fidgety

Do not stand with hands inyour pocket - bad manners


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Dress formally and neatly -

do not over dress or

something you are not

comfortable with

Avoid new clothes Avoid starched clothes


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A WordorTwo A WordorTwo

Your Dress not only your

Personality, but alsoreflects on the Agency as

an Organisation

A W d TA W d T


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A WordorTwo A WordorTwo Ladies

DO NOT over dress as if you are in a SaasBahu serial

Avoid Over make-up or even Make-up ifyou are not comfortable

NO cut off, Mini Dresses, Spaghettistraps,strapless etc.

NO T shirt, jeans, sports shoes

Ideally - Business Suit, Sari, Salwar kameez Avoid new clothes

Avoid starched clothes


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A WordorTwo A WordorTwo

Gents NO T shirt, jeans, sports

shoes

Avoid new clothes

Avoid starched clothes

Ideally - a suit, coat, or a tie


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Remember to sayThank you

after you havefinished

A t l P t tiA t l P t ti


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Remember - KISSES Keep

It

Short

S

imple Easy &

Smooth


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Presentation Should Be

Like A

MiniSkirtMiniSkirt--

Short & Revealing

Yet

Long Enough &

Complete


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Post PresentationPost Presentation -- 5%5%

Have a question and

answer session afterthe presentation


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Let the expert of your

team answer anyquestion that you areunable to answersatisfactorily


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Never loose you temper /cool or argue

Be polite


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PresentationPresentation Effect Effect

75%

13%

12%


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Thank You !!Thank You !!

Documents

M.1. PRESENTATIONS - REVISED