MADAN KANTHARAJ

Present Address: G-1, B-Block, NASC ComplexDPS Marg, Pusa CampusNew Delhi-110012

Email: t.madan@cgiar.org

Phone: +91 8447832223

Permanent Address: T S Kantharaj, Coffee PlanterThadakalu Village, Hosur Post,Sakleshpur Taluk, Hassan Dist 573137 Karnataka, IndiaDate of Birth: 6 May 1986Civil Status: Single

Synopsis

A team player with strong interpersonal skills as well as flexible and detail oriented attitude.

An efficient key player in challenging and creative environments with excellent capacity to adapt to new technologies and skills.

Strong hold on administrative skills and knowledge of finance.

Core Competencies

Finance

Planning, Budgeting, accounting and its financial management. Administer of appropriations, Restricted and Unrestricted project grants. Reviewing and revising of programme budget and accounting issues as

well as state-of-the-art developments in the field of resources management.

Analyzing, evaluating and implementing of projects with proper financial planning.

Basic techniques of financial management, economic analysis, internal controls, and auditing.

Administration

Effective management, organization and prioritization of office functions. Development of workplan for staff and project partners. Coordinating projects and programmes with partners. Developing partnerships with international and national funding agencies. Organizing and planning of national and international meetings and

conferences. Coordinating with governmental agencies such as Ministry of Agriculture,

Home Affairs, External affairs and Finance for file processing. Coordinating and decision making on office procurements. Communication and coordination of daily activities, which involve

listening, interpreting and delivering verbal, non-verbal, written and electronic messages.

Professional Experience

Feb 2011

till date

“Bioversity International“ New Delhi, India

Finance and Administrative Officer, hosted through ICRISAT

Finance Management Responsible for Budget preparation, forecast and financial

accounting. Reviewing and managing of office and project accounts and

budgets. Preparing of office expense statements and verifying of

monetary transactions. Preparing of monthly reimbursement claims and bank

reconciliation statement and its submissions to headquarters. Focal point of Bioversity with hosting institution ICRISAT to

deal financial and administrative affairs. Payroll management for the office and project operations. Preparing capital assets statements and provide information

for audit. Preparing, processing and managing project expenditure

statements Preparing payments and its disbursements for the

conferences, workshops, meetings. Projects grants management and raising letter of agreements. Handing staffs travel claims

Office Management

Liaising with various country missions, governmental and quasi-governmental agencies.

Procuring, managing and maintenance of office supplies, equipment’s and capital items.

Providing administrative support to scientific staff for manifold project activities.

Planning, assigning, coordinating and supervising of staff’s workplan.

Managing of internally and externally funded projects (GEF, UNEP IFAD, and ITPGFRA)

Planning, organising and coordinating conferences, meetings, seminars trainings for office staff and partners.

Supervision, coordination, management and general upkeep of office affairs.

Facilitating residence permits for the International staffs.

Travel and Public Relations

Liaising with Travel Agent, hotels and restaurants for bookings, visa arrangements and payments.

Preparing travel request and expense claims for submission to regional office

Arrange, coordinate and communicate accommodation, transport and travel facilities to delegates during conferences, workshops, meetings and trainings.

Receiving and coordinating office visitors. Arranging appointments and meetings with higher officials. Coordinate with ministries, governmental departments,

embassies, high commissions and international organizations.

Oct 2009 Feb 2011

Aug 2009 Oct 2009

IT and Publication Management

Management of computer networks both hard and software. Processing and dissemination of information through intranet. Maintaining staff and internal database. Processing and distribution of newsletters, books and

publications. Managing and maintaining of office library, including

procuring of scientific publications.

“Bioversity International“ Bangalore, India

National Project Assistant for UNEP/GEF TFTGR Project based at Indian Institute of Horticultural Research (IIHR).

Providing administrative and finance support to the National Project Coordinator (NPC) in ensuring the proper set up of the national project management unit (NPMU) for further implementation of its activities.

Providing administrative support to the Project Management Unit

Assisting in project administration by assembling and preparing necessary documentation.

Preparing Letters of Agreement for research and consultancy services at national levels.

Interact with external agencies on non-technical and administrative matters.

Focal point for internet based weekly reporting to the National PMU’s and the Regional PMU in documentation of progress in project activities.

Undertake office fixed assets inventory and its reporting to NPC and Regional PMU.

Record and handle project expenditures and keep track of funds availability.

Reconciliation of UNEP/GEF and BIOVERSITY financial procedures and reporting formats to ensure accurate and timely financial reporting to regional PMU.

Translate and proofread project documents, including quarterly progress/technical reports, meeting reports and other related project documents before submission to RPMU;

Prepare meetings, trainings and workshops, draft agenda’s, record proceedings and decisions of meetings and draft final reports;

Submit to Regional PMU update information on national project component for publication on the project website.

‘’Hindustan Coca Cola Beverages Pvt. Ltd’’ Bangalore, India

Management Executive

Management and coordination of logistics and finance.

Liaising with dealers on the product orders. Ensuring the uninterrupted supply of products. Preparation of monthly financial reports. Handling key accounts section.

INTERNATIONAL WORK EXPERIENCE

I have nearly six years of working experience with Bioversity International erstwhile International Plant Genetic Resources Institute (IPGRI) is one of the fifteen institutes of the Consortium of Group of International Agricultural Research (CGIAR) working worldwide on food and nutritional security issues and my international opportunity are as follows:

Working and collaborating activities with a global set of institutes like FAO, ITPGFRA, IFAD, GIZ and several international governmental institutes and its collaborating associates.

Managing projects grants and travelling abroad for inspecting project sites and helping project partners in implementation and review process.

Travelled abroad for visiting Bioversity offices for meetings and discussions.

Educational Qualifications

October, 2015

Financial planning and AnalysisLondon School of Business and Finance (LSBF), London

June, 2013 Executive Education Programme in LeadershipIndian Institute of Management (IIMB); Bangalore, India

July, 2009 Master of Business Administration (Finance)R.N.Shetty Institute of Technology; Bangalore, India

June, 2007 Bachelor of Business Management (Finance)Alva’s College; Moodbidri,Karnataka, India

Additional Qualifications and Expertise

Post Graduate diploma with computer application. Proficient with MS office tools.

HOBBIES

Organising get-together for CGIAR staffs Leading informal CGIAR table tennis group and tournaments Organising of group travels with friends Cycling and trekking