8/2/2019 Maintainance of Service Book

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PRASAR BHARATI(BROADCASTING CORPORATION OF INDIA)DIRECTORATE GENERAL: ALL INDIA RADIO

No. A-11019/36 /2008-Scor/673 New Delhi, dated 18.12.2008

Subject: - Maintenance of Service Book.

It has been observed that Service Books of Govt. Servant are not maintained properly as perinstructions/Rules contained in SR and GFR. It is needless to emphasize that maintenance of ServiceBook in duplicate is necessary for all non-gazetted officials except those appointed against temporary

vacancies of not more than a year and for all Gazetted Officers. First copy of Service Book shall beretained and maintained by the concerned Administrative Sections and second copy should be given tothe Govt. Servant for the safe custody. Detailed rules for maintenance of Service Book are contained inSR 196 TO 203 and GFR 257(1) to (4). However the relevant Rules of GFR (2005) are reproduced belowfor information and guidance.

Rule 257. (1): -Service Book-Detailed rules of maintenance of Service Book are contained in SR 196 to203. Service Books maintained in the establishment should be verified every year by the Head of Office

who, after satisfying himself that the service of Government Servants concerned are correctly recordedin each Service Book shall record the following certificate Service verified from ..(the date recordfrom which the verification is made)..upto..(date)...

Rule 257. (2): -The Service Book of a Govt. Servant shall be maintained in duplicate. First copy shall beretained and maintained by the Head of the Office and second copy should be given to the Govt. Servantfor safe custody as indicated below:-(a) To the existing employees- within six months of the date on which these rules become effective.(b) To new appointees- within one month of the date of appointment.

Rule 257. (3): - In January each year, the Govt. Servant shall handover his copy of the Service Book tohis office for the updation. The office shall update and return it to the Government Servant within thirtydays of its receipt.

Rule 257. (4): - In case the Government Servants copy is lost by the Government Servant, it shall bereplaced on payment of a sum of Rs.500.

All the concerned officers of Administrative Sections in this Directorate including P & D Unit, CCW,A.R. Unit and at AIR Stations/Offices are requested to strictly follow the instructions/Rules containedin SR & GFR for maintenance of Service Book.

(S.S.Dalal)Dy. Director Admn. (Scor)

1. SSWII/DD (A.R.)2. All DDAs in DG AIR and DDO (A) in P & D Unit.3. All Offices / Sections in Directorate including P & D Unit, A. R. Unit, and CCW.4. Heads of all AIR Stations/Offices.5. President, ARTEE, New Delhi.6. All recognized staff Associations as per AIR Manual.