make state reporting easier

Customizing for State Reporting

Kathy DaviesLamar County

System Information Manager10 yrs at Lamar County School SystemPowerSchool Admin since Jan. 2009SASI from 2002-2009Ga PowerSchool Users Group Executive Committee – Co-Chair and Regions Committee ChairGaETC SIS Forums Rep

Married to Chad – Physics Prof. @ Gordon College5 dog-kidsknitting fiend (knittingnoodle on ravelry)

there is never enough time to knit – or play fetch

State Reporting Fields that are often the same for a majority of your students:

Resident Status CodeCounty of ResidenceSystem of ResidencyELPrimary LanguageStudent StatusCessation of Services (Safety) MigrantState student resides inZip Code

Editing Pages

Use HTML to edit fields

Two ways to make things easier:

Auto-fill – For drop-down menus, remove the blank at the top and put common info as first item

Add fields to central location – Registration Page, Enter/Leave pages

Turning on & updating customization

Your first step in customizing is to turn on the customization option.

System -> Settings -> Customizations

Turn on webpage management

Next:

Editing State pages for Auto-fill

Most of the state pages you’ll need to edit are found in:

admin\students\state\usa_ga\

Code on state pages

\stateGA_countyofRes.html

<td>County of Residence</td><td><select name="[01]county_residence"><option value="685">(685) Lamar County<option value="601">(601) Appling County<option value="602">(602) Atkinson County<option value="603">(603) Bacon County<option value="604">(604) Baker County

\stateGa_SystemResidence.html

<td class="bold">System of Residence</td></option><td><select name="[01]residence_district"></option> <option value="601">601 Appling County</option><option value="602">602 Atkinson County</option>

Change the following pages so that your district is the first one listed and there are no blanks at the top:

<option value=“685”>685 Lamar County</option>

More State Pages

Rearrange \stateGA_Primarylanguage.html so that the top one or two languages are the languages most often used.

<td class="bold">Primary Language</td><td><select name="[01]primarylanguage"><option value="" selected >N/A (English) <option value="26">(26) Spanish<option value="05">(5) Chinese

Do the same for \stateGa_Countries.html

<tr class="~[evenoddrow]"><td class="bold">Country of Origin</td><td><select name="[01]NY_OriginCountry"><option value="2310">United States</option><option value="Mexico">Mexico</option><option value="China">China</option><option value="Afghanistan">Afghanistan</option>

Change \stateGA_PlaceOfBirth.html so that 2310 (USA) is on top with no blanks.

<td class="bold">Place Of Birth</td><td><select name="[01]GA_PlaceOfBirth"><option value="2310">2310 United States</option><option value="1440">1440 Mexico</option><option value="0010">0010 Afghanistan </option>

Transfer Pages

Add the following code to:

admin\students\transferout.htmladmin\students\reenroll.html

<tr class="~[evenoddrow]”><td class="bold">Student Status for State Reports</td> <td><select name="[01]GA_StudentStatus"><option value="N" selected>(N) Normal<option value="R">(R) Retained<option value="W">(W) Withdrawn</option></select></td></tr>

Registration / Enrollment Fields

Simply adding the following ‘x insert’ codes will place the fields where they are most convenient.

~[x:insertfile;state/usa_ga/stateGA_Primarylanguage.html]~[x:insertfile;inserts/GA_SysRes.html]~[x:insertfile;inserts/GA_CountyofRes.html] ~[x:insertfile;inserts/GA_PlaceOfBirth.html]

More State Fields

To find more state fields that you may want to put on registration or other pages, check out other state pages:

admin\students\state\logGA.html

admin\students\state\SpecialGA.html

But be aware that these pages may be updated at any time, so to make sure you always have the latest, check the documentation on PowerSource and join the monthly PowerSchool call.

Enjoy the rest of the conference!

One last thing…Custom Report Bundle (PowerDataSolutions.org)

Kathy Davieskdavies@lamar.k12.ga.us