Management Information System

(MIS)

Final Presentation

MIS StructureMIS Structure

MIS Special Service

UNIT AMIS PLANNING AND

EVALUATION

UNIT BMIS MONITORING AND

MANAGEMENT

UNIT CADMINISTRATION AND SUPPORT

Foundation Concepts

Fundamental behavioral, technical, business, and managerial concepts about the components and roles of information systems.

Example: Basic information systems concepts derived from general systems theory

Development Processes

How business professionals and information specialists

plan, develop, and implement management information

systems to meet Business opportunities using several

strategic planning and application development

approaches

Management Challenges

The challenges of effectively and ethically managing

information technologies, strategies, and security at

the end user, enterprise, and global levels of a

business with proper MIS

Diagram of a System

ManufacturingProcess

Input ofRaw Materials

Output ofFinished Products

Environment

Other Systems

Control byManagement

ControlSignals

ControlSignals

FeedbackSignals

FeedbackSignals

System Boundary

MIS Data Base ModulesMIS Data Base Modules

Community Support Framework / Community

Initiatives

Community Support Framework / Community

InitiativesCohesion FundCohesion Fund

Private InvestmentsPrivate Investments

Public Investments Programme

Public Investments Programme

Data : collection of information

One single databaseOne single database

CentralizationCentralization

Immediate updateImmediate availability

Centralized server for data storage

AccessAccess

Personal ComputerInternet ConnectionInternet Browser

Only demands:Only demands:

Oracle DiscovererOracle DiscovererData Mining & ReportingData Mining & Reporting

Electronic Electronic SubmissionSubmissionHTML-XML Data Entry ApplicationHTML-XML Data Entry Application

Extra ToolsExtra Tools

ScopeScopeAll Authorities involvedAll Authorities involved

Government DepartmentsGovernment Departments

Managing authorities (MA)Managing authorities (MA)

Paying authorityPaying authority

Final BeneficiariesFinal Beneficiaries

Control/ auditing authorities Control/ auditing authorities

25 Operational Programs (OP) and 25 Operational Programs (OP) and 4 Community Initiatives4 Community Initiatives

All Structural Funds / Cohesion All Structural Funds / Cohesion FundFund

All Authorities involvedAll Authorities involved

Government DepartmentsGovernment Departments

Managing authorities (MA)Managing authorities (MA)

Paying authorityPaying authority

Final BeneficiariesFinal Beneficiaries

Control/ auditing authorities Control/ auditing authorities

25 Operational Programs (OP) and 25 Operational Programs (OP) and 4 Community Initiatives4 Community Initiatives

All Structural Funds / Cohesion All Structural Funds / Cohesion FundFund

ScopeScopePriority /Measure / Sub-measure Priority /Measure / Sub-measure informationinformation

Project InformationProject Information

Subproject Information Subproject Information (individual contracts)(individual contracts)

Priority /Measure / Sub-measure Priority /Measure / Sub-measure informationinformation

Project InformationProject Information

Subproject Information Subproject Information (individual contracts)(individual contracts)

ScopeScope

Programming

Financial tables, Programme Complement tables, Project applications/approval and modification procedure and documentation, Eligible costs and dates, Intervention sectors (E.C. codification)

Financial and Physical Monitoring

Common “codified” data input, financial & physical indicators, Implementation reports, Financial Audit Reports, Follow ups on actions and recommendations

Programming

Financial tables, Programme Complement tables, Project applications/approval and modification procedure and documentation, Eligible costs and dates, Intervention sectors (E.C. codification)

Financial and Physical Monitoring

Common “codified” data input, financial & physical indicators, Implementation reports, Financial Audit Reports, Follow ups on actions and recommendations

Scope:Scope:Payments Monitoring

Actual expenditure report, Claims for draw-down, Payments detail to single invoice level, Report on received and pending claims, Funds Allocation

Payments Monitoring

Actual expenditure report, Claims for draw-down, Payments detail to single invoice level, Report on received and pending claims, Funds Allocation

Data ExchangeData Exchange

Flat file format regarding:

- Planning

- Monitoring information

- Requests for payment

- Annual and Final Report for each OP

- Payments made by the Commission

Flat file format regarding:

- Planning

- Monitoring information

- Requests for payment

- Annual and Final Report for each OP

- Payments made by the Commission

Information System Resources used in MIS

Managerial Challenges

•Business Strategies•Business Processes•Business Needs

•Customer Relationships•Business Partners•Suppliers•Business Customers

Ethical ConsiderationsPotential Risks?Potential Laws? Possible Responses?

•IS Human Resources•IS Development

•IT Infrastructure•IS Performance

•Organization Structure•and Culture•User Acceptance

Advantages of MIS

MIS is an integrated man – machine systems that provided

information to supports the planning and control function of

managers in an origination .

1. It Facilitates planning

2. In Minimizes information overload

3. MIS Encourages Decentralization

4. It brings Co ordination

5. It makes control easier

6. MIS assembles, process , stores , Retrieves , evaluates and Disseminates the information .