Management Plan 2016 - European Commission · The DG manages the space research part of the research programme Horizon 2020. For 2016, € 165.7 million are earmarked for scientific

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Management Plan 2016 DG GROW

DG GROW

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Contents

PART 1. Overview of main outputs for the year ................................................... 3

PART 2. Organisational management main outputs for the year ........................... 6

A. Human Resource Management ............................................................... 6

B. Financial Management: Internal control and Risk management ..... 7

C. Information management aspects .......................................................... 9

D. Better Regulation (only for DGs managing regulatory acquis) ........ 9

E. External communication activities ....................................................... 10

Annex 1: Performance tables ....................................................................................... 11

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PART 1. Overview of main outputs for the year

The key deliverables of DG GROW in 2016 will contribute to achieving the main political priorities of the Commission.

1) A new boost for Job, Growth and Investment

Competitiveness of Enterprises and SMEs (COSME) With a budget of € 270.2 million commitment appropriations for 2016, the COSME programme will boost investment in Europe and directly create jobs in 4 areas:

1) providing enhanced access to finance for SMEs in their start-up, growth and transfer phases through a debt and an equity financial instrument (€ 167.3 million for 2016);

2) improving access to markets, particularly inside the Union but also at global level (€ 52.4 million for 2016);

3) improving framework conditions for the competitiveness and sustainability of Union enterprises, particularly SMEs, including in the tourism sector (€ 37.8 million for 2016);

4) promoting entrepreneurship and entrepreneurial culture (€ 12.7 million).

Modernising the economy

In December 2015, The Commission adopted the Circular Economy Action Plan to stimulate Europe's transition towards a circular economy which will boost global competitiveness, foster sustainable economic growth and generate new jobs. The Plan foresees that most actions will start in 2016, with others to follow until 2019.

The revision of the fertilisers' Regulation in 2016 will boost investment in production and uptake of safe and innovative fertilisers produced from organic or secondary raw materials by helping those products reach a critical mass through access to the entire internal market.

Funds from the Research programme Horizon 2020 will underpin the support for the circular economy. The main focus of the raw materials part for 2016 is on securing the supply of minerals and metals through sustainable innovative production technologies for primary and secondary raw materials. This part is complementary to the cross-cutting call on "Industry 2020 in the Circular Economy", which focuses more on resource efficiency, re-use and product life cycles.

European Space Strategy and modernization of industry

Industrial investments in the EU are insufficient to take full advantage of the new industrial revolution, driven by digitalisation, new production processes and servitisation. DG GROW prepares measures to strengthen inter-regional cooperation between different actors along industrial value chains in Europe, to remove investment barriers for industrial modernisation and to improve the framework conditions for exploiting the full potential of the data economy. There is a need to ensure that the exploitation of benefits of digitisation is not compromised by the risks (notably linked to cybersecurity).

DG GROW is responsible for supporting the development of European space effort, which is supported by two EU spending programmes in a highly innovative sector with a large potential to create jobs.

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The preparation of a European Space Strategy was highlighted in the Commission Work Programme for 2016. The main objective of this strategy is to set the strategic vision and key priorities for the development of space and space-based activities in Europe by 2020, maintaining the EU as a significant space player with a comprehensive, consistent and predictable stand over its space activities. The main focus will be to develop the economic potential of the European space industry.

2015 saw three successful launches of six Galileo satellites, bringing the total number to 12 out of 30 planned until 2020. Currently, four satellites undergo testing. Starting with the second half 2016, the tempo of deployment will increase further with the first of three customised Ariane 5 launchers that will carry four rather than two satellites into orbit each time. The risk is that the satellite launches may not lead to desired results as they are complex technical endeavours.

In 2015 the Copernicus Programme continued its increase of operational outputs: two Services are fully working (emergency management and land monitoring) while the other four services made progress in terms monitoring of atmosphere, climate change, marine environment and security. During 2016 and 2017, a further 4 Sentinel launches are foreseen, to be complemented in 2016 with data transmission support from the first European Data Relay Satellite. In early 2016, the current service of border and maritime surveillance will be enhanced through a further Delegation Agreement with the EU Satellite Centre.

The DG manages the space research part of the research programme Horizon 2020. For 2016, € 165.7 million are earmarked for scientific research and industrial innovation supporting the space endeavour of the EU.

2) A connected Digital Single Market

In 2016, DG GROW is in the lead on two initiatives from the Digital Single Market Package:

Priority ICT Standardisation Plan;

Legislative proposal on measures to ensure affordable high quality cross border parcel delivery;

Evaluation and legislative proposals on Intellectual Property Rights Enforcement Directive.

In addition, DG GROW contributes in 2016 with other DGs, under the lead of DG CNECT, on the following initiatives:

Legislative proposal to prevent unjustified geo-blocking on the Digital Single Market;

e-Government Action Plan 2016-2020;

Proposal to establish free flow of data within the Digital Single Market;

European Strategy for Digital Industrial Leadership within a Digital Single Market.

3) A resilient Energy Union with a forward-looking climate change policy

DG GROW contributes under the lead of DG RTD on an Integrated Strategy on Research, Innovation and Competitiveness to be adopted in 2016. This strategy will seek to maintain and expand the EU's global industrial leadership for low carbon solutions in all economic activities (energy -including energy generation, transport, distribution and use-, transport, industry and agriculture). It will also create markets within and beyond the EU for the relevant innovative goods and services.

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4) A Deeper and Fairer Internal Market with a Strengthened Industrial Base

The internal market has a huge economic potential, but there are still barriers which need to be tackled in order to make full use of its benefits. The implementation of the initiatives from the Single Market Package of 27 October 2015 is a key priority in the work of the DG. In 2016, the Commission will take measures to

modernise the standards system;

strengthen the single market for goods;

reduce barriers in key sectors such as business services, construction and retail;

prevent discrimination against consumers based on nationality or place of residence;

strengthen preventive enforcement by reforming the notification procedure;

enable the balanced development of the collaborative economy and

improve the European Intellectual Property system.

Underpinning the legislative work in the DG, Better Regulation will be a focus in 2016. A number of evaluations from the Regulatory Fitness (REFIT) programme will be finalised in 2016. Among these are: the evaluations of the pre-packaging legal framework, the relevance of standardisation activities, mutual recognition, the Intellectual Property Rights Enforcement Directive, the Machinery Directive, and the Late Payments Directive. The comprehensive Fitness Check on EU legislation in the construction sector is also scheduled for 2016. Work will be undertaken on the Fitness Check on chemicals legislation (excluding REACH) as well as work on the evaluation of REACH, the evaluation of the lifts directive, which are planned to be finalised in 2017. On the basis of the results of these analyses, legislation may be streamlined.

Legislation to support social, environmental and consumer protection remains a key deliverable to the DG. For example, in January 2016, the Commission adopted a GROW proposal to ensure car manufacturers comply strictly with all EU safety, environmental and production requirements. In this year the Commission will prepare a Communication on nanomaterials to ensure health protection and a level playing field for enterprises in the single market. In addition to these main outputs, a core activity of the DG will be to implement and update existing laws in areas under its responsibility such as automotive, chemicals, engineering, raw materials, construction products, cosmetics, etc.

The main objectives of the European Defence Action Plan, to be adopted in late 2016, will be to bring together core elements of our existing defence policies on the internal market, industrial policy and research and combine them, in a coherent way with new initiatives to provide synergies between security and defence especially in the field of space.

The specific objectives of the Action Plan should be

to develop the Preparatory Action for defence-related research as a central feature of the Action Plan;

to evaluate the results under Horizon 2020 and their dual use potential;

to identify priorities concerning potential future funding of defence technologies and

to further progress towards a more efficient internal market for defence.

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PART 2. Organisational management main outputs for the year

A. Human Resource Management

Objective: The DG deploys effectively its resources in support of the delivery of the Commission's

priorities and core business, has a competent and engaged workforce, which is driven by an effective and

gender-balanced management and which can deploy its full potential within supportive and healthy

working conditions

Main outputs in 2016:

Description Indicator Target

To ensure an engaging

environment and good working

conditions

GROW satisfaction survey Number of female candidates applying for middle-management positions Number of female candidates

recruited on middle-

management positions

> % of satisfaction of the last Commission survey >25% of the candidates 30%

To "unlock" the "hidden" potential

of our staff and offer career

development perspectives

Results of the working groups DG Away day in June to present the results

To develop leadership potential

Number of 360° for middle-managers Percentage of managers requesting individual coaching after the 360°

100% middle-managers 60%

In the context of rationalisation and redistribution of the workforce, to promote a culture of internal mobility and redeployments

Number of internal publications Number of persons on their job for more than 5 years

< 10% of non-successful publication Reduce the number by the end of the year via individual meeting with ReLOP and awareness raising of internal publication

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B. Financial Management: Internal control and Risk management

Objective: Effective and reliable internal control system giving the necessary guarantees concerning the

legality and the regularity of the underlying transactions



By applying robustly the internal

controls established already at the

DG, the transactions executed in

2016 shall continue to achieve the

five internal control objectives as

defined in the Financial Regulation,

except for the legality and

regularity of FP7 related

expenditure where the

multiannual residual error is

expected to remain slightly above

the materiality level since DGs

cannot greatly extend their

controls without adversely

affecting the other objectives of

the research programme

Estimated residual error rate Multiannual residual error rate per

Activity Based Budgeting (ABB) chapters

and/or per distinct control system as

close as possible to or below the

materiality level, except for research

expenditure, where the multiannual

residual error for FP7 is expected to

remain slightly above the materiality

level since DGs cannot greatly extend

their controls without adversely

affecting the other objectives of the

research programme

By applying dedicated control

strategies per expenditure with a

common risk profile, the likely

conservative overall amount at risk

shall be limited below 2 % of the

payment appropriations for 2016

Estimated overall amount at

risk for the year for the entire

budget under the DG

responsibility.

Overall amount at risk is below EUR 38.6

million, which is 2 % of the payment

appropriations foreseen for 2016

By applying dedicated additional

controls, the likely corrections shall

continue to address the overall

amount at risk

Estimated future corrections Overall corrections implemented to

address the overall amount at risk are

above EUR 27 million, which is 1,4% of

the payment appropriations foreseen

for 2016

Objective: Effective and reliable internal control system in line with sound financial management



By adequately managing and

monitoring the resources

available, the DG shall continue

to reach a positive overall

conclusion on the relationship

between cost of controls and

their effectiveness.

Conclusion reached on cost

effectiveness of controls

Positive overall conclusion

By adequately reallocating

resources and risk-differentiating

Overall cost of control per

distinct control system over the

Overall cost-effectiveness is below 10%

for direct management and below 5%

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controls, the DG shall continue to

execute cost-effectively its

control operations.

budget managed for indirect management

Objective: Minimisation of the risk of fraud through application of effective anti-fraud measures,

integrated in all activities of the DG, based on the DG's anti-fraud strategy (AFS) aimed at the prevention,

detection and reparation of fraud



By performing a dedicated

analysis on the current frauds

threats, to which the DG might

be exposed, an updated anti-

fraud strategy shall be produced

Updated anti-fraud strategy of

DG GROW, elaborated on the

basis of the methodology

provided by OLAF

Renewed anti-fraud strategy and duly

communicated to staff members

Initiatives to improve economy and efficiency of financial and non-financial activities

DG GROW will continue improving its functioning by the enhancing the performance of its financial activities. For sake of professionalization and increased quality of the provided service, only dedicated staff members will deal with financial affairs by the setting up of designated financial cells for initiation with central verification counterweight in the financial unit.

Firstly, this will naturally lead to economies of scale, i.e. overall decrease of the full time equivalents occupied in the purely financial domain. This will positively affect the cost of control over the budget managed.

Secondly, the efficiency will be increased by further decreasing the time needed for a treatment of a financial transaction. Therefore, the averages times to inform, grant and pay should be also positively impacted.

Moreover, a close collaboration between various financial actors will be also established. Nevertheless, coordinated interactions with various policy, programme, and project officers should be preserved.

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C. Information management aspects

Objective: Information and knowledge in your DG is shared and reusable by other DGs. Important documents

are registered, filed and retrievable



A new version of the briefing

management tool BASIS to be

developed, based on the needs

of briefing recipients

Actual opening of the new

BASIS version to colleagues –

achieved in January 2016

New BASIS version improves quality of

briefings

A new Knowledge Management

strategy to be developed and

implemented

Adoption of the new strategy by

senior management

Adoption in Q1 2016

D. Better Regulation (only for DGs managing regulatory acquis)

Objective: Prepare new policy initiatives and manage the EU's acquis in line with better regulation practices

to ensure that EU policy objectives are achieved effectively and efficiently



Finalise the REFIT actions Finalisation of the REFIT action 100% of the REFIT actions

finalised

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E. External communication activities

For DG GROW it is important to act to secure jobs and growth but also to be seen to be acting and to make sure that the population at large are aware of the contribution EU actions make to Europe’s economic recovery. In this context DG GROW will make sure that the business community at large is aware of the objectives and financing opportunities for them. We will increase our outreach effort to the business community with the help of the Europe Enterprise Network. We will also inform the stakeholders about the simplification work done to reduce administrative burden for SMEs, enterprises and citizens.

The objective of the “Open for Business” communication campaign is to improve SMEs’ access to the internal market by raising awareness about its vast business opportunities and providing concise information on related European support measures that are currently available to them.

2016 is a landmark year for Galileo, as the initial services become available. This gives us the opportunity to begin effectively marketing the services to encourage chip manufacturers to create the hardware for Galileo devices on a large scale, and for service providers to build upon the new platform.

Main outputs in 2016 for the "Open for Business" communication campaign:

Description Indicator Target/benchmark

Raising awareness through radio advertising

Number of radio listeners 5 million listeners

Raising awareness through print advertising

Number of newspapers readers 13 million readers

Raising awareness through online advertising

Number of views/impressions 16 million of ad –impressions/views

Raising awareness through online advertising

Number of clicks and Click through rate

More than 23.000 clicks Average Click through rate 14%

Call for action – visit YOUR EUROPE BUSINESS portal

Increase of web-traffic on YOUR EUROPE BUSINESS portal

At least 1000 additional visits per month (during the implementation of the campaign)

Call for action – contact the Enterprise Europe Network in your country

Number of calls/emails received by the Enterprise Europe Network in the target countries

1000

For external communication overall spending:

Annual communication spending (based on estimated commitments):

Baseline: Target (2016):

DG will take the expenditure target of 2016 as a

baseline because it is the first representative year

following the major reorganisation of the DG in

2015

8.487.745,00 euros

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Annex 1: Performance tables

Relevant general objective(s): A New Boost for Jobs, Growth and Investment

Specific objective 1: To support SME creation and growth Related to spending

programme(s) COSME


Main expenditure outputs


Financial Instruments for access to finance for

SMEs (equity and debt): € 167.3 million

Full implementation of the

COSME Work Programme

End 2016

Access to markets for SMEs: € 52.4 million.

Framework conditions for competitiveness: € 37.8

million

Promoting entrepreneurship: € 12.7 million

Specific objective 2: To support research and innovation related to

enterprises

Related to spending

programme(s) H2020




Space research: € 165,7 million Start of the actions in the

Work Programme of Horizon

2020

End 2016

Raw Materials: € 75,9 million

SME and Innovation: € 41.2 million

Specific objective 3: To achieve full capacity for Galileo and

Copernicus

Related to spending

programme(s) Galileo and

Copernicus


Policy–related outputs

Description Indicator Target date

Recommendation for a Council decision authorising the opening of negotiations on an agreement between the EU and Ukraine on the terms and conditions for the provision of satellite-based Augmentation Services in Ukraine based on the European satellite Navigation Programmes EGNOS (2015/GROW/028)

Adoption by the Commission 1st

quarter 2016

CWP 2016 priority: A Space Strategy for Europe (2016/GROW/007)

Adoption by the Commission 4th

quarter 2016



Galileo and EGNOS: € 876.0 million Start of the actions in the

Work Programme of

Galileo/EGNOS and

Copernicus

End 2016

Copernicus: € 583.6 million

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Relevant general objective: A Connected Digital Single Market

Specific objective: To increase the total intra-EU parcel flow Not related to spending

programme(s)



Description Indicator (e.g. adoption) Target date

Priority ICT Standardisation Plan

(2016/GROW+/030)

Adoption by the Commission 2nd

quarter 2016

A European Strategy for Digital Industrial

Leadership within a Digital Single Market

(2016/CNECT+/010)


quarter 2016

Legislative proposal on measures to ensure

affordable high quality cross border parcel delivery

(2015/GROW/027)


quarter 2016

Legislative proposal to prevent unjustified geo-

blocking on the Digital Single Market

(2016/CNECT+/002)


quarter 2016

e-Government Action Plan 2016-2020

(2016/CNECT+/006)


quarter 2016

Proposal to establish free flow of data within the

Digital Single Market (2016/CNECT+/001)

Adoption by the Commission 3rd

quarter 2016

Relevant general objective: A Resilient Energy Union with a forward-looking Climate Change Policy

Specific objective: To implement the research, innovation and

competitiveness dimension of the Energy Union, together with a

forward-looking climate-change policy

Related to spending

programme Horizon 2020




REFIT Fitness Check on the oil refining industry

(2015/GROW/039)

Adopted by the Commission

in January 2016

1st

quarter 2016

Circular Economy: Proposal for a Regulation of the European Parliament and of the Council on the revision of the Fertilisers Regulation (EC) No 2003/2003 (2012/GROW/001)

Adoption by the Commission 1st

quarter 2016

Communication on decarbonising the transport sector (2016/MOVE+/046)


quarter 2016

Energy Union: Integrated Strategy on Research, Innovation and Competitiveness (together with DG RTD in the lead and DGs ENER, MOVE and GROW) (2016/RTD+/001)

Adoption by the Commission 4 th

quarter 2016

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Relevant general objective: A Deeper and Fairer Internal Market with a Strengthened Industrial Base

Specific objective: To reduce regulatory restrictions in services Not related to spending

programme(s)




Annual Union work programme for European

standardisation for 2016 (2015/GROW/047)


in January 2016

1st

quarter 2016

Dedicated guidance on service standardisation Adoption by the Commission 2nd

quarter 2016

Communication from the Commission to the

European Parliament and the Council on clarifying

the regulatory framework for the collaborative

economy (2016/GROW/022)


quarter 2016

Legislative proposal to reform notifications of new

restrictions on services (2016/GROW/029)


quarter 2016

Specific objective: To create a culture of compliance and smart

enforcement

Not related to spending

programme(s)




Proposal for a Regulation of the European

Parliament and of the Council on enhancing the

implementation of the internal market for motor

vehicles (2011/GROW/011)


in January 2016

1st

quarter 2016

Communication on potential transparency

measures for nanomaterials on the market

(2015/GROW/005)

Adoption by the Commission 3rd quarter 2016

Modernising the enforcement of intellectual

property rights (2016/GROW/009)

Adoption by the Commission 4th quarter 2016

Specific objective: To achieve closer co-operation in European

defence

Not related to spending

programme(s)




European Defence Action Plan (2016/GROW/006)

– CWP 2016 priority

Adoption by the Commission 4th

quarter 2016

Communication on Countering hybrid threats: a

European Union response (2016/EEAS+/002) Adoption by the Commission March 2016

Documents

Management Plan 2016 - European Commission · The DG manages the space research part of the research programme Horizon 2020. For 2016, € 165.7 million are earmarked for scientific