MANAGER, LABOR RELATIONS

Pacific Area

July 2012

Omar Western Regional Coordinator, APWU 1350 Old Bayshore HWY. Suite 360 Burlingame, CA 94010

To: [x J Pacific Area localesl [ J Western Area local(s) [ Withholding Info [x Staffing issue(s) [ ] review, take action and reduce issues to writing [x] Comments: & Review 12,5,C.5 & 12.5.C.6 Omar M, Gonzalez,

This is to advise you of the intent of the San Diego District to utilize the provisions of Article 12.5,C,5 of the National Agreement to involuntarily reassign four (4) full-time Level 6 clerks from the craft and/or installation at the Los Angeles bid cluster (Event 40216) The basis for this event is a staffing & scheduling review based on BPI efficiency improvements,

The impacted employees will be notified of their involuntary reassignments by separate letter. Based upon the availability of residual/withheld assignments, it may be necessary to utilize the provisions of Article 7.2,B of the National Agreement to detail some of the impacted employees in order to provide them with a work opportunity until sufficient residual/withheld assignments can be identified for their placement

By copy of this notice, we will withhold up to four (4) residual assignments in the clerk, carrier, mail handler and/or custodial crafts in sites within a 50 mile radius of the impacted bid cluster for placement of the impacted clerks,

Attached you will find copies of the automated impact statement, the operational data that supports the excessing, the list of sites at which withholding has been authorized and the names of the junior impacted clerks.

Please include this impact on the agenda for our next meeting, If you have any questions you may contact me at (858) 674-3193 or Linda Shumate, Area Complement Coordinator at

674-3183,

Manager, Labor Relations

Attachments

cc:

Area Complement Coordinator with attachments Manager, Human Resources - San Diego District with attachments

Coordinator, Diego District with ;:lTT~lt'nrnc

- 2 -

Chris Jackson, NALC with attachements Richard Siu, NPMHU with attachments HRA (2) with attachments

WorkHour Impact Report

Impacted Bid Cluster

Installation Address

Area Name

Impact Type

Date of Impact

Period (Dates) of Review Performed

Report Prepared By

Report Prepared Date

Reviewed By

Phone

MORENO VALLEY DOC EVENT 40216

BPI EFFICIENCY IMPROVEMENT

PACIFIC

Reduction Other Than by Attrition

11/17/2012

07/23/2011 thru 07/20/2012

Sharon Devega

07/27/2012

Abelardo Munoz

(858) 674-3110

WorkHour Impact Report Craft = CLERK

A B C D E F G Current Planned Monthly Annual Annual FTE Current

Work Hours FTE Yearly Weekly Hrs Hrs Hr Rate

Total 3199 2937 -262 -1048 -13624 -8 1716

OverTime Impact

Current OT Current Planned OT Additional Percent Planned OT Planned OT Average OT Rate per Week Planned OT Planned OT Hours per Rate

Weekly Hrs from changes per Week per Week Week

Total 96 3% -8.6 0 87 3%

WorkHour Impact Report Casuals

a. Current Number of CLERK Casuals on Rolls

b. Current Total Non-OverTime CLERK Casuals Hours per Month

c. Planned Reduction in Total Non-OverTime CLERK Casuals Hours per Month

d. Number of CLERK Casuals that will have Reduced Hours

e. Number of CLERK Casuals that will be Terminated

f. Number of CLERK Casuals Remaining After Impact

g. Provide Narrative Justifying need for Remaining CLERK Casuals

Casual clerks are not authorized per the CBA.

Part Time Flexible (PTFs)

a. Current Number of CLERK PTFs on Rolls

b. Current Total Non-OverTime CLERK PTFs Hours per Month

c. Planned Reduction in Total Non-OverTime CLERK PTFs Hours per Month

d. Number of CLERK PTFs that will have Reduced Hours

e. Will there be any CLERK PTFs Excessed from Craft or Installation

If Yes how Many CLERK PTFs

f. Provide Narrative Explaining need for Excessing

There are no PTFs in the bid installation.

Transitional Employees (TEs)

a. Current Number of CLERK TEs on Rolls

b. Current Total Non-OverTime CLERK TE Hours per Month

c. Planned Reduction in Total Non-OverTime CLERK TE Hours per Month

d. Number of CLERK TEs that will have Reduced Hours

e. Number of CLERK TEs that will be Terminated

TEs After

Postal Support Employees (PSE)

o o o o o o

o o o o

NO

o

o o o o o o

b. Current Total Non-OverTime CLERK PSE Hours per Month

c. Planned Reduction in Total Non-OverTime CLERK PSE Hours per Month

d. Number of CLERK PSE that will have Reduced Hours

e. Number of CLERK PSE that will be Terminated

f. Number of CLERK PSE After Impact

g. Provide Narrative Justifying need for Remaining CLERK PSE

PSE hours will be reduced and hours cannot be combined to create viable FT assignments

4216

-496

31

o 31

WorkHour Impact Report

Part Time Regular (PTRs)

a. Current Number of CLERK PTRs on Rolls

b. Planned Number of CLERK PTR Positions after Impact

c. Estimated Number of CLERK PTR Attrition

d. Will there be any CLERK PTRs Excessed from Craft or Installation

CLERK PTRs

e. Provide Narrative Explaining need for Excessing

There are no PTRs in the bid installation.

Full Time Regular (FTRs)

a. Current Number of CLERK FTRs on Rolls

b. Planned Number of CLERK FTR Positions After Impact

c. Estimated Number of CLERK FTR Attrition

d. Will there be any CLERK FTRs Excessed from Craft or Installation

If Yes how Many CLERK FTRs

e. Provide Narrative Explaining need for Excessing

Based upon the review of the F1 Baseline Staffing Model to increase BPI Efficiency for the Moreno Valley DDC Bid Installation, there is a need to excess up to 4 Full-Time (FT/NTFT) clerk employees from the craft/bid installation

o o o

NO

o

65

61

o YES

4

WorkHour Impact Report-CLERK

Preliminary Summary

a. Total Planned Non-OT Reduction per Month for Regulars and PTRs

b. Planned Reduction in Total OT Hours per Month

c. Planned Reduction in Casual Non-OT Hours per Month

d. Planned Reduction in PTF Non-OT Hours per Month

e. Planned Reduction in TE Non-OT Hours per Month

f. Planned Reduction in PSE Non-OT Hours per Month

g. Total Planned Non-OT Hours per Month

h. Total FTE Savings

-552

-34

o o o

-496

11748

-8

Baseline Staffing Model Moreno Valley DOC - Reduce 7 FTE with BPI increase of 5%

File date: 7/20/2012

Tour 1

Tour 2

Tour 3

Craft Ratios Clerk

FT NFTE

Casual (still in COINS) PSE

Mail Handler FT

PTR PTF

Casual

Proposed Staffing

Current Staffing (WebCoins On-Rolls)

+/- Current

BPI Impacts:

Use last four non-holiday weeks data, if feasible; enter BPI % achievement, Work Hr Opportunity and # of weeks below.

value 1m BPI rpt)

Baseline Model

I

WebCOINS Proposed On-Rolls (as of 2) Clerk MH

83 64

0 0

18 29

93

On-Rolls

56 55.4% 18 17.8% 0 0.0%

27 26.7% 101 1

66 71.0% 0 0.0%

19 20.4% 8 8.6%

93 100.0%

Clerk MH 97 90

101 93

-4 -3

Data Source: Variance WebSite/BPI

BPI Week 24-27 FY11 BPI Opportunity

Work Hour Opp II # of Wks FTE Opp (34 hrs

Hrs/BPI FTEs/BPI

75% BPI Stretch to 75%

80% BPI Stretch FTE(-' to 80%

Current F1 Craft Complement Proposed Craft Complement

Oiff

New BPI

Staffing Clerk MH

84 54

o o

13 36

97

Proposed

52 53.6% 18 18.6% 0

27 27.8% 97 100.0%

62 69.7% 0 0.0%

19 21.3% 8 9.0%

89 100.0%

Total Craft 187

194

-7

Moreno Valley DOC - Reduce 7 FTE with BPI increase of 5°/0-­

File date: 7120/2012

66.5% 33.5% 25,66311 4

189 192 fU

8.5% -48

13.5"/" -76

194 187

-7

SOO Ratio (1:25)

Current Earned 2 6

o o

1 2

MOO Ratio (1 :22 - 1 :25)

Current Earned 1 1

o o

o

50% or more of Career Clerks Up to 50% of Career Clerks* nfa Up to 20% of Total Clerks

Moreno V.u.y DOC· Raduca 7 FTE wtth BPi 1ncr.&M of S%

M0t'8no VaUey DOC • Red1.IU 1 FTE with 8P1lnctMw of 5%

.. ,

Mortno VaHtty DOC • Reduce 1 FTE with BPi 1M""'" 01 5%

'''''

Moreno VaHey DOC ~ Reduce 7 FTE wtth BPI InG~" of 5%

.. "

Moreno vaUey DOC - Raduc. 1 FTE with BPI increa .. or 5%

Moreno Va/ley DOC • Reduce 7 FTE with BPI increase of 5% NOTE: On-ty make- dGt .moe. r-----------------------------------------------~~~~~~~~~~~~~--~------------------------------____________________ ,nwQ~~dQri! •• ~roral

totO

Moreno Valley DOC • Reduce 7 FTE with BPilnerease of 5% NOTE: Only make data .-rtt:tiSs I

r-----------------------------------------------~~~~~~~~~~~~~~~------------------------------____________________ ,~~.~~~a~fOral

2"'6

Moreno Valley DOC " Reduce 7 FTE with BPI Increase at 5% NOTE: Only make data .ntrt$5 I

r------------------------::-:-:::-:-:--:L!!~~i..!..C~~L..::_-_:_---------------__________ -, TM gray .haded un_lire for al

",.

Moreno Vatley DOC - Reduce 7 FTE wIttt BPI Increase of 5% NOTE: Only m.k* data iJotne. In 'fel)

r-------------------------::-::--~_:__:_="-""'='-""==':_:::_-::_---------------__________ ,The gray sh3:ded tetl.s are for Ally ~fH

, ./3

Monono Valley DOC • Reduce 7 FTE with BPI incre .... e of 5% NOTE: Only rNlke: data BOm.'" 10 yeL

,.-------------------------::-:---::-cc:--::-?=""::"-'-'==±.:-::---:-:----------------__________ ,TM: gray «h&~ uU •• re for any ant

tPA-IPS)cQ ''''

Moreno Valley DOC • Reduce 7 FTE with BPllncr_ of 5% NOTE: Only m.aU dAta e~ in ye-Il ,----___________________ -::-:-~--.J:!1!!!..!!~:.J.!.~~~--."._---------------__________ -,The grav cMded c.t,. are foratw anr

J~'

5:26:

11 12 13 14 17 18 91 FNI

POI SLI

ALIR

FHP

36 37 38 39 93

89 rNa na

)TTA )TTR

?OTT

3LTT lLTR

rTSB lBPR fTSD lDPR fTSF lFPR

Weekly Flash Report: Week 42 2012 Finance MORENO VALLEY DDC 055157

ADMIN/VMF/PLANTS FLASH 6 Sply Ddays 6- --Act Ddays 16 Sply Ddays 18-

1,578 383 114 334

,116 151

11 4,857

90 I.S5

o 221

4 55 0.00

9,497

102 598

68 o

1,637 34

2.0S 1

47

6,534 292,405

125 1. 91

1

270 4.13

()

0.00 o

0.00 o

0.00

07-20-2012 Act/Plan 07-01-2012 07-20-2012

-17.6 124.0 340.4 -66.2 -15.5 -78.8

-100.0 -0.2

-14.4 -14 .3

0.0 0.9

-0.7 0.0

18.1 17.6

-38.8 64.7 0.0

12.3 -32.4 -39.8

-100.0 -66.0

2.3 -0.9

-20.0 -21. 8

-100.0

-13.0 -14.9

0.0 o 0 0.0 0.0 0.0

.0

-33.S 19.2

8266.7 66.2 1.0

14.3 o 0 1.5

-43.0 -43.9

0.0 -43.7 -44 5 33.7

1.4

6.0 7.1

-4.9 180.0

90.0 13.5

-20.7 ·30.1 100.0 -75.0

0.0 -100.0

0.0 0.0 0.0

3.9 9.4

-39.0 -41.3 100.0

-48.1 50.0

0.0 0.0 0.0 0.0

30.4 -33 .0

SPLY 07-01-2011 07-22-2011 ********** Month to Date **********

3,550 2,463 1,407

323 5,178

101 o

13,753 301

2.19 2

572 4.16

18.64

25,506

2,434 266 888 288 379

4,750 122

2.57 2

55

o o o

0.00 o

18,503 801,949

423 2.29

4

627 3.39

8 0.04

o 0.00

468 2.53

4,326 1,052

312 915

5,802 415

30 13,318

303 2.28

1 549

4.12 0.00

2,075 276

1,612 1B4

o 4,430

89 2.01

2 132

17,860 809,788

394 2.21

3

686 3.84

o 0.00

o 0.00

o 0.00

-17.9 134.1 351.0 -64.7 -10.S -75.7

-100.0 3.3

-0.7 -3.8

100.0 4.2 0.9 0.0

-0.4

17.3 -3.6

-44.9 56.5 0.0 7.2

37.1 27.8

0.0 -58.3

3.6 -1. 0

7.4 3.6

33.3

-8.6 -11.8

0.0 0.0 0.0 0.0 0.0 0.0

-42.7 4.1

2368.4 1S.8

-10.0 -14 .4

0.0 -11.S -38.9 -30.S -33.3 -25.7 -15.8 75.3

-16.0

-8.5 -14.7 -23.4 111.8 196.1

-1.8 38.6 41.2

-80.0 -70.1

-10.0 -4.9

-27.2 -19.1 -69.2

-34.3 -27 0

14.3 26.9

-100.0 -100.0 -11.4

.6

45,353 3,605 5,033

103,768 2,199

21 254,409

10,675 4.20

124 10,211

4.01 9.56

436,512

4,410 16,403

4,310 4,767

76,184 3,617 4.75

426

330,93() 13,489,429

14,292 4.

12,517 3.78

679 0.21

338 0.10

Page 1 Onreconciled

Act 243 Sply Ddays 244 -".-Act/Plan 10·01-2011 SPLY

69, 1Ii,

4,957 14,598

,606 6,622

465

.44

8, 3.94 0.00

32,368 4,202

25,329 2,805

o 69,030

1,346 1. 95

283,116 12,177,447

11,27.5 .98

o .00

o 0.00

o

.0 170.0 -27.3 65. 12.1 66.8 95. 19.7 45.8 21.8 63.2 21. 9

1.8 0.0

11.1

21.1 .0 :I "7

0.0 10.4

168.7 143.

1752.2 -21.8

.S

64. 40.8

.6

11.0 .0

0.0 0.0 0.0

o o

6.7 398. -2B. 20.a 70.2 39.9

·"97. :2 51. 0 lB.

.7 -S.8 46.5 -3.0 6.5

6.0

30.5 0.4

11.1 55,

-13 .4 21.2 41.3 16.6 29.9

.. 24.3

42. 36.4

4

18.5

26. 11 1

96.2 36 1 -8.

4

7

Llc

Weekly Flash Report: Week 42 2012 Finance MORENO VALLEY DDC - 055157

ADMIN/VMF/PLANTS FLASH 6 Sply Ddays 6- -Act Ddays 16 Sply Ddays 18 -

07-14-2012 07-20-2012 Act/Plan 07-01-2012 07-20-2012 SPLY 07-01-2011 07-22-2011 16-2011 - 07-22-2011

Current Week *********** ********** Month to Date ********** Plan %Plan %SPLY

o 0.00

o

0.00 o

0.0 0.0

0.0 0.0

39.4 34.2 8.0

0.0 0.0

Actual MTD Plan MTD %1' MTD %S MTD

1,483 8.01

0.00 o

o 0.00

o

0.00 o

0.0 0.0 0.0

0.0 0.0

36.3 51.4 28.0

0.0 0.0

Page 2 Unreconciled

Act Ddays Sply Ddays 244-Act/Plan 10- 01- 2011 07 -20-2012 SPLY 2010 2011

********** Year to Date *.********* Actual YTD Plan YTD YTD ¥TD

22,019 6.65

3.63 1

0 0.00

0 0

0 0.00

0

0.0 84.1 o 0 29.5 0.0 O.

O. 0.0 -47.2 0.0 .0

[FROM· ffo~~ .. ~.~ .... ~~ ..... r··~~··········

2940 • Consolidated

iFunction 8 - ADMIN

•• ......,.,. -- ............. ""' ••• 1""."" ••• """ ••• w..., ...." .... 1"' .......

Station/Branch Fin. No.:MORENO VALLEY DDC (055157) FROM

Pay Pd 21

FY 2011

TO Pay Pd 15

FY 2012 CAP

Actual vsCAP

Gi:.i~l~i:'I;nHHHH ...H~~~ ~ ~HT~ r~~Ho-~~ H.HHH_.~ H:r ·H_~~H~_ H.H.~HT H r ~~.__H_

RESTRICTED INFORMATION

I.~' ,. -""-" ~"" ••• t"""" ."" •• ., "..., ...., ..... 1"'...,

Station/Branch Fin. NO.:MORENO VALLEY DDC (055157) IFROM Pro············ t"' """~

..... P~y~g

... ~.'1y~g?1

'Function 67 - LDC67

Pay Pd 21 FY 2010 Change

in Months Actual vsCAP

···~~l

mr~i".'~~i!tijj;ni .. ~~ ~~~ ... ~P •• - ••• ~P~~l·~- 0 ·~·r ··~~1----·r~··p~T~~·--T·-~~·~····~··~····~~ ·r·~ .... ·-f ~·······~···l

RESTRICTED INFORMATION

10