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Guide to Induction & Probationfor New Employees
January 2016
“having the right people at the right time, competent and motivated to deliver the goals of the organisation.”
Contents
1.0 Welcome to Bucks2.0 Induction – A Quick Overview3.0 Induction Explained 4.0 Your First Few Days5.0 Induction Process - In Detail6.0 Bucks ID Card 7.0 Digest8.0 Access to rooms 9.0 Gateway Teaching Rooms10.0 Blackboard11.0 Payslips and Pensions12.0 Parking & Parking Permits13.0 Travel information and discounts for Bucks employees14.0 IT 15.0 Gateway Library 16.0 University Opening Times17.0 Cafe’s18.0 Open 4 Learning19.0 Faculty Help Desks20.0 Evacuation Procedure21.0 Health & Wellbeing22.0 My Benefits23.0 Training and Development
AppendicesAppendix 1 Induction ChecklistAppendix 2 University Data Protection Policy Employee InstructionsAppendix 3 University’s Safety Procedures and Employee InstructionsAppendix 4 Prevent Duty and Cause for Concern process Appendix 5 Prevent Duty Employee InstructionsAppendix 6 Glossary of terms Appendix 7 Employee Workshops
We will consider any requests for accessible formats e.g. Braille, tape, disc, email or a larger font size. Please let us know what you need by contacting the Human Resources Directorate
1.0 Welcome to Bucks
I would like to warmly welcome you to Bucks New University, where we strive to enhance the student experience through our people, partnerships, physical environment and performance.
Our vision is to be a leading professional and creative influence, shaping higher education for the benefit of people and employers.
Our mission is to put all students first and work with the best partners to influence, inspire and nurture talent for professional and creative careers. Motivating our people to achieve our goalsCentral to the success of our Strategic Plan, through our people strategy, is a commitment to providing support and resources and to have employees who put students first. Our ethos is to:
to prepare students fully for the world of work and professional practice to be innovative by having some courses which are brand leaders and
other which are unique to be leading-edge by developing new subject areas at university level to have partnerships that enable us to achieve our goals to provide an exciting place to work for our students and employees to be business-facing and responsive to employers through our enterprise
and applied research activities At Bucks we need people who:
put students first are positive and encouraging are competent and motivated to deliver the goals of the organisation are ambassadors for the University
Whether we teach students or support them, manage the University or maintain it, every one of us has a vital role to play in its’ future success and we welcome you to be part of that.
My team of HR Business Partners and Advisors are aligned to Faculties and Directorates and information regarding who your contacts are can be found under the HR section in Blackboard, the University intranet. You can also find details of the whole HR team including their profiles on the University website under:About Us/how we are structured/directorates/hr
Helen Downton HR Services Director
2.0 Induction – A Quick Overview
This guide has been produced to support new employees like yourself, during your induction and ensure that you understand the process and what happens at certain stages. It also includes information that your line manager is responsible for arranging prior to you joining, so you are aware of what happens before you start to ensure a smooth transition into your new role at the University. At the end of the guide you will also find a Glossary of Terms to help you with the numerous acronyms that are used in Higher Education.
Pre-employment Allocate an Induction Buddy and ensure the Buddy’s name is included in the
letter of appointment Complete and return a New Starter Form at least one week before the start date Prepare induction programme – refer to Induction Checklist (Appendix 1) Organise desk/work area, relevant stationery, software, add name to office door
listing etc Inform High Wycombe/Uxbridge reception to expect the new employee on their
first day.
The information included in this guide is designed to help you find your way around and integrate you into our culture.
3.0 Induction Explained
The strategic aim of the Bucks People Strategy is “having the right people at the right time, competent and motivated to deliver the goals of the organisation”.
The University spends a lot of time and effort recruiting the right people and it is vital that new employees, such as yourself, receive an individual induction programme to ensure you feel valued and are effective in your role as quickly as possible.
The term ‘induction’ is generally used to describe the whole process whereby new employees’ adjust or acclimatise to their role and working environment, which is key to how quickly new employees integrate into their new role and successfully complete their probation period.
As a new employee, you will need to know about the University, the culture and the people, the environment and your role. The Induction Checklist (Appendix 1) provides the basic framework for this but your line manager should add specific activities relating to your role e.g. systems training, academic procedures, dates of meetings you will be expected to attend. The University website provides useful information that may assist you through your induction programme and you should spend time during your first few weeks familiarising yourself with its content.
3.1 What happens without an effective induction programme?
We understand that without an effective induction programme, as a new employee your start with the University may not be effective and you may never really understand the University or your role within it. This can lead to poor integration into the team, low morale, failure to work at your highest potential and ultimately you could decide to leave, which is a situation we do not want to occur. Therefore, if you feel at any stage that you have an issue with your induction programme, please raise it with either your line manager or induction buddy in the first instance. If this does not resolve the situation then please contact your HR Business Partner.
3.2 What is the role of Human Resources (HR) in employee induction?
Although the physical induction of a new employee is the line manager’s responsibility, HR is responsible for the University’s induction and probation processes, the Induction Buddy scheme, the mandatory ‘Welcome to Bucks Employee Induction including Diversity Confident workshop’, Health & Safety and Equality & Diversity e-learning. Please note that there are some additional workshops which may be useful for you to attend (Appendix 7). These activities form only part of the induction process; it is your line manager and induction buddy’s responsibility to design a programme which meets your individual needs. Within the first week of joining the University, where possible your HR Advisor will make contact with you and arrange a meeting to ensure that your induction programme is progressing well and that you are settling into your new role. You will also receive a welcome email providing you with details of how to access your payslips, book holidays and where essential policies and procedures can be located.
3.3 Induction ChecklistIn order for you to ensure you have been provided with all the relevant information in your first few weeks an Induction Checklist is provided at Appendix 1. Your line manager should ensure that each activity is completed within a timely manner. If you have any unanswered queries from the checklist please ensure that you do speak to your line manager and ask for clarity where required.
4.0 Your first few days On your first day you will need to bring your passport, a P45 from your previous employer or New Starter Checklist (available from the HMRC website) and original qualification certificates to be seen and verified by HR situated on the 5th Floor of the Owen Harris building. It is important that you provide these documents as soon as possible as without them we will not be able to process any salary payments and/or payments will be delayed. The following activities should happen on your first day:
Day 1 New employee to be met at reception by their line manager or induction
buddy and ensure that their Bucks Card has been issued. Tour of campus including a visit to HR to ensure original documents e.g.
passport are seen and photocopies taken. Introduction to induction buddy /line manager and immediate colleagues. Introduction to the Faculty Support Office team (if appropriate) . Provide general information e.g. office location, toilets, arrangements for tea,
coffee etc, start, finish times and lunch breaks, procedure for absence reporting (sickness & holidays).
Provide a copy of the University’s Data Protection Policy and employee instructions (Appendix 2) which should be read and understood including ensuring the location of the Data Protection Policy. A signed confirmation must be sent to HR.
Provide a copy of the University’s Safety Procedures and Employee Instructions (Appendix 3) which should be read and understood, along with the local arrangements for health & safety and the location of the Health & Safety Policy. A signed confirmation must be sent to HR.
Ensure employee reads Appendix 4 – Prevent Duty and Cause for Concern process and employee instructions. A signed confirmation must be sent to HR.
Familiarisation of Website e.g. location of Health & Safety Policy and relevant policies and procedures.
If not completed prior to joining, complete the Health & Safety e-learning modules.
Shown how to use Blackboard and the Employee Portal and how to book holiday.
By the end of week 1 Discuss and clarify the role and responsibilities. Identify and agree any training and development needs. Confirm completed Health & Safety e-learning modules. Complete the Equality & Diversity e-learning modules; Challenging behaviour
and Understanding bias these can be found on Blackboard under the Equality & Diversity including training module.
Understand the role of your induction buddy. Explain:
- Faculty/Directorate’s objectives and how these fit with the University
- Faculty/Directorate structure - Where to access relevant pro-formas and
documents Supply dates for the mandatory:
- ‘Welcome to Bucks’ Employee Induction including Diversity Confident Workshop
Introduction of relevant employees outside the work team Review of week – first impressions Had contact from HR to arrange a meeting
By the end of week 2/3 Set objectives for the probationary period Agree date to review objectives and plan regular one to one meetings to
check on progress
At 8 &16 weeks Line Manager completes probation reports
By the end of 6 months:
Ensure the employee has attended the following workshops and training: ‘Welcome to Bucks’ Employee Induction including Diversity
Confident Workshop Completed Equality & Diversity online training Any other workshops identified
Meet to agree completion of induction and set objectives for the Professional Development Review (PDR) which takes place in May/June each year, using the PDR format or 26 week probation review form.
5.0 Induction process – In Detail
5.1 Day 1
Your line manager or induction buddy will collect you from reception and whilst at reception we will ensure your Bucks Card has been issued.
You will be provided with a copy of the University’s Safety Procedures, Data Protection policy, Prevent Duty and Employee Instructions (Appendix 2-5) which you should read and ensure you understand, along with the local arrangements for health & safety and the location of the Health & Safety and Data Protection Policy. Signed confirmations must be sent to HR (Appendix 2, 3 & 5)It is essential that this is completed on your first day and returned to HR as it is a statutory requirement that health & safety information is provided to every employee, and this is the University’s method of recording that this has been done.
You should then complete all the other Day 1 activities as per the Induction Checklist (Appendix 1)
5.2 By the end of week 1
You should be following the induction programme and your line manager will ensure arrangements have been made for you to attend the mandatory; ‘Welcome to Bucks’ Employee Induction including Diversity Confident Workshop. You should have completed the Equality & Diversity e-learning modules; Challenging behaviour and Understanding bias these can be found on Blackboard under the Equality & Diversity including training module.
Your line manager should hold an informal meeting with you to review the weeks’ induction with you and make any amendments, which may be required and identify any training and development needs.
5.3 By the end of week 2/3
Your line manager will meet with you to set objectives for the induction period. Objectives should be SMART (specific, measurable, achievable, realistic and time-related). Further regular meetings should be arranged to review progress against these objectives and agree any support you require.
5.4 Probation
‘Probation’ is the term used to describe the overall assessment process of establishing the suitability and ability of new employees to successfully deliver in their new role.
All new professional service employees, and academic employees who have less than 12 months experience in Higher or Further Education are subject to a 6 month probationary period.
During the probationary period, the onus is on the line manager to provide the necessary information and training that will equip you to undertake all aspects of your role at the University. It is your responsibility to demonstrate your suitability to the role. Line managers must ensure systems are in place to support and monitor your work throughout the probationary period, in order that you receive such assistance as is reasonable to fulfil the duties and responsibilities of the role. 5.5 8 weeks
You will have your first formal probationary meeting at 8 weeks. This is an opportunity for both parties to discuss how you are progressing; giving constructive feedback and discussing any further support if needed. Any concerns at this stage should be identified and action for improvement agreed. An 8 week probationary report will be completed and forwarded to the Human Resources directorate to be kept on your HR record.
5.6 16 weeks
A second formal probationary meeting will take place at 16 weeks and will provide a further opportunity to discuss your progress and any support required. By this stage of the probation period, there should be a clear indication of whether the probation period has been a success. Any concerns should be addressed immediately so that further development and action can be taken. A 16 week probationary report will be
completed and forwarded to the Human Resources directorate to be kept on your HR record.
5.7 26 weeks
A final formal probationary meeting will take place at 26 weeks when the probationary period is complete. New objectives will now be set which will form the basis for review at your first Professional Development Review meeting (PDR), which takes place in May/June each year. Full details of the PDR process are available through the Learning & Development area on Blackboard, if you have any queries please contact your HR Business Partner.
If the probationary period has been successfully completed, your line manager will notify Human Resources who will write to you to confirm that your probationary period has been completed. If you have has been unsuccessful in your probationary period, the probationary period may be extended or your employment terminated.
5.8 By the end of 6 months
Your line manager should ensure that you have attended and completed the:
‘Welcome to Bucks’ Employee Induction including Diversity Confident Workshop
Health & Safety and Equality & Diversity e-learning modules Other appropriate induction workshops
Identify any other learning and development needs. If you require any assistance or support please contact your HR Business Partner.
6.0 Bucks ID CardThe University has introduced the Bucks Card – rather like an Oyster card - for all employees, students and associates (e.g. consultants) of the University.
The main use of the multifunctional Bucks Card is to enable access to certain parts of the university buildings and services such as library books, but it also incorporates a barcode and a magnetic strip, so it can be used with a variety of devices. It bears your photograph and employee reference number.
Access cards must be carried and visibly displayed at all times. Access to the majority of external doors is only accessible using a Bucks card and challenges may be made on site to persons not showing ID.
Which areas can I access?You will be assigned basic access rights. You will be able to enter The Gateway and its main areas including the Café, Library and general IT rooms, but not areas such as Music and Video Studios, Fitness Centre, Events Hall, etc.However, if you are associated with the Music and Video courses you will have additional access rights into these areas; if you are associated with the Textiles courses then you will have additional access rights to the Red Shed.
In Uxbridge you will be able to enter the building, its main areas and all teaching rooms.
To check your access status, please visit the Employee Portal on the University website; log in using your user name and password and then click on the following link: https://employee.bucks.ac.uk
Note: the first time you log in you will need your National Insurance number and employee reference number for security purposes as the portal holds your personal information.
What happens if I lose my card?You will need to go to the Reception and they can produce a new one for you, but there will be a charge of £10 for a replacement card. £1 for a replacement lanyard, 50p for a replacement badge reel and card holder, and a replacement lanyard pack is £1.50.
What happens if my card stops working?Reset your card by swiping it at one of the Card Updater points. These are available on each floor of The Gateway or by swiping your card at the front entrance of The Gateway - please see floor plans for locations. You can also swipe your card at the main entrance to the Uxbridge campus.If this does not resolve the problem then go the Reception at either campus.
North Block Teaching Rooms.The system of entering the building is now in line with the Gateway building, there are points to swipe your access card to enter the building on all external doors; this is for security reasons.
7.0 DigestThe University communications team are responsible for communications to all staff. An email titled ‘Digest’ is sent out twice a week, on Tuesday and Thursday afternoons and includes information that is of interest to all or a large number of employees, and any notices should be emailed to [email protected] for inclusion.
8.0 Access to rooms To enable the smooth transfer of student groups between teaching rooms all teaching rooms will be opened prior to 0900 and locked after 1800 during the academic year. Outside these times the rooms will be locked for security purposes.If you know that you will need access to these rooms outside these times then you should obtain a personal pass key from Belinda Gay in Estates & Facilities floor 5 East Wing between the hours of 0830 - 1700 (please take your Bucks card for identification). [email protected] ext 5026
Alternatively, if you need to get in on a 'one off' basis then phone Security: ext 5070
Please vacate teaching rooms five minutes before the end of your programmed session. In most cases this will be at 5 minutes to the hour.
Your teaching room should be ready for use on the hour. If someone is in your allocated teaching room please politely ask them to leave. A copy of your timetable would be useful as evidence of your allocated room.
If you need any technical help and assistance in teaching rooms, please contact the IT Helpdesk on ext 5000.
If you wish to book a room or book in a visitor etc, log onto the Employee Portal.
9.0 Gateway Teaching RoomsThere is a user manual for the Gateway AV equipment on the website which can be accessed at http://my.bucks.ac.uk
Please call the IT Help Desk on Ext 5000 for urgent problems or log any snags or minor issues at [email protected]
10.0 Blackboard
The University’s intranet is referred to as Blackboard. You will need a user name and password to access the site, once logged in you may access the internal areas of the website. Under Students and staff on the University website and ‘My Bucks’ (blackboard) you can access information relating IT, HR, such as payslips and booking forms for rooms, catering and building access rights. If you have any difficulties accessing the website please contact your line manager or IT in the first instance. During your Induction you should ensure that you are shown round the website and intranet. If this does not happen please contact the HR Directorate on ext 5044.
11.0 Payslips and pensions Payslips
The University does not supply paper Payslips, they are only available to view and print through the Employee Portal. You will need to log in, your username is your six digit Employee ID number (e.g 009099) and initially your password is the first four characters of your National Insurance Number followed by the full year in which you were born (eg NT031956).
The Employee Portal can be accessed off campus under Students and Staff Employee Portal (off campus) details on how to log-in please contact IT on extn 5000 or 01494 605000 (option 1)
Pensions
The University operates two pension schemes; the LGPS (Local Government Pension Scheme) for Professional Services Employees and the TPS (Teachers Pension Scheme) for Academic employees. All employees, with the exception of aTypicals, will automatically be enrolled into the appropriate pension scheme. If you do not wish to contribute to a pension scheme you will need to opt out.
If you would like more details about each of the schemes please see the contact details below;
Contact details for the pension schemes are as follows:
Local Government Pension Scheme (LGPS)PensionsBuckinghamshire County CouncilCounty HallWalton StreetAylesburyBuckinghamshireHP20 1UD
Tel: 01296 383 755Fax: 01296 383 780Email: [email protected]
Teachers’ pension Scheme (TPS)Teachers’ PensionsMowden Hall
DarlingtonDL3 9EE
Tel: 0845 6066 166 or 01325 745 000Fax: 01325 745 789www.teacherspension.co.uk
12.0 Parking There are three main parking permits available for employees to apply for:
Purple permits: for Bucks New University employees only. Purple permit holders may park in car parks A, C and D and Uxbridge.
Criteria: If your home address during the week is outside the two-mile radius of the High Wycombe or Uxbridge Campus (as appropriate), you may apply for a purple car parking permit. Please be aware there is currently a waiting list for purple permits.
Purple permits are issued on the basis that you agree to pay the fee of 0.4% of your salary from 1 September to 31 July (August is treated as a payment holiday). The payment of this fee does not guarantee a parking space on campus or any rights to any particular parking space.
Blue Badge Scheme: Disabled employees who hold a 'blue badge' will also need to display a purple permit (in these circumstances the permit is free of charge) to park in the accessible bays.
Green permits: are free of charge to Bucks New University employees and associates. Green permit holders may park at Hughenden Avenue car park anytime, and car parks A, C and D between the hours of 5.00pm and 8.00am (the following morning), weekends and all days during August.
Criteria: If your home address during the week is outside the two-mile radius of the High Wycombe campus you may apply for a green car parking permit.
Green permit holders can also park in car parks A, C or D on the occasional day (maximum of 2 days per week) by using a £2 pay and display voucher which can be purchased from High Wycombe Reception and should be displayed clearly in the vehicle.
Black & white permits: are free of charge to Bucks New University employees. A black & white permit holder may park in car parks A, C and D between the hours of 5.00pm and 8.00am (the next day), weekends and all days during August.
Please call our Customer Service Advisors on 01494 603399 or email [email protected] for a car parking permit application form or if you would like further information.
13.0 Travel information and discounts for Bucks Employees
Arriva Bus discounts for employees 35% discount on the bus (typical concessionary rate) on single, return and Wycombe inner, outer or all-zone day tickets bought on the bus.
Please print the Arriva discount letter (pdf) and take it with your Bucks access card on the bus to show the driver that Bucks employees are entitled to a 35% discount
50% discount online on weekly, four-weekly and annual season tickets can be purchased online
The discounted fares are:
Weekly ticketsHigh Wycombe Inner Zone: £6.75 High Wycombe Outer Zone: £8.25All-Zone: £14.
Four-weekly ticketsInner Zone: £23Outer Zone: £28.50All-Zone: £35
Annual season ticketsInner Zone: £253Outer Zone: £313.50All-Zone: £385
Arriva network map High Wycombe (pdf)Arriva fare zones map (pdf)
Free travel between campuses
High Wycombe / Uxbridge inter-campus link busThe University operates a free door to door bus service for students and staff (with their ID card) between the High Wycombe and Uxbridge Campuses. The bus runs from 8.15am to 9.30pm Monday to Friday and from 9.30am to 5.30pm on Saturdays (there is no service on a Sunday). Click here for the inter-campus link bus timetable (pdf)
Carousel A40For travel between High Wycombe and Uxbridge Campuses you can also use the A40 Carousel bus service. It's a good, reliable bus service which takes around 40-50 minutes. It also runs to Heathrow.
This service is free for Bucks employees between High Wycombe and Uxbridge.
The A40 service runs half-hourly for most of the day between 05.30 and 18.20 from High Wycombe to Uxbridge and between 06.50 and 19.47 from Uxbridge to High Wycombe.
For current fares and a current timetable of the A40 service, visit the Carousel Buses Website or download the timetable: A40 Uxbridge to High Wycombe timetable (pdf).
Carousel Bus discountsYou can also buy all other standard tickets on the Carousel network at a 25% discount. Just show your Bucks access card at point of sale.
New service Watford to High WycombeThe new 336 Carousel service runs from Watford to High Wycombe via Croxley Green, Rickmansworth, Chorleywood, Chalfont & Latimer, Amersham and Beaconsfield. Visit the Carousel Buses Website for further information.
336 Watford to Wycombe timetable (pdf) A30 Uxbridge-Amersham-Chesham timetable (pdf)
Free bus from Hughenden Avenue car parkThe Arriva Green Route 30 service between Hughenden Avenue car park and High Wycombe town centre is FREE for employees. The service runs every 15 minutes. Just show the driver your current Bucks access card.
Park and Ride Cressex Employees who use the Park and Ride who live outside the two mile radius of High Wycombe Campus can claim back the cost of their bus fare through the University expenses system.
Car Club The University car club, in partnership with Commonwheels, provides a pool car free of charge for the use of employees during business hours and easy access hire vehicles for employees and students outside business hours as below:
The club is free to join, and employees and students can become members simply by applying online after which a licence check is completed and smartcard issued, which is used to access the cars. The cars can then be booked online or by phone, at short notice.
The partnership with Commonwheels is distinctive as it enables any student aged 18 or over, who has held a full licence for a year, to hire the cars. This is different to most car hire companies whose policies are restricted to people aged 21 and over. Cars can be booked by the hour instead of the standard 24-hour period, enabling students and employees to use the cars as part of their everyday journeys.
The club operates a simple system. Between the hours of 8am and 6pm, Monday to Friday, the Bucks car can be used free of charge for business use by University employees. At any time outside these hours, the cars will be based on the High Wycombe campus and can be hired by employees and students aged 18+ for personal use.
If you have already registered you can go straight to the Commonwheels reservation page.
14.0 IT For any queries or problems relating to IT, log into the Bucks website using your user name and password and then click on the following linkhttps://my.bucks.ac.uk/webapps/portal/frameset.jsp?tab_tab_group_id=_34_1Alternatively telephone extn 5000 or email to [email protected]
15.0 Gateway LibraryElik Borrill is Subject & Research Librarian for the following Departments:Creative & Visual CommunicationCriminal Justice & PolicingDesign & CraftDance and PerformanceLaw PsychologyElik can be contacted by email: [email protected]& phone: 01494 522141 extn.4510
Roland Scales is Subject & Research Librarian for the following Departments:Business & ManagementNew Media TechnologiesMusic & Event ManagementProduction
Sport ManagementTravel & AviationWork Based LearningRoland can be contacted by email: [email protected] & phone: 01494 522141 extn.4513
Uxbridge LibraryMike King is Subject & Research Librarian for the following Departments:Adult and Child NursingAdvanced Practice NursingContinuing Professional Practice Development (CPPD) Education Mental Health Nursing Primary Care and Public Health Nursing Social WorkMike can be contacted by email: [email protected]& phone: 01494 605137 or extn 4460
Library Opening Times are:High Wycombe:Monday - Thursday 8:30am to 11:30pmFriday 8:30am to 9:00pmSaturday & Sunday 11:00am to 6:00pmSee below for link to all opening times
Uxbridge:Monday – Thursday 8.30am to 10.30pmFriday 8.30am – 9.00pmSaturday & Sunday 12.00pm to 7.00pm
16.0 University Opening TimesOpening times can be found under http://bucks.ac.uk/visiting_us/opening-times
17.0 Cafe’sThere are two cafe’s and one cafe bar on HW campus apart from the many restaurants and fast food outlets within High Wycombe itself. Beats are located on the first floor of East Wing and sell hot food and beverages, as well as salads and snacks.
Rusty Bucks is located in the Gateway building and sells snacks and beverages. The Student Union bar and Café Direct is situated on the Ground floor of the North Wing corridor, where you can purchase hot food, snacks, beverages etc.
In Uxbridge ‘Pulse’ is located on the first floor.
In addition, there are a number of vending machines selling both food and drinks (both hot and cold) dotted around the university.
18.0 Faculty Help DesksFaculty Help Desks cater for the following departments.
High WycombeE4.08 School of Arts and Creative Industries Design & CraftCreative & Visual CommunicationMedia ProductionPerformance and Dance Music and Event Management
E2.08 School of Management and Professional Studies Bucks Business SchoolTravel & AviationSecurity and Resilience Law Computing
The Help Desks in these two offices are open to students between 9am and 5pm Monday to Thursday and 9am to 4:00pm on Friday. Colleagues are welcome into the offices when administrators are in residence.
E3.08 School of Health & Social Sciences CriminologyApplied EducationPrimary Care & Public HealthPsychologySocial Work
Colleagues in these rooms can assist you with any queries you might have.
Uxbridge2nd Floor Reception Help Desk is open from 9.00am – 5.00pm and will deal with queries for the School of Pre-Qualifying Nursing and Vocational Health Care
19.0 Open for Learning Open4Learning offers a programme of scheduled training sessions and is there to support you in the use of any technology-enhanced learning (t-el) strategies you may want to adopt. Steve Hoole and Tonna Danzine can be emailed at: [email protected]
21.0 Evacuation ProcessIn the event of the alarm being activate, you will hear this sounded intermittently, please be on standby to evacuate the building.If the alarm then turns to constant, leave the building in an orderly fashion, do not use the lifts. Do not wait to pick up belongings.For further information please go to the university website.
22.0 Health & Wellbeing
The workplace has a big effect on the health of everyone and it's also a fantastic place for promoting health to employees. If people are happy with their working environment, their physical and mental wellbeing will benefit as a result.
Creating a healthy workplace is about much more than preventing injuries and minimising risks. It means providing an environment that is conducive to good health, promoting a healthy lifestyle, supporting people in their recovery from periods of ill health and making positive adjustments for those with disabilities and chronic health conditions.
Here at Bucks we have established a Wellbeing group which is made up from colleagues across the University.
Our commitment to you: to provide an opportunity to access advice, support and facilities to help equip you to cope with the demands of your role to help you perform to the best of your ability.
For more details on a wide range of advice and services go to our Blackboard Site WELLBEING AT BUCKS
Eye Care, Posture, Flu Jabs Personal Health Checks losing weight, stopping smoking and managing stress Gym and activity classes, Health and Safety, Multi faith Chaplaincy Employee Assistance Counselling.
23.0 My Benefits
The HR section on Blackboard details three main types of benefits, core, lifestyle and other which are detailed below. Further details on your benefits can be found in the employees’ handbook and terms and conditions.
Core benefits Annual leave – specific details can be found in your terms and conditions of
employment Pension- You can join a final salary pension scheme at the University. The
two main schemes at the University are the Local Government Pension
Scheme (LGPS) for Professional Service employees and the Teachers’ Pension Scheme (TPS) for academic employees.
Lifestyle benefits Discounted rates with Wycombe Hospital Day Nursery - Fees and Information Discounted Gym membership Childcare Voucher Scheme: Information / New Scheme Member Registration
Instructions
Other benefits Counselling service – we offer a counselling service which is available to all
employees Library membership – free membership is offered to all employees Car parking – various options are available to employees, dependent on
criteria being met. Support with travel - we are committed to sustainable travel and support this
by providing a significant discount on train and bus travel, car club scheme (Commonwheels) and cycle2work salary sacrifice scheme
Discounts - there are a number of discounts available to employees at local retailers.
Part-time extended study
Benefits Portal – benefits2go
Bucks New University has now launched an on line portal called benefits2go which provides you with:
Easy access to information about University benefits all in one place Free and impartial financial education through the Money Advice Service Access to a wide range of over 1600 discounts on everyday shopping
(including supermarkets), eco-friendly, travel, holidays, sports and leisure, entertainment, CDs, DVDs, and games, electrical goods, domestic appliances, health and beauty, cars, high street retail vouchers and reloadable cards helping you save money every time you shop… you can also gain cash back on purchases, enter great competitions and the benefits2go lotto and much more
Quick links to benefit documents and company systems through ‘Extras’.
To log on to benefits2go go to https://you-flex.co.uk/bucksnewuni and enter your login details. These will be sent to you separately by email.
If you lose your login and password, please contact the HR Directorate.
24.0 Training and Development
The University offers a range of courses, facilitated sessions and events to support our strategic objectives whist at the same time providing support for everyone to develop their contribution and succeed personally and professionally.
Learning and Teaching offer: CPD framework for accreditation by Higher Education Academy PGCE programme Staff Development Days Higher Education Research and Development Group Co-ordinated central and local workshops
Open 4 Learning aims to
Help employees explore possbilities of technology in the teaching and work environment including:-
Blackboard Blackboard Collaborate Turnitin Lynda.com – all students and staff have access to a resource library that
teaches the latest software tools and skills
Academic Quality Development (AQD)AQD provides advice and guidance to academic staff, professional services employees and students in relation to University regulations, policies and processes which support academic standards and quality of University awards.
The department covers:- Programme review and enhancement Academic appeals Academic misconduct and fitness to practise Validation of new courses Research Mitigating circumstances University committees Assessment boards Examinations Erasmus Graduation
Staff Learning and DevelopmentProvides in house courses, access to Bucks County Council Training Academy and E learning Portal:-
Programmes relating to the enhancement of skills for an employee's current position
Programmes leading to professional or academic qualifications ( part time extended study)
Programmes for leadership, specific management or supervisory focus Statutory requirements e.g. Health and safety, Data Protection
Further information can be found on Blackboard for each department and an outlook calendar of events planned can be accessed via Staff Training and Development.
APPENDIX 1
Induction Checklist
Please note this is a guide and should be customised for individual use. Further Information should be given by the line manager or induction buddy as appropriate
Employee’s name:____________________________________________
First Day
General welcome to the University Visit Human Resources with original ID Bucks card issued Parking/travel arrangements if applicable Hours: start /finish times and lunch breaks (if applicable) Absence procedure – who to notify Introduction to induction buddy and immediate colleagues Explain the role of the induction buddy Location of services e.g. toilets, eating and refreshment facilities Rules and standards as appropriate e.g. dress, etiquette,
confidentiality etc. Ensure access to appropriate drives, email, Blackboard etc Familiarise with Bucks website/Employee Services e.g. booking holiday Confirmation of Data Protection information received by employee, signed
and forwarded to Human Resources Directorate (Appendix 2) Confirmation of Prevent Duty and Cause for Concern process information
received by employee, signed and forwarded to Human Resources Directorate (Appendix 5)
Health & Safety Information:
General instructions in the event of fire/emergency evacuation Location of emergency exits and assembly point First aid provisions Name /location of person responsible for providing first aid VDU use Provide a copy of the ‘Safety Procedures and Employee Instructions’
and ensure they are read and understood Location of the H&S pages and H&S Policy on the Website Confirmation of H&S information received by employee, signed and
forwarded to the Human Resources Directorate (Appendix 3)
By the End of the First Week
Confirmation of Data Protection information received by employee, signed and forwarded to the Human Resources Directorate
Confirmation of Prevent Duty information received by employee, signed and forwarded to the Human Resources Directorate Discuss and clarify the role responsibilities etc Original ID documents to be seen by Human Resources Tour of the campus Introduction to employees outside of the team Review of week – first impressions Practical Measures Checklist Completed the Equality & Diversity e-learning modules
The list below is not an exhaustive list, but may act as a handy reminder of some of the more practical activities that need to be covered and / or arranged for you as new employee. These will assist to integrate you into the school and/or department from day 1.
Have you been invited to attend the Bucks Employee Induction Workshop? Have you completed the Health & Safety and Equality & Diversity e-learning
modules? Are you included on all relevant email lists? Are you invited to all relevant meetings? Have you been invited to any social events? Do you know how to book rooms? Have you had an induction on ‘need to know’ essentials e.g use of VLE,
access to photocopiers, access to buildings out of hours; Bucks card, library opening hours?
Has an Induction Buddy been assigned to assist you?
APPENDIX 2
This is to confirm that a copy of the University’s‘Data Protection Policy’
has been received and the location of theUniversity’s Data Protection Policy is known.
Please complete this form by the end of the new employee’s first day and return to the Human Resources Directorate. It is a statutory requirement for health & safety information to be provided to employees, this form is the official record
Employee’s name: ……………………………………………………………………
Faculty/Directorate/Department: …………………………………………………..
I confirm that I have received, read and understood the University’s ‘Data Protection Policy’ and I am also aware of the location of the University’s’ Data Protection Policy’.
APPENDIX 3
This is to confirm that a copy of the University’s‘Safety Procedures and Employee Instructions’
has been received and the location of theUniversity’s Health & Safety Policy is known
Please complete this form by the end of the new employee’s first day and return to the Human Resources Directorate. It is a statutory requirement for health & safety information to be provided to employees, this form is the official record
Employee’s name: ……………………………………………………………………
Faculty/Directorate/Department: …………………………………………………..
I confirm that I have received, read and understood the University’s ‘Safety Procedures & Employee Instructions’ and have been informed of the local arrangements for health & safety as they apply in the Faculty/Directorate/Dept.I am also aware of the location of the University’s’ Health & Safety Policy’.
Signed: …………………………………............................ Date: ……………………....
APPENDIX 4
Cause for Concern Prevent Duty
The Counter-Terrorism and Security Act 2015 contains a duty on specified authorities to have due regard to the need to prevent people from being drawn into terrorism. This is also known as the Prevent Duty. In September, specific guidance came into effect for education institutions, which now have a statutory duty to monitor and report activity that might be linked to terrorist or extremist groups.
We have set up a Prevent Group to implement the guidance here at the University.
All employees are asked to read the information below – Cause for Concern Prevent Duty - which explains what to do if you have concerns about an individual in relation to extremism or radicalisation, and the Prevent process that will be followed.
Buckinghamshire New University, in accordance with legislative requirements under the Counter Terrorism and Security (CT&S) Act 2015, is required to practically manage the risk of radicalisation and the development of extremist views within employees and students. For more information see the HEFCE Prevent Duty:
http://www.hefce.ac.uk/media/HEFCE,2014/Content/Pubs/2015/201532/HEFCE_2015_32.pdf
What do I do if I have concerns about an individual in relation to extremism or radicalisation?If you have concern about an individual in relation to extremism or radicalisation, you can refer to our University Prevent advisors. They will be able to offer appropriate advice and guidance and will refer into the Channel process, if required.
Phil Wood: Head of School, Management and Professional Studies 01494 522141 ext. 4117 [email protected]
Ruth Gunstone: Director of Student Services 01494 603052 [email protected]
What happens once I have raised a concern about an individual?A Prevent Team Officer from Thames Valley Police will liaise with you to discuss your concerns. They will complete a vulnerability assessment for the individual (either by engaging directly with them or based on information given by the referrer, depending on the circumstances). The information would then be used to make a decision as to whether the case needs to be discussed at a Channel meeting.The person making the referral will be kept informed and, in many cases, could be involved in decision-making going forward.
What is Channel?Channel is a key element of the Prevent Strategy. It is a multi-agency approach to protect people at risk of radicalisation. Channel uses existing collaboration between local authorities, statutory partners, the police and the local community to identify individuals at risk of being drawn into terrorism, assess the nature and extent of that risk and develop the most appropriate support for the individuals concerned. More information about Channel can be found at:
https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/118194/channel-guidance.pdf
Prevent Cause for Concern Process
The diagram shows the different stages within the Prevent process:
APPENDIX 5
This is to confirm that I have read and understood the information provided in Appendix 4, regarding the Prevent Duty and that I am aware of the University’s Prevent Cause for Concern process
Please complete this form by the end of the new employee’s first day and return to the Human Resources Directorate. It is a statutory duty for the University to monitor and report activity that might be linked to terrorist or extremist groups. This form is the official record.
Employee’s name: ……………………………………………………………………
Faculty/Directorate/Department: …………………………………………………..
I confirm that I have received, read and understood the University’s Prevent duty and Prevent Cause for Concern process.
APPENDIX 6
Glossary of Terms
AACP Advanced and Continuing PracticeAFMT Academic Faculty Management TeamAHEDC Applied Health Enterprise Development CentreAQD Academic Quality Department
BBAM Business and ManagementBAWL Balanced Academic Workload BLU Blended Learning Unit (administers non standard mode of delivery &
short courses)BNU Bucks New University
CCAF Common Academic Framework C&A Curriculum & Assessments Working Group C&G City & GuildsCASC Course Amendment Sub CommitteeCATS Credit Accumulation and Transfer SchemeCETAL Centre of Excellence for Telehealth and Assisted LivingCHCR Centre for Health Communications Research & ExcellenceCoLT Coordinator of learning and teachingCMA Competition & Markets AuthorityCRWG Carbon Reduction Working GroupCVC Creative & Visual Communication
DDMM Design, Media & ManagementDVC Deputy Vice Chancellor
EESG Employability Steering GroupECU Equality Challenge Unit
FFDL Flexible and Distributed Learning FMT Faculty Management TeamFSAT Faculty Senior Administration TeamFTE Full-time equivalent. Full-time students count as one FTE
GGCSE General Certificate of Secondary Education GNVQ General National Vocational QualificationGTC General Teaching CouncilGuild HE Mission group for small and specialist institutions
HHE Higher Education usually refers to post- 18 study at a higher level HEA Higher Education Academy HEAR Higher Education Achievement RecordHEFCE Higher Education Funding Council for England HEI Higher Education InstitutionHEIF Higher Education Investment FundHEIFES Higher Education in Further Education students' survey
HEIST Higher Education Information Services TrustHEPISG Higher education public information steering groupHEQC Higher Education Quality CouncilHESA Higher Education Statistics Agency HNC/D The Higher National Certificate/Diploma.HR Human ResourcesHW High Wycombe
I
IDRICS Institute for Diversity Research, Inclusivity, Communities and SocietyIIC Institute for Integrated Care IMH Institute of Mental Health IPP Institute of Professional PolicingIRN Institute of Research in NursingISERW Institute for Sport, Exercise, Recreation and Well-beingITT Initial Teacher Training -This is the route that people take in order
to become a qualified teacher at both undergraduate and postgraduate levels
IVLWR Institute of Vocational Learning and Workforce Research
KKISS Key Information SetsKPIs Key Performance Indicators
LLEC LecturerLDU Learning Development UnitLSC Learning & Skills Council
MMA Master of ArtsMBA Master of Business AdministrationMEng Master of Engineering (undergraduate masters)
NNASMA National Association of Student Money Advisers NATFHE National Association of Teachers in Further and Higher Education NCVQ National Council for Vocational QualificationsNIACE National Institute for Adult Continuing EducationNMAS The Nursing and Midwifery Admissions Service - process
applications for nursing and midwifery courses at higher education institutions in England
NSF National School of FurnitureNSS National Student Survey NUS National Union of StudentsNUSSL National Union of Students Services LimitedNVQ National Vocational Qualification
OOFSTED Office for Standards in Education
PPAL Peer Assisted LearningPG Post GraduatePGCE Post Graduate Certificate PGDip Postgraduate Diploma PGR Post Graduate Research
PGT Postgraduate TaughtPHD Doctor of PhilosophyPL Principal LecturerPPR Periodic Portfolio Review PQN Pre-Qualifying NursingPVC Pro-Vice Chancellor
QQA Quality AssuranceQAA Quality Assurance AgencyQCA Qualifications and Curriculum AuthorityQEC Quality Enhancement Committee
RRAE Research Assessment Exercise REF Research Excellence Framework
SS&H Society and HealthSC&WBD Short Course & Work Based DevelopmentSEC Student Experience Committee SED Student Experience DirectorateSHEFC Scottish Higher Education Funding CouncilSIREP Service Improvement Research and Evaluation Partnership SL Senior LecturerSSPiCE Social Sciences, Primary Care and Applied EducationSU Students’ UnionSUEI Students Union Evaluation Initiative.
TTHES The Times Higher Education Supplement (also "the Higher")TCA Time constrained assessment TQEF Teaching Quality Enhancement Fund TQFE Teaching Qualification for Further EducationTTA Teacher Training Agency
UUCAS University and College Admissions SystemUCISA Universities and Colleges Information Systems AssociationUCU University and College Union - trade union representing academic and
academic-related (professional & managerial) staff. UFC Universities Funding CouncilUG UndergraduateUNISON Trade union representing support staffUnite (Formally Amicus) Trade union representing support staffUTC University Technical CollegeUX Uxbridge
VVC Vice ChancellorVLE Virtual Learning EnvironmentVMC Visual & Material Culture
WWIS Wider Information Set
APPENDIX 7
Employee Workshops
We offer the following workshops to help new and existing employees to fulfil their role and contribute to the University’s mission and goals. The workshops are available on both campuses.
Diversity Confident (This is part of the ‘Welcome to Bucks’ Employee Induction Workshop)
All employees must complete diversity confident training
Equality & diversity e-learning modules
All employees must complete the equality & diversity modules (Challenging behaviour and Understanding bias which can accessed via the ‘Equality & diversity including training’ module on Blackboard.
Here at Bucks New University we actively promote equality; we value diversity and inclusivity and want all individuals to be treated with respect whoever they are, however they identify and whatever characteristics they feel are important to their identity.
Why is equality & diversity important?
We want everyone to be comfortable in feeling that they can be who they want to be whilst at work and study. Equality & Diversity underpins our CORD values (clarity, openness, respect and delivery on commitments) and influences everything we do.
Our vision is to be a leading professional and creative influence, shaping higher education for the benefit of people and employers. We recognise the benefits a diverse workforce and student body can bring to our institution. We are firmly committed to celebrating diversity and promoting equality of opportunity across all the ‘protected characteristics’ as defined by the Equality Act 2010.
Challenging BehaviourThe ‘Challenging Behaviour’ module will enable staff to have a better understanding of:
The legal and moral responsibilities of all staff. The tools to recognise and put a stop to bullying and harassment. Why certain behaviours are inappropriate. The damage caused by bullying and harassment. How to respond to inappropriate behaviour. Why inappropriate behaviour cannot be tolerated. The knowledge and skills necessary to work successfully as part of a diverse
team.
Understanding BiasThe 'Understanding Bias' course module is designed to:
Raise awareness of bias in people and organisations Examine the impact of prejudice in decision-making Demonstrate ways in which we can reduce, if not eliminate, bias in our decision-
making.
Disability Confident including Mental health and Dyslexia
Disability confident is about knowing:- what to do when to do it and doing it well and examining your beliefs about disability
The session will provider a wider understanding of different disabilities and helps to equip and empower employees to embed disability in every aspect of our business.
Mental Health Awareness Have you ever been worried about a student’s mental health? Is stress or distress affecting a colleague, making life difficult to cope
with? Are you concerned about an unexplained change in someone’s
behaviour, mood or appearance? Would you like to help but feel unsure about how to?
Mental health difficulties, such as anxiety, depression and schizophrenia will affect at least one in four adults during their lifetime in the UK.
It often remains a ‘hidden’ problem and a source of stigma. However, most people with a mental health difficulty can and do recover.
The aim of the session is to build confidence in managing situations that may arise in the course of your work. This includes how best to support someone in a crisis and be a part of their recovery and gain a better understanding of the symptoms of mental health and practical advice about when and how to help, safely.
Are you Dyslexia Aware?10% of the adult population has Dyslexia (also known as a ‘Specific Learning Difficulty or SpLD). We will all be working with colleagues who have dyslexia. 65% of all students declaring a disability have a specific learning difficultyThis interactive session will enable you to develop your awareness of dyslexia and other specific learning difficulties, such as dyspraxia and AD(H)D.You will gain an understanding of how a student with dyslexia may feel and the potential barriers they may face when studying or in the workplace. Research has shown that taking a dyslexia friendly approach benefits everybody.The session will enable you to identify difficulties that may be indicators of dyslexia and suggest practical strategies that will enable you to support students or colleagues. You will gain an awareness of a range of support and resources that are available for our students and staff and about reasonable adjustments..
Blackboard – A Basic Introduction for beginners
Blackboard is a fantastic online tool to support teaching and learning. This workshop is essential for new academic employees and is available for any one who would like to learn about Blackboard.
The sessions will include practical guidance on:-1. How to log on2. How to request modules3. How to add content4. How to use the exciting communications tools
Introduction to Library Services
This is a short introduction to the services and facilities available in the Gateway Library. The session will include how to register for a library account online via the Human Resources portal, how to access information resources via the Library tab in Blackboard and the Library web pages, how to access electronic resources on and off campus and details of your Subject Librarian. There will be a brief overview of Digital copies for Blackboard modules and interlibrary loans for research. This workshop is essential for new academic employees and is available to anyone who would like to know more about the services and facilities Library Services has to offer.
The sessions will include details on:-
1. How to find information through the Library Web Pages and Blackboard2. How to access electronic resources from both on-and off-campus3. Procedures involved in obtaining new print resources (ie books, journals
etc)
