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1
MANAGING TRAVEL FORPLANNED SPECIAL EVENTS
2
bull Definition What Is It amp Why Is It Importantbull Benefitsbull Event Characteristics amp Challengesbull Regional Planning amp Coordination for All Eventsbull Event Specific Planning Coordination amp Activitiesbull Resources amp Tools
Presentation Overview
3
A Planned Special Event is a public activity
with a scheduled time location amp duration
that may impact the normal operation of the
surface transportation system due to
increased travel demand ampor reduced capacity
attributed to event staging
Definition
4
Examplesbull Sporting events amp concertsbull Fairs amp festivalsbull Parades amp street races
What Is Not Includedbull Work zonesbull Severe weatherbull Natural disastersbull Other emergencies
Planned Special Event Examples
5
bull Advanced operations planning stakeholder coordination amp partnerships
bull Multi-agency traffic management team
ndash Develops traffic management plan
ndash Prepares procedures amp protocol
ndash Day-of-event traffic control amp coordination
bull Raise awareness of general public amp event patrons of potential travel impacts
bull Coordinate agency services amp resource sharing
Managing Travel for PSEs Involves
6
bull Achieving predictability
bull Ensuring safety
bull Maximizing efficiency
bull Meeting public amp event patrons expectations
Goals of Managing Travelfor Planned Special Events
7
bull Reduce traffic congestion
bull Improve mobility
bull Improve travel safety
bull Form partnerships amp build trust
bull Promote interagency coordination resource utilization amp sharing
bull Incorporate new procedures plans amp practices into day-to-day operation of agencies
Benefits
8
Transportation systembull Travel time amp delay (traffic amp transit)bull Arrival amp departure service ratebull Number amp location of traffic incidents
Communitybull Economicbull Emergency vehicle accessbull Public agency costsbull Travel demand
Benefit Measures
9
Event Characteristics amp Challenges
10
Event Impact Factors
TRAVELDEMAND
EXTERNALFACTORS
ROADSITECAPACITY
EVENTOPERATION
AVAILABLERESOURCES
11
bull Travel demand magnitude rate amp modal split
bull Background traffic transit amp parking capacity
bull Event market area amp staging requirements
bull Available personnel amp equipment resources for planning amp day-of-event operations
bull Weather security amp other contingencies
bull Other concurrent events
Issues amp Characteristics
12
bull Los Angeles County CAndash 2000 planned special events each year
bull Milwaukee WIndash 450 planned special events each year that
influence travel along one downtown segment of I-94
Number of Events within a Region
13
LawEnforcement Transportation
AgenciesMedia
PublicSafety
EventOrganizer
PrivateIndustry
RegionalOrganizations
GovernmentAgencies
PublicElectedOfficials
Stakeholders
14
bull Mitigate impacts of event-generated traffic
bull Potential for heavy volume of transit vehicles amp pedestrian flows
bull Coordinate travel management activities with event operator amp overall planning team
bull Available staff resources amp support services
bull Infrastructure lacking at event site tondash Accommodate generated trafficndash Manage trafficndash Provide support services
Stakeholder Challenges
15
Possible Travel Choices
TransitExpress Charter Bus
Automobile(route selection parking)
Consideration for Pedestrians amp Other Modes
16
bull Discreterecurring event at a permanent venue
bull Continuous event
bull Street use event
bull Regionalmulti-venue event
bull Rural event
Planned Special Event Categories
17
Regional Planning amp Coordination
18
bull Mechanism for agencies to coordinate activities amp work together
bull Focus on continuously improving travel management for all PSEs in region
bull Formal multi-agency program or initiative
bull Champion amp provide resources to pursue activities to improve on current practices
bull Multi-year program plan prioritizing initiatives to improve current practices
Regional Planning amp Coordination
19
Potential Focus of Regional Initiatives amp Activities
bull Interagency agreements
bull Regional or consistent agency permit process
bull Recommended travel management practices for specific categories of PSEs
bull Technical teams formed to champion amp carryout specific initiatives
bull Assess amp report on benefits of regional amp event-specific activities
Regional Planning amp Coordination (conrsquot)
20
Managing Travel for Specific Events
21
Regional planning amp coordination for all planned special events
Event specificbull Event-specific operations planningbull Implementation activitiesbull Day-of-event activitiesbull Post-event activities
Phases of Managing Travelfor Planned Special Events
ProgramPlanning
Event OperationsPlanning
ImplementationActivities
Day-of-EventActivities
Post-EventActivities
22
bull Advance planning amp resource coordination activities conducted for a specific planned special event
bull Establish a planning framework amp team
bull Predict transportation system operations deficiencies amp develop strategies to mitigate
bull Assess amp plan for unexpected high-impact scenarios
bull Increase traffic management team preparedness amp productivity
Event-Specific Operations Planning
23
Key Activities amp Products
bull Agency permitting of planned special events
bull Interagency agreements
bull Traffic management team
bull Event travel management feasibility study
bull Traffic management plan transit management plan emergency management plan etc
bull Travel demand management initiatives
Event-Specific Operations Planning (conrsquot)
24
bull Permit application
bull Permit process ndash Decision criteriandash Special requirements
bull Permitting requirementsndash Event restrictionsndash Impact mitigationndash Legalndash Funding
Planned Special Event PermittingSubmit Permit
Application
Review EventDate and Time
StreetUse
Event
ReviewEvent Route
Yes
Revise
DistributeApplication to
Necessary Agencies
Notify BusTransit Service
Approved
No
ReviewApplication
Material
Conduct Meetingof
Involved Agencies
Conduct Meetingwith
Event Organizer
AdditionalRequirements
ReviseApplication
Yes
Deliver PublicPresentation
No
Comments
Issue Permit
GainInter-jurisdictional
Approval
AppealDecision
Denied
Confirm PersonnelResources
Determine Staffingand Equipment
SecureParking Areas
NotifyEmergency Services
Inform AffectedProperty Owners
DisseminatePublic Advertisement
PrepareOperations Plan
Conduct Event
Conduct Pre-EventWalk-Through
PrepareCommunications
Plan
Approved
Event OrganizerAction
Public AgencyAction
KEY
25
bull Traffic management plan development amp resource planning
bull Stakeholder coordination amp team management
bull Traffic management amp control
bull Event Site Command Post
bull Day-of-event traffic management
bull Post-event evaluation activities
Traffic Management Team
26
Event Travel Management Feasibility Study
bull Travel forecast
bull Market area analysis
bull Parking demand analysis
bull Traffic demand analysis
bull Roadway capacity analysis
bull Mitigation of impacts
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
2
bull Definition What Is It amp Why Is It Importantbull Benefitsbull Event Characteristics amp Challengesbull Regional Planning amp Coordination for All Eventsbull Event Specific Planning Coordination amp Activitiesbull Resources amp Tools
Presentation Overview
3
A Planned Special Event is a public activity
with a scheduled time location amp duration
that may impact the normal operation of the
surface transportation system due to
increased travel demand ampor reduced capacity
attributed to event staging
Definition
4
Examplesbull Sporting events amp concertsbull Fairs amp festivalsbull Parades amp street races
What Is Not Includedbull Work zonesbull Severe weatherbull Natural disastersbull Other emergencies
Planned Special Event Examples
5
bull Advanced operations planning stakeholder coordination amp partnerships
bull Multi-agency traffic management team
ndash Develops traffic management plan
ndash Prepares procedures amp protocol
ndash Day-of-event traffic control amp coordination
bull Raise awareness of general public amp event patrons of potential travel impacts
bull Coordinate agency services amp resource sharing
Managing Travel for PSEs Involves
6
bull Achieving predictability
bull Ensuring safety
bull Maximizing efficiency
bull Meeting public amp event patrons expectations
Goals of Managing Travelfor Planned Special Events
7
bull Reduce traffic congestion
bull Improve mobility
bull Improve travel safety
bull Form partnerships amp build trust
bull Promote interagency coordination resource utilization amp sharing
bull Incorporate new procedures plans amp practices into day-to-day operation of agencies
Benefits
8
Transportation systembull Travel time amp delay (traffic amp transit)bull Arrival amp departure service ratebull Number amp location of traffic incidents
Communitybull Economicbull Emergency vehicle accessbull Public agency costsbull Travel demand
Benefit Measures
9
Event Characteristics amp Challenges
10
Event Impact Factors
TRAVELDEMAND
EXTERNALFACTORS
ROADSITECAPACITY
EVENTOPERATION
AVAILABLERESOURCES
11
bull Travel demand magnitude rate amp modal split
bull Background traffic transit amp parking capacity
bull Event market area amp staging requirements
bull Available personnel amp equipment resources for planning amp day-of-event operations
bull Weather security amp other contingencies
bull Other concurrent events
Issues amp Characteristics
12
bull Los Angeles County CAndash 2000 planned special events each year
bull Milwaukee WIndash 450 planned special events each year that
influence travel along one downtown segment of I-94
Number of Events within a Region
13
LawEnforcement Transportation
AgenciesMedia
PublicSafety
EventOrganizer
PrivateIndustry
RegionalOrganizations
GovernmentAgencies
PublicElectedOfficials
Stakeholders
14
bull Mitigate impacts of event-generated traffic
bull Potential for heavy volume of transit vehicles amp pedestrian flows
bull Coordinate travel management activities with event operator amp overall planning team
bull Available staff resources amp support services
bull Infrastructure lacking at event site tondash Accommodate generated trafficndash Manage trafficndash Provide support services
Stakeholder Challenges
15
Possible Travel Choices
TransitExpress Charter Bus
Automobile(route selection parking)
Consideration for Pedestrians amp Other Modes
16
bull Discreterecurring event at a permanent venue
bull Continuous event
bull Street use event
bull Regionalmulti-venue event
bull Rural event
Planned Special Event Categories
17
Regional Planning amp Coordination
18
bull Mechanism for agencies to coordinate activities amp work together
bull Focus on continuously improving travel management for all PSEs in region
bull Formal multi-agency program or initiative
bull Champion amp provide resources to pursue activities to improve on current practices
bull Multi-year program plan prioritizing initiatives to improve current practices
Regional Planning amp Coordination
19
Potential Focus of Regional Initiatives amp Activities
bull Interagency agreements
bull Regional or consistent agency permit process
bull Recommended travel management practices for specific categories of PSEs
bull Technical teams formed to champion amp carryout specific initiatives
bull Assess amp report on benefits of regional amp event-specific activities
Regional Planning amp Coordination (conrsquot)
20
Managing Travel for Specific Events
21
Regional planning amp coordination for all planned special events
Event specificbull Event-specific operations planningbull Implementation activitiesbull Day-of-event activitiesbull Post-event activities
Phases of Managing Travelfor Planned Special Events
ProgramPlanning
Event OperationsPlanning
ImplementationActivities
Day-of-EventActivities
Post-EventActivities
22
bull Advance planning amp resource coordination activities conducted for a specific planned special event
bull Establish a planning framework amp team
bull Predict transportation system operations deficiencies amp develop strategies to mitigate
bull Assess amp plan for unexpected high-impact scenarios
bull Increase traffic management team preparedness amp productivity
Event-Specific Operations Planning
23
Key Activities amp Products
bull Agency permitting of planned special events
bull Interagency agreements
bull Traffic management team
bull Event travel management feasibility study
bull Traffic management plan transit management plan emergency management plan etc
bull Travel demand management initiatives
Event-Specific Operations Planning (conrsquot)
24
bull Permit application
bull Permit process ndash Decision criteriandash Special requirements
bull Permitting requirementsndash Event restrictionsndash Impact mitigationndash Legalndash Funding
Planned Special Event PermittingSubmit Permit
Application
Review EventDate and Time
StreetUse
Event
ReviewEvent Route
Yes
Revise
DistributeApplication to
Necessary Agencies
Notify BusTransit Service
Approved
No
ReviewApplication
Material
Conduct Meetingof
Involved Agencies
Conduct Meetingwith
Event Organizer
AdditionalRequirements
ReviseApplication
Yes
Deliver PublicPresentation
No
Comments
Issue Permit
GainInter-jurisdictional
Approval
AppealDecision
Denied
Confirm PersonnelResources
Determine Staffingand Equipment
SecureParking Areas
NotifyEmergency Services
Inform AffectedProperty Owners
DisseminatePublic Advertisement
PrepareOperations Plan
Conduct Event
Conduct Pre-EventWalk-Through
PrepareCommunications
Plan
Approved
Event OrganizerAction
Public AgencyAction
KEY
25
bull Traffic management plan development amp resource planning
bull Stakeholder coordination amp team management
bull Traffic management amp control
bull Event Site Command Post
bull Day-of-event traffic management
bull Post-event evaluation activities
Traffic Management Team
26
Event Travel Management Feasibility Study
bull Travel forecast
bull Market area analysis
bull Parking demand analysis
bull Traffic demand analysis
bull Roadway capacity analysis
bull Mitigation of impacts
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
3
A Planned Special Event is a public activity
with a scheduled time location amp duration
that may impact the normal operation of the
surface transportation system due to
increased travel demand ampor reduced capacity
attributed to event staging
Definition
4
Examplesbull Sporting events amp concertsbull Fairs amp festivalsbull Parades amp street races
What Is Not Includedbull Work zonesbull Severe weatherbull Natural disastersbull Other emergencies
Planned Special Event Examples
5
bull Advanced operations planning stakeholder coordination amp partnerships
bull Multi-agency traffic management team
ndash Develops traffic management plan
ndash Prepares procedures amp protocol
ndash Day-of-event traffic control amp coordination
bull Raise awareness of general public amp event patrons of potential travel impacts
bull Coordinate agency services amp resource sharing
Managing Travel for PSEs Involves
6
bull Achieving predictability
bull Ensuring safety
bull Maximizing efficiency
bull Meeting public amp event patrons expectations
Goals of Managing Travelfor Planned Special Events
7
bull Reduce traffic congestion
bull Improve mobility
bull Improve travel safety
bull Form partnerships amp build trust
bull Promote interagency coordination resource utilization amp sharing
bull Incorporate new procedures plans amp practices into day-to-day operation of agencies
Benefits
8
Transportation systembull Travel time amp delay (traffic amp transit)bull Arrival amp departure service ratebull Number amp location of traffic incidents
Communitybull Economicbull Emergency vehicle accessbull Public agency costsbull Travel demand
Benefit Measures
9
Event Characteristics amp Challenges
10
Event Impact Factors
TRAVELDEMAND
EXTERNALFACTORS
ROADSITECAPACITY
EVENTOPERATION
AVAILABLERESOURCES
11
bull Travel demand magnitude rate amp modal split
bull Background traffic transit amp parking capacity
bull Event market area amp staging requirements
bull Available personnel amp equipment resources for planning amp day-of-event operations
bull Weather security amp other contingencies
bull Other concurrent events
Issues amp Characteristics
12
bull Los Angeles County CAndash 2000 planned special events each year
bull Milwaukee WIndash 450 planned special events each year that
influence travel along one downtown segment of I-94
Number of Events within a Region
13
LawEnforcement Transportation
AgenciesMedia
PublicSafety
EventOrganizer
PrivateIndustry
RegionalOrganizations
GovernmentAgencies
PublicElectedOfficials
Stakeholders
14
bull Mitigate impacts of event-generated traffic
bull Potential for heavy volume of transit vehicles amp pedestrian flows
bull Coordinate travel management activities with event operator amp overall planning team
bull Available staff resources amp support services
bull Infrastructure lacking at event site tondash Accommodate generated trafficndash Manage trafficndash Provide support services
Stakeholder Challenges
15
Possible Travel Choices
TransitExpress Charter Bus
Automobile(route selection parking)
Consideration for Pedestrians amp Other Modes
16
bull Discreterecurring event at a permanent venue
bull Continuous event
bull Street use event
bull Regionalmulti-venue event
bull Rural event
Planned Special Event Categories
17
Regional Planning amp Coordination
18
bull Mechanism for agencies to coordinate activities amp work together
bull Focus on continuously improving travel management for all PSEs in region
bull Formal multi-agency program or initiative
bull Champion amp provide resources to pursue activities to improve on current practices
bull Multi-year program plan prioritizing initiatives to improve current practices
Regional Planning amp Coordination
19
Potential Focus of Regional Initiatives amp Activities
bull Interagency agreements
bull Regional or consistent agency permit process
bull Recommended travel management practices for specific categories of PSEs
bull Technical teams formed to champion amp carryout specific initiatives
bull Assess amp report on benefits of regional amp event-specific activities
Regional Planning amp Coordination (conrsquot)
20
Managing Travel for Specific Events
21
Regional planning amp coordination for all planned special events
Event specificbull Event-specific operations planningbull Implementation activitiesbull Day-of-event activitiesbull Post-event activities
Phases of Managing Travelfor Planned Special Events
ProgramPlanning
Event OperationsPlanning
ImplementationActivities
Day-of-EventActivities
Post-EventActivities
22
bull Advance planning amp resource coordination activities conducted for a specific planned special event
bull Establish a planning framework amp team
bull Predict transportation system operations deficiencies amp develop strategies to mitigate
bull Assess amp plan for unexpected high-impact scenarios
bull Increase traffic management team preparedness amp productivity
Event-Specific Operations Planning
23
Key Activities amp Products
bull Agency permitting of planned special events
bull Interagency agreements
bull Traffic management team
bull Event travel management feasibility study
bull Traffic management plan transit management plan emergency management plan etc
bull Travel demand management initiatives
Event-Specific Operations Planning (conrsquot)
24
bull Permit application
bull Permit process ndash Decision criteriandash Special requirements
bull Permitting requirementsndash Event restrictionsndash Impact mitigationndash Legalndash Funding
Planned Special Event PermittingSubmit Permit
Application
Review EventDate and Time
StreetUse
Event
ReviewEvent Route
Yes
Revise
DistributeApplication to
Necessary Agencies
Notify BusTransit Service
Approved
No
ReviewApplication
Material
Conduct Meetingof
Involved Agencies
Conduct Meetingwith
Event Organizer
AdditionalRequirements
ReviseApplication
Yes
Deliver PublicPresentation
No
Comments
Issue Permit
GainInter-jurisdictional
Approval
AppealDecision
Denied
Confirm PersonnelResources
Determine Staffingand Equipment
SecureParking Areas
NotifyEmergency Services
Inform AffectedProperty Owners
DisseminatePublic Advertisement
PrepareOperations Plan
Conduct Event
Conduct Pre-EventWalk-Through
PrepareCommunications
Plan
Approved
Event OrganizerAction
Public AgencyAction
KEY
25
bull Traffic management plan development amp resource planning
bull Stakeholder coordination amp team management
bull Traffic management amp control
bull Event Site Command Post
bull Day-of-event traffic management
bull Post-event evaluation activities
Traffic Management Team
26
Event Travel Management Feasibility Study
bull Travel forecast
bull Market area analysis
bull Parking demand analysis
bull Traffic demand analysis
bull Roadway capacity analysis
bull Mitigation of impacts
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
4
Examplesbull Sporting events amp concertsbull Fairs amp festivalsbull Parades amp street races
What Is Not Includedbull Work zonesbull Severe weatherbull Natural disastersbull Other emergencies
Planned Special Event Examples
5
bull Advanced operations planning stakeholder coordination amp partnerships
bull Multi-agency traffic management team
ndash Develops traffic management plan
ndash Prepares procedures amp protocol
ndash Day-of-event traffic control amp coordination
bull Raise awareness of general public amp event patrons of potential travel impacts
bull Coordinate agency services amp resource sharing
Managing Travel for PSEs Involves
6
bull Achieving predictability
bull Ensuring safety
bull Maximizing efficiency
bull Meeting public amp event patrons expectations
Goals of Managing Travelfor Planned Special Events
7
bull Reduce traffic congestion
bull Improve mobility
bull Improve travel safety
bull Form partnerships amp build trust
bull Promote interagency coordination resource utilization amp sharing
bull Incorporate new procedures plans amp practices into day-to-day operation of agencies
Benefits
8
Transportation systembull Travel time amp delay (traffic amp transit)bull Arrival amp departure service ratebull Number amp location of traffic incidents
Communitybull Economicbull Emergency vehicle accessbull Public agency costsbull Travel demand
Benefit Measures
9
Event Characteristics amp Challenges
10
Event Impact Factors
TRAVELDEMAND
EXTERNALFACTORS
ROADSITECAPACITY
EVENTOPERATION
AVAILABLERESOURCES
11
bull Travel demand magnitude rate amp modal split
bull Background traffic transit amp parking capacity
bull Event market area amp staging requirements
bull Available personnel amp equipment resources for planning amp day-of-event operations
bull Weather security amp other contingencies
bull Other concurrent events
Issues amp Characteristics
12
bull Los Angeles County CAndash 2000 planned special events each year
bull Milwaukee WIndash 450 planned special events each year that
influence travel along one downtown segment of I-94
Number of Events within a Region
13
LawEnforcement Transportation
AgenciesMedia
PublicSafety
EventOrganizer
PrivateIndustry
RegionalOrganizations
GovernmentAgencies
PublicElectedOfficials
Stakeholders
14
bull Mitigate impacts of event-generated traffic
bull Potential for heavy volume of transit vehicles amp pedestrian flows
bull Coordinate travel management activities with event operator amp overall planning team
bull Available staff resources amp support services
bull Infrastructure lacking at event site tondash Accommodate generated trafficndash Manage trafficndash Provide support services
Stakeholder Challenges
15
Possible Travel Choices
TransitExpress Charter Bus
Automobile(route selection parking)
Consideration for Pedestrians amp Other Modes
16
bull Discreterecurring event at a permanent venue
bull Continuous event
bull Street use event
bull Regionalmulti-venue event
bull Rural event
Planned Special Event Categories
17
Regional Planning amp Coordination
18
bull Mechanism for agencies to coordinate activities amp work together
bull Focus on continuously improving travel management for all PSEs in region
bull Formal multi-agency program or initiative
bull Champion amp provide resources to pursue activities to improve on current practices
bull Multi-year program plan prioritizing initiatives to improve current practices
Regional Planning amp Coordination
19
Potential Focus of Regional Initiatives amp Activities
bull Interagency agreements
bull Regional or consistent agency permit process
bull Recommended travel management practices for specific categories of PSEs
bull Technical teams formed to champion amp carryout specific initiatives
bull Assess amp report on benefits of regional amp event-specific activities
Regional Planning amp Coordination (conrsquot)
20
Managing Travel for Specific Events
21
Regional planning amp coordination for all planned special events
Event specificbull Event-specific operations planningbull Implementation activitiesbull Day-of-event activitiesbull Post-event activities
Phases of Managing Travelfor Planned Special Events
ProgramPlanning
Event OperationsPlanning
ImplementationActivities
Day-of-EventActivities
Post-EventActivities
22
bull Advance planning amp resource coordination activities conducted for a specific planned special event
bull Establish a planning framework amp team
bull Predict transportation system operations deficiencies amp develop strategies to mitigate
bull Assess amp plan for unexpected high-impact scenarios
bull Increase traffic management team preparedness amp productivity
Event-Specific Operations Planning
23
Key Activities amp Products
bull Agency permitting of planned special events
bull Interagency agreements
bull Traffic management team
bull Event travel management feasibility study
bull Traffic management plan transit management plan emergency management plan etc
bull Travel demand management initiatives
Event-Specific Operations Planning (conrsquot)
24
bull Permit application
bull Permit process ndash Decision criteriandash Special requirements
bull Permitting requirementsndash Event restrictionsndash Impact mitigationndash Legalndash Funding
Planned Special Event PermittingSubmit Permit
Application
Review EventDate and Time
StreetUse
Event
ReviewEvent Route
Yes
Revise
DistributeApplication to
Necessary Agencies
Notify BusTransit Service
Approved
No
ReviewApplication
Material
Conduct Meetingof
Involved Agencies
Conduct Meetingwith
Event Organizer
AdditionalRequirements
ReviseApplication
Yes
Deliver PublicPresentation
No
Comments
Issue Permit
GainInter-jurisdictional
Approval
AppealDecision
Denied
Confirm PersonnelResources
Determine Staffingand Equipment
SecureParking Areas
NotifyEmergency Services
Inform AffectedProperty Owners
DisseminatePublic Advertisement
PrepareOperations Plan
Conduct Event
Conduct Pre-EventWalk-Through
PrepareCommunications
Plan
Approved
Event OrganizerAction
Public AgencyAction
KEY
25
bull Traffic management plan development amp resource planning
bull Stakeholder coordination amp team management
bull Traffic management amp control
bull Event Site Command Post
bull Day-of-event traffic management
bull Post-event evaluation activities
Traffic Management Team
26
Event Travel Management Feasibility Study
bull Travel forecast
bull Market area analysis
bull Parking demand analysis
bull Traffic demand analysis
bull Roadway capacity analysis
bull Mitigation of impacts
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
5
bull Advanced operations planning stakeholder coordination amp partnerships
bull Multi-agency traffic management team
ndash Develops traffic management plan
ndash Prepares procedures amp protocol
ndash Day-of-event traffic control amp coordination
bull Raise awareness of general public amp event patrons of potential travel impacts
bull Coordinate agency services amp resource sharing
Managing Travel for PSEs Involves
6
bull Achieving predictability
bull Ensuring safety
bull Maximizing efficiency
bull Meeting public amp event patrons expectations
Goals of Managing Travelfor Planned Special Events
7
bull Reduce traffic congestion
bull Improve mobility
bull Improve travel safety
bull Form partnerships amp build trust
bull Promote interagency coordination resource utilization amp sharing
bull Incorporate new procedures plans amp practices into day-to-day operation of agencies
Benefits
8
Transportation systembull Travel time amp delay (traffic amp transit)bull Arrival amp departure service ratebull Number amp location of traffic incidents
Communitybull Economicbull Emergency vehicle accessbull Public agency costsbull Travel demand
Benefit Measures
9
Event Characteristics amp Challenges
10
Event Impact Factors
TRAVELDEMAND
EXTERNALFACTORS
ROADSITECAPACITY
EVENTOPERATION
AVAILABLERESOURCES
11
bull Travel demand magnitude rate amp modal split
bull Background traffic transit amp parking capacity
bull Event market area amp staging requirements
bull Available personnel amp equipment resources for planning amp day-of-event operations
bull Weather security amp other contingencies
bull Other concurrent events
Issues amp Characteristics
12
bull Los Angeles County CAndash 2000 planned special events each year
bull Milwaukee WIndash 450 planned special events each year that
influence travel along one downtown segment of I-94
Number of Events within a Region
13
LawEnforcement Transportation
AgenciesMedia
PublicSafety
EventOrganizer
PrivateIndustry
RegionalOrganizations
GovernmentAgencies
PublicElectedOfficials
Stakeholders
14
bull Mitigate impacts of event-generated traffic
bull Potential for heavy volume of transit vehicles amp pedestrian flows
bull Coordinate travel management activities with event operator amp overall planning team
bull Available staff resources amp support services
bull Infrastructure lacking at event site tondash Accommodate generated trafficndash Manage trafficndash Provide support services
Stakeholder Challenges
15
Possible Travel Choices
TransitExpress Charter Bus
Automobile(route selection parking)
Consideration for Pedestrians amp Other Modes
16
bull Discreterecurring event at a permanent venue
bull Continuous event
bull Street use event
bull Regionalmulti-venue event
bull Rural event
Planned Special Event Categories
17
Regional Planning amp Coordination
18
bull Mechanism for agencies to coordinate activities amp work together
bull Focus on continuously improving travel management for all PSEs in region
bull Formal multi-agency program or initiative
bull Champion amp provide resources to pursue activities to improve on current practices
bull Multi-year program plan prioritizing initiatives to improve current practices
Regional Planning amp Coordination
19
Potential Focus of Regional Initiatives amp Activities
bull Interagency agreements
bull Regional or consistent agency permit process
bull Recommended travel management practices for specific categories of PSEs
bull Technical teams formed to champion amp carryout specific initiatives
bull Assess amp report on benefits of regional amp event-specific activities
Regional Planning amp Coordination (conrsquot)
20
Managing Travel for Specific Events
21
Regional planning amp coordination for all planned special events
Event specificbull Event-specific operations planningbull Implementation activitiesbull Day-of-event activitiesbull Post-event activities
Phases of Managing Travelfor Planned Special Events
ProgramPlanning
Event OperationsPlanning
ImplementationActivities
Day-of-EventActivities
Post-EventActivities
22
bull Advance planning amp resource coordination activities conducted for a specific planned special event
bull Establish a planning framework amp team
bull Predict transportation system operations deficiencies amp develop strategies to mitigate
bull Assess amp plan for unexpected high-impact scenarios
bull Increase traffic management team preparedness amp productivity
Event-Specific Operations Planning
23
Key Activities amp Products
bull Agency permitting of planned special events
bull Interagency agreements
bull Traffic management team
bull Event travel management feasibility study
bull Traffic management plan transit management plan emergency management plan etc
bull Travel demand management initiatives
Event-Specific Operations Planning (conrsquot)
24
bull Permit application
bull Permit process ndash Decision criteriandash Special requirements
bull Permitting requirementsndash Event restrictionsndash Impact mitigationndash Legalndash Funding
Planned Special Event PermittingSubmit Permit
Application
Review EventDate and Time
StreetUse
Event
ReviewEvent Route
Yes
Revise
DistributeApplication to
Necessary Agencies
Notify BusTransit Service
Approved
No
ReviewApplication
Material
Conduct Meetingof
Involved Agencies
Conduct Meetingwith
Event Organizer
AdditionalRequirements
ReviseApplication
Yes
Deliver PublicPresentation
No
Comments
Issue Permit
GainInter-jurisdictional
Approval
AppealDecision
Denied
Confirm PersonnelResources
Determine Staffingand Equipment
SecureParking Areas
NotifyEmergency Services
Inform AffectedProperty Owners
DisseminatePublic Advertisement
PrepareOperations Plan
Conduct Event
Conduct Pre-EventWalk-Through
PrepareCommunications
Plan
Approved
Event OrganizerAction
Public AgencyAction
KEY
25
bull Traffic management plan development amp resource planning
bull Stakeholder coordination amp team management
bull Traffic management amp control
bull Event Site Command Post
bull Day-of-event traffic management
bull Post-event evaluation activities
Traffic Management Team
26
Event Travel Management Feasibility Study
bull Travel forecast
bull Market area analysis
bull Parking demand analysis
bull Traffic demand analysis
bull Roadway capacity analysis
bull Mitigation of impacts
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
6
bull Achieving predictability
bull Ensuring safety
bull Maximizing efficiency
bull Meeting public amp event patrons expectations
Goals of Managing Travelfor Planned Special Events
7
bull Reduce traffic congestion
bull Improve mobility
bull Improve travel safety
bull Form partnerships amp build trust
bull Promote interagency coordination resource utilization amp sharing
bull Incorporate new procedures plans amp practices into day-to-day operation of agencies
Benefits
8
Transportation systembull Travel time amp delay (traffic amp transit)bull Arrival amp departure service ratebull Number amp location of traffic incidents
Communitybull Economicbull Emergency vehicle accessbull Public agency costsbull Travel demand
Benefit Measures
9
Event Characteristics amp Challenges
10
Event Impact Factors
TRAVELDEMAND
EXTERNALFACTORS
ROADSITECAPACITY
EVENTOPERATION
AVAILABLERESOURCES
11
bull Travel demand magnitude rate amp modal split
bull Background traffic transit amp parking capacity
bull Event market area amp staging requirements
bull Available personnel amp equipment resources for planning amp day-of-event operations
bull Weather security amp other contingencies
bull Other concurrent events
Issues amp Characteristics
12
bull Los Angeles County CAndash 2000 planned special events each year
bull Milwaukee WIndash 450 planned special events each year that
influence travel along one downtown segment of I-94
Number of Events within a Region
13
LawEnforcement Transportation
AgenciesMedia
PublicSafety
EventOrganizer
PrivateIndustry
RegionalOrganizations
GovernmentAgencies
PublicElectedOfficials
Stakeholders
14
bull Mitigate impacts of event-generated traffic
bull Potential for heavy volume of transit vehicles amp pedestrian flows
bull Coordinate travel management activities with event operator amp overall planning team
bull Available staff resources amp support services
bull Infrastructure lacking at event site tondash Accommodate generated trafficndash Manage trafficndash Provide support services
Stakeholder Challenges
15
Possible Travel Choices
TransitExpress Charter Bus
Automobile(route selection parking)
Consideration for Pedestrians amp Other Modes
16
bull Discreterecurring event at a permanent venue
bull Continuous event
bull Street use event
bull Regionalmulti-venue event
bull Rural event
Planned Special Event Categories
17
Regional Planning amp Coordination
18
bull Mechanism for agencies to coordinate activities amp work together
bull Focus on continuously improving travel management for all PSEs in region
bull Formal multi-agency program or initiative
bull Champion amp provide resources to pursue activities to improve on current practices
bull Multi-year program plan prioritizing initiatives to improve current practices
Regional Planning amp Coordination
19
Potential Focus of Regional Initiatives amp Activities
bull Interagency agreements
bull Regional or consistent agency permit process
bull Recommended travel management practices for specific categories of PSEs
bull Technical teams formed to champion amp carryout specific initiatives
bull Assess amp report on benefits of regional amp event-specific activities
Regional Planning amp Coordination (conrsquot)
20
Managing Travel for Specific Events
21
Regional planning amp coordination for all planned special events
Event specificbull Event-specific operations planningbull Implementation activitiesbull Day-of-event activitiesbull Post-event activities
Phases of Managing Travelfor Planned Special Events
ProgramPlanning
Event OperationsPlanning
ImplementationActivities
Day-of-EventActivities
Post-EventActivities
22
bull Advance planning amp resource coordination activities conducted for a specific planned special event
bull Establish a planning framework amp team
bull Predict transportation system operations deficiencies amp develop strategies to mitigate
bull Assess amp plan for unexpected high-impact scenarios
bull Increase traffic management team preparedness amp productivity
Event-Specific Operations Planning
23
Key Activities amp Products
bull Agency permitting of planned special events
bull Interagency agreements
bull Traffic management team
bull Event travel management feasibility study
bull Traffic management plan transit management plan emergency management plan etc
bull Travel demand management initiatives
Event-Specific Operations Planning (conrsquot)
24
bull Permit application
bull Permit process ndash Decision criteriandash Special requirements
bull Permitting requirementsndash Event restrictionsndash Impact mitigationndash Legalndash Funding
Planned Special Event PermittingSubmit Permit
Application
Review EventDate and Time
StreetUse
Event
ReviewEvent Route
Yes
Revise
DistributeApplication to
Necessary Agencies
Notify BusTransit Service
Approved
No
ReviewApplication
Material
Conduct Meetingof
Involved Agencies
Conduct Meetingwith
Event Organizer
AdditionalRequirements
ReviseApplication
Yes
Deliver PublicPresentation
No
Comments
Issue Permit
GainInter-jurisdictional
Approval
AppealDecision
Denied
Confirm PersonnelResources
Determine Staffingand Equipment
SecureParking Areas
NotifyEmergency Services
Inform AffectedProperty Owners
DisseminatePublic Advertisement
PrepareOperations Plan
Conduct Event
Conduct Pre-EventWalk-Through
PrepareCommunications
Plan
Approved
Event OrganizerAction
Public AgencyAction
KEY
25
bull Traffic management plan development amp resource planning
bull Stakeholder coordination amp team management
bull Traffic management amp control
bull Event Site Command Post
bull Day-of-event traffic management
bull Post-event evaluation activities
Traffic Management Team
26
Event Travel Management Feasibility Study
bull Travel forecast
bull Market area analysis
bull Parking demand analysis
bull Traffic demand analysis
bull Roadway capacity analysis
bull Mitigation of impacts
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
7
bull Reduce traffic congestion
bull Improve mobility
bull Improve travel safety
bull Form partnerships amp build trust
bull Promote interagency coordination resource utilization amp sharing
bull Incorporate new procedures plans amp practices into day-to-day operation of agencies
Benefits
8
Transportation systembull Travel time amp delay (traffic amp transit)bull Arrival amp departure service ratebull Number amp location of traffic incidents
Communitybull Economicbull Emergency vehicle accessbull Public agency costsbull Travel demand
Benefit Measures
9
Event Characteristics amp Challenges
10
Event Impact Factors
TRAVELDEMAND
EXTERNALFACTORS
ROADSITECAPACITY
EVENTOPERATION
AVAILABLERESOURCES
11
bull Travel demand magnitude rate amp modal split
bull Background traffic transit amp parking capacity
bull Event market area amp staging requirements
bull Available personnel amp equipment resources for planning amp day-of-event operations
bull Weather security amp other contingencies
bull Other concurrent events
Issues amp Characteristics
12
bull Los Angeles County CAndash 2000 planned special events each year
bull Milwaukee WIndash 450 planned special events each year that
influence travel along one downtown segment of I-94
Number of Events within a Region
13
LawEnforcement Transportation
AgenciesMedia
PublicSafety
EventOrganizer
PrivateIndustry
RegionalOrganizations
GovernmentAgencies
PublicElectedOfficials
Stakeholders
14
bull Mitigate impacts of event-generated traffic
bull Potential for heavy volume of transit vehicles amp pedestrian flows
bull Coordinate travel management activities with event operator amp overall planning team
bull Available staff resources amp support services
bull Infrastructure lacking at event site tondash Accommodate generated trafficndash Manage trafficndash Provide support services
Stakeholder Challenges
15
Possible Travel Choices
TransitExpress Charter Bus
Automobile(route selection parking)
Consideration for Pedestrians amp Other Modes
16
bull Discreterecurring event at a permanent venue
bull Continuous event
bull Street use event
bull Regionalmulti-venue event
bull Rural event
Planned Special Event Categories
17
Regional Planning amp Coordination
18
bull Mechanism for agencies to coordinate activities amp work together
bull Focus on continuously improving travel management for all PSEs in region
bull Formal multi-agency program or initiative
bull Champion amp provide resources to pursue activities to improve on current practices
bull Multi-year program plan prioritizing initiatives to improve current practices
Regional Planning amp Coordination
19
Potential Focus of Regional Initiatives amp Activities
bull Interagency agreements
bull Regional or consistent agency permit process
bull Recommended travel management practices for specific categories of PSEs
bull Technical teams formed to champion amp carryout specific initiatives
bull Assess amp report on benefits of regional amp event-specific activities
Regional Planning amp Coordination (conrsquot)
20
Managing Travel for Specific Events
21
Regional planning amp coordination for all planned special events
Event specificbull Event-specific operations planningbull Implementation activitiesbull Day-of-event activitiesbull Post-event activities
Phases of Managing Travelfor Planned Special Events
ProgramPlanning
Event OperationsPlanning
ImplementationActivities
Day-of-EventActivities
Post-EventActivities
22
bull Advance planning amp resource coordination activities conducted for a specific planned special event
bull Establish a planning framework amp team
bull Predict transportation system operations deficiencies amp develop strategies to mitigate
bull Assess amp plan for unexpected high-impact scenarios
bull Increase traffic management team preparedness amp productivity
Event-Specific Operations Planning
23
Key Activities amp Products
bull Agency permitting of planned special events
bull Interagency agreements
bull Traffic management team
bull Event travel management feasibility study
bull Traffic management plan transit management plan emergency management plan etc
bull Travel demand management initiatives
Event-Specific Operations Planning (conrsquot)
24
bull Permit application
bull Permit process ndash Decision criteriandash Special requirements
bull Permitting requirementsndash Event restrictionsndash Impact mitigationndash Legalndash Funding
Planned Special Event PermittingSubmit Permit
Application
Review EventDate and Time
StreetUse
Event
ReviewEvent Route
Yes
Revise
DistributeApplication to
Necessary Agencies
Notify BusTransit Service
Approved
No
ReviewApplication
Material
Conduct Meetingof
Involved Agencies
Conduct Meetingwith
Event Organizer
AdditionalRequirements
ReviseApplication
Yes
Deliver PublicPresentation
No
Comments
Issue Permit
GainInter-jurisdictional
Approval
AppealDecision
Denied
Confirm PersonnelResources
Determine Staffingand Equipment
SecureParking Areas
NotifyEmergency Services
Inform AffectedProperty Owners
DisseminatePublic Advertisement
PrepareOperations Plan
Conduct Event
Conduct Pre-EventWalk-Through
PrepareCommunications
Plan
Approved
Event OrganizerAction
Public AgencyAction
KEY
25
bull Traffic management plan development amp resource planning
bull Stakeholder coordination amp team management
bull Traffic management amp control
bull Event Site Command Post
bull Day-of-event traffic management
bull Post-event evaluation activities
Traffic Management Team
26
Event Travel Management Feasibility Study
bull Travel forecast
bull Market area analysis
bull Parking demand analysis
bull Traffic demand analysis
bull Roadway capacity analysis
bull Mitigation of impacts
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
8
Transportation systembull Travel time amp delay (traffic amp transit)bull Arrival amp departure service ratebull Number amp location of traffic incidents
Communitybull Economicbull Emergency vehicle accessbull Public agency costsbull Travel demand
Benefit Measures
9
Event Characteristics amp Challenges
10
Event Impact Factors
TRAVELDEMAND
EXTERNALFACTORS
ROADSITECAPACITY
EVENTOPERATION
AVAILABLERESOURCES
11
bull Travel demand magnitude rate amp modal split
bull Background traffic transit amp parking capacity
bull Event market area amp staging requirements
bull Available personnel amp equipment resources for planning amp day-of-event operations
bull Weather security amp other contingencies
bull Other concurrent events
Issues amp Characteristics
12
bull Los Angeles County CAndash 2000 planned special events each year
bull Milwaukee WIndash 450 planned special events each year that
influence travel along one downtown segment of I-94
Number of Events within a Region
13
LawEnforcement Transportation
AgenciesMedia
PublicSafety
EventOrganizer
PrivateIndustry
RegionalOrganizations
GovernmentAgencies
PublicElectedOfficials
Stakeholders
14
bull Mitigate impacts of event-generated traffic
bull Potential for heavy volume of transit vehicles amp pedestrian flows
bull Coordinate travel management activities with event operator amp overall planning team
bull Available staff resources amp support services
bull Infrastructure lacking at event site tondash Accommodate generated trafficndash Manage trafficndash Provide support services
Stakeholder Challenges
15
Possible Travel Choices
TransitExpress Charter Bus
Automobile(route selection parking)
Consideration for Pedestrians amp Other Modes
16
bull Discreterecurring event at a permanent venue
bull Continuous event
bull Street use event
bull Regionalmulti-venue event
bull Rural event
Planned Special Event Categories
17
Regional Planning amp Coordination
18
bull Mechanism for agencies to coordinate activities amp work together
bull Focus on continuously improving travel management for all PSEs in region
bull Formal multi-agency program or initiative
bull Champion amp provide resources to pursue activities to improve on current practices
bull Multi-year program plan prioritizing initiatives to improve current practices
Regional Planning amp Coordination
19
Potential Focus of Regional Initiatives amp Activities
bull Interagency agreements
bull Regional or consistent agency permit process
bull Recommended travel management practices for specific categories of PSEs
bull Technical teams formed to champion amp carryout specific initiatives
bull Assess amp report on benefits of regional amp event-specific activities
Regional Planning amp Coordination (conrsquot)
20
Managing Travel for Specific Events
21
Regional planning amp coordination for all planned special events
Event specificbull Event-specific operations planningbull Implementation activitiesbull Day-of-event activitiesbull Post-event activities
Phases of Managing Travelfor Planned Special Events
ProgramPlanning
Event OperationsPlanning
ImplementationActivities
Day-of-EventActivities
Post-EventActivities
22
bull Advance planning amp resource coordination activities conducted for a specific planned special event
bull Establish a planning framework amp team
bull Predict transportation system operations deficiencies amp develop strategies to mitigate
bull Assess amp plan for unexpected high-impact scenarios
bull Increase traffic management team preparedness amp productivity
Event-Specific Operations Planning
23
Key Activities amp Products
bull Agency permitting of planned special events
bull Interagency agreements
bull Traffic management team
bull Event travel management feasibility study
bull Traffic management plan transit management plan emergency management plan etc
bull Travel demand management initiatives
Event-Specific Operations Planning (conrsquot)
24
bull Permit application
bull Permit process ndash Decision criteriandash Special requirements
bull Permitting requirementsndash Event restrictionsndash Impact mitigationndash Legalndash Funding
Planned Special Event PermittingSubmit Permit
Application
Review EventDate and Time
StreetUse
Event
ReviewEvent Route
Yes
Revise
DistributeApplication to
Necessary Agencies
Notify BusTransit Service
Approved
No
ReviewApplication
Material
Conduct Meetingof
Involved Agencies
Conduct Meetingwith
Event Organizer
AdditionalRequirements
ReviseApplication
Yes
Deliver PublicPresentation
No
Comments
Issue Permit
GainInter-jurisdictional
Approval
AppealDecision
Denied
Confirm PersonnelResources
Determine Staffingand Equipment
SecureParking Areas
NotifyEmergency Services
Inform AffectedProperty Owners
DisseminatePublic Advertisement
PrepareOperations Plan
Conduct Event
Conduct Pre-EventWalk-Through
PrepareCommunications
Plan
Approved
Event OrganizerAction
Public AgencyAction
KEY
25
bull Traffic management plan development amp resource planning
bull Stakeholder coordination amp team management
bull Traffic management amp control
bull Event Site Command Post
bull Day-of-event traffic management
bull Post-event evaluation activities
Traffic Management Team
26
Event Travel Management Feasibility Study
bull Travel forecast
bull Market area analysis
bull Parking demand analysis
bull Traffic demand analysis
bull Roadway capacity analysis
bull Mitigation of impacts
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
9
Event Characteristics amp Challenges
10
Event Impact Factors
TRAVELDEMAND
EXTERNALFACTORS
ROADSITECAPACITY
EVENTOPERATION
AVAILABLERESOURCES
11
bull Travel demand magnitude rate amp modal split
bull Background traffic transit amp parking capacity
bull Event market area amp staging requirements
bull Available personnel amp equipment resources for planning amp day-of-event operations
bull Weather security amp other contingencies
bull Other concurrent events
Issues amp Characteristics
12
bull Los Angeles County CAndash 2000 planned special events each year
bull Milwaukee WIndash 450 planned special events each year that
influence travel along one downtown segment of I-94
Number of Events within a Region
13
LawEnforcement Transportation
AgenciesMedia
PublicSafety
EventOrganizer
PrivateIndustry
RegionalOrganizations
GovernmentAgencies
PublicElectedOfficials
Stakeholders
14
bull Mitigate impacts of event-generated traffic
bull Potential for heavy volume of transit vehicles amp pedestrian flows
bull Coordinate travel management activities with event operator amp overall planning team
bull Available staff resources amp support services
bull Infrastructure lacking at event site tondash Accommodate generated trafficndash Manage trafficndash Provide support services
Stakeholder Challenges
15
Possible Travel Choices
TransitExpress Charter Bus
Automobile(route selection parking)
Consideration for Pedestrians amp Other Modes
16
bull Discreterecurring event at a permanent venue
bull Continuous event
bull Street use event
bull Regionalmulti-venue event
bull Rural event
Planned Special Event Categories
17
Regional Planning amp Coordination
18
bull Mechanism for agencies to coordinate activities amp work together
bull Focus on continuously improving travel management for all PSEs in region
bull Formal multi-agency program or initiative
bull Champion amp provide resources to pursue activities to improve on current practices
bull Multi-year program plan prioritizing initiatives to improve current practices
Regional Planning amp Coordination
19
Potential Focus of Regional Initiatives amp Activities
bull Interagency agreements
bull Regional or consistent agency permit process
bull Recommended travel management practices for specific categories of PSEs
bull Technical teams formed to champion amp carryout specific initiatives
bull Assess amp report on benefits of regional amp event-specific activities
Regional Planning amp Coordination (conrsquot)
20
Managing Travel for Specific Events
21
Regional planning amp coordination for all planned special events
Event specificbull Event-specific operations planningbull Implementation activitiesbull Day-of-event activitiesbull Post-event activities
Phases of Managing Travelfor Planned Special Events
ProgramPlanning
Event OperationsPlanning
ImplementationActivities
Day-of-EventActivities
Post-EventActivities
22
bull Advance planning amp resource coordination activities conducted for a specific planned special event
bull Establish a planning framework amp team
bull Predict transportation system operations deficiencies amp develop strategies to mitigate
bull Assess amp plan for unexpected high-impact scenarios
bull Increase traffic management team preparedness amp productivity
Event-Specific Operations Planning
23
Key Activities amp Products
bull Agency permitting of planned special events
bull Interagency agreements
bull Traffic management team
bull Event travel management feasibility study
bull Traffic management plan transit management plan emergency management plan etc
bull Travel demand management initiatives
Event-Specific Operations Planning (conrsquot)
24
bull Permit application
bull Permit process ndash Decision criteriandash Special requirements
bull Permitting requirementsndash Event restrictionsndash Impact mitigationndash Legalndash Funding
Planned Special Event PermittingSubmit Permit
Application
Review EventDate and Time
StreetUse
Event
ReviewEvent Route
Yes
Revise
DistributeApplication to
Necessary Agencies
Notify BusTransit Service
Approved
No
ReviewApplication
Material
Conduct Meetingof
Involved Agencies
Conduct Meetingwith
Event Organizer
AdditionalRequirements
ReviseApplication
Yes
Deliver PublicPresentation
No
Comments
Issue Permit
GainInter-jurisdictional
Approval
AppealDecision
Denied
Confirm PersonnelResources
Determine Staffingand Equipment
SecureParking Areas
NotifyEmergency Services
Inform AffectedProperty Owners
DisseminatePublic Advertisement
PrepareOperations Plan
Conduct Event
Conduct Pre-EventWalk-Through
PrepareCommunications
Plan
Approved
Event OrganizerAction
Public AgencyAction
KEY
25
bull Traffic management plan development amp resource planning
bull Stakeholder coordination amp team management
bull Traffic management amp control
bull Event Site Command Post
bull Day-of-event traffic management
bull Post-event evaluation activities
Traffic Management Team
26
Event Travel Management Feasibility Study
bull Travel forecast
bull Market area analysis
bull Parking demand analysis
bull Traffic demand analysis
bull Roadway capacity analysis
bull Mitigation of impacts
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
10
Event Impact Factors
TRAVELDEMAND
EXTERNALFACTORS
ROADSITECAPACITY
EVENTOPERATION
AVAILABLERESOURCES
11
bull Travel demand magnitude rate amp modal split
bull Background traffic transit amp parking capacity
bull Event market area amp staging requirements
bull Available personnel amp equipment resources for planning amp day-of-event operations
bull Weather security amp other contingencies
bull Other concurrent events
Issues amp Characteristics
12
bull Los Angeles County CAndash 2000 planned special events each year
bull Milwaukee WIndash 450 planned special events each year that
influence travel along one downtown segment of I-94
Number of Events within a Region
13
LawEnforcement Transportation
AgenciesMedia
PublicSafety
EventOrganizer
PrivateIndustry
RegionalOrganizations
GovernmentAgencies
PublicElectedOfficials
Stakeholders
14
bull Mitigate impacts of event-generated traffic
bull Potential for heavy volume of transit vehicles amp pedestrian flows
bull Coordinate travel management activities with event operator amp overall planning team
bull Available staff resources amp support services
bull Infrastructure lacking at event site tondash Accommodate generated trafficndash Manage trafficndash Provide support services
Stakeholder Challenges
15
Possible Travel Choices
TransitExpress Charter Bus
Automobile(route selection parking)
Consideration for Pedestrians amp Other Modes
16
bull Discreterecurring event at a permanent venue
bull Continuous event
bull Street use event
bull Regionalmulti-venue event
bull Rural event
Planned Special Event Categories
17
Regional Planning amp Coordination
18
bull Mechanism for agencies to coordinate activities amp work together
bull Focus on continuously improving travel management for all PSEs in region
bull Formal multi-agency program or initiative
bull Champion amp provide resources to pursue activities to improve on current practices
bull Multi-year program plan prioritizing initiatives to improve current practices
Regional Planning amp Coordination
19
Potential Focus of Regional Initiatives amp Activities
bull Interagency agreements
bull Regional or consistent agency permit process
bull Recommended travel management practices for specific categories of PSEs
bull Technical teams formed to champion amp carryout specific initiatives
bull Assess amp report on benefits of regional amp event-specific activities
Regional Planning amp Coordination (conrsquot)
20
Managing Travel for Specific Events
21
Regional planning amp coordination for all planned special events
Event specificbull Event-specific operations planningbull Implementation activitiesbull Day-of-event activitiesbull Post-event activities
Phases of Managing Travelfor Planned Special Events
ProgramPlanning
Event OperationsPlanning
ImplementationActivities
Day-of-EventActivities
Post-EventActivities
22
bull Advance planning amp resource coordination activities conducted for a specific planned special event
bull Establish a planning framework amp team
bull Predict transportation system operations deficiencies amp develop strategies to mitigate
bull Assess amp plan for unexpected high-impact scenarios
bull Increase traffic management team preparedness amp productivity
Event-Specific Operations Planning
23
Key Activities amp Products
bull Agency permitting of planned special events
bull Interagency agreements
bull Traffic management team
bull Event travel management feasibility study
bull Traffic management plan transit management plan emergency management plan etc
bull Travel demand management initiatives
Event-Specific Operations Planning (conrsquot)
24
bull Permit application
bull Permit process ndash Decision criteriandash Special requirements
bull Permitting requirementsndash Event restrictionsndash Impact mitigationndash Legalndash Funding
Planned Special Event PermittingSubmit Permit
Application
Review EventDate and Time
StreetUse
Event
ReviewEvent Route
Yes
Revise
DistributeApplication to
Necessary Agencies
Notify BusTransit Service
Approved
No
ReviewApplication
Material
Conduct Meetingof
Involved Agencies
Conduct Meetingwith
Event Organizer
AdditionalRequirements
ReviseApplication
Yes
Deliver PublicPresentation
No
Comments
Issue Permit
GainInter-jurisdictional
Approval
AppealDecision
Denied
Confirm PersonnelResources
Determine Staffingand Equipment
SecureParking Areas
NotifyEmergency Services
Inform AffectedProperty Owners
DisseminatePublic Advertisement
PrepareOperations Plan
Conduct Event
Conduct Pre-EventWalk-Through
PrepareCommunications
Plan
Approved
Event OrganizerAction
Public AgencyAction
KEY
25
bull Traffic management plan development amp resource planning
bull Stakeholder coordination amp team management
bull Traffic management amp control
bull Event Site Command Post
bull Day-of-event traffic management
bull Post-event evaluation activities
Traffic Management Team
26
Event Travel Management Feasibility Study
bull Travel forecast
bull Market area analysis
bull Parking demand analysis
bull Traffic demand analysis
bull Roadway capacity analysis
bull Mitigation of impacts
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
11
bull Travel demand magnitude rate amp modal split
bull Background traffic transit amp parking capacity
bull Event market area amp staging requirements
bull Available personnel amp equipment resources for planning amp day-of-event operations
bull Weather security amp other contingencies
bull Other concurrent events
Issues amp Characteristics
12
bull Los Angeles County CAndash 2000 planned special events each year
bull Milwaukee WIndash 450 planned special events each year that
influence travel along one downtown segment of I-94
Number of Events within a Region
13
LawEnforcement Transportation
AgenciesMedia
PublicSafety
EventOrganizer
PrivateIndustry
RegionalOrganizations
GovernmentAgencies
PublicElectedOfficials
Stakeholders
14
bull Mitigate impacts of event-generated traffic
bull Potential for heavy volume of transit vehicles amp pedestrian flows
bull Coordinate travel management activities with event operator amp overall planning team
bull Available staff resources amp support services
bull Infrastructure lacking at event site tondash Accommodate generated trafficndash Manage trafficndash Provide support services
Stakeholder Challenges
15
Possible Travel Choices
TransitExpress Charter Bus
Automobile(route selection parking)
Consideration for Pedestrians amp Other Modes
16
bull Discreterecurring event at a permanent venue
bull Continuous event
bull Street use event
bull Regionalmulti-venue event
bull Rural event
Planned Special Event Categories
17
Regional Planning amp Coordination
18
bull Mechanism for agencies to coordinate activities amp work together
bull Focus on continuously improving travel management for all PSEs in region
bull Formal multi-agency program or initiative
bull Champion amp provide resources to pursue activities to improve on current practices
bull Multi-year program plan prioritizing initiatives to improve current practices
Regional Planning amp Coordination
19
Potential Focus of Regional Initiatives amp Activities
bull Interagency agreements
bull Regional or consistent agency permit process
bull Recommended travel management practices for specific categories of PSEs
bull Technical teams formed to champion amp carryout specific initiatives
bull Assess amp report on benefits of regional amp event-specific activities
Regional Planning amp Coordination (conrsquot)
20
Managing Travel for Specific Events
21
Regional planning amp coordination for all planned special events
Event specificbull Event-specific operations planningbull Implementation activitiesbull Day-of-event activitiesbull Post-event activities
Phases of Managing Travelfor Planned Special Events
ProgramPlanning
Event OperationsPlanning
ImplementationActivities
Day-of-EventActivities
Post-EventActivities
22
bull Advance planning amp resource coordination activities conducted for a specific planned special event
bull Establish a planning framework amp team
bull Predict transportation system operations deficiencies amp develop strategies to mitigate
bull Assess amp plan for unexpected high-impact scenarios
bull Increase traffic management team preparedness amp productivity
Event-Specific Operations Planning
23
Key Activities amp Products
bull Agency permitting of planned special events
bull Interagency agreements
bull Traffic management team
bull Event travel management feasibility study
bull Traffic management plan transit management plan emergency management plan etc
bull Travel demand management initiatives
Event-Specific Operations Planning (conrsquot)
24
bull Permit application
bull Permit process ndash Decision criteriandash Special requirements
bull Permitting requirementsndash Event restrictionsndash Impact mitigationndash Legalndash Funding
Planned Special Event PermittingSubmit Permit
Application
Review EventDate and Time
StreetUse
Event
ReviewEvent Route
Yes
Revise
DistributeApplication to
Necessary Agencies
Notify BusTransit Service
Approved
No
ReviewApplication
Material
Conduct Meetingof
Involved Agencies
Conduct Meetingwith
Event Organizer
AdditionalRequirements
ReviseApplication
Yes
Deliver PublicPresentation
No
Comments
Issue Permit
GainInter-jurisdictional
Approval
AppealDecision
Denied
Confirm PersonnelResources
Determine Staffingand Equipment
SecureParking Areas
NotifyEmergency Services
Inform AffectedProperty Owners
DisseminatePublic Advertisement
PrepareOperations Plan
Conduct Event
Conduct Pre-EventWalk-Through
PrepareCommunications
Plan
Approved
Event OrganizerAction
Public AgencyAction
KEY
25
bull Traffic management plan development amp resource planning
bull Stakeholder coordination amp team management
bull Traffic management amp control
bull Event Site Command Post
bull Day-of-event traffic management
bull Post-event evaluation activities
Traffic Management Team
26
Event Travel Management Feasibility Study
bull Travel forecast
bull Market area analysis
bull Parking demand analysis
bull Traffic demand analysis
bull Roadway capacity analysis
bull Mitigation of impacts
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
12
bull Los Angeles County CAndash 2000 planned special events each year
bull Milwaukee WIndash 450 planned special events each year that
influence travel along one downtown segment of I-94
Number of Events within a Region
13
LawEnforcement Transportation
AgenciesMedia
PublicSafety
EventOrganizer
PrivateIndustry
RegionalOrganizations
GovernmentAgencies
PublicElectedOfficials
Stakeholders
14
bull Mitigate impacts of event-generated traffic
bull Potential for heavy volume of transit vehicles amp pedestrian flows
bull Coordinate travel management activities with event operator amp overall planning team
bull Available staff resources amp support services
bull Infrastructure lacking at event site tondash Accommodate generated trafficndash Manage trafficndash Provide support services
Stakeholder Challenges
15
Possible Travel Choices
TransitExpress Charter Bus
Automobile(route selection parking)
Consideration for Pedestrians amp Other Modes
16
bull Discreterecurring event at a permanent venue
bull Continuous event
bull Street use event
bull Regionalmulti-venue event
bull Rural event
Planned Special Event Categories
17
Regional Planning amp Coordination
18
bull Mechanism for agencies to coordinate activities amp work together
bull Focus on continuously improving travel management for all PSEs in region
bull Formal multi-agency program or initiative
bull Champion amp provide resources to pursue activities to improve on current practices
bull Multi-year program plan prioritizing initiatives to improve current practices
Regional Planning amp Coordination
19
Potential Focus of Regional Initiatives amp Activities
bull Interagency agreements
bull Regional or consistent agency permit process
bull Recommended travel management practices for specific categories of PSEs
bull Technical teams formed to champion amp carryout specific initiatives
bull Assess amp report on benefits of regional amp event-specific activities
Regional Planning amp Coordination (conrsquot)
20
Managing Travel for Specific Events
21
Regional planning amp coordination for all planned special events
Event specificbull Event-specific operations planningbull Implementation activitiesbull Day-of-event activitiesbull Post-event activities
Phases of Managing Travelfor Planned Special Events
ProgramPlanning
Event OperationsPlanning
ImplementationActivities
Day-of-EventActivities
Post-EventActivities
22
bull Advance planning amp resource coordination activities conducted for a specific planned special event
bull Establish a planning framework amp team
bull Predict transportation system operations deficiencies amp develop strategies to mitigate
bull Assess amp plan for unexpected high-impact scenarios
bull Increase traffic management team preparedness amp productivity
Event-Specific Operations Planning
23
Key Activities amp Products
bull Agency permitting of planned special events
bull Interagency agreements
bull Traffic management team
bull Event travel management feasibility study
bull Traffic management plan transit management plan emergency management plan etc
bull Travel demand management initiatives
Event-Specific Operations Planning (conrsquot)
24
bull Permit application
bull Permit process ndash Decision criteriandash Special requirements
bull Permitting requirementsndash Event restrictionsndash Impact mitigationndash Legalndash Funding
Planned Special Event PermittingSubmit Permit
Application
Review EventDate and Time
StreetUse
Event
ReviewEvent Route
Yes
Revise
DistributeApplication to
Necessary Agencies
Notify BusTransit Service
Approved
No
ReviewApplication
Material
Conduct Meetingof
Involved Agencies
Conduct Meetingwith
Event Organizer
AdditionalRequirements
ReviseApplication
Yes
Deliver PublicPresentation
No
Comments
Issue Permit
GainInter-jurisdictional
Approval
AppealDecision
Denied
Confirm PersonnelResources
Determine Staffingand Equipment
SecureParking Areas
NotifyEmergency Services
Inform AffectedProperty Owners
DisseminatePublic Advertisement
PrepareOperations Plan
Conduct Event
Conduct Pre-EventWalk-Through
PrepareCommunications
Plan
Approved
Event OrganizerAction
Public AgencyAction
KEY
25
bull Traffic management plan development amp resource planning
bull Stakeholder coordination amp team management
bull Traffic management amp control
bull Event Site Command Post
bull Day-of-event traffic management
bull Post-event evaluation activities
Traffic Management Team
26
Event Travel Management Feasibility Study
bull Travel forecast
bull Market area analysis
bull Parking demand analysis
bull Traffic demand analysis
bull Roadway capacity analysis
bull Mitigation of impacts
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
13
LawEnforcement Transportation
AgenciesMedia
PublicSafety
EventOrganizer
PrivateIndustry
RegionalOrganizations
GovernmentAgencies
PublicElectedOfficials
Stakeholders
14
bull Mitigate impacts of event-generated traffic
bull Potential for heavy volume of transit vehicles amp pedestrian flows
bull Coordinate travel management activities with event operator amp overall planning team
bull Available staff resources amp support services
bull Infrastructure lacking at event site tondash Accommodate generated trafficndash Manage trafficndash Provide support services
Stakeholder Challenges
15
Possible Travel Choices
TransitExpress Charter Bus
Automobile(route selection parking)
Consideration for Pedestrians amp Other Modes
16
bull Discreterecurring event at a permanent venue
bull Continuous event
bull Street use event
bull Regionalmulti-venue event
bull Rural event
Planned Special Event Categories
17
Regional Planning amp Coordination
18
bull Mechanism for agencies to coordinate activities amp work together
bull Focus on continuously improving travel management for all PSEs in region
bull Formal multi-agency program or initiative
bull Champion amp provide resources to pursue activities to improve on current practices
bull Multi-year program plan prioritizing initiatives to improve current practices
Regional Planning amp Coordination
19
Potential Focus of Regional Initiatives amp Activities
bull Interagency agreements
bull Regional or consistent agency permit process
bull Recommended travel management practices for specific categories of PSEs
bull Technical teams formed to champion amp carryout specific initiatives
bull Assess amp report on benefits of regional amp event-specific activities
Regional Planning amp Coordination (conrsquot)
20
Managing Travel for Specific Events
21
Regional planning amp coordination for all planned special events
Event specificbull Event-specific operations planningbull Implementation activitiesbull Day-of-event activitiesbull Post-event activities
Phases of Managing Travelfor Planned Special Events
ProgramPlanning
Event OperationsPlanning
ImplementationActivities
Day-of-EventActivities
Post-EventActivities
22
bull Advance planning amp resource coordination activities conducted for a specific planned special event
bull Establish a planning framework amp team
bull Predict transportation system operations deficiencies amp develop strategies to mitigate
bull Assess amp plan for unexpected high-impact scenarios
bull Increase traffic management team preparedness amp productivity
Event-Specific Operations Planning
23
Key Activities amp Products
bull Agency permitting of planned special events
bull Interagency agreements
bull Traffic management team
bull Event travel management feasibility study
bull Traffic management plan transit management plan emergency management plan etc
bull Travel demand management initiatives
Event-Specific Operations Planning (conrsquot)
24
bull Permit application
bull Permit process ndash Decision criteriandash Special requirements
bull Permitting requirementsndash Event restrictionsndash Impact mitigationndash Legalndash Funding
Planned Special Event PermittingSubmit Permit
Application
Review EventDate and Time
StreetUse
Event
ReviewEvent Route
Yes
Revise
DistributeApplication to
Necessary Agencies
Notify BusTransit Service
Approved
No
ReviewApplication
Material
Conduct Meetingof
Involved Agencies
Conduct Meetingwith
Event Organizer
AdditionalRequirements
ReviseApplication
Yes
Deliver PublicPresentation
No
Comments
Issue Permit
GainInter-jurisdictional
Approval
AppealDecision
Denied
Confirm PersonnelResources
Determine Staffingand Equipment
SecureParking Areas
NotifyEmergency Services
Inform AffectedProperty Owners
DisseminatePublic Advertisement
PrepareOperations Plan
Conduct Event
Conduct Pre-EventWalk-Through
PrepareCommunications
Plan
Approved
Event OrganizerAction
Public AgencyAction
KEY
25
bull Traffic management plan development amp resource planning
bull Stakeholder coordination amp team management
bull Traffic management amp control
bull Event Site Command Post
bull Day-of-event traffic management
bull Post-event evaluation activities
Traffic Management Team
26
Event Travel Management Feasibility Study
bull Travel forecast
bull Market area analysis
bull Parking demand analysis
bull Traffic demand analysis
bull Roadway capacity analysis
bull Mitigation of impacts
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
14
bull Mitigate impacts of event-generated traffic
bull Potential for heavy volume of transit vehicles amp pedestrian flows
bull Coordinate travel management activities with event operator amp overall planning team
bull Available staff resources amp support services
bull Infrastructure lacking at event site tondash Accommodate generated trafficndash Manage trafficndash Provide support services
Stakeholder Challenges
15
Possible Travel Choices
TransitExpress Charter Bus
Automobile(route selection parking)
Consideration for Pedestrians amp Other Modes
16
bull Discreterecurring event at a permanent venue
bull Continuous event
bull Street use event
bull Regionalmulti-venue event
bull Rural event
Planned Special Event Categories
17
Regional Planning amp Coordination
18
bull Mechanism for agencies to coordinate activities amp work together
bull Focus on continuously improving travel management for all PSEs in region
bull Formal multi-agency program or initiative
bull Champion amp provide resources to pursue activities to improve on current practices
bull Multi-year program plan prioritizing initiatives to improve current practices
Regional Planning amp Coordination
19
Potential Focus of Regional Initiatives amp Activities
bull Interagency agreements
bull Regional or consistent agency permit process
bull Recommended travel management practices for specific categories of PSEs
bull Technical teams formed to champion amp carryout specific initiatives
bull Assess amp report on benefits of regional amp event-specific activities
Regional Planning amp Coordination (conrsquot)
20
Managing Travel for Specific Events
21
Regional planning amp coordination for all planned special events
Event specificbull Event-specific operations planningbull Implementation activitiesbull Day-of-event activitiesbull Post-event activities
Phases of Managing Travelfor Planned Special Events
ProgramPlanning
Event OperationsPlanning
ImplementationActivities
Day-of-EventActivities
Post-EventActivities
22
bull Advance planning amp resource coordination activities conducted for a specific planned special event
bull Establish a planning framework amp team
bull Predict transportation system operations deficiencies amp develop strategies to mitigate
bull Assess amp plan for unexpected high-impact scenarios
bull Increase traffic management team preparedness amp productivity
Event-Specific Operations Planning
23
Key Activities amp Products
bull Agency permitting of planned special events
bull Interagency agreements
bull Traffic management team
bull Event travel management feasibility study
bull Traffic management plan transit management plan emergency management plan etc
bull Travel demand management initiatives
Event-Specific Operations Planning (conrsquot)
24
bull Permit application
bull Permit process ndash Decision criteriandash Special requirements
bull Permitting requirementsndash Event restrictionsndash Impact mitigationndash Legalndash Funding
Planned Special Event PermittingSubmit Permit
Application
Review EventDate and Time
StreetUse
Event
ReviewEvent Route
Yes
Revise
DistributeApplication to
Necessary Agencies
Notify BusTransit Service
Approved
No
ReviewApplication
Material
Conduct Meetingof
Involved Agencies
Conduct Meetingwith
Event Organizer
AdditionalRequirements
ReviseApplication
Yes
Deliver PublicPresentation
No
Comments
Issue Permit
GainInter-jurisdictional
Approval
AppealDecision
Denied
Confirm PersonnelResources
Determine Staffingand Equipment
SecureParking Areas
NotifyEmergency Services
Inform AffectedProperty Owners
DisseminatePublic Advertisement
PrepareOperations Plan
Conduct Event
Conduct Pre-EventWalk-Through
PrepareCommunications
Plan
Approved
Event OrganizerAction
Public AgencyAction
KEY
25
bull Traffic management plan development amp resource planning
bull Stakeholder coordination amp team management
bull Traffic management amp control
bull Event Site Command Post
bull Day-of-event traffic management
bull Post-event evaluation activities
Traffic Management Team
26
Event Travel Management Feasibility Study
bull Travel forecast
bull Market area analysis
bull Parking demand analysis
bull Traffic demand analysis
bull Roadway capacity analysis
bull Mitigation of impacts
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
15
Possible Travel Choices
TransitExpress Charter Bus
Automobile(route selection parking)
Consideration for Pedestrians amp Other Modes
16
bull Discreterecurring event at a permanent venue
bull Continuous event
bull Street use event
bull Regionalmulti-venue event
bull Rural event
Planned Special Event Categories
17
Regional Planning amp Coordination
18
bull Mechanism for agencies to coordinate activities amp work together
bull Focus on continuously improving travel management for all PSEs in region
bull Formal multi-agency program or initiative
bull Champion amp provide resources to pursue activities to improve on current practices
bull Multi-year program plan prioritizing initiatives to improve current practices
Regional Planning amp Coordination
19
Potential Focus of Regional Initiatives amp Activities
bull Interagency agreements
bull Regional or consistent agency permit process
bull Recommended travel management practices for specific categories of PSEs
bull Technical teams formed to champion amp carryout specific initiatives
bull Assess amp report on benefits of regional amp event-specific activities
Regional Planning amp Coordination (conrsquot)
20
Managing Travel for Specific Events
21
Regional planning amp coordination for all planned special events
Event specificbull Event-specific operations planningbull Implementation activitiesbull Day-of-event activitiesbull Post-event activities
Phases of Managing Travelfor Planned Special Events
ProgramPlanning
Event OperationsPlanning
ImplementationActivities
Day-of-EventActivities
Post-EventActivities
22
bull Advance planning amp resource coordination activities conducted for a specific planned special event
bull Establish a planning framework amp team
bull Predict transportation system operations deficiencies amp develop strategies to mitigate
bull Assess amp plan for unexpected high-impact scenarios
bull Increase traffic management team preparedness amp productivity
Event-Specific Operations Planning
23
Key Activities amp Products
bull Agency permitting of planned special events
bull Interagency agreements
bull Traffic management team
bull Event travel management feasibility study
bull Traffic management plan transit management plan emergency management plan etc
bull Travel demand management initiatives
Event-Specific Operations Planning (conrsquot)
24
bull Permit application
bull Permit process ndash Decision criteriandash Special requirements
bull Permitting requirementsndash Event restrictionsndash Impact mitigationndash Legalndash Funding
Planned Special Event PermittingSubmit Permit
Application
Review EventDate and Time
StreetUse
Event
ReviewEvent Route
Yes
Revise
DistributeApplication to
Necessary Agencies
Notify BusTransit Service
Approved
No
ReviewApplication
Material
Conduct Meetingof
Involved Agencies
Conduct Meetingwith
Event Organizer
AdditionalRequirements
ReviseApplication
Yes
Deliver PublicPresentation
No
Comments
Issue Permit
GainInter-jurisdictional
Approval
AppealDecision
Denied
Confirm PersonnelResources
Determine Staffingand Equipment
SecureParking Areas
NotifyEmergency Services
Inform AffectedProperty Owners
DisseminatePublic Advertisement
PrepareOperations Plan
Conduct Event
Conduct Pre-EventWalk-Through
PrepareCommunications
Plan
Approved
Event OrganizerAction
Public AgencyAction
KEY
25
bull Traffic management plan development amp resource planning
bull Stakeholder coordination amp team management
bull Traffic management amp control
bull Event Site Command Post
bull Day-of-event traffic management
bull Post-event evaluation activities
Traffic Management Team
26
Event Travel Management Feasibility Study
bull Travel forecast
bull Market area analysis
bull Parking demand analysis
bull Traffic demand analysis
bull Roadway capacity analysis
bull Mitigation of impacts
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
16
bull Discreterecurring event at a permanent venue
bull Continuous event
bull Street use event
bull Regionalmulti-venue event
bull Rural event
Planned Special Event Categories
17
Regional Planning amp Coordination
18
bull Mechanism for agencies to coordinate activities amp work together
bull Focus on continuously improving travel management for all PSEs in region
bull Formal multi-agency program or initiative
bull Champion amp provide resources to pursue activities to improve on current practices
bull Multi-year program plan prioritizing initiatives to improve current practices
Regional Planning amp Coordination
19
Potential Focus of Regional Initiatives amp Activities
bull Interagency agreements
bull Regional or consistent agency permit process
bull Recommended travel management practices for specific categories of PSEs
bull Technical teams formed to champion amp carryout specific initiatives
bull Assess amp report on benefits of regional amp event-specific activities
Regional Planning amp Coordination (conrsquot)
20
Managing Travel for Specific Events
21
Regional planning amp coordination for all planned special events
Event specificbull Event-specific operations planningbull Implementation activitiesbull Day-of-event activitiesbull Post-event activities
Phases of Managing Travelfor Planned Special Events
ProgramPlanning
Event OperationsPlanning
ImplementationActivities
Day-of-EventActivities
Post-EventActivities
22
bull Advance planning amp resource coordination activities conducted for a specific planned special event
bull Establish a planning framework amp team
bull Predict transportation system operations deficiencies amp develop strategies to mitigate
bull Assess amp plan for unexpected high-impact scenarios
bull Increase traffic management team preparedness amp productivity
Event-Specific Operations Planning
23
Key Activities amp Products
bull Agency permitting of planned special events
bull Interagency agreements
bull Traffic management team
bull Event travel management feasibility study
bull Traffic management plan transit management plan emergency management plan etc
bull Travel demand management initiatives
Event-Specific Operations Planning (conrsquot)
24
bull Permit application
bull Permit process ndash Decision criteriandash Special requirements
bull Permitting requirementsndash Event restrictionsndash Impact mitigationndash Legalndash Funding
Planned Special Event PermittingSubmit Permit
Application
Review EventDate and Time
StreetUse
Event
ReviewEvent Route
Yes
Revise
DistributeApplication to
Necessary Agencies
Notify BusTransit Service
Approved
No
ReviewApplication
Material
Conduct Meetingof
Involved Agencies
Conduct Meetingwith
Event Organizer
AdditionalRequirements
ReviseApplication
Yes
Deliver PublicPresentation
No
Comments
Issue Permit
GainInter-jurisdictional
Approval
AppealDecision
Denied
Confirm PersonnelResources
Determine Staffingand Equipment
SecureParking Areas
NotifyEmergency Services
Inform AffectedProperty Owners
DisseminatePublic Advertisement
PrepareOperations Plan
Conduct Event
Conduct Pre-EventWalk-Through
PrepareCommunications
Plan
Approved
Event OrganizerAction
Public AgencyAction
KEY
25
bull Traffic management plan development amp resource planning
bull Stakeholder coordination amp team management
bull Traffic management amp control
bull Event Site Command Post
bull Day-of-event traffic management
bull Post-event evaluation activities
Traffic Management Team
26
Event Travel Management Feasibility Study
bull Travel forecast
bull Market area analysis
bull Parking demand analysis
bull Traffic demand analysis
bull Roadway capacity analysis
bull Mitigation of impacts
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
17
Regional Planning amp Coordination
18
bull Mechanism for agencies to coordinate activities amp work together
bull Focus on continuously improving travel management for all PSEs in region
bull Formal multi-agency program or initiative
bull Champion amp provide resources to pursue activities to improve on current practices
bull Multi-year program plan prioritizing initiatives to improve current practices
Regional Planning amp Coordination
19
Potential Focus of Regional Initiatives amp Activities
bull Interagency agreements
bull Regional or consistent agency permit process
bull Recommended travel management practices for specific categories of PSEs
bull Technical teams formed to champion amp carryout specific initiatives
bull Assess amp report on benefits of regional amp event-specific activities
Regional Planning amp Coordination (conrsquot)
20
Managing Travel for Specific Events
21
Regional planning amp coordination for all planned special events
Event specificbull Event-specific operations planningbull Implementation activitiesbull Day-of-event activitiesbull Post-event activities
Phases of Managing Travelfor Planned Special Events
ProgramPlanning
Event OperationsPlanning
ImplementationActivities
Day-of-EventActivities
Post-EventActivities
22
bull Advance planning amp resource coordination activities conducted for a specific planned special event
bull Establish a planning framework amp team
bull Predict transportation system operations deficiencies amp develop strategies to mitigate
bull Assess amp plan for unexpected high-impact scenarios
bull Increase traffic management team preparedness amp productivity
Event-Specific Operations Planning
23
Key Activities amp Products
bull Agency permitting of planned special events
bull Interagency agreements
bull Traffic management team
bull Event travel management feasibility study
bull Traffic management plan transit management plan emergency management plan etc
bull Travel demand management initiatives
Event-Specific Operations Planning (conrsquot)
24
bull Permit application
bull Permit process ndash Decision criteriandash Special requirements
bull Permitting requirementsndash Event restrictionsndash Impact mitigationndash Legalndash Funding
Planned Special Event PermittingSubmit Permit
Application
Review EventDate and Time
StreetUse
Event
ReviewEvent Route
Yes
Revise
DistributeApplication to
Necessary Agencies
Notify BusTransit Service
Approved
No
ReviewApplication
Material
Conduct Meetingof
Involved Agencies
Conduct Meetingwith
Event Organizer
AdditionalRequirements
ReviseApplication
Yes
Deliver PublicPresentation
No
Comments
Issue Permit
GainInter-jurisdictional
Approval
AppealDecision
Denied
Confirm PersonnelResources
Determine Staffingand Equipment
SecureParking Areas
NotifyEmergency Services
Inform AffectedProperty Owners
DisseminatePublic Advertisement
PrepareOperations Plan
Conduct Event
Conduct Pre-EventWalk-Through
PrepareCommunications
Plan
Approved
Event OrganizerAction
Public AgencyAction
KEY
25
bull Traffic management plan development amp resource planning
bull Stakeholder coordination amp team management
bull Traffic management amp control
bull Event Site Command Post
bull Day-of-event traffic management
bull Post-event evaluation activities
Traffic Management Team
26
Event Travel Management Feasibility Study
bull Travel forecast
bull Market area analysis
bull Parking demand analysis
bull Traffic demand analysis
bull Roadway capacity analysis
bull Mitigation of impacts
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
18
bull Mechanism for agencies to coordinate activities amp work together
bull Focus on continuously improving travel management for all PSEs in region
bull Formal multi-agency program or initiative
bull Champion amp provide resources to pursue activities to improve on current practices
bull Multi-year program plan prioritizing initiatives to improve current practices
Regional Planning amp Coordination
19
Potential Focus of Regional Initiatives amp Activities
bull Interagency agreements
bull Regional or consistent agency permit process
bull Recommended travel management practices for specific categories of PSEs
bull Technical teams formed to champion amp carryout specific initiatives
bull Assess amp report on benefits of regional amp event-specific activities
Regional Planning amp Coordination (conrsquot)
20
Managing Travel for Specific Events
21
Regional planning amp coordination for all planned special events
Event specificbull Event-specific operations planningbull Implementation activitiesbull Day-of-event activitiesbull Post-event activities
Phases of Managing Travelfor Planned Special Events
ProgramPlanning
Event OperationsPlanning
ImplementationActivities
Day-of-EventActivities
Post-EventActivities
22
bull Advance planning amp resource coordination activities conducted for a specific planned special event
bull Establish a planning framework amp team
bull Predict transportation system operations deficiencies amp develop strategies to mitigate
bull Assess amp plan for unexpected high-impact scenarios
bull Increase traffic management team preparedness amp productivity
Event-Specific Operations Planning
23
Key Activities amp Products
bull Agency permitting of planned special events
bull Interagency agreements
bull Traffic management team
bull Event travel management feasibility study
bull Traffic management plan transit management plan emergency management plan etc
bull Travel demand management initiatives
Event-Specific Operations Planning (conrsquot)
24
bull Permit application
bull Permit process ndash Decision criteriandash Special requirements
bull Permitting requirementsndash Event restrictionsndash Impact mitigationndash Legalndash Funding
Planned Special Event PermittingSubmit Permit
Application
Review EventDate and Time
StreetUse
Event
ReviewEvent Route
Yes
Revise
DistributeApplication to
Necessary Agencies
Notify BusTransit Service
Approved
No
ReviewApplication
Material
Conduct Meetingof
Involved Agencies
Conduct Meetingwith
Event Organizer
AdditionalRequirements
ReviseApplication
Yes
Deliver PublicPresentation
No
Comments
Issue Permit
GainInter-jurisdictional
Approval
AppealDecision
Denied
Confirm PersonnelResources
Determine Staffingand Equipment
SecureParking Areas
NotifyEmergency Services
Inform AffectedProperty Owners
DisseminatePublic Advertisement
PrepareOperations Plan
Conduct Event
Conduct Pre-EventWalk-Through
PrepareCommunications
Plan
Approved
Event OrganizerAction
Public AgencyAction
KEY
25
bull Traffic management plan development amp resource planning
bull Stakeholder coordination amp team management
bull Traffic management amp control
bull Event Site Command Post
bull Day-of-event traffic management
bull Post-event evaluation activities
Traffic Management Team
26
Event Travel Management Feasibility Study
bull Travel forecast
bull Market area analysis
bull Parking demand analysis
bull Traffic demand analysis
bull Roadway capacity analysis
bull Mitigation of impacts
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
19
Potential Focus of Regional Initiatives amp Activities
bull Interagency agreements
bull Regional or consistent agency permit process
bull Recommended travel management practices for specific categories of PSEs
bull Technical teams formed to champion amp carryout specific initiatives
bull Assess amp report on benefits of regional amp event-specific activities
Regional Planning amp Coordination (conrsquot)
20
Managing Travel for Specific Events
21
Regional planning amp coordination for all planned special events
Event specificbull Event-specific operations planningbull Implementation activitiesbull Day-of-event activitiesbull Post-event activities
Phases of Managing Travelfor Planned Special Events
ProgramPlanning
Event OperationsPlanning
ImplementationActivities
Day-of-EventActivities
Post-EventActivities
22
bull Advance planning amp resource coordination activities conducted for a specific planned special event
bull Establish a planning framework amp team
bull Predict transportation system operations deficiencies amp develop strategies to mitigate
bull Assess amp plan for unexpected high-impact scenarios
bull Increase traffic management team preparedness amp productivity
Event-Specific Operations Planning
23
Key Activities amp Products
bull Agency permitting of planned special events
bull Interagency agreements
bull Traffic management team
bull Event travel management feasibility study
bull Traffic management plan transit management plan emergency management plan etc
bull Travel demand management initiatives
Event-Specific Operations Planning (conrsquot)
24
bull Permit application
bull Permit process ndash Decision criteriandash Special requirements
bull Permitting requirementsndash Event restrictionsndash Impact mitigationndash Legalndash Funding
Planned Special Event PermittingSubmit Permit
Application
Review EventDate and Time
StreetUse
Event
ReviewEvent Route
Yes
Revise
DistributeApplication to
Necessary Agencies
Notify BusTransit Service
Approved
No
ReviewApplication
Material
Conduct Meetingof
Involved Agencies
Conduct Meetingwith
Event Organizer
AdditionalRequirements
ReviseApplication
Yes
Deliver PublicPresentation
No
Comments
Issue Permit
GainInter-jurisdictional
Approval
AppealDecision
Denied
Confirm PersonnelResources
Determine Staffingand Equipment
SecureParking Areas
NotifyEmergency Services
Inform AffectedProperty Owners
DisseminatePublic Advertisement
PrepareOperations Plan
Conduct Event
Conduct Pre-EventWalk-Through
PrepareCommunications
Plan
Approved
Event OrganizerAction
Public AgencyAction
KEY
25
bull Traffic management plan development amp resource planning
bull Stakeholder coordination amp team management
bull Traffic management amp control
bull Event Site Command Post
bull Day-of-event traffic management
bull Post-event evaluation activities
Traffic Management Team
26
Event Travel Management Feasibility Study
bull Travel forecast
bull Market area analysis
bull Parking demand analysis
bull Traffic demand analysis
bull Roadway capacity analysis
bull Mitigation of impacts
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
20
Managing Travel for Specific Events
21
Regional planning amp coordination for all planned special events
Event specificbull Event-specific operations planningbull Implementation activitiesbull Day-of-event activitiesbull Post-event activities
Phases of Managing Travelfor Planned Special Events
ProgramPlanning
Event OperationsPlanning
ImplementationActivities
Day-of-EventActivities
Post-EventActivities
22
bull Advance planning amp resource coordination activities conducted for a specific planned special event
bull Establish a planning framework amp team
bull Predict transportation system operations deficiencies amp develop strategies to mitigate
bull Assess amp plan for unexpected high-impact scenarios
bull Increase traffic management team preparedness amp productivity
Event-Specific Operations Planning
23
Key Activities amp Products
bull Agency permitting of planned special events
bull Interagency agreements
bull Traffic management team
bull Event travel management feasibility study
bull Traffic management plan transit management plan emergency management plan etc
bull Travel demand management initiatives
Event-Specific Operations Planning (conrsquot)
24
bull Permit application
bull Permit process ndash Decision criteriandash Special requirements
bull Permitting requirementsndash Event restrictionsndash Impact mitigationndash Legalndash Funding
Planned Special Event PermittingSubmit Permit
Application
Review EventDate and Time
StreetUse
Event
ReviewEvent Route
Yes
Revise
DistributeApplication to
Necessary Agencies
Notify BusTransit Service
Approved
No
ReviewApplication
Material
Conduct Meetingof
Involved Agencies
Conduct Meetingwith
Event Organizer
AdditionalRequirements
ReviseApplication
Yes
Deliver PublicPresentation
No
Comments
Issue Permit
GainInter-jurisdictional
Approval
AppealDecision
Denied
Confirm PersonnelResources
Determine Staffingand Equipment
SecureParking Areas
NotifyEmergency Services
Inform AffectedProperty Owners
DisseminatePublic Advertisement
PrepareOperations Plan
Conduct Event
Conduct Pre-EventWalk-Through
PrepareCommunications
Plan
Approved
Event OrganizerAction
Public AgencyAction
KEY
25
bull Traffic management plan development amp resource planning
bull Stakeholder coordination amp team management
bull Traffic management amp control
bull Event Site Command Post
bull Day-of-event traffic management
bull Post-event evaluation activities
Traffic Management Team
26
Event Travel Management Feasibility Study
bull Travel forecast
bull Market area analysis
bull Parking demand analysis
bull Traffic demand analysis
bull Roadway capacity analysis
bull Mitigation of impacts
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
21
Regional planning amp coordination for all planned special events
Event specificbull Event-specific operations planningbull Implementation activitiesbull Day-of-event activitiesbull Post-event activities
Phases of Managing Travelfor Planned Special Events
ProgramPlanning
Event OperationsPlanning
ImplementationActivities
Day-of-EventActivities
Post-EventActivities
22
bull Advance planning amp resource coordination activities conducted for a specific planned special event
bull Establish a planning framework amp team
bull Predict transportation system operations deficiencies amp develop strategies to mitigate
bull Assess amp plan for unexpected high-impact scenarios
bull Increase traffic management team preparedness amp productivity
Event-Specific Operations Planning
23
Key Activities amp Products
bull Agency permitting of planned special events
bull Interagency agreements
bull Traffic management team
bull Event travel management feasibility study
bull Traffic management plan transit management plan emergency management plan etc
bull Travel demand management initiatives
Event-Specific Operations Planning (conrsquot)
24
bull Permit application
bull Permit process ndash Decision criteriandash Special requirements
bull Permitting requirementsndash Event restrictionsndash Impact mitigationndash Legalndash Funding
Planned Special Event PermittingSubmit Permit
Application
Review EventDate and Time
StreetUse
Event
ReviewEvent Route
Yes
Revise
DistributeApplication to
Necessary Agencies
Notify BusTransit Service
Approved
No
ReviewApplication
Material
Conduct Meetingof
Involved Agencies
Conduct Meetingwith
Event Organizer
AdditionalRequirements
ReviseApplication
Yes
Deliver PublicPresentation
No
Comments
Issue Permit
GainInter-jurisdictional
Approval
AppealDecision
Denied
Confirm PersonnelResources
Determine Staffingand Equipment
SecureParking Areas
NotifyEmergency Services
Inform AffectedProperty Owners
DisseminatePublic Advertisement
PrepareOperations Plan
Conduct Event
Conduct Pre-EventWalk-Through
PrepareCommunications
Plan
Approved
Event OrganizerAction
Public AgencyAction
KEY
25
bull Traffic management plan development amp resource planning
bull Stakeholder coordination amp team management
bull Traffic management amp control
bull Event Site Command Post
bull Day-of-event traffic management
bull Post-event evaluation activities
Traffic Management Team
26
Event Travel Management Feasibility Study
bull Travel forecast
bull Market area analysis
bull Parking demand analysis
bull Traffic demand analysis
bull Roadway capacity analysis
bull Mitigation of impacts
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
22
bull Advance planning amp resource coordination activities conducted for a specific planned special event
bull Establish a planning framework amp team
bull Predict transportation system operations deficiencies amp develop strategies to mitigate
bull Assess amp plan for unexpected high-impact scenarios
bull Increase traffic management team preparedness amp productivity
Event-Specific Operations Planning
23
Key Activities amp Products
bull Agency permitting of planned special events
bull Interagency agreements
bull Traffic management team
bull Event travel management feasibility study
bull Traffic management plan transit management plan emergency management plan etc
bull Travel demand management initiatives
Event-Specific Operations Planning (conrsquot)
24
bull Permit application
bull Permit process ndash Decision criteriandash Special requirements
bull Permitting requirementsndash Event restrictionsndash Impact mitigationndash Legalndash Funding
Planned Special Event PermittingSubmit Permit
Application
Review EventDate and Time
StreetUse
Event
ReviewEvent Route
Yes
Revise
DistributeApplication to
Necessary Agencies
Notify BusTransit Service
Approved
No
ReviewApplication
Material
Conduct Meetingof
Involved Agencies
Conduct Meetingwith
Event Organizer
AdditionalRequirements
ReviseApplication
Yes
Deliver PublicPresentation
No
Comments
Issue Permit
GainInter-jurisdictional
Approval
AppealDecision
Denied
Confirm PersonnelResources
Determine Staffingand Equipment
SecureParking Areas
NotifyEmergency Services
Inform AffectedProperty Owners
DisseminatePublic Advertisement
PrepareOperations Plan
Conduct Event
Conduct Pre-EventWalk-Through
PrepareCommunications
Plan
Approved
Event OrganizerAction
Public AgencyAction
KEY
25
bull Traffic management plan development amp resource planning
bull Stakeholder coordination amp team management
bull Traffic management amp control
bull Event Site Command Post
bull Day-of-event traffic management
bull Post-event evaluation activities
Traffic Management Team
26
Event Travel Management Feasibility Study
bull Travel forecast
bull Market area analysis
bull Parking demand analysis
bull Traffic demand analysis
bull Roadway capacity analysis
bull Mitigation of impacts
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
23
Key Activities amp Products
bull Agency permitting of planned special events
bull Interagency agreements
bull Traffic management team
bull Event travel management feasibility study
bull Traffic management plan transit management plan emergency management plan etc
bull Travel demand management initiatives
Event-Specific Operations Planning (conrsquot)
24
bull Permit application
bull Permit process ndash Decision criteriandash Special requirements
bull Permitting requirementsndash Event restrictionsndash Impact mitigationndash Legalndash Funding
Planned Special Event PermittingSubmit Permit
Application
Review EventDate and Time
StreetUse
Event
ReviewEvent Route
Yes
Revise
DistributeApplication to
Necessary Agencies
Notify BusTransit Service
Approved
No
ReviewApplication
Material
Conduct Meetingof
Involved Agencies
Conduct Meetingwith
Event Organizer
AdditionalRequirements
ReviseApplication
Yes
Deliver PublicPresentation
No
Comments
Issue Permit
GainInter-jurisdictional
Approval
AppealDecision
Denied
Confirm PersonnelResources
Determine Staffingand Equipment
SecureParking Areas
NotifyEmergency Services
Inform AffectedProperty Owners
DisseminatePublic Advertisement
PrepareOperations Plan
Conduct Event
Conduct Pre-EventWalk-Through
PrepareCommunications
Plan
Approved
Event OrganizerAction
Public AgencyAction
KEY
25
bull Traffic management plan development amp resource planning
bull Stakeholder coordination amp team management
bull Traffic management amp control
bull Event Site Command Post
bull Day-of-event traffic management
bull Post-event evaluation activities
Traffic Management Team
26
Event Travel Management Feasibility Study
bull Travel forecast
bull Market area analysis
bull Parking demand analysis
bull Traffic demand analysis
bull Roadway capacity analysis
bull Mitigation of impacts
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
24
bull Permit application
bull Permit process ndash Decision criteriandash Special requirements
bull Permitting requirementsndash Event restrictionsndash Impact mitigationndash Legalndash Funding
Planned Special Event PermittingSubmit Permit
Application
Review EventDate and Time
StreetUse
Event
ReviewEvent Route
Yes
Revise
DistributeApplication to
Necessary Agencies
Notify BusTransit Service
Approved
No
ReviewApplication
Material
Conduct Meetingof
Involved Agencies
Conduct Meetingwith
Event Organizer
AdditionalRequirements
ReviseApplication
Yes
Deliver PublicPresentation
No
Comments
Issue Permit
GainInter-jurisdictional
Approval
AppealDecision
Denied
Confirm PersonnelResources
Determine Staffingand Equipment
SecureParking Areas
NotifyEmergency Services
Inform AffectedProperty Owners
DisseminatePublic Advertisement
PrepareOperations Plan
Conduct Event
Conduct Pre-EventWalk-Through
PrepareCommunications
Plan
Approved
Event OrganizerAction
Public AgencyAction
KEY
25
bull Traffic management plan development amp resource planning
bull Stakeholder coordination amp team management
bull Traffic management amp control
bull Event Site Command Post
bull Day-of-event traffic management
bull Post-event evaluation activities
Traffic Management Team
26
Event Travel Management Feasibility Study
bull Travel forecast
bull Market area analysis
bull Parking demand analysis
bull Traffic demand analysis
bull Roadway capacity analysis
bull Mitigation of impacts
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
25
bull Traffic management plan development amp resource planning
bull Stakeholder coordination amp team management
bull Traffic management amp control
bull Event Site Command Post
bull Day-of-event traffic management
bull Post-event evaluation activities
Traffic Management Team
26
Event Travel Management Feasibility Study
bull Travel forecast
bull Market area analysis
bull Parking demand analysis
bull Traffic demand analysis
bull Roadway capacity analysis
bull Mitigation of impacts
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
26
Event Travel Management Feasibility Study
bull Travel forecast
bull Market area analysis
bull Parking demand analysis
bull Traffic demand analysis
bull Roadway capacity analysis
bull Mitigation of impacts
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
27
Traffic Management PlanComponents
bull Site access amp parking planndash Access Process Park
bull Pedestrian access planndash Pedestrian access routesndash Shuttle bus service
bull Traffic flow planndash Traffic flow routesndash Emergency access
bull Procedures amp protocols
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
28
Traffic Management PlanComponents (conrsquot)
bull Traffic control planndash Freeway Street Intersection
bull En-route traveler information plan
bull Traffic surveillance plan
bull Traffic incident management amp safety planndash Crash preventionndash Traffic incident clearance
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
29
Travel Demand Managementbull Transit service
ndash Public transit service expansion marketingndash Express charter service
bull Local travel demand management
bull Event patron incentives
bull Pedestrian amp bicycle accommodation
bull High occupancy vehicle incentives
bull Business amp neighborhood accommodations
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
30
bull Improve efficiency of traffic management plan deployment
bull Identify unknown amp potential problems before the event
bull Increase traffic management team preparedness
bull Products ndash Implementation planndash Review amp testingndash Personnel recruitment
amp training
Implementation Activities
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
31
bull Defines personnel assignments roles amp responsibilities of traffic management team personnel on the day-of-event
bull Training amp preparation
bull Describes a scenario-based operations game plan at the management-level
bull Communicates instructions amp protocol for media amp public
bull Organizes traffic management personnel amp resources at field-level
Implementation Plan
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
32
bull Daily implementation of the traffic management plan amp traffic monitoring
bull Facilitate rapid deployment of traffic management plan strategies amp contingency plans
bull Provide traffic amp incident management support
bull Respond to new scenarios amp unexpected events
Day-of-Event Activities
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
33
Key Activities amp Products
bull Traffic management team coordination amp management
bull Traffic management plan evaluation amp revision
bull Interagency communication structure amp protocol
bull Media interaction
bull Traffic monitoring
Day-of-Event Activities (conrsquot)
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
34
bull Evaluation of transportation system operations based on ndash Stakeholder debriefingsndash Analysis of day-of-event traffic data
bull Improve advance planning amp operations forndash Future recurring eventsndash Future events at the same venuendash All future events in a region
Post-Event Activities
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
35
Key Activities amp Products
bull Participant evaluationndash Stakeholder debriefingndash Patron surveyndash Public survey
bull Post-event debriefing
bull Post-event report
bull Identification of key successes amp lessons learned
Post-Event Activities (conrsquot)
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
36
Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
37
bull Managing Travel for Planned Special Events Handbook - Publication No FHWA-OP-04-010
bull Outreach materialndash Tri-fold brochurendash Frequently asked questionsndash Technical presentationndash Fact sheet
bull Resources available atndash TMC Pooled-Fund Study httptmcpfsopsfhwadotgovndash ITS Electronic Document Library httpwwwitsdotgov
Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
38
bull Purpose provide guidance amp recommendations onndash Managing travel for specific PSEsndash Planning coordination amp regional activities for all
PSEs within a region
bull Intended Audience individuals responsible for or engaged in any aspect of managing travel for all PSEs within a region or for specific events
bull Available at TMC Pooled-Fund Study web site amp ITS Electronic Document Libraryndash httptmcpfsopsfhwadotgovndash httpwwwitsdotgov
Handbook Overview
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
39
bull Organization consists of 15 chapters within the following sectionsndash Overviewndash Advance planningndash Day-of-event activitiesndash Post-event activitiesndash Event profile
bull User Groupsndash Transportation engineerndash Law enforcement officerndash Event organizer
Handbook Overview (conrsquot)
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
40
1 Introduction amp Background2 Characteristics amp Categories of PSEs3 Overview4 Regional amp Local Coordination5 Event Operations Planning6 Traffic Management Plan7 Travel Demand Management amp Traveler Information8 Implementation Activities9 Day-of-Event Activities10 Post-Event Activities11 DiscreteRecurring Event at a Permanent Venue12 Continuous Event13 Street Use Event14 RegionalMulti-Venue Event15 Rural Event
Handbook Chapters
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools
41
bull Repository of case studies amp reports TMC Pooled-Fund Study Website httptmcpfsopsfhwadotgov
bull Training Course amp Workshop ndash Available 2005
bull Special Events Case Studies Report ndash PTI FHWA
bull NCHRP Synthesis 309 Transportation Planning amp Management for Special Events
bull ITS Peer-to-Peer Program httpwwwitsdotgov
Additional Resources amp Tools