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Managing your time
NSW Development 2013
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The OneWay Framework
committing to personal
leadership.
...achieving our
vision.
through our
people.
Expectations
Our behaviors
Our actions
What we deliver on
Zero harm to people & assets
Zero environmental incidents
1. Leadership and Governance
2. Risk Management
3. Caring for our People & theEnvironment
4. Selection and Competency
5. Working with Customers
6. Engineering
7. Working with Vendors and
Contractors8. Field Execution
9. Management of Change
10. Crisis and Emergency Management
11. Incident and Behavior Analysis
12. Assessment and Improvement
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Mental Health Care
3 17-Jul-14
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4
Think back to the days when.
Things were slower, communicating meant writing a letter
andsending it through the mail
Memos or faxes were used in the office
Work desk consisted of in and out trays, paper, pen,
calculator
and a phone ( maybe a typewriter) Computers did not exist ( no
inbox, emails, IM, mobiles, sms)
Less distractions, more time ??
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YOU - Where does your time go ?
6 17-Jul-14
Hrs per Day Hrs per Week Hrs per Year
How many hours are you paid to work ? 840 2080
How many days are you paid to work per week ? 5
Where does your time go ?
Day % Day Week % Week Year % Year
1:1 w/your direct reports 0 0% 0 0% 0 0%
Emails 1.5 19% 7.5 19% 390 19%
My work 6 75% 30 75% 1560 75%
No idea 0 0% 0 0% 0 0%
Other peoples work 0 0% 0 0% 0 0%
Planning 0.5 6% 2.5 6% 130 6%
Your 1:1 0 0% 0 0% 0 0%
Your team meeting 0 0% 0 0% 0 0%
Total Hours 8 40 2080
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YOU- Time stealers
Email - average worker checks emails 30 times per day Lunch- no
time to eat or eating at your desk regularly?
Meetings - NO agenda NO attendance
Phone
Other peoples urgent items
Using tools that we think we should use TO DO LIST
PROCRASTINATION
Interruptions.. we will talk more about these
7 17-Jul-14
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YOU -When are you most productive?
Take advantage of your most productive time by:
Allocate a power time
Manage your work hours
Plan your tasks around your productivity tempo
8 17-Jul-14
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TOOLSUrgent / Important
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TOOLSTO DO LIST
10 17-Jul-14
Should be a WHY DO LIST
Your list should be tasks ( not goals or projects)
Use task bar in outlook
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TOOLS - Managing Outlook
Set outlook to open to your calendar rather than your inbox
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Calendar view with task bar
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TOOLSOutlook Pop Ups
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Using Folders
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AUTO RULES
15 17-Jul-14
CREATE
RULE
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Advanced Options
16 17-Jul-14
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INTERRUPTIONS
17 17-Jul-14
Interruptions consume onaverage 2.1 hours each day
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Time Management
18 17-Jul-14
You Tools Interruptions
Knowledge
Skills
Attitude
PLAN PLAN PLAN
Find the tools that work
for you
Urgent / important matrix
WHY DO LIST
Managing outlook
Auto rules
Eliminate distractions
Clear inboxPrioritizing your work
Track and delegate
tasks through outlook
Identify the main culprits
and manage them
PLAN PLAN PLAN
