Manheim Borough Council Meetingmanheimboro.org/.../2017/03/12-13-16-Entire-Packet-without-Agenda.pdf · Manheim Borough Council Meeting November 29, 2016, ... Light the Night event

Manheim Borough Council Meeting

November 29, 2016, 7:00 PM Manheim Borough Building, Manheim

• Pledge of Allegiance and Moment of Silence.

• Roll Call: President Carol Y. Phillips, Vice President Brad Roth, Jean Gates, Elaine Leech, Junior Council Person Aiesha Elwadky and Mayor Scot Funk

• Staff: Borough Manager, James R. Fisher, Police Chief, Joseph Stauffer and Recording Secretary, Linda Gerhart

Public Comments: No comments Approval of Minutes: 11/8/16 Borough Council Meeting, Motion to approve as presented by Mr. Roth, seconded by Ms. Leech, passed unanimously. Visitors: Mr. Randy Boll from Teen Challenge was present to update council on the joint church and Teen Challenge Light the Night event held on Halloween Night. It was a great success with approximately 300 participants both youth and adults. He thanked council for allowing the event to take place. Ms. Melissa Foltz, Director of the Manheim Library was present to answer any questions concerning the letter she had sent to council requesting more space in the Municipal Building after the Police move to their new location. Motion by Ms. Gates to approve the space requested, seconded by Ms. Leech, passed unanimously. President Phillips noted that there was a very complimentary Letter to the Editor in the Lancaster Newspaper noting several people from Manheim including Chief Stauffer for their help during a traffic accident on East High Street. Mayor and Police Chief Report: Mayor Funk updated council on all the activities that will be taking place this coming weekend during the Christmas in Manheim event. He also noted and thanked the Fire Department for doing a great job installing the Christmas Lights on Market Square, Boy Scout Troop 47 for decorating the tree and the Canine Country Club for donating the tree, which was installed by Mr. Andy Baker. The German Band Club has started a ride home program for Thursday, Friday and Saturday Nights. It has been very successful. Police Chief Stauffer distributed his report and reviewed it with council. Council was updated on the three traffic signals that have been hit this year by tractor trailers, the Noshember Holiday Cheer Event for a family in Manheim and the Taser and Use of Force Training. Borough Engineer Report: Mr. Craddock presented his report to council. He updated council on the final walkthrough at the Police Station held on November 22nd and site inspection that was held earlier in the day. The landscaping will be completed in the Spring. A proposal from 3T Security was presented for approval for the card access system, set up and training and the camera system for time and materials. He will be discussing the proposal further with them for more detailed description of the work included to be sure it is correct. Motion by Mr. Roth to approve the proposal portion for the card access system only, seconded by Ms. Leech, passed unanimously. A Motion was moved by Mr. Roth to have the Chairman of the Public Works Committee and the Borough Manager make the decision on the final numbers for the camera portion of the proposal once the additional information is received, seconded by Ms. Leech, passed unanimously. Council

was updated on the costs for the traffic signal pole that was hit twice at Fulton Bank. Motion by Mr. Roth to authorize advertisement to bid for this project, seconded by Ms. Gates, passed unanimously. Information has been received for the next round of CDBG funds. Council was updated on the projects possibly being considered for this process. The intersection at East High and North Wolf Street would be one suggestion and was explained. Also, PennDOT is going to repave North Main Street in 2018 so this is also being considered for Handicap Ramps, more curb reveal and the addition of inlets and pipe along North Main Street. A letter of intent for this process is due December 6th. The actual application is not due until February 2017. Mr. Craddock will submit the letter for the project on North Main Street. Borough Code Officer Report: The Commonwealth Code Officer report was distributed to council. Council was updated on the current situation at 69 N. Charlotte Street, which involves fees due the borough and code violations. Council was updated on the continuation of the Zoning Heard Board hearing from the beginning of November for 168 S. Main Street to be held on December 5th. Mr. King is asking for 3 variances and a special exception for the parking issue at the property for parking spaces he needs for an additional 7 rental units. Discussion was held concerning the handling of variances and the special exceptions for properties. Borough Manager Report: Mr. Fisher presented his report to council. Council was updated on the Wolf Street Parking Lot Project. The trenching for the lights will be starting so it is ready for the installation of the new lights when they arrive. The resurfacing of the parking lot will be completed in the Spring. Payment of Bills: Presented for approval - Construction Loan Draw Requisition #19 in the amount of $8,225.44 Motion by Mr. Roth, seconded by Ms. Leech, passed unanimously. General Fund in the amount of $233,902.62, Fulton (Police Construction) in the amount of $8,225.44 and Liquid Fuels in the amount of $659.55. Motion to approve by Mr. Roth, seconded by Ms. Gates, passed unanimously. Committee Reports: a) Finance Committee – The final draft of the proposed budget was presented for approval to advertise. Motion by Mr. Roth, seconded by Ms. Leech, passed unanimously. The tax rate ordinance was presented for approval to advertise. Motion by Ms. Leech, seconded Mr. Roth, passed unanimously. b) Parks and Pools – The committee met prior to the council meeting. The contract for pool operation was presented and recommended for approval. Mr. Fisher explained the 3% increase. Motion by Mr. Roth, seconded by Ms. Gates, passed unanimously. The maintenance support contract was presented and recommended for approval. Mr. Fisher explained the items covered in the maintenance contract. Motion by Ms. Gates, seconded by Ms. Leech, passed unanimously. The 2017 Pool Fee Schedule was presented for approval. It was noted that there will be discounted rates for Manheim Borough residents. Motion by Ms. Gates, seconded by Ms. Leech, passed unanimously. c) Personnel/Police – Council held an executive session on November 15th at 7:00 PM for personnel matters. d) Public Works – Nothing to report. They will be meeting before the next council meeting. e) Shade Tree Commission – Nothing new to report. New Business:

a. The Historic Commission currently has three vacancies. b. An agreement to Authorize Electronic Access to PennDOT Systems by the President of Council was

presented for approval. Motion by Mr. Roth, seconded by Ms. Leech, passed unanimously. c. Membership to Lancaster Co-op and Co-Stars for purchases in 2017 was presented for approval.

Motion by Mr. Roth, seconded by Ms. Leech, passed unanimously.

d. The draft of the 2017 Fee Schedule will be presented for approval at the next council meeting. It was

noted that the pavilions totally maintained by the borough will also have discounted rates for the rental fee for borough residents.

e. The need for the council meeting on December 27th will be decided at the next council meeting. f. The Meeting Dates for 2017 are available for review and will be adopted at the next council meeting. g. Resolution 38-2016 for appointment of Civil Service Commission Members was presented for approval.

Motion by Mr. Roth, seconded by Ms. Gates, passed unanimously. h. Resolution 39-2016 for appointment of Planning Commission Members was presented for approval.

Motion by Mr. Roth, seconded by Ms. Gates, passed unanimously. Old Business:

a. Verizon Wireless –There will be more information made available to council at the next meeting after the agreement is reviewed by Mr. Fisher with our solicitor.

b. Old NWEMS Building – The building has been winterized. c. Tax Exempt Properties – There was nothing new to report. The status of the delinquent accounts for

municipal fees for rental properties was questioned and explained. d. Veterans Memorial Project – The committee for this project has been organized and is beginning work. e. Attorney’s Fees Ordinance – Ordinance 652 governing the collection of Attorney Fees was presented

for adoption. Motion by Ms. Leech, seconded by Ms. Gates, passed unanimously. Resolution 40-2016 establishing Attorney Fees for the collection of delinquent accounts was presented for adoption. Motion by Mr. Roth, seconded by Ms. Leech, passed unanimously.

f. Solid Waste Ordinance - Ordinance 653 Solid Waste Ordinance was presented for adoption. Motion by Mr. Roth, seconded by Ms. Gates, passed unanimously.

Correspondence: Mr. Fisher noted that there is a correspondence from NWEMS for a donation. Public Comment: There was no public comment. Ms. Gates noted she has funds left in her budget for 2016 and will be using it to plant trees in the borough. President Phillips adjourned the meeting at 8:40 PM to Executive Session for Personnel Matters. Executive Session was adjourned at 9:45 PM. Motion by Mr. Roth to approve 2017 wages for Manager, Police Chief, Public Works Staff, Crossing Guards and all Administrative Staff, seconded by Ms. Gates, passed unanimously. Meeting adjourned at 9:47 PM. Respectfully submitted, Linda Gerhart November 29, 2016

Manheim Borough2016 VIOLATIONS DECEMBER

OPEN VIOLATIONS:

Protective Treatment (Exterior)These home owners were sent warning letters asking for a written response within 30 days of their plan to correct peeling paint issues:

28 E Gramby Street 33 S Hazel StreetMay 19, 2016 - Sent Warning Letter June 22, 2016 - Sent Warning LetterNo Response to Date July 6 - Sent letter stating he will try to paint next year

39 E Gramby Street 32 E Gramby StreetMay 19, 2016 - Sent Warning Letter May 19, 2016 - Sent Warning LetterNo Response to Date June 17 - Sent letter stating he is painting this summer

131 E High Street 21 W Gramby StreetMay 24, 2016 - Sent Warning Letter May 19, 2016 - Sent Warning LetterNo Response to Date June 13 - Called saying contractor is coming in July

25 W Gramby Street 45 S Hazel StreetMay 19, 2016 - Sent Warning Letter June 22, 2016 - Sent Warning LetterNo Response to Date June 25 - Sent letter stating work is being done this summer

230 Magnolia Street 210 W High StreetJune 9, 2016 - Sent Warning Letter June 9, 2016 - Sent Warning LetterNo Response to Date July 7 - Sent letter stating working is being done this summer

154 S Main Street 168 S Main StreetJune 13, 2016 - Sent Warning Letter June 23, 2016 - Sent Warning LetterNo Response to Date July - Sent letter stating he plans to paint this summer

148-150 S Main Street 172 S Main StreetJune 13, 2016 - Sent Warning Letter June 23, 2016 - Sent Warning LetterNo Response to Date August 4 - Spoke to owner who says he is having trouble

keeping up with his apartments. Will try to get to it this year.136 S Main StreetJune 13, 2016 - Sent Warning Letter 67 S Grant StreetNo Response to Date July 11, 2016 - Sent Warning Letter

August 12, 2016 - Resident reported that their porch has been painted.59 N Main StreetJune 13, 2016 - Sent Warning Letter 65 S Grant StreetNo Response to Date July 11, 2016 - Sent Warning Letter

No Response to Date25 S. Grant St9/12/2016 peeling paint porchno response to date

Weeds and GrassThese home owners were sent Notices of Violation (NOV) asking them to cut their grass within 10 days:

32 W Gramby Street 73-75 N Charlotte Street 63 N Grant StreetJuly 28 - NOV Sent July 28 - NOV Sent July 28 - NOV SentAugust 18 - grass mowed August 18 - grass mowed August 2 - grass mowed

67 S Penn Street 243 S Charlotte Street 21 Railroad AvenueJuly 28 - NOV Sent July 28 - NOV Sent July 28 - NOV SentAugust 18 - grass mowed August 18 - grass mowed August 18 - grass mowed

19 Railroad Avenue 220 W High Streets 132 W Stiegel StreetJuly 28 - NOV Sent August 2 - NOV Sent August 2 - NOV SentAugust 18 - grass mowed August 18 - grass mowed August 18 - grass mowed

25 N Grant Street 142 W High Street 144 W High StreetAugust 2 - NOV Sent August 2 - NOV Sent August 3 - NOV SentAugust 18 - grass mowed August 18 - grass mowed August 18 - grass mowed

178 S Charlotte Street 28 N Hazel Street 14 W Gramby StreetAugust 3 - NOV Sent August 18 - NOV sent August 18 - NOV sentAugust 18 - grass mowed August 30 - grass mowed August 30 - grass mowed

25 W Gramby Street 120 W Colebrook Road 73-75 N Charlotte StreetAugust 22 - NOV sent August 30 - NOV Sent August 30 - NOV Sent

202 N Main Street 18 Hamaker:August 30 - NOV Sent 9/9/2016 NOV SENT

9/13/2016 mowed

Other Violations

69 N Charlotte StreetJune 28, 2016 - Sent NOV regarding Overgrown Weeds and Junk in Yard - August 18 - grass mowed* This is the Erb property with numerous violations9/29/2016 dumpster was emptied. Nov 1 201612/1/2016 still in violation: also needs to make payments to the Borough. Not rented

12/14 W Gramby StreetJune 13, 2016 - Sent NOV regarding Junk on the Porch* This is a rental property. The property manager is currently working with the tenants to clean up the property. We have a rental inspection scheduled at the property on September 6.*14 West Gramby cancelled rental inspection.*12 west Gramby inspection needs to paint railings and has unsanitary tenants

28 E Ferdinand Street - Junk on Property 233 E Gramby Street August 17 - 30-day NOV Sent Working without a Permit

August 17 - 30-day NOV sent232 East Ferdiand: August 22 - resident says that the driveway was10/28/2016 NOV SENT 30 DAYS CLEAN UP FURNITURE pre-existing. Sent letter asking for written11/1/2016 resolved confirmation and measurements of driveway.

Zoning /Codes Department Report 11/30/2016- 12/9/2016 2nd Tues and Last Tues of the Month

A. PERMITS ISSUED:

109-2016 51 N Main St. Demo Garage $50.00

B. PROPERTY CERTIFICATIONS ISSUED: 1. 106 North Clay Street – Residential 2. 16 West Gramby Street – Unknown 3. 108 South Fulton Street – Residential 4. 111 Railroad Avenue – Rental 5. 234 South Charlotte Street – Multiple Rentals

C. STREET CUT PERMITS ISSUED: D. DUMPSTER PERMITS ISSUED:

1. 66 N. Grant Street – On Street $50.00

E. CURB/SIDEWALK PERMITS ISSUED: F. ZONING HEARINGS G. RESIDENTIAL RENTAL LICENSES AND INSPECTIONS:

1. 302 E. High St. (Unit 1) - Passed 2. 302 E. High St. (Unit 2) – Passed 3. 309 S. Charlotte St. – Passed 4. 32 N. Main St. – Passed 5. 54 N. Main St. – Passed 6. 56 N. Main St. – Passed 7. 3 W. Stiegel St. - Failed - chipping paint/clean up (report it won’t be done until summer). 8. 127 A E. High St. - Failed - sink needs repaired, chipping paint, needs smoke detectors in

bedrms. 9. 59 N. Main St. Unit 1 – Passed 10. 59 N. Main St. Unit 2 – Passed 11. 37 Market Square Units A, B, C & D – Passed 12. 158 N. Hazel St. – Passed 13. 8 S. Pitt St. – Passed 14. 10 S. Pitt St. – Passed 15. 147 S. Wolf St. – Passed 16.

Rental Inspections Status Report - There are 537 rental accounts currently. This does not correspond to units since some

landlords have more than one unit per account. - Number of Rental Applications not yet returned: 17 of 537 - Number of rental accounts to be inspected in 2016 – 269 - Number of passed inspections in 2016 –162 - Number of failed inspection in 2016 – 16 - Number of inspections that are pending due to minor violations – 15 - Number of scheduled inspections for remainder of 2016 – 13 - Number of accounts who still need to schedule an inspection – 58

H. PROPERTY MAINTENANCE PROGRAM

I. HISTORIC COMMISSION

J. PLANNING COMMISSION

K. OTHER PROJECTS: Respectfully submitted by, Zoning/Codes Department

Manheim Borough Manager’s Report

General Summary of Activities 11/29/16 – 12/13/16

• Addressing various resident inquiries (code/permit issues). • Ongoing Updates to Borough Website. • Regular meetings with Public Works Director (several days per week). • Coordinating Wolf St Parking Lot lighting/sealing project. • Parks/Pool Committee Meeting attendance. • Attended Chiques Creek Municipal Team meeting. • Final review of Verizon Wireless agreement. • Completed bank account reconciliations. • Addressed issues with w/Commonwealth Code staff. • Coordinated traffic signal poles insurance claims, etc. with CM High, engineer, police, EMC Ins. • Compiled BCO information for state audit of code services. • Finalized Letter of Intent for 2017 CDBG Funding. • Attended Lancaster EDC Boroughs Collaborative meeting. • Discussions with redev auth regarding land bank. • Met with NW EMS re: maintenance, contributions, etc. • Met with insurance agent regarding 2017 policies. • Met with LNP regarding Manheim article. • Reviewed, tabulated mowing bids.

MANHEIM BOROUGH 15 EAST HIGH STREET MANHEIM, PA 17545

Phone 717.665.2461 Fax 717.665.7324 www.manheimboro.org

December 13, 2016 To: Fulton Bank Re: Loan Draw Requisition # _20_ For Deposit into Construction Checking Account The following loan draw amount has been approved by Manheim Borough Council at their _12/13/2016 Borough Council meeting. The invoices are attached to this requisition. Invoice Reference Amount DeVitry Architects $ 2,897.20 Perrotto Builders $ 74,573.98 AllSteel $ 48,050.49 Jared Longenecker $ 105.00 ______________ Total $ 125,626.67 Council President OR Vice President Treasurer (Carol Phillips) (Brad Roth) James Fisher ____________________________ __________________________

BILLS TO BE APPROVED FOR PAYMENT

RATIFIED GENERAL FUND -$ RATIFIED CAPITAL FUND -$ GENERAL FUND 62,014.28$ CAPITAL FUND 13,227.90$ FULTON LOAN 125,626.67$ LIQUID FUELS FUND -$

200,868.85$

Manheim Borough12/13/2016

Type Num Date Name Account Paid Amount

Bill Pmt -Check 1571 12/13/2016 Berkheimer Associates 102.000 · Cash 2203326201

Bill 364 11/30/2016 403.116 · Tax Coll - Fee/Commission -520.60

TOTAL -520.60

Bill Pmt -Check 1572 12/13/2016 Blue Ridge Communications 102.000 · Cash 2203326201

Bill 03290... 12/02/2016 430.360 · Utilties Maintenance Shed -82.90

TOTAL -82.90

Bill Pmt -Check 1573 12/13/2016 C. M. High, Inc. 102.000 · Cash 2203326201

Bill 23872 12/05/2016 433.370 · Maintenance Traffic Signals -1,155.00

TOTAL -1,155.00

Bill Pmt -Check 1574 12/13/2016 Chief 102.000 · Cash 2203326201

Bill 312954 11/15/2016 410.220 · Operating Supplies -36.00

TOTAL -36.00

Bill Pmt -Check 1575 12/13/2016 Commonwealth Code Inspection Svc 102.000 · Cash 2203326201

Bill 69892 12/01/2016 413.310 · Contract Services -675.00

TOTAL -675.00

Bill Pmt -Check 1576 12/13/2016 Eagle Wireless Communications 102.000 · Cash 2203326201

Bill 12672 12/01/2016 410.320 · Telephone -294.00430.320 · Tele/call/internet -210.00

TOTAL -504.00

Bill Pmt -Check 1577 12/13/2016 Elaine Leech 102.000 · Cash 2203326201

Bill 40237 09/12/2016 400.174 · Admin / Board / Comm. Education -80.00

TOTAL -80.00

1:08 PM Manheim Borough -General Fund12/09/16 Check Detail

November 30 through December 13, 2016

Page 1


Bill Pmt -Check 1578 12/13/2016 F & S Excavating Service 102.000 · Cash 2203326201

Bill 12/2016 12/02/2016 454.370 · Park Maintenance/Repairs -325.00

TOTAL -325.00

Bill Pmt -Check 1579 12/13/2016 Fulton Bank Visa 102.000 · Cash 2203326201

Bill 75401... 11/25/2016 410.210 · Office Supplies -86.92410.216 · Office Equipment PD -346.00410.374 · Minor Equip Repair -333.45430.238 · St Dept Uniforms -144.99409.213 · Computer Equipment -116.05

TOTAL -1,027.41

Bill Pmt -Check 1580 12/13/2016 Garman's Cleaning 102.000 · Cash 2203326201

Bill 1210 12/01/2016 409.317 · Cleaning Services -1,075.00

TOTAL -1,075.00

Bill Pmt -Check 1581 12/13/2016 Goodman & Kenneff 102.000 · Cash 2203326201

Bill Nove... 11/28/2016 414.314 · Legal (Municipal Attorney) -400.00414.314 · Legal (Municipal Attorney) -400.00

TOTAL -800.00

Bill Pmt -Check 1582 12/13/2016 Harrisburg Area Community College 102.000 · Cash 2203326201

Bill S0962... 11/22/2016 410.460 · Training PD -740.00

TOTAL -740.00

Bill Pmt -Check 1583 12/13/2016 Herr Pump Company, Inc. 102.000 · Cash 2203326201

Bill 22463 10/31/2016 452.370 · Pool Maint / Repairs -62.16

TOTAL -62.16



Page 2


Bill Pmt -Check 1584 12/13/2016 J. L. Honberger Co, Inc. 102.000 · Cash 2203326201

Bill 00178... 11/30/2016 452.370 · Pool Maint / Repairs -415.00

TOTAL -415.00

Bill Pmt -Check 1585 12/13/2016 James Starr 102.000 · Cash 2203326201

Bill Reimb... 12/08/2016 410.460 · Training PD -25.62

TOTAL -25.62

Bill Pmt -Check 1586 12/13/2016 JGF Funding 102.000 · Cash 2203326201

Bill 52264 12/01/2016 410.252 · Computer Equip PD -1,131.43

TOTAL -1,131.43

Bill Pmt -Check 1587 12/13/2016 John's Quality Lawn Service 102.000 · Cash 2203326201

Bill 15880 12/06/2016 454.370 · Park Maintenance/Repairs -1,080.00

TOTAL -1,080.00

Bill Pmt -Check 1588 12/13/2016 John A. Zern & Son 102.000 · Cash 2203326201

Bill 57487 11/30/2016 401.210 · Office Supplies -18.00Bill 57485 11/30/2016 410.210 · Office Supplies -54.00Bill 57486 11/30/2016 430.200 · Material/Supplies -12.00

TOTAL -84.00

Bill Pmt -Check 1589 12/13/2016 Kozloff Stoudt 102.000 · Cash 2203326201

Bill 161036 11/30/2016 404.310 · Professional Legal Service -18.00Bill 161035 11/30/2016 404.310 · Professional Legal Service -1,250.00

404.310 · Professional Legal Service -77.00414.314 · Legal (Municipal Attorney) -34.00404.314 · Ordinance Update Exp -408.00410.314 · Legal Services -102.00404.314 · Ordinance Update Exp -536.00404.310 · Professional Legal Service -73.50404.310 · Professional Legal Service -183.50404.310 · Professional Legal Service -183.50



Page 3


404.310 · Professional Legal Service -183.50404.310 · Professional Legal Service -183.50404.310 · Professional Legal Service -183.50404.310 · Professional Legal Service -73.50404.310 · Professional Legal Service -183.50404.310 · Professional Legal Service -183.50404.310 · Professional Legal Service -73.50404.310 · Professional Legal Service -73.50410.314 · Legal Services -1,100.00404.314 · Ordinance Update Exp -250.00

TOTAL -5,353.50

Bill Pmt -Check 1590 12/13/2016 Kreiser's Garage 102.000 · Cash 2203326201

Bill 39420 11/11/2016 430.370 · Maintenance/Repairs -1,571.16Bill 39601 11/25/2016 410.451 · Cruiser Maintenance -12.06Bill 39641 11/28/2016 410.451 · Cruiser Maintenance -71.36Bill 39676 11/30/2016 410.451 · Cruiser Maintenance -32.63

TOTAL -1,687.21

Bill Pmt -Check 1591 12/13/2016 Lancaster County Solid Waste Mange... 102.000 · Cash 2203326201

Bill 13040... 11/30/2016 427.368 · Tipping Fee -10,400.60

TOTAL -10,400.60

Bill Pmt -Check 1592 12/13/2016 LEAF 102.000 · Cash 2203326201

Bill 6961415 11/25/2016 410.216 · Office Equipment PD -132.00

TOTAL -132.00

Bill Pmt -Check 1593 12/13/2016 Lebanon Farms Disposal 102.000 · Cash 2203326201

Bill 1197890 11/30/2016 427.367 · Solid Waste Collection Contract -17,494.75Bill 1193862 11/30/2016 452.360 · Pool Utilities -185.00

TOTAL -17,679.75



Page 4


Bill Pmt -Check 1594 12/13/2016 Linda Gerhart 102.000 · Cash 2203326201

Bill Mileag... 12/07/2016 401.330 · Travel - Executive -24.30

TOTAL -24.30

Bill Pmt -Check 1595 12/13/2016 LNP Media Group, Inc. 102.000 · Cash 2203326201

Bill 3681159 12/01/2016 401.340 · Advertising/Printing -267.92Bill 3690286 12/02/2016 401.340 · Advertising/Printing -168.72Bill 3690280 12/02/2016 404.314 · Ordinance Update Exp -193.52

TOTAL -630.16

Bill Pmt -Check 1596 12/13/2016 Longeneckers Hardware Company 102.000 · Cash 2203326201

Bill 501972 11/21/2016 430.200 · Material/Supplies -35.99Bill 502012 11/21/2016 452.260 · Pool Equip/Supply -12.99Bill 502689 11/28/2016 452.260 · Pool Equip/Supply -5.38Bill 502869 11/29/2016 430.200 · Material/Supplies -32.25Bill 502820 11/29/2016 452.260 · Pool Equip/Supply -8.00Bill 502825 11/29/2016 430.200 · Material/Supplies -269.00Bill 509570 12/05/2016 410.210 · Office Supplies -11.98

TOTAL -375.59

Bill Pmt -Check 1597 12/13/2016 Marlin Business Bank 102.000 · Cash 2203326201

Bill 14570... 11/28/2016 409.213 · Computer Equipment -560.00

TOTAL -560.00

Bill Pmt -Check 1598 12/13/2016 MAWSA 102.000 · Cash 2203326201

Bill 1219342 11/20/2016 410.360 · Utilities PD -122.60Bill 1219530 11/20/2016 452.360 · Pool Utilities -61.27Bill 1219647 11/20/2016 454.360 · Park Utilities -38.95Bill 1219830 11/20/2016 454.360 · Park Utilities -14.86Bill 1219832 11/20/2016 452.360 · Pool Utilities -139.09Bill 1219833 11/20/2016 452.360 · Pool Utilities -20.80Bill 1219837 11/20/2016 454.360 · Park Utilities -11.60Bill 1219874 11/20/2016 411.360 · Utilities -70.20Bill 1220089 11/20/2016 409.360 · Utilities -137.07Bill 1220367 11/20/2016 454.360 · Park Utilities -11.60



Page 5


Bill 1221331 11/20/2016 430.360 · Utilties Maintenance Shed -66.07Bill 1221851 11/20/2016 409.360 · Utilities -1,200.00

TOTAL -1,894.11

Bill Pmt -Check 1599 12/13/2016 New Enterprise Stone & Lime Co., Inc. 102.000 · Cash 2203326201

Bill 6486820 11/28/2016 454.370 · Park Maintenance/Repairs -314.97

TOTAL -314.97

Bill Pmt -Check 1600 12/13/2016 Office Basics, Inc. 102.000 · Cash 2203326201

Bill 480155 11/30/2016 401.210 · Office Supplies -94.33Bill I-4819... 12/01/2016 410.210 · Office Supplies -205.89Bill 482980 12/02/2016 401.210 · Office Supplies -38.77Bill I-4831... 12/02/2016 410.210 · Office Supplies -6.66

TOTAL -345.65

Bill Pmt -Check 1601 12/13/2016 Paul B, LLC 102.000 · Cash 2203326201

Bill 30019... 12/08/2016 410.216 · Office Equipment PD -128.79

TOTAL -128.79

Bill Pmt -Check 1602 12/13/2016 Pennsylvania One Call System 102.000 · Cash 2203326201

Bill 00007... 11/30/2016 430.320 · Tele/call/internet -24.82

TOTAL -24.82

Bill Pmt -Check 1603 12/13/2016 PP&L 102.000 · Cash 2203326201

Bill 71330... 11/21/2016 433.361 · Traffic Signals - Electric -633.66Bill 10560... 11/23/2016 454.360 · Park Utilities -27.68Bill 92560... 11/23/2016 454.360 · Park Utilities -35.72

TOTAL -697.06



Page 6


Bill Pmt -Check 1604 12/13/2016 Ruhl Insurance 102.000 · Cash 2203326201

Bill 49068 12/01/2016 411.352 · Liability Insurance -3,404.00

TOTAL -3,404.00

Bill Pmt -Check 1605 12/13/2016 Russell, Krafft & Gruber, LLP 102.000 · Cash 2203326201

Bill 301355 12/07/2016 414.310 · Professional Service -425.00

TOTAL -425.00

Bill Pmt -Check 1606 12/13/2016 Schindler Elevator Corp 102.000 · Cash 2203326201

Bill 81044... 12/01/2016 409.370 · Maintenance/Repair -2,643.60

TOTAL -2,643.60

Bill Pmt -Check 1607 12/13/2016 Share Corporation 102.000 · Cash 2203326201

Bill 4478 12/01/2016 430.200 · Material/Supplies -226.16

TOTAL -226.16

Bill Pmt -Check 1608 12/13/2016 Shaub's Dry Cleaning 102.000 · Cash 2203326201

Bill 1000967 12/01/2016 410.238 · Officer's Uniforms -413.29

TOTAL -413.29

Bill Pmt -Check 1609 12/13/2016 Shred-it USA 102.000 · Cash 2203326201

Bill 81212... 11/15/2016 410.220 · Operating Supplies -45.00

TOTAL -45.00

Bill Pmt -Check 1610 12/13/2016 UGI Utilities, Inc. 102.000 · Cash 2203326201

Bill 31382... 11/10/2016 410.360 · Utilities PD -54.63

TOTAL -54.63



Page 7


Bill Pmt -Check 1611 12/13/2016 Verizon Wireless 102.000 · Cash 2203326201

Bill 97760... 11/26/2016 410.320 · Telephone -256.32430.320 · Tele/call/internet -115.80401.320 · Telephone (Mgr Cell Phone) -54.73

TOTAL -426.85

Bill Pmt -Check 1612 12/13/2016 West Hempfield Township 102.000 · Cash 2203326201

Bill 17376 11/29/2016 433.200 · Signs Materials/Supplies -158.25

TOTAL -158.25

Bill Pmt -Check 1613 12/13/2016 Wex Bank 102.000 · Cash 2203326201

Bill 47774... 11/30/2016 410.231 · Vehicle Operation (Fuel) -2,628.49

TOTAL -2,628.49

Bill Pmt -Check 1614 12/13/2016 Windstream 102.000 · Cash 2203326201

Bill 02139... 11/25/2016 409.320 · Telephone -335.44

TOTAL -335.44

Bill Pmt -Check 1615 12/13/2016 Wo-Go, Inc. 102.000 · Cash 2203326201

Bill 32-16... 11/30/2016 411.231 · Vehicle Operation FD -180.12Bill 1237-... 11/30/2016 411.231 · Vehicle Operation FD -257.90

430.233 · Vehicle Operation (Fuel) PW -368.74410.231 · Vehicle Operation (Fuel) -17.43

TOTAL -824.19

Bill Pmt -Check 1616 12/13/2016 YIS/ Cowden Group, Inc 102.000 · Cash 2203326201

Bill 216573 11/30/2016 410.374 · Minor Equip Repair -361.75

TOTAL -361.75



Page 8

Date Num Name Memo Amount Balance

Nov 30 - Dec 3, 16Nov 30 - Dec 3, 16 0.00

Week of Dec 4, 16Week of Dec 4, 16 0.00

Dec 11 - 13, 1612/13/2016 1571 Berkheimer Associates -520.60 -520.6012/13/2016 1572 Blue Ridge Communications -82.90 -603.5012/13/2016 1573 C. M. High, Inc. -1,155.00 -1,758.5012/13/2016 1574 Chief -36.00 -1,794.5012/13/2016 1575 Commonwealth Code Inspection Svc -675.00 -2,469.5012/13/2016 1576 Eagle Wireless Communications -504.00 -2,973.5012/13/2016 1577 Elaine Leech -80.00 -3,053.5012/13/2016 1578 F & S Excavating Service -325.00 -3,378.5012/13/2016 1579 Fulton Bank Visa -1,027.41 -4,405.9112/13/2016 1580 Garman's Cleaning -1,075.00 -5,480.9112/13/2016 1581 Goodman & Kenneff -800.00 -6,280.9112/13/2016 1582 Harrisburg Area Community College H01629903 -740.00 -7,020.9112/13/2016 1583 Herr Pump Company, Inc. -62.16 -7,083.0712/13/2016 1584 J. L. Honberger Co, Inc. -415.00 -7,498.0712/13/2016 1585 James Starr -25.62 -7,523.6912/13/2016 1586 JGF Funding -1,131.43 -8,655.1212/13/2016 1587 John's Quality Lawn Service -1,080.00 -9,735.1212/13/2016 1588 John A. Zern & Son -84.00 -9,819.1212/13/2016 1589 Kozloff Stoudt 209376 -5,353.50 -15,172.6212/13/2016 1590 Kreiser's Garage -1,687.21 -16,859.8312/13/2016 1591 Lancaster County Solid Waste Mangement 1030400 -10,400.60 -27,260.4312/13/2016 1592 LEAF 100-1680327-003 -132.00 -27,392.4312/13/2016 1593 Lebanon Farms Disposal 6424298 -17,679.75 -45,072.1812/13/2016 1594 Linda Gerhart -24.30 -45,096.4812/13/2016 1595 LNP Media Group, Inc. 254012 -630.16 -45,726.6412/13/2016 1596 Longeneckers Hardware Company 52461 -375.59 -46,102.2312/13/2016 1597 Marlin Business Bank 1385780 -560.00 -46,662.2312/13/2016 1598 MAWSA -1,894.11 -48,556.3412/13/2016 1599 New Enterprise Stone & Lime Co., Inc. -314.97 -48,871.3112/13/2016 1600 Office Basics, Inc. 6652461 -345.65 -49,216.9612/13/2016 1601 Paul B, LLC -128.79 -49,345.7512/13/2016 1602 Pennsylvania One Call System -24.82 -49,370.5712/13/2016 1603 PP&L -697.06 -50,067.6312/13/2016 1604 Ruhl Insurance -3,404.00 -53,471.6312/13/2016 1605 Russell, Krafft & Gruber, LLP -425.00 -53,896.6312/13/2016 1606 Schindler Elevator Corp -2,643.60 -56,540.2312/13/2016 1607 Share Corporation -226.16 -56,766.3912/13/2016 1608 Shaub's Dry Cleaning 717-6652481 -413.29 -57,179.6812/13/2016 1609 Shred-it USA -45.00 -57,224.6812/13/2016 1610 UGI Utilities, Inc. -54.63 -57,279.3112/13/2016 1611 Verizon Wireless -426.85 -57,706.1612/13/2016 1612 West Hempfield Township -158.25 -57,864.4112/13/2016 1613 Wex Bank 0496-00-177089-0 -2,628.49 -60,492.9012/13/2016 1614 Windstream -335.44 -60,828.3412/13/2016 1615 Wo-Go, Inc. -824.19 -61,652.5312/13/2016 1616 YIS/ Cowden Group, Inc -361.75 -62,014.28

Dec 11 - 13, 16 -62,014.28 -62,014.28

TOTAL -62,014.28 -62,014.28

1:19 PM Manheim Borough -General Fund12/09/16 Check RunAccrual Basis November 30 through December 13, 2016

Page 1

Jan - Dec 16 Budget $ Over Budget % of Budget

Income01 · General Fund Income

301 · Real Estate Taxes301.100 · Real Estate Tax Current 1,150,132.61 1,257,502.00 -107,369.39 91.5%301.200 · Real Estate Tax Prior 36,718.13 25,000.00 11,718.13 146.9%310.100 · Real Estate Transfer Tax 85,286.51 60,000.00 25,286.51 142.1%

Total 301 · Real Estate Taxes 1,272,137.25 1,342,502.00 -70,364.75 94.8%

310 · Wage Tax310.200 · Earned Income Tax 523,454.08 500,000.00 23,454.08 104.7%310.500 · Local Service Tax 96,805.23 80,000.00 16,805.23 121.0%

Total 310 · Wage Tax 620,259.31 580,000.00 40,259.31 106.9%

331 · Code Violation331.110 · MV Code Violation 40,293.83 15,000.00 25,293.83 268.6%331.120 · Violation Ordinance Status 2,546.52 5,000.00 -2,453.48 50.9%331.130 · State MV Code Violation 2,134.30 2,500.00 -365.70 85.4%331.140 · Parking Tickets 1,027.00 1,000.00 27.00 102.7%

Total 331 · Code Violation 46,001.65 23,500.00 22,501.65 195.8%

355 · Government354.150 · Recycling / Act 101 0.00 6,000.00 -6,000.00 0.0%355.010 · Public Utility Realty Tax 2,117.32 1,700.00 417.32 124.5%355.040 · Alcoholic Bev Tax / License 800.00 800.00 0.00 100.0%355.060 · Act 205 Pension 160,650.81 110,000.00 50,650.81 146.0%355.070 · Foreign Fire Insurance 29,037.25 31,000.00 -1,962.75 93.7%357.150 · Hauler Rebate 19,202.05 18,500.00 702.05 103.8%

Total 355 · Government 211,807.43 168,000.00 43,807.43 126.1%

360 · Police357.020 · DTF Reimbursement 39,942.82 68,213.40 -28,270.58 58.6%362.000 · Rapho Township Contract 1,159,000.00 1,159,184.12 -184.12 100.0%362.110 · Police Income Reports, Misc 33,327.27 5,000.00 28,327.27 666.5%362.140 · Crossing Guards 17,109.18 16,974.00 135.18 100.8%362.150 · SRO / Police Officer Reimb. 45,303.99 52,000.00 -6,696.01 87.1%

Total 360 · Police 1,294,683.26 1,301,371.52 -6,688.26 99.5%

361 · Code Enforcement361.300 · Bldg/Zoning Permits 15,192.30 20,000.00 -4,807.70 76.0%361.310 · Sub Div Land Dev Fee 0.00 0.00 0.00 0.0%362.470 · Apt. License Fee 35,381.89 35,000.00 381.89 101.1%362.480 · Code Enforcement Rev 1,301.35 2,000.00 -698.65 65.1%

Total 361 · Code Enforcement 51,875.54 57,000.00 -5,124.46 91.0%

364 · Municipal Services364.310 · Refuse Tags 7,609.00 7,000.00 609.00 108.7%383.000 · Municipal Service Fees 614,450.85 557,500.00 56,950.85 110.2%

Total 364 · Municipal Services 622,059.85 564,500.00 57,559.85 110.2%

365.510 · PADOT Contracted Snow Removal 4,824.68367 · Community Facilities

342.200 · Rent Boro Bldg/Comm Room 6,264.00 4,500.00 1,764.00 139.2%367.110 · Pool Income 107,799.16 90,000.00 17,799.16 119.8%367.130 · Concessions 860.00 500.00 360.00 172.0%367.140 · Rent Pivilions/Parks 15,415.50 10,500.00 4,915.50 146.8%367.250 · MCSD Lease 54,229.92 74,000.00 -19,770.08 73.3%

Total 367 · Community Facilities 184,568.58 179,500.00 5,068.58 102.8%

8:21 AM Manheim Borough -General Fund12/12/16 Profit & Loss Budget vs. ActualAccrual Basis January through December 2016

Page 1

BoroughManager

Typewritten Text

~93% of year Revenue ~106% Expenses ~99%


368 · Miscellaneous320.800 · Cable Franchise 115,505.38 61,500.00 54,005.38 187.8%341.000 · Interest Income 6,938.40 2,500.00 4,438.40 277.5%363.000 · Street Opening Permits 5,454.21 2,000.00 3,454.21 272.7%365.500 · Animal Control 540.00 500.00 40.00 108.0%389.000 · Miscellaneous Revenues 3,208.50 500.00 2,708.50 641.7%389.100 · Main Street Payroll Reimb 47,317.01 78,100.00 -30,782.99 60.6%389.320 · Main Street Postage Reimb 461.94 100.00 361.94 461.9%395.000 · Refunds Of Expenditures (Co-op) 225,083.73 80,000.00 145,083.73 281.4%395.530 · Kaufmann Park Tax 6,962.23 1,700.00 5,262.23 409.5%

Total 368 · Miscellaneous 411,471.40 226,900.00 184,571.40 181.3%

Total 01 · General Fund Income 4,719,688.95 4,443,273.52 276,415.43 106.2%

Total Income 4,719,688.95 4,443,273.52 276,415.43 106.2%

Gross Profit 4,719,688.95 4,443,273.52 276,415.43 106.2%

Expense01E · General Fund Expense

400 · Expenses400.105 · Mayor's Salary 240.00 240.00 0.00 100.0%400.174 · Admin / Board / Comm. Education 1,470.85 1,000.00 470.85 147.1%400.352 · Public Offcial Liability Ins 1,395.06 3,700.00 -2,304.94 37.7%

Total 400 · Expenses 3,105.91 4,940.00 -1,834.09 62.9%

401 · Executive401.110 · Wages-Borough Manager 81,127.03 85,000.00 -3,872.97 95.4%401.112 · Wages - Admin Asst. 36,208.79 42,000.00 -5,791.21 86.2%401.190 · Payroll Taxes - Executive 8,930.84 10,000.00 -1,069.16 89.3%401.194 · Unemployment Comp Tax 1,480.23 3,000.00 -1,519.77 49.3%401.195 · Workman's Comp 241.86 2,000.00 -1,758.14 12.1%401.196 · Health Insurance 39,572.27 47,000.00 -7,427.73 84.2%401.210 · Office Supplies 8,130.44 5,000.00 3,130.44 162.6%401.215 · Postage Boro 7,512.32 5,500.00 2,012.32 136.6%401.251 · Boro Car Maint 96.33 1,000.00 -903.67 9.6%401.300 · General Expense 705.41401.320 · Telephone (Mgr Cell Phone) 615.15 1,230.00 -614.85 50.0%401.330 · Travel - Executive 24.30 200.00 -175.70 12.2%401.340 · Advertising/Printing 7,723.02 10,000.00 -2,276.98 77.2%401.352 · Liability Insurance 9,779.63 600.00 9,179.63 1,629.9%401.420 · Dues/Membership/Subscriptions 2,288.87 2,500.00 -211.13 91.6%401.460 · Training - Executive 945.00 1,000.00 -55.00 94.5%

Total 401 · Executive 205,381.49 216,030.00 -10,648.51 95.1%

402 · Financial Administration402.114 · Wages- FD/HRC 43,173.03 46,875.00 -3,701.97 92.1%402.151 · Unemployment Tax 0.00 0.00 0.00 0.0%402.156 · Health / Life Ins 0.00 0.00 0.00 0.0%402.163 · Workmen's Comp 0.00 0.00 0.00 0.0%402.190 · Payroll Taxes - FD/HRC 3,275.20 3,250.00 25.20 100.8%402.194 · Unemploy Comp Tax ( FD/HRC) 660.24 700.00 -39.76 94.3%402.195 · Workmen Comp (FD/HRC) 81.60 1,000.00 -918.40 8.2%402.196 · Health Ins (FD/HRC) 8,971.27 10,000.00 -1,028.73 89.7%402.311 · Auditing 16,500.95 18,000.00 -1,499.05 91.7%402.317 · Processing Payroll 2,592.80 4,000.00 -1,407.20 64.8%402.330 · Travel Expense 0.00 100.00 -100.00 0.0%402.352 · Liability Insurance 462.95 150.00 312.95 308.6%402.353 · Bond Insurance FD/HRC/Mgr 375.00 1,500.00 -1,125.00 25.0%402.460 · Training FD/HRC 818.09 1,000.00 -181.91 81.8%403.116 · Tax Coll - Fee/Commission 2,402.56 2,500.00 -97.44 96.1%403.200 · Tax Coll Material / Supplies 0.00 1,000.00 -1,000.00 0.0%

Total 402 · Financial Administration 79,313.69 90,075.00 -10,761.31 88.1%


Page 2


404.000 · Professional Legal, Engineering404.310 · Professional Legal Service 36,327.51 30,000.00 6,327.51 121.1%404.314 · Ordinance Update Exp 15,523.72 4,000.00 11,523.72 388.1%408.313 · Engineer Contract 29,483.96 40,000.00 -10,516.04 73.7%

Total 404.000 · Professional Legal, Engineering 81,335.19 74,000.00 7,335.19 109.9%

409 · General Government Buildings409.200 · Material/Supplies 1,270.63 4,000.00 -2,729.37 31.8%409.213 · Computer Equipment 13,112.25 28,000.00 -14,887.75 46.8%409.250 · Minor Equip Repair / Purchase 201.17 2,000.00 -1,798.83 10.1%409.317 · Cleaning Services 12,214.40 10,000.00 2,214.40 122.1%409.320 · Telephone 3,713.63 2,000.00 1,713.63 185.7%409.351 · Property Insurance 7,388.67 7,700.00 -311.33 96.0%409.360 · Utilities 16,479.35 30,000.00 -13,520.65 54.9%409.370 · Maintenance/Repair 17,274.25 14,075.00 3,199.25 122.7%

Total 409 · General Government Buildings 71,654.35 97,775.00 -26,120.65 73.3%

415.000 · Public Safety410 · Police Dept

410.110 · Chief Police Wages 88,032.65 91,500.00 -3,467.35 96.2%410.112 · Police Secretary Full-time 35,963.36 37,682.00 -1,718.64 95.4%410.114 · Wages - Officers 1,005,909.94 1,025,989.35 -20,079.41 98.0%410.115 · Police Secretary - Part-time 22,539.86 24,115.32 -1,575.46 93.5%410.117 · SRO Wages 69,326.71 73,313.92 -3,987.21 94.6%410.118 · Crossing Guard Wages 23,636.19 33,948.00 -10,311.81 69.6%410.119 · DTF Officer Wages 74,683.67 68,213.40 6,470.27 109.5%410.174 · Training 0.00410.192 · PD Payroll Taxes 23,540.59 25,700.00 -2,159.41 91.6%410.194 · Unempl Com Tax PD 14,782.98 13,041.86 1,741.12 113.4%410.195 · Workmen's Comp PD 61,838.64 55,000.00 6,838.64 112.4%410.196 · Health Insurance PD 311,140.28 350,000.00 -38,859.72 88.9%410.198 · Life Insurance PD 9,321.05 9,000.00 321.05 103.6%410.210 · Office Supplies 5,354.75 10,200.00 -4,845.25 52.5%410.215 · Postage PD 551.71 1,000.00 -448.29 55.2%410.216 · Office Equipment PD 7,583.12 9,090.00 -1,506.88 83.4%410.220 · Operating Supplies 31,064.56 30,090.00 974.56 103.2%410.231 · Vehicle Operation (Fuel) 26,931.42 41,200.00 -14,268.58 65.4%410.238 · Officer's Uniforms 17,496.64 16,000.00 1,496.64 109.4%410.252 · Computer Equip PD 14,334.08 12,000.00 2,334.08 119.5%410.311 · Auditing - Police 4,005.00410.314 · Legal Services 10,300.81 5,500.00 4,800.81 187.3%410.320 · Telephone 4,224.28 6,100.00 -1,875.72 69.3%410.327 · Radio PD 1,595.17 4,000.00 -2,404.83 39.9%410.351 · Property Insurance 2,191.86 13,000.00 -10,808.14 16.9%410.352 · Liability Insurance PD 35,352.41 21,000.00 14,352.41 168.3%410.360 · Utilities PD 3,983.14 11,000.00 -7,016.86 36.2%410.373 · Building Maint 640.00 20,000.00 -19,360.00 3.2%410.374 · Minor Equip Repair 6,404.33 10,000.00 -3,595.67 64.0%410.384 · Cruiser Lease 59,353.92 60,200.00 -846.08 98.6%410.420 · Civil Service Commission 874.23 500.00 374.23 174.8%410.451 · Cruiser Maintenance 12,113.88 7,000.00 5,113.88 173.1%410.460 · Training PD 7,251.86 9,000.00 -1,748.14 80.6%410.500 · Youth Aid 0.00 500.00 -500.00 0.0%

Total 410 · Police Dept 1,992,323.09 2,094,883.85 -102,560.76 95.1%


Page 3


411 · Fire Dept411.163 · Workmen's Comp 18,307.88 35,000.00 -16,692.12 52.3%411.231 · Vehicle Operation FD 4,224.45 5,000.00 -775.55 84.5%411.351 · Property Insurance 3,055.92 6,000.00 -2,944.08 50.9%411.352 · Liability Insurance 11,310.09 14,000.00 -2,689.91 80.8%411.360 · Utilities 10,017.26 12,000.00 -1,982.74 83.5%411.370 · Maintenance/Repair 175.75 1,000.00 -824.25 17.6%411.500 · State Fire Relief 29,037.25 31,000.00 -1,962.75 93.7%

Total 411 · Fire Dept 76,128.60 104,000.00 -27,871.40 73.2%

412.000 · Ambulance412.351 · Property Insurance Ambulance 904.14 3,000.00 -2,095.86 30.1%412.352 · Liability Insurance - Ambulance 116.00 1,000.00 -884.00 11.6%412.373 · Maintenance / Repair - Ambulanc 388.15 5,500.00 -5,111.85 7.1%

Total 412.000 · Ambulance 1,408.29 9,500.00 -8,091.71 14.8%

413 · Code / Zoning Enforcement413.115 · Wages - PT Admin Asst 9,006.40 20,000.00 -10,993.60 45.0%413.190 · Payroll Taxes - Code / Zoning 576.50 1,200.00 -623.50 48.0%413.194 · Unemploy Comp Tax - Code 523.81 600.00 -76.19 87.3%413.195 · Workmen's Comp 29.21 1,000.00 -970.79 2.9%413.215 · Postage - Code / Zoning 0.00 1,000.00 -1,000.00 0.0%413.220 · Code Enforcement Supplies 114.00 200.00 -86.00 57.0%413.310 · Contract Services 42,150.00 52,000.00 -9,850.00 81.1%413.352 · Liability Insurance 462.95 1,000.00 -537.05 46.3%413.421 · Permit State Fee 272.00 200.00 72.00 136.0%413.460 · Training - Code / Zoning 0.00 300.00 -300.00 0.0%414.240 · Misc Operating Supplies 109.00 1,000.00 -891.00 10.9%414.310 · Professional Service 3,750.00 2,500.00 1,250.00 150.0%414.311 · Secretary for Zoning Hearing 530.00 1,000.00 -470.00 53.0%414.314 · Legal (Municipal Attorney) 2,322.00 2,000.00 322.00 116.1%414.340 · Advertising/Printing 2,659.04 4,000.00 -1,340.96 66.5%

Total 413 · Code / Zoning Enforcement 62,504.91 88,000.00 -25,495.09 71.0%

415.300 · Emergency Magmt 116.68 1,000.00 -883.32 11.7%419.300 · Task Force 0.00 4,858.00 -4,858.00 0.0%

Total 415.000 · Public Safety 2,132,481.57 2,302,241.85 -169,760.28 92.6%

422.000 · Animal Control 785.00 2,500.00 -1,715.00 31.4%431 · Public Works

427 · Sanitation427.367 · Solid Waste Collection Contract 192,442.25 210,000.00 -17,557.75 91.6%427.368 · Tipping Fee 127,754.86 160,000.00 -32,245.14 79.8%

Total 427 · Sanitation 320,197.11 370,000.00 -49,802.89 86.5%

428.000 · Public Works - Weed Control428.450 · Grass Cutting 35,528.77 27,000.00 8,528.77 131.6%

Total 428.000 · Public Works - Weed Control 35,528.77 27,000.00 8,528.77 131.6%

430.000 · Roads and Streets430.112 · Wages 115,331.91 114,500.00 831.91 100.7%430.190 · Payroll Taxes - Public Works 8,689.78 8,000.00 689.78 108.6%430.194 · Unemployment Tax - PW 3,201.20 1,900.00 1,301.20 168.5%430.195 · Workmen's Comp - PW 7,794.08 10,000.00 -2,205.92 77.9%430.196 · Health Insurance - PW 30,462.08 41,000.00 -10,537.92 74.3%430.200 · Material/Supplies 18,439.20 11,000.00 7,439.20 167.6%430.233 · Vehicle Operation (Fuel) PW 3,075.85 10,000.00 -6,924.15 30.8%430.238 · St Dept Uniforms 1,092.71 1,500.00 -407.29 72.8%430.245 · Highway Materials 1,216.44 15,000.00 -13,783.56 8.1%430.251 · Vehicle Parts/Maint 924.30 5,000.00 -4,075.70 18.5%430.320 · Tele/call/internet 4,625.71 4,000.00 625.71 115.6%430.351 · Property Insurance 2,167.13 7,000.00 -4,832.87 31.0%430.360 · Utilties Maintenance Shed 6,046.04 10,000.00 -3,953.96 60.5%


Page 4


430.370 · Maintenance/Repairs 12,250.75 2,500.00 9,750.75 490.0%430.374 · Minor Equip Repair 5,960.09 7,500.00 -1,539.91 79.5%431.372 · Road Maint/Repairs 16,639.59 6,000.00 10,639.59 277.3%432.200 · Snow Materials/Supplies 11,830.65 15,000.00 -3,169.35 78.9%432.450 · Supplemental Snowplow 24,381.12 10,000.00 14,381.12 243.8%433.200 · Signs Materials/Supplies 8,025.12 5,000.00 3,025.12 160.5%433.361 · Traffic Signals - Electric 3,627.12 2,000.00 1,627.12 181.4%433.370 · Maintenance Traffic Signals 30,416.12 7,000.00 23,416.12 434.5%434.361 · Street Lighting 68,902.03 90,000.00 -21,097.97 76.6%435.370 · Paint / Maintenance 2,327.79 3,000.00 -672.21 77.6%

Total 430.000 · Roads and Streets 387,426.81 386,900.00 526.81 100.1%

446.000 · Public Works - Other446.300 · Grow Green/Professional Svcs 2,601.12 4,000.00 -1,398.88 65.0%446.370 · Storm Water - MS4 13,904.00 10,000.00 3,904.00 139.0%448.370 · Hydrants 10,800.00 14,000.00 -3,200.00 77.1%

Total 446.000 · Public Works - Other 27,305.12 28,000.00 -694.88 97.5%

Total 431 · Public Works 770,457.81 811,900.00 -41,442.19 94.9%

450.000 · Culture and Recreation452 · Pool

452.221 · Pool Chemicals 14,432.16 15,000.00 -567.84 96.2%452.260 · Pool Equip/Supply 11,258.79 10,000.00 1,258.79 112.6%452.360 · Pool Utilities 39,131.81 27,000.00 12,131.81 144.9%452.370 · Pool Maint / Repairs 7,557.60 13,000.00 -5,442.40 58.1%452.450 · Pool Contract 107,460.70 109,000.00 -1,539.30 98.6%452.455 · Playground Contract 4,045.00 4,000.00 45.00 101.1%

Total 452 · Pool 183,886.06 178,000.00 5,886.06 103.3%

453.000 · Spectator - Museums, etc.453.540 · Historical Society Donation 925.00 925.00 0.00 100.0%

Total 453.000 · Spectator - Museums, etc. 925.00 925.00 0.00 100.0%

454 · Parks454.351 · Property Insurance 11,005.19 7,000.00 4,005.19 157.2%454.360 · Park Utilities 25,948.88 10,000.00 15,948.88 259.5%454.370 · Park Maintenance/Repairs 37,552.46 15,000.00 22,552.46 250.3%454.430 · Park Taxes 6,962.23 1,700.00 5,262.23 409.5%

Total 454 · Parks 81,468.76 33,700.00 47,768.76 241.7%

456.540 · Library Donation 6,300.00 6,300.00 0.00 100.0%

Total 450.000 · Culture and Recreation 272,579.82 218,925.00 53,654.82 124.5%

464 · Community Development464.100 · Main St Payroll Expense 32,136.06 73,000.00 -40,863.94 44.0%464.190 · Payroll Tax - Main St 2,429.69 5,100.00 -2,670.31 47.6%464.196 · Health Insurance - Main St 36.28 0.00 36.28 100.0%464.215 · Main St Postage 0.00 100.00 -100.00 0.0%464.540 · Economic Dev Corp Donation 15,000.00 15,000.00 0.00 100.0%

Total 464 · Community Development 49,602.03 93,200.00 -43,597.97 53.2%

471.000 · Debt Service471.010 · GO 2015 Principal 95,000.00 95,000.00 0.00 100.0%472.010 · GO 2015 Interest 85,072.72 141,000.00 -55,927.28 60.3%

Total 471.000 · Debt Service 180,072.72 236,000.00 -55,927.28 76.3%

483.000 · Employer Paid Benefits483.100 · Act 205 Pension MMO (Police) 137,025.00 138,000.00 -975.00 99.3%483.300 · Act 205 Pension MMO (non-unif) 28,501.00 29,000.00 -499.00 98.3%

Total 483.000 · Employer Paid Benefits 165,526.00 167,000.00 -1,474.00 99.1%


Page 5


492.010 · To Capital 128,686.67 128,686.67 0.00 100.0%

Total 01E · General Fund Expense 4,140,982.25 4,443,273.52 -302,291.27 93.2%

201. · BSSF AJE 249,936.85492.018 · Transfer to Capital Fund 0.00 0.00 0.00 0.0%492.06 · Transfer to Stormwater Account 28.37

Total Expense 4,390,947.47 4,443,273.52 -52,326.05 98.8%

Net Income 328,741.48 0.00 328,741.48 100.0%


Page 6


Bill Pmt -Check 159 12/01/2016 DeVitry Architects 15 · Fulton Construction Account

Bill 28 12/13/2016 410.611 · Eng / Archt. Police Bldg -2,897.20

TOTAL -2,897.20

Bill Pmt -Check 160 12/01/2016 Perrotto Builders LTD 15 · Fulton Construction Account

Bill 5048.... 11/30/2016 410.600 · Police Bldg - Construction -74,573.98

TOTAL -74,573.98

Bill Pmt -Check 161 12/13/2016 AllSteel, Inc. 15 · Fulton Construction Account

Bill 408886 11/03/2016 410.600 · Police Bldg - Construction -48,050.49

TOTAL -48,050.49

Bill Pmt -Check 162 12/03/2016 Jared Longenecker 15 · Fulton Construction Account

Bill 1232016 12/03/2016 410.600 · Police Bldg - Construction -105.00

TOTAL -105.00

Bill Pmt -Check 1759 12/13/2016 Atlantic Tactical 109.000 · Cash - Capital Boro

Bill DI-805... 09/22/2016 410.750 · Police Equip from Donations -8,430.30Bill SI-805... 09/28/2016 410.750 · Police Equip from Donations -2,116.40Bill SI-805... 10/05/2016 410.750 · Police Equip from Donations -175.70Bill SI-805... 10/11/2016 410.750 · Police Equip from Donations -121.50Bill SI-805... 10/13/2016 410.750 · Police Equip from Donations -106.47Bill DI-805... 11/23/2016 410.750 · Police Equip from Donations -2,277.53

TOTAL -13,227.90

9:08 AM Manheim Borough Capital Fund12/12/16 Check Detail


Page 1

Type Date Num Name Debit Credit

109.000 · Cash - Capital BoroBill Pmt -Check 12/13/2016 1759 Atlantic Tactical 13,227.90

Total 109.000 · Cash - Capital Boro 0.00 13,227.90

15 · Fulton Construction AccountBill Pmt -Check 12/01/2016 159 DeVitry Architects 2,897.20Bill Pmt -Check 12/01/2016 160 Perrotto Builders LTD 74,573.98Bill Pmt -Check 12/03/2016 162 Jared Longenecker 105.00Bill Pmt -Check 12/13/2016 161 AllSteel, Inc. 48,050.49

Total 15 · Fulton Construction Account 0.00 125,626.67

TOTAL 0.00 138,854.57

Manheim Borough Capital FundCheck Run


Page 1


Ordinary Income/ExpenseIncome

18 · Borough Capital Income341.000 · Interest 1,099.70387.600 · Pool Donations-Private Sources 0.00 0.00 0.00 0.0%387.750 · Donations for Police - Private 14,960.50 10,000.00 4,960.50 149.6%392.000 · General Fund 130,373.55 126,686.67 3,686.88 102.9%393.100 · Loan Proceeds 2,237,094.91 3,100,000.00 -862,905.09 72.2%18 · Borough Capital Income - Other 0.00 3,238,686.68 -3,238,686.68 0.0%

Total 18 · Borough Capital Income 2,383,528.66 6,475,373.35 -4,091,844.69 36.8%

395.000 · Refund of Expenditures 4,063.78

Total Income 2,387,592.44 6,475,373.35 -4,087,780.91 36.9%

Expense18E · Borough Capital Expense

401.300 · Bank Fee 388.01409.000 · Boro Building

409.730 · Boro Bldg Renovations 5,250.00 10,000.00 -4,750.00 52.5%

Total 409.000 · Boro Building 5,250.00 10,000.00 -4,750.00 52.5%

410 · Police410.600 · Police Bldg - Construction 2,461,969.24 3,010,000.00 -548,030.76 81.8%410.611 · Eng / Archt. Police Bldg 96,899.63 85,000.00 11,899.63 114.0%410.660 · Police Bldg Legal Svc 1,313.50 5,000.00 -3,686.50 26.3%

Total 410 · Police 2,560,182.37 3,100,000.00 -539,817.63 82.6%

410.750 · Police Equip from Donations 16,905.67 10,000.00 6,905.67 169.1%430.000 · Public Works

430.600 · Capital Construction 82,838.87 54,361.67 28,477.20 152.4%430.740 · Heavy Equip / Vehicle Purchase 48,163.00 49,700.00 -1,537.00 96.9%430.000 · Public Works - Other 0.00 0.00 0.00 0.0%

Total 430.000 · Public Works 131,001.87 104,061.67 26,940.20 125.9%

452.000 · Pool Expenses452.600 · Pool Improvements 5,533.75 10,000.00 -4,466.25 55.3%452.000 · Pool Expenses - Other 0.00 0.00 0.00 0.0%

Total 452.000 · Pool Expenses 5,533.75 10,000.00 -4,466.25 55.3%

454.000 · Park Expenses454.600 · Park Improvements 0.00 4,625.00 -4,625.00 0.0%454.000 · Park Expenses - Other 0.00 4,625.00 -4,625.00 0.0%

Total 454.000 · Park Expenses 0.00 9,250.00 -9,250.00 0.0%

18E · Borough Capital Expense - Other 0.00 10,000.00 -10,000.00 0.0%

Total 18E · Borough Capital Expense 2,719,261.67 3,253,311.67 -534,050.00 83.6%

9:10 AM Manheim Borough Capital Fund12/12/16 Profit & Loss Budget vs. ActualCash Basis January through December 2016

Page 1


258.001 · Northwest Escrow -108,577.79

Total Expense 2,610,683.88 3,253,311.67 -642,627.79 80.2%

Net Ordinary Income -223,091.44 3,222,061.68 -3,445,153.12 -6.9%

Other Income/ExpenseOther Income

392.001 · Transfer from General Fund 0.00

Total Other Income 0.00

Net Other Income 0.00 0.00 0.00 0.0%

Net Income -223,091.44 3,222,061.68 -3,445,153.12 -6.9%

9:10 AM Manheim Borough Capital Fund12/12/16 Profit & Loss Budget vs. ActualCash Basis January through December 2016

Page 2

11-29-2016 Final Draft - 2017 Budget Page 1 of 6

2016 General Fund - RevenueDescription 2016 Budget 2017 Budget

2016 Real Estate Taxes01.301.100 Real Estate Taxes Current 1,257,502$ 0.2 mil increase 1,458,755$ 0.8 mil increase (0.55 from mun serv fee decrease, 0.25 net mill increase)01.301.200 Real Estate Taxes Prior 25,000$ 25,000$ amt based on 5.85 mill X taxable assessed value01.310.100 Real Estate Transfer Tax 60,000$ 1,342,502$ Real Estate Taxes 65,000$ 1,548,755$

Wage Tax01.310.200 Earned Income Tax 500,000$ 530,000$ 01.310.500 Emergency & Municipal Svc Tax 80,000$ 580,000$ Wage Tax 80,000$ 610,000$

Code Violation01.331.110 MV Code Violation 15,000$ 20,000$ 01.331.120 Violation Ordi. Status 5,000$ 4,000$ 01.331.130 State MV Code Violation 2,500$ 1,750$ 01.331.140 Parking Tickets 1,000$ 23,500$ Code Violation 1,000$ 26,750$

Community Facilities01.342.200 Rent Boro Bldg/Comm room 4,500$ 5,000$ 01.367.110 Pool income 90,000$ 95,000$ 01.367.130 Concessions 500$ 500$ 01.367.140 Rent Pavillions/Parks 10,500$ 10,500$ 01.367.250 MCSD Lease 74,000$ 179,500$ Community Facilities 75,480$ 186,480$

Government01.354.150 Recycling/Act 101 6,000$ 6,000$ 01.355.010 Public Utility Realty Tax 1,700$ 1,700$ 01.355.040 Alcoholic Beverage Tax/License 800$ 800$ 01.355.060 Act 205 Pension 110,000$ 114,000$ 01.355.070 Foreign Fire Ins 31,000$ 31,000$ 01.357.150 Qt Hauler Rebate 18,500$ 168,000$ Government 18,500$ 172,000$

Code Enforcement01.361.300 Bldg/Zoning Permits 20,000$ 11,000$ 01.361.310 Sub Div Land Dev Fee -$ 01.362.470 Apt. Lic. Fee 35,000$ 38,500$ 01.362.480 Code Enforcement Revenue 2,000$ 57,000$ Code Enforcement 2,500$ 52,000$

Police01.357.020 DTF Reimbursement 68,213$ 80,000$ 01.362.000 Rapho Township Contract 1,159,184$ 1,216,410$ 01.362.110 Police Income Reprts, misc 5,000$ 15,000$ 01.362.140 Crossing Guard Reimbursement 16,974$ 17,611$ 01.362.150 SRO Reimbursement 52,000$ 1,301,372$ Police 53,500$ 1,382,521$

Municipal Services01.364.310 Refuse Tags 7,000$ 7,000$ 01.383.000 Municipal Service Fee 557,500$ 564,500$ Municipal Services 432,250$ 439,250$ Only incl solid waste related costs ($190/yr)

Miscellaneous01.365.510 PA DOT Contract Snow Removal -$ 5,000$ 01.363.000 Street Opening Permits 2,000$ 3,000$

11-29-2016 Final Draft - 2017 Budget Page 2 of 6

Description 2016 Budget 2017 Budget01.320.800 Cable Franchise 61,500$ 61,500$ 01.341.000 Interest Income 2,500$ 2,500$ 01.365.500 Animal Control 500$ 500$ 01.389.000 Miscellaneous Revenues 500$ 500$ 01.389.100 Main Street Payroll Reimburse 78,100$ -$ 01.389.320 Main Street Postage Reimbursement 100$ -$ 01.395.000 Refunds Of Expenditures (health Co-op) 80,000$ 10,000$ 01.387.000 In lieu of taxes Income01.395.530 Kauffman Park Tax reimb 1,700$ 226,900$ Miscellaneous 7,000$ 90,000$

TOTAL REVENUE 4,443,274$ 4,443,274$ 4,507,757$ 4,507,757$

11-29-2016 Final Draft - 2017 Budget 3 of 6

2016 General Fund - Expense Description

2016 GENERAL GOVERNMENTElected Officials

01.400.105 Mayor Salary 240.00$ 240$ 01.400.174 Admin/Board/Comm. Education 1,000.00$ 1,500$ 01.400.352 Public Official Liability Ins 3,700.00$ 4,940$ 1,465$ 3,205$

Executive01.401.110 Wages - Borough Mgr 85,000.00$ 91,520$ 01.401.112 Wages- admin. assistant 42,000.00$ 53,680$ 01.401.190 Payroll Taxes 10,000.00$ 13,000$ 01.401.194 Unemployment Comp. Tax 3,000.00$ 1,463$ 01.401.195 Workmen's Comp 2,000.00$ 400$ 01.401.196 Health Ins 47,000.00$ 46,000$ 01.401.210 Office Supplies 5,000.00$ 5,000$ 01.401.215 Postage 5,500.00$ 6,200$ 01.401.251 Boro Car Maint 1,000.00$ 500$ 01.401.320 Telephone (Mgr Cell) 1,230.00$ 700$ 01.401.330 Travel 200.00$ 100$ 01.401.340 Advertising/Printing 10,000.00$ 8,500$ 01.401.352 Liability Insurance 600.00$ 10,233$ 01.401.420 Dues/Membership/Subscriptions 2,500.00$ 1,500$ 01.401.460 Training 1,000.00$ 216,030$ 1,000$ 239,796$

Financial/Auditing/Tax Coll01.402.114 Wages- Fiscal Dir/HR Coord (FD/HRC) 46,875.00$ 48,925$ 01.402.190 Payroll Taxes-(FD/HRC) 3,250.00$ 3,500$ 01.402.194 Unemployment Comp Tax-(FD/HRC) 700.00$ 488$ 01.402.195 Workmen's Comp-(FD/HRC) 1,000.00$ 125$ 01.402.196 Health Ins.-(FD/HRC) 10,000.00$ 9,300$ 01.402.311 Auditing 18,000.00$ 20,000$ 01.402.317 Payroll Processing 4,000.00$ 2,500$ 01.402.330 Travel 100.00$ 100$ 01.402.352 Liability Insurance-(FD/HRC) 150.00$ 486$ 01.402.353 Bond Ins.-(FD/HRC, Mgr) 1,500.00$ 375$ 01.402.460 Training-(FD/HRC) 1,000.00$ 1,000$ 01.403.116 Tax Coll - Fee/Commission 2,500.00$ 2,500$ 01.403.200 Tax Coll - Material/Supplies 1,000.00$ 90,075.00$ -$ 89,299$

Professional Legal, Eng01.404.310 Professional Legal Services 30,000.00$ 30,000$ 01.404.314 Ordinance Update 4,000.00$ 6,000$ 01.408.313 Engineer contract 40,000.00$ 74,000$ 40,000$ 76,000$

General Gov't Bldgs/Plant01.409.200 Material/Supplies 4,000.00$ 2,500$ 01.409.213 Computer Equipment 28,000.00$ 12,000$ 01.409.250 Minor Equipment Repair/Purchase 2,000.00$ 2,000$ 01.409.317 Cleaning Service 10,000.00$ 11,000$ 01.409.320 Telephone 2,000.00$ 3,000$ 01.409.351 Property Insurance 7,700.00$ 10,258$ 01.409.360 Utilities 30,000.00$ 18,000$ 01.409.370 Maintenance/Repair 14,075.00$ 97,775$ 15,000$ 73,758$

GENERAL GOVERNMENT TOTAL 482,820$ 482,058$ 482,058$

PUBLIC SAFETYPolice

01.410.110 Chief police 91,500.00$ 94,931.25$ 01.410.112 Police secretary - Full-time 37,682.00$ 39,095.08$ 01.410.114 Wages - Officers 1,025,989.35$ 1,085,453.00$ 01.410.115 Police Secretary - Part-time 24,115.32$ 25,019.64$ 01.410.117 SRO 73,313.92$ 76,063.19$ 01.410.118 Crossing Guards 33,948.00$ 35,221.05$ 01.410.119 DTF Officer 68,213.40$ 80,416.35$ 01.410.192 Payroll Taxes 25,700.00$ 25,698.27$ 01.410.194 Unemployment Comp Tax 13,041.86$ 14,873.00$ 01.410.195 Workmen's Comp 55,000.00$ 74,183.04$ 01.410.196 Health Ins. 350,000.00$ 394,400.00$ 01.410.198 Life Insurance 9,000.00$ 6,703.67$ 01.410.210 Office Supplies 10,200.00$ 13,000.00$ 01.410.215 Postage 1,000.00$ 1,000.00$ 01.410.216 Office Equipment 9,090.00$ 9,000.00$ 01.410.220 Operating Supplies 30,090.00$ 35,000.00$ 01.410.231 Vehicle Operation (fuel) 41,200.00$ 41,612.00$

2016 Budget 2017 Budget


Description 2016 Budget 2017 Budget

01.410.238 Officer Uniforms 16,000.00$ 22,000.00$ 01.410.252 PD Computer Equipment 12,000.00$ 24,000.00$ 01.410.311 Auditing (police) 4,005.00$ 01.410.314 Legal Services 5,500.00$ 9,000.00$ 01.410.320 Telephone 6,100.00$ 6,500.00$ 01.410.327 Radio 4,000.00$ 4,000.00$ 01.410.351 Property Insurance 13,000.00$ 4,500.00$ 01.410.352 Insurance Liability 21,000.00$ 37,000.00$ 01.410.360 Utilities 11,000.00$ 16,000.00$ 01.410.373 Building Maintenance 20,000.00$ 25,000.00$ 01.410.374 Minor Equipment Repair 10,000.00$ 10,000.00$ 01.410.384 Cruiser Lease 60,200.00$ 59,000.00$ 01.410.420 Civil Service Comm. 500.00$ 500.00$ 01.410.451 Cruiser Maintenance 7,000.00$ 7,100.00$ 01.410.460 Training 9,000.00$ 9,000.00$ 01.410.500 Youth Aid 500.00$ 2,094,884$ 500.00$ 2,289,775$

Fire Dep't01.411.163 Workmen's Comp 35,000$ 28,980$ 01.411.231 Vehicle Operation 5,000$ 5,500$ 01.411.351 Property Insurance 6,000$ 4,305$ 01.411.352 Liability Insurance 14,000$ 9,975$ 01.411.360 Utilities 12,000$ 12,000$ 01.411.370 Maint 1,000$ 1,000$ 01.411.500 State Fire Relief 31,000$ 104,000$ 31,000$ 92,760$

Ambulance01.412.540 NW EMS Donation 5,000$

01.412.351 Property Insurance 3,000$ -$ 01.412.352 Liability Insurance 1,000$ -$ 01.412.373 Maintenance/Repair 5,500$ 9,500$ -$ 5,000$

Code/Zoning Enforcement01.413.115 Wages - PT Code Admin Assitant 20,000$ -$ 01.413.190 Payroll Taxes 1,200$ -$ 01.413.194 Unemployment Comp Tax 600$ -$ 01.413.195 Workmen's Comp 1,000$ -$ 01.413.215 Postage 1,000$ 250$ 01.413.220 Code Enforcement supplies 200$ 200$ 01.413.310 Contract svc - Commonwealth 52,000$ 52,000$ 01.413.352 Liability Insurance 1,000$ 486$ 01.413.421 Permit State Fee 200$ 300$ 01.413.460 Training 300$ -$ 01.414.240 Misc operating supplies 1,000$ 250$ 01.414.310 ZHB Solicitor 2,500$ 4,000$ 01.414.311 Secretary Zoning Hearing 1,000$ 1,000$ 01.414.314 Legal (Municipal Attorney) 2,000$ 1,500$ 01.414.340 Advertising/Printing 4,000$ 88,000$ 4,000$ 63,986$

Emergency Management01.415.300 Emergency Management 1,000$ 1,000$ 500$ 500$

Task Force01.419.300 Task Force 4,858$ 4,858$ 4,858$ 4,858$

PUBLIC SAFETY TOTAL 2,302,242$ 2,456,879$ 2,456,879$

HEALTH AND HUMAN SERVICESAnimal control

01.422.000 Animal control 2,500$ 2,500$ 1,500$ 1,500$ HEALTH AND HUMAN SERVICES TOTAL 2,500$ 1,500$ 1,500$

PUBLIC WORKSPW - Sanitation

01.427.367 Solid Waste Collection Contrac 210,000$ 213,100$ 01.427.368 Tipping Fee 160,000$ 370,000$ 163,200$ 376,300$

PW - Weed Control01.428.450 Grass Cutting 27,000$ 27,000$ 31,930$ 31,930$

PW - Roads and Streets01.430.112 Wages 114,500$ 132,512$ 01.430.190 Payroll Taxes 8,000$ 9,601.00$ 01.430.194 Unemployment Taxes 1,900$ 1,950$ 01.430.195 Workmen's Comp 10,000$ 10,312.00$ 01.430.196 Health Ins. 41,000$ 43,000$ 01.430.200 Material/Supplies 11,000$ 18,000$ 01.430.233 Vehicle Operation (fuel) 10,000$ 5,000$ 01.430.238 Uniforms Street Dept 1,500$ 1,000$



01.430.245 Hwy material 15,000$ 3,000$ 01.430.251 Vehicle parts 5,000$ 5,000$ 01.430.320 Telephone/Cell/Internet 4,000$ 2,000$ 01.430.351 Property Insurance 7,000$ 2,275$ 01.430.360 Utilities Maintenance Shed 10,000$ 10,000$ 01.430.370 Maintenance/Repairs 2,500$ 3,500$ 01.430.374 Minor Equip Repair 7,500$ 5,000$ 01.431.372 Road maint/repairs 6,000$ 6,000$ 01.432.200 Snow Materials/Supplies 15,000$ 10,000$ 01.432.450 Supplemental Snowplow 10,000$ 10,000$ 01.433.200 Signs Materials/Supplies 5,000$ 2,500$ 01.433.361 Traffic Signals - Electric 2,000$ 2,500$ 01.433.370 Maintenance Traffic Signals 7,000$ 5,000$ 01.434.361 Street Lighting 90,000$ 90,000$ 01.435.370 Paint/Maintenance 3,000$ 386,900$ 3,500$ 381,650$

PW - Other01.446.300 Grow Green/Shade Trees 4,000$ 4,000$ 01.446.370 Storm Water-MS4 10,000$ 25,000$ 01.448.370 Hydrants 14,000$ 28,000$ 14,000$ 43,000$

PUBLIC WORKS TOTAL 811,900$ 832,880$ 832,880$

CULTURE AND RECREATIONParticipant - Pool/Playground

01.452.221 Pool Chemicals 15,000$ 15,750$ 01.452.260 Pool equip/supply/misc 10,000$ 10,500$ 01.452.360 Pool Utilities 27,000$ 28,350$ 01.452.370 Pool Maintenance/Repairs 13,000$ 21,000$ 01.452.450 Pool contract 109,000$ 114,450$ 01.452.455 Playground contract 4,000$ 178,000$ 4,200$ 194,250$

Spectator - Museums, etc.01.453.540 Historical Society Donation 925$ 925$ 925$ 925$

Parks01.454.430 Park taxes 1,700$ 6,962$ 01.454.371 Park Tree Services -$ 30,500$

01.454.351 Property Insurance 7,000$ 11,555$ 01.454.360 Park Utilities 10,000$ 26,250$ 01.454.370 Park Maintenance/Repairs 15,000$ 33,700$ 15,750$ 91,017$

Libraries01.456.540 Library Donation Expense 6,300$ 6,300$ 6,300$ 6,300$

CULTURE AND RECREATION TOTAL 218,925$ 292,492$ 292,492$

COMMUNITY DEVELOPMENTEconomic Opportunity

01.465.351 28 E High Property Insurance 949$ 01.465.352 28 E High Liability Insurance 122$ 01.465.373 28 E High Maintenance/Repair 5,000$ 01.465.360 28 E High Utilities 2,400$ 01.464.100 Main Street Payroll Expense 73,000$ -$ 01.464.190 Payroll Tax-Main Street 5,100$ -$ 01.464.215 Main Street Postage 100$ -$ 01.464.540 Economic Dev Corp Donation 15,000$ 93,200$ -$ 8,471$

COMMUNITY DEVELOPMENT TOTAL 93,200.00$ 8,471$ 8,471$

DEBT SERVICE01.471.010 2015 Note Principal 95,000$ 70,000$ 01.472.010 2015 Note Interest 141,000$ 236,000$ 300,000$ 370,000.00$

DEBT SERVICE TOTAL 236,000.00$ 370,000$ 370,000$

EMPLOYER PAID BENEFITS01.483.100 Act 205 Pension MMO (police) 138,000$ 139,949$ 01.483.300 Act 205 Pension MMO (non-uniform) 29,000$ 167,000$ 36,728$ 176,677.00$

EMPLOYER PAID BENEFIT TOTAL 167,000$ 176,677$ 176,677$

INTERFUND OPERATING TRANSFERS01.492.300 Transfer to Cap Projects 128,687$ 128,687$ -$ 2016 Excess Surplus will be used to transfer to Cap Fund

INTERFND OPER TRANSFERS TOTAL 128,687$ -$ Auditor Required Journal Entry

TOTAL EXPENSE 4,443,273.52$ 4,443,273.52$ 4,620,957$ 4,620,957$ 3.9989% (increase) 177,683.02$ Expense

4,507,757$ 1.4513% (increase) 64,483.09$ Revenue** With 0.8 mill increase



Difference (113,200)$ (deficit) .55 mill: Mun Serv Fee reductionAmount from 2016 surplus/reserves to be applied to 2017 Budget 113,200$ .25 net mill increase

0$ Balance Check

Based on current Borough taxable assessed value 1 mill= 249,360.00$

Reduction in Municipal Services Fee Income 136,500$ 0.55 mil

Real Estate Taxes, $1,548,755.42 , 34%

Wage Tax, $610,000.00 , 13%

Code Violation, $26,750.00 , 1%

Community Facilities Rentals, $186,480.00 , 4%State, $172,000.00 , 4%

Code Enforcement, $52,000.00 , 1%

Police Contract & Reimb, $1,382,521.19 , 31%

Municipal Services Fees, $439,250.00 , 10%

Misc ‐ Reimb, Cable, Health Ins Reb, $90,000.00 , 2%

2017 BudgetManheim Borough

Revenues

Real Estate Taxes Wage Tax Code Violation

Community Facilities Rentals State Code Enforcement

Police Contract & Reimb Municipal Services Fees Misc ‐ Reimb, Cable, Health Ins Reb

GENERAL GOVERNMENT TOTAL, $482,058 , 11%

PUBLIC SAFETY TOTAL, $2,456,879 , 53%HEALTH AND HUMAN SERVICES

TOTAL, $1,500 , 0%

PUBLIC WORKS TOTAL, $832,880 , 18%

CULTURE AND RECREATION TOTAL, $292,492 , 6%

COMMUNITY DEVELOPMENT TOTAL, $8,471 , 0%

DEBT SERVICE TOTAL, $370,000 , 8%

EMPLOYER PAID BENEFIT TOTAL, $176,677 , 4%

INTERFND OPER TRANSFERS TOTAL, $‐ , 0%

2016 Budget Manheim Borough

Expenses

GENERAL GOVERNMENT TOTAL PUBLIC SAFETY TOTAL HEALTH AND HUMAN SERVICES TOTAL

PUBLIC WORKS TOTAL CULTURE AND RECREATION TOTAL COMMUNITY DEVELOPMENT TOTAL

DEBT SERVICE TOTAL EMPLOYER PAID BENEFIT TOTAL INTERFND OPER TRANSFERS TOTAL

ORDINANCE NO. 654

AN ORDINANCE OF THE BOROUGH OF MANHEIM,

LANCASTER COUNTY, PENNSYLVANIA, FIXING THE TAX RATE OF REAL ESTATE FOR THE FISCAL YEAR 2017, IN ACCORDANCE

WITH 53 P.S. SECTIONS 46302, 46310 AND 6901 ET. SEQ. BE IT ORDAINED AND ENACTED by the Mayor and Borough Council of the Borough of Manheim, Lancaster County, Pennsylvania, and it is hereby ordained and enacted by authority of same, in accordance with 53 P.S., Sections 46302, 46310 and 6901 ET. SEQ., as follows:

SECTION 1 A tax be and it is hereby levied for the year 2017, for general Borough purposes, on all real estate within the Borough of Manheim, Lancaster County, Pennsylvania, subject to taxation for Borough purposes, at the rate of five point eight five (5.85) mills on each dollar of assessed valuation of such real estate.

SECTION 2. A discount of two (2) percent of the amount of the real estate shall be allowed on any full payment thereof prior to May 1, 2017. The said taxes shall be payable at their net amount May 1, 2017 through July 1, 2017. After July 1, 2017, a penalty of ten (10) percent shall be added to the said taxes for delay in payment. This tax will be handled by an agency authorized by Borough Council.

SECTION 3. Severability. If any sentence, clause or section or part of the ordinance is for any reason found to be unconstitutional, illegal or invalid, such unconstitutionality, illegality or invalidity shall not affect or impair any of the remaining provisions, sentences, clauses or sections or parts of this ordinance. It is hereby declared as the intent of the Borough Council that this ordinance would have been adopted had such unconstitutional, illegal or invalid sentence, clause, section or part thereof had not been included herein.

SECTION 4. Date of Effect. This Ordinance shall become effective twenty-four (24)

hours after its adoption, as provided by law, unless stated otherwise herein.

Duly ENACTED and ORDAINED by the Borough of Manheim, Lancaster County,

Pennsylvania, in lawful session duly assembled this 13th day of December 2016.

BOROUGH OF MANHEIM ____________________________________ President, Manheim Borough Council ATTEST: ____________________ Secretary APPROVED as an Ordinance this 13th day of December 2016. ____________________________________

MAYOR, MANHEIM BOROUGH

2017 Manheim Borough Mowing Bid Summary

# of mows$/mow Total $/mow Total $/mow Total $/mow Total

Swan Park 20 50.00$ 1,000.00$ 35.00$ 700.00$ 55.00$ 1,100.00$ 48.00$ 960.00$ E Stiegel St Properties 20 87.00$ 1,740.00$ 50.00$ 1,000.00$ 95.00$ 1,900.00$ 95.00$ 1,900.00$

Hollinger Park 27 41.00$ 1,107.00$ 35.00$ 945.00$ 59.00$ 1,593.00$ 65.00$ 1,755.00$ Evangelical Assoc cemetery 20 41.00$ 820.00$ 35.00$ 700.00$ 45.00$ 900.00$ 30.00$ 600.00$

S Penn swale 20 100.00$ 2,000.00$ 50.00$ 1,000.00$ 149.00$ 2,980.00$ 85.00$ 1,700.00$ Fruitville Pike intersection 20 55.00$ 1,100.00$ 75.00$ 1,500.00$ 107.00$ 2,140.00$ 68.00$ 1,360.00$

Memorial Park 30 250.00$ 7,500.00$ 240.00$ 7,200.00$ 398.00$ 11,940.00$ 345.00$ 10,350.00$ Community Pool 30 100.00$ 3,000.00$ 85.00$ 2,550.00$ 57.00$ 1,710.00$ 85.00$ 2,550.00$

Meadow 15 125.00$ 1,875.00$ 275.00$ 4,125.00$ 94.00$ 1,410.00$ 135.00$ 2,025.00$ Mummau Park 30 130.00$ 3,900.00$ 150.00$ 4,500.00$ 198.00$ 5,940.00$ 215.00$ 6,450.00$

Logan Park 27 200.00$ 5,400.00$ 320.00$ 8,640.00$ 420.00$ 11,340.00$ 270.00$ 7,290.00$ Memorial Park Sport Fields extra mow 16 125.00$ 2,000.00$ 80.00$ 1,280.00$ 85.00$ 1,360.00$ 140.00$ 2,240.00$

Community Pool Second mow 5 75.00$ 375.00$ 85.00$ 425.00$ 50.00$ 250.00$ 75.00$ 375.00$ 31,817.00$ 34,565.00$ 44,563.00$ 39,555.00$

sum without extra mows 29,442.00$ 32,860.00$ 42,953.00$ 36,940.00$

** Apparent Low Bidder

Warihay Enterprises ** Lanco Landscape Creation Landscaping John's Quality Lawn Service

RESOLUTION NO. 41-2016

A RESOLUTION OF THE BOROUGH OF MANHEIM, LANASTER COUNTY,

APPOINTING THE BOROUGH AUDITOR FOR MANHEIM BOROUGH.

BE IT RESOLVED by the Borough Council of the Borough of Manheim, Lancaster County, Pennsylvania, and it is hereby resolved by the authority of the same as follows: WHEREAS, it is the intention of Manheim Borough to appoint the firm of Zelenkofske Axelrod LLC to serve at the pleasure of the Borough Council as the Borough Auditor for the Borough; NOW, THEREFORE, it is hereby resolved by the Borough Council of Manheim Borough that the Borough Auditor for Manheim Borough will be Zelenkofske Axelrod LLC. The effective date will be retroactive to September 27th, 2016 which is the date that the Borough Council, by motion at a duly advertised public meeting, accepted and approved the proposal of Zelenkofske Axelrod LLC. This appointment shall continue through December 31, 2017, unless changed by Resolution of the Borough Council. DULY ADOPTED as a Resolution by the Borough Council of the Borough of Manheim, Lancaster County, Pennsylvania, in lawful session duly assembled this 13th day of December, 2016. Attest:

James R. Fisher, Borough Secretary BOROUGH OF MANHEIM

By:_____________ ___________ Council President


A RESOLUTION OF THE BOROUGH OF MANHEIM, LANASTER COUNTY, PROVIDING FOR THE APPOINTMENT OF RESIDENTS OF THE BOROUGH OF MANHEIM AND THE TOWNSHIPS OF RAPHO AND PENN TO FILL VACANCIES IN THE POSITIONS ON THE MANHEIM AREA WATER AND SEWER AUTHORITY

WHEREAS, the Manheim Borough Council desires to appoint residents of the Borough of Manheim and the Townships of Rapho and Penn to fill the vacancies left in appointive office by resignations and expiration of terms, such appointees to serve either the balance of an unexpired term or to serve a full term, as noted below.

NOW, THEREFORE, BE IT RESOLVED by the Borough Council of Manheim

Borough, Lancaster County, Pennsylvania, that it is HEREBY RESOLVED by authority of the same:

SECTION 1. The following citizens are hereby appointed to serve as members of the Manheim Area Water and Sewer Authority:

a. Andrew Nelson, whose term shall expire on December 31, 2021 (Manheim

Borough) b. VACANT

SECTION 2. The following citizens were previously approved and appointed to serve as members of the Manheim Area Water and Sewer Authority:

a. Jeffrey W. Sweater, PE, SEO, whose term shall expire on December 31, 2017 (Penn Township)

b. Joe Ardini, whose term shall expire on December 31, 2020 (Rapho Township) c. Robert Miller, whose term shall expire on December 31, 2020

(Manheim Borough) d. Wade Baker whose term shall expire on December 31, 2017 (Manheim Borough) e. Paul Shaffer whose term shall expire on December 31, 2018 (Manheim Borough)\

SECTION 3. All resolutions or parts of resolutions inconsistent with this Resolution are hereby superseded.

DULY ADOPTED as a Resolution by the Borough Council of the Borough of Manheim, Lancaster County, Pennsylvania, in lawful session duly assembled this 13th day of December, 2016.

Attest:

James R. Fisher, Borough Secretary BOROUGH OF MANHEIM

By: Council President

LEGAL NOTICE

The following meetings will be held in the Manheim Borough office building, 15 East High Street, Manheim, Pennsylvania. Borough Council - the second and last Tuesday of each month at 7:00 PM {2nd mtgs in May and December??} Various Borough Committees - the second and last Tuesday of each month at 5:30 PM, and on 8/22, 9/5, 10/3 and 11/7 at 6:30 PM (these additional meetings would primarily be for finance committee for the budget, but this way it gives us additional flexibility) {2nd mtgs in May and December??} Zoning Hearing Board - the first Monday of each month, except the January Meeting will be held January 9th and the September Meeting will be held September 11th all at 7:00 PM Historic Commission - the second Monday of each month at 7:00 PM Borough Planning Commission - the third Monday of each month, except the February Meeting will be held February 27th at 7:00 PM Borough Authority (MAWSA) - the second Thursday of each month at 7:00 PM Regional Partners Meeting – including Manheim Borough, Penn Township, Rapho Township and the Manheim Central School Board will be held Nov 17th, 2017 at 7:00 PM. Submitted by: James R. Fisher Borough Manager

Page 1 of 3

ADMINISTRATION FEESLender Certification Fee $10

Insufficient Funds/Returned Check Fee $35

Postage At current rate

Right-to-Know- Copies $ .25 side per page

Right-to-Know Certified Copies $1/acknowledgment

No Parking Sign (+$15 refundable deposit per sign) $10/sign

Handicap Parking Sign (Must be approved by Police Dept) Cost of Materials plus $50.00 install fee/sign

Vendor Permit $300

Street Opening Permit$135 for first 5 sq. yds plus $100 each

additional sq. yd.

Public Works Event Labor Fee $40/hr + $30 Application Fee

Residential Rental Dwelling Unit Registration Fee $ 55/unit annuallyEquipment Fee Based on job and Conditions

SUBDIVISION/LAND DEVELOPMENT & STORMWATER FEESSubdivision/Land Development Application Fee $100

Subdivision/Land Development Reveiw Fee Engineer Review Fee

Stormwater Permit

General Permit $100 + Engineer Review Fee

Minor Disturbance/Small Project $50 + Engineer Review Fee

Exemtpion Application Free

Engineer Review Fee For SALDO and Stormwater Permits Actual Fee from Engineer

POLICE DEPARTMENT Accident Reports $15

Police Reports $15

Fingerprinting - Resident $15

Fingerprinting – Non-Resident $30

Bicycle License $1

Stray Animal Daily Care Fee $30/day

Stray Animal Recovery Fee $60

First violation $75

Second violation $150

Third-Sixth violation $200

Seventh or subsequent violation $300 Peddlers and Soliciting (Required to be Licensed)License Fee $20/week $25/month (per person)

Police Officer for Special Event $60/hour

MANHEIM BOROUGH 2017 Fee Schedule 15 E High Street, Manheim PA 17545

Public Nuisance Violations (Repeat violations are based on the same 12 month period)

Non-Code Related Services (Code and SEO Fee Schedules Listed Separately)

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SOLID WASTEMunicipal Service Fee1 $95 billed twice/yr ($190 annually)

Extra Refuse $ 2 tag

Yard Waste $ 1.50 tag

Tire Removal $3

Oversized Refuse Items $5

White Goods $15

Dumpster Permit (w/in public right-of-way -Approval from Police Dept. is required) $ 50/month

Dumpster (on premises) $40

Licensed Hauler Fee To Be Determined

Recycling container $6

Conditional Use Hearing (includes demolitions to Historic Class I, II) $750

Zoning Hearing Board Appeals $750

Substantive Challenges $1,250

Petition to Amend Ordinance or Map $1,250

UCC/Property Maintenance Board of Appeals $500

Continuances of any hearing $75

Large Pavilion (located directly behind Manheim Community Pool) – Seats up to 150

$ 70 Manheim Borough Residents$100 All Others

Small Pavilion(located at end of Adele Avenue beside Manheim Community Pool) - Seats up to 50

$ 50 Manheim Borough Residents$65 All Others

MUMMAU PARK RENTAL RATES (Includes ball field and Tot Lot Playground)

12 tables seat 80/benches seat 40 Rates are per day and include electric and water

$ 85 Manheim Borough and Rapho Township Residents

$120 All Others

BRING ROCKS OUTDOOR AMPHITHEATRE RENTAL RATES $65 Base Fee for Manheim Central Residents

$100 All Others

Main Pool (available for rent 8:00 pm – 10:30 pm) $100 Manheim Borough Residents$150 All Others

$15 per hour per lifeguard (# of lifeguards required based on state

regulations)Adult Pool (25M) (available for rent 7:00 pm – 10:30 pm) $75 Manheim Borough Residents

$100 All Others$15 per hour per lifeguard (# of

lifeguards required based on state regulations)

HEARING FEES

RECREATION RENTALSMEMORIAL PARK PAVILION RENTAL RATES (Rates are per day and include electric, water and grills)

MANHEIM COMMUNITY SWIMMING POOL RENTAL RATES$60 refundable security deposit required for all events at pool

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Wading Pool (available for rent 8:00 pm – 10:30 pm) $25 Manheim Borough Residents$35 All Others

$15 per hour per lifeguard (# of lifeguards required based on state

regulations)

SEASONAL CONTRACT HOLDER RENTAL FEES(Rates apply to Creek, Island, Mummau and Pool fields)

$10 per game (No charge for practices)

DAILY RENTAL FEES (Rates apply to Creek, Island, Mummau and Pool fields)

Price is per each 2 Hour Period or portion there of.

$20/2 hour Period Manheim Central Residents

$30 All Others

Friday $75 Manheim Central Residents$110 All Others

Saturday $100 Manheim Central Residents$125 All Others

Sunday $75 Manheim Central Residents$125 All Others

Friday $30 Manheim Central Residents$50 All Others

Saturday $75 Manheim Central Residents$100 All Others

Sunday $50 Manheim Central Residents$75 All Others

Concession stand (Pool field) $25 per use

Security Deposit for concession stand (Refundable) $50

Lights – 1 hour minimum billing (creek and pool fields) $15 per hour per field

Key Deposit (Refundable) $10

Community Room Rental $50

Per separate fee schedule

NOTES

1• 10 % penalty to be added at the expiration of the Payment Period

• $25.00 additional charge & lien after 90 days.

• Interest shall accrue on all liens at the rate of 10% per annum

• All costs associated with collections are billable

ADDITIONAL FEES – (Apply to all of the above field rentals)

MANHEIM COMMUNITY ROOM - BOROUGH HALL

ONLOT SEWAGE FACILITIES and CODE RELATEDSEWAGE, ZONING, BUILDING, RENTAL INSPECTION AND RELATED FEES

• Payment Period 45 days

• 10% lien penalty to be added upon the filing of any lien which shall occur on any uncollected amount outstanding more than 90 days past the expiration of the 30 day Payment Period.

BASEBALL/SOFTBALL FIELD RENTAL RATES

ADULT TOURNAMENT FEES (Rates apply to Mummau and Pool fields per Field)

YOUTH TOURNAMENT FEES (Rates apply to Creek, Island, Mummau and Pool fields per Field)

1


A RESOLUTION OF THE BOROUGH OF MANHEIM, LANCASTER COUNTY, PENNSYLVANIA, ESTABLISHING FEES TO BE CHARGED

IN CONNECTION WITH THE ADMINISTRATION OF ORDINANCES INCORPORATED IN THE MANHEIM BOROUGH CODE OF ORDINANCES

________________________________________________________________________

WHEREAS, pursuant to the authority granted in the Code of Ordinances, of the Borough of Manheim, the Borough Council has the right from time to time to set fees, by Resolution; and, WHEREAS, Borough Council desires to modify the existing fee schedule, including but not limited to fees adopted by Resolution No. 23-2016; and, NOW, THEREFORE BE IT RESOLVED, by the Borough Council of the Borough of Manheim, the 2017 fee schedule shall be in accordance with the attached fee Schedule

NOW, THEREFORE BE IT RESOLVED: that the aforementioned fees be

adopted, effective the 1st day of January, 2017 and shall remain in effect until amended by the Borough Council. All fees not specifically referenced in the attached fee schedule shall remain as referenced in Resolution 23-2016.

DULY ADOPTED as a Resolution by the Borough Council of the Borough of Manheim, Lancaster County, Pennsylvania, in lawful session duly assembled this 13th day of December, 2016.

Attest: James R Fisher, Borough Secretary BOROUGH OF MANHEIM

By:_____________ ___________ Council President

OPE RA TI ONS A ND M A NAGER ’S R E POR T Page 1

Water

DEP Compliance No current compliance issues to report

Repairs, Water Leaks, Breaks, Service Line Installation

Elywn Terrace paving and restoration work scheduled for Dec. 12th

Lancaster County currently still remains in a draught watch, we are still pulling from well #4

No water breaks in occurred in November

Water Plant Operations– Plant continues in operation with one DE filter in service

11,611,000 gallons raw water pumped from Well # 4

Water Projects

WTP SCADA system options are under review

WTP two new high service pumps are ordered and scheduled for significant completion by December/

January 2017

Rebuilding DE filter #3– all parts have now arrived, the gasket kit has arrived for filter # 1 which was re-

built back in 2014, both projects are planned for this winter

Penn Towne Center– Phase II construction has commenced

Service request from Lakeview Bible Church

2017 Install main line connector from S. Charlotte St. over to the Cherry St. pump station

2017 review options for Cherry St. pump station for emergency back up and increased demand flows in the

Sunhill zone.

MANHEIM AREA WATER & SEWER AUTHORIT Y

Operations and Authority Manager’s Report

December 8th, 2016 Meeting 120816

Administration

Accounts, Billing and Collections– Candace Hoover

Human Resources– Deb Tobias

Respectfully Submitted, Terry L. Shaffer

Authority Manager

cc; Manheim Borough Council

cc; Rapho Township

cc; Penn Township

Page 2 OPE RA TI ONS A ND M A NAGER ’S R E POR T

Wastewater

Operations and Authority Manager’s Report

DEP Compliance No current compliance issues to repor t

Wastewater Plant Operations

November- Phosphorous (P) 0.15 mg/l , Total Nitrogen (TN) <2.57 mg/l avg.

DEP 2016-2017 Water Compliance Year average TP = <0.18 mg/l, TN = <2.45 mg/l

NPDES Nutrient Permit Limits :TN 6.0, TP 0.8

Wastewater Projects

I & I Strategic Planning Our staff continues to work with our engineer to develop a plan for reduc-

tion of I & I flows on the interceptor line. This is a high priority due to the damage to the 4 influent

pumps.

Belt Filter Press 2017 evaluating with our engineer all available press options in conjunction with the

overall plant study; should be completed in December

Hauled Waste Program New operating guidelines are under development

WWTP Main Driveway Reviewing paving options to save the main dr iveway from fur ther deter iora-

tion, estimate from Martin’s Paving was $10,400.00 to resurface main truck pathway

CCTV Inspections, Sewer Back-ups or Collection Repairs Ongoing in areas of concern

Hauled Waste Report

311 loads; 1,471,750 gallons received for processing in October

MANHEIM AREA WATER & SEWER AUTHORITY: Minutes of November 10, 2016

I. Call to Order/Pledge of Allegiance: Mr. Snavely convened the meeting at 7:05PM with the Pledge of

Allegiance.

Roll Call: Chairman Douglas Snavely, Vice Chairman Robert Miller, Secretary Wade Baker, Assistant

Secretary/Treasurer Joe Ardini, and Members Paul Shaffer and Jeffrey Sweater

Staff: Authority Manager Terry Shaffer, Financial Comptroller Deb Tobias, Operations Supervisor Sam

Getz, and Billing Administrator/Recording Secretary Candace Hoover

Engineering: Michele Braas – Rettew Associates

Absent: Treasurer, Marc Phillips

II. Visitors:

Andrew Nelson of 46 North Pitt Street, Manheim, and Jon Glick of 639 Green Ridge Drive, Manheim

a. Andy Nelson, Building Code Official for the Borough of Manheim, has been in Manheim his

whole life. He served on the Manheim Recreation Commission for six years, and sits on the

Borough’s Historic Commission. Mr. Nelson has an interest in serving on the board.

b. John Glick: Mr. Glick is interested in obtaining water service for 639 Greenridge Drive. To the

best of staff’s knowledge, the Township is interested in running sewer on that street as well, and

could desire to work with the Authority on running lines at the same time. It is Mr. T. Shaffer’s

understanding that the extension would be in conjunction with Phase II of Sun Hill Commons.

Mr. Glick’s major inquiry is the timeframe of the availability of public water.

i. Mr. Ardini inquired if Mr. Getz’s measurements for the potential line fell within the

right-of-way. Mr. Getz indicated that the hydrant is in the right-of-way, and there is a

“T,” off of the Authority’s line that could run straight to Mr. Glick’s property. Running

the 600’ of water line is estimated to cost $33,909.18, which includes a 10% contingency.

ii. There are 14 homes that would be within connection distance if the line was run.

III. Minutes of October 13, 2016

Mr. Snavely entertained a Motion to approve the Minutes of October, 13 2016 as presented;

moved by Mr. Miller, second by Mr. Baker. Motion passed unanimously.

IV. Reports

a. Engineering Reports

i. Fluoride: The project is completed.

ii. SCADA1: Ms. Brass is looking into whether or not the proposed project can be phased.

iii. Grant Applications: A decision from the approving committee is anticipated by the end of

March 2017

iv. Rules & Regulations.: Ms. Braas met with staff regarding the finalization of a summary

of procedures to be adopted prior to completing the rules and regulations.

v. High Service Pumps: The pumps will be delivered in December. If the items are received

by then, they could be installed by Christmas.

vi. GIS2: Staff is to meet to determine how the data the Authority has will be imported into

the system.

1 SCADA: Supervisory Control and Data Acquisition 2 GIS: Geographic Information System

18 East High Street, Manheim, PA 17545-1506

Phone: 717-665-2737

Fax: 888-602-5300

Web: www.MAWSA.org

vii. Hauled Waste Program: A draft program has been completed, and a meeting has been

scheduled to review it with staff.

viii. Wastewater Assistance: Mr. Chris Foreman of Rettew has submitted a report regarding

his activities at the wastewater plant.

ix. Sun Hill Bus Facility: The project is completed.

x. Penn Towne Center: Phase One of the project is completed, and Phase Two is on the

agenda.

xi. Invoicing: Mr. Miller indicated that the Finance Committee reviewed the invoice

template options, and were in agreement to utilize the template suggested to staff.

b. Management & Operation

i. S. Charlotte St Phase III: Paving is completed.

ii. Drought Watch: Governor Wolfe has placed Lancaster County on a drought watch, which

is for a voluntary conservation of 5%. (Approximately 3-5 gallons per customer.)

iii. WWTP3 Driveway: The drive is deteriorating. Staff has researched a new chipping

method laid like asphalt, which was recently used by Warwick Township, as a potential

solution to preserve the integrity of the drive. The process is a fraction of the resurfacing

cost, and is anticipated to last up to 7 years. It is staff’s intent to do repairs next spring

and the resurfacing next summer.

V. Financials

Mr. Snavely entertained a Motion to approve the vouchers for $124,949.81 ($29,446.70 water;

$95,503.11 wastewater), and to ratify payments made prior to the meeting for $37,791.26

($27,942.17 water; $9,849.09 wastewater); moved by Mr. Sweater, second by Mr. Ardini.

Motion passed unanimously.

Mr. Snavely entertained a Motion to approve payment of the vouchers for invoices received after

the meeting reports were run for $13,922.14 ($6,075.74 water; $7,846.40 wastewater); moved by

Mr. Sweater, second by Mr. P. Shaffer. Motion passed unanimously.

a. Revenue & Expense Report Water: October puts the Authority at 83% through the year. Revenue

is exceeding by a few percentage points at just over 86%.

i. Water Total Income $143,527.08

ii. Total Expense: $120,480.50

iii. Net Ordinary Income $23,046.58

iv. Notable Expense: DE4 Filter Repair

b. Revenue & Expense Report Wastewater: October puts the Authority at 83% through the year.

The budget is approximately 3 tenths of a percent off of projected.

i. Wastewater Total Income $196,298.15

ii. Total Expenses $107,275.89

iii. Net Ordinary Income: $89,022.26

iv. Notable Expense: The WAS5 pit pump repair was over $2K, hauled waste receiving

concrete pad over $15K

c. 2017 Proposed Water Budget: Mr. Miller reviewed the revenue, expenses, and capital project

proposals of the 2017 draft budget. The draft is for the board to review for presentation for

approval in December.

i. The board discussed the creation of a capital budget.

ii. The Municipal Authorities Act disseminates the designation of tapping fees. Having a

capital budget funded by year-end surplus will perpetuate future projects.

iii. It is the intent to use some of the reserves to start the capital budget, and then support its

funding through year-end surplus.

3 WWTP: Wastewater Treatment Plant 4 DE: Diatomaceous Earth 5 WAS: Waste Activated Sludge

iv. Separating operations from capital will help prioritize deferred maintenance and other

projects, from operations and regular maintenance. It will also help staff with monitoring

the Authority’s financial health, and whether or not the Authority’s rates are capable of

sustaining operations costs.

v. A capital assets policy will be finalized as the budget is finalized. The Finance

Committee has reviewed the 2017 draft water budget, and supports it.

d. 2017 Proposed Wastewater Budget: Mr. T. Shaffer reviewed the Municipal Authority’s Act

segment concerning how the capacity and distribution portion of the tapping fees are split.

i. There are tapping fee regulations that will help finalize the creation and designation of

the fees.

ii. There is a special purpose portion that can be added to the tapping fee for project

upgrades for service upgrades, as long as those specific projects are completed within the

specified time frame. (If they are not, the tapping fee portion would need to be

reimbursed.)

iii. Ms. Tobias reviewed the year’s revenue to debt service against the 6-month

recommended reserve, and explained how they were tabulated to begin the capital

budget.

iv. She will draft the proposal into a request for review by the Auditor for him to make a

recommendation in support or against of what was discussed.

e. Water Capital Budget Draft: Mr. Miller reviewed the draft capital budget. The projects are

ranked, and can be shifted based on income and whether or not the grants applied for are

received.

f. Wastewater Capital Budget Draft: Mr. Snavely indicated that if the belt filter press will be

replaced next year, and if it will be financed, the debt payment would need to be included in the

operations budget.

i. The board discussed refurbishing the existing press versus purchasing a new press, and

how staff is weighing whether a side-by-side press operation would be best considering

installation, and managing down time with the hauled waste program.

ii. Discussion was had on looking at a rate study and maintaining rates for as long as

responsible.

iii. Comments and questions regarding all of the budgets are to be remitted to Ms. Tobias by

December 1.

VI. New Business

a. Employee Status Update: Sasha McComsey has earned her wastewater license, and is up for

permanent status.

Mr. Snavely entertained a Motion to approve Sasha McComsey for permanent status; moved by

Mr. Sweater, second by Mr. Ardini. Motion passed unanimously.

b. Penn Towne Center Phase II:

Mr. Snavely entertained a Motion to approve the amendment agreement for Phase II of the Penn

Towne Center project; moved by Mr. Baker, second by Mr. Miller. Motion passed unanimously.

c. 2017 Meeting Schedule: The 2017 board meetings will be held on the 2nd Thursday of each

month.

d. 2017 Employee Health Benefits: Mr. Baker shared what the Personnel Committee has reviewed

regarding benefits plans. The Committee is recommending that health insurance be brokered by

Trilogy for a $0 Deductible, which will take the plan from a self-funded program to a fully

insured program, with like benefits. The current program would be left in good standing, so if

after a period, the market changes, the plan could be switched back. The premium prices are

locked in for a year, but the participation is only locked in from month to month.

Mr. Snavely entertained a Motion to authorize the pursuit of a new health plan through Capital

Blue Cross as discussed; moved by Mr. Baker, second by Mr. P. Shaffer. Motion passed

unanimously.

VII. Adjournment

Mr. Snavely entertained a Motion to adjourn at 10:02PM; moved by Mr. Sweater, second by Mr.

Ardini. Motion passed unanimously.

Respectfully Submitted,

Candace L. Hoover, Recording Secretary

Documents

Manheim Borough Council Meetingmanheimboro.org/.../2017/03/12-13-16-Entire-Packet-without-Agenda.pdf · Manheim Borough Council Meeting November 29, 2016, ... Light the Night event