Manual for ESA dmpl tool

08-03-2012 ESA DMPL Tool manual Slide nr:1

Manual for ESA dmpl tool

Version 2012


Setup for DMPL Tool

Resposibility of Prime contractor• The prime sets up the users/password relationships in the tool• The prime inserts the subssystem and equipment data• The prime distributes the subs and subprime databases.

Resposibility of subprime• Identical to the ones of the prime

Resposibility of subcontractors• Populating the database with MMPP data• Sending the database back to subprime/prime


Content• Setup for DMPL Tool• Password system• Starting the DMPL tool• Updating DMPL database• Communication with servers• Layouts of screens• Approval system• Associated DML’s• Printing• Exporting• Filemanagement (for prime only)• Subcontractors screens• Compact and Repair• Help screens• Import of data


Users/password systemPrime

passwordCustomerpassword

Subcontr.1password

Subcontr.2password

SubPrime1password

Subcontr.3password

Subcontr.4password

SubPrime2password

Subcontr.5password

Subcontr.6password


Opening screen

This is the opening screen. It shows four buttons: about, Close, check for update and communication connection and a documentation area.

The first action is the enter the project name

Give project name


Check for programme updateClick for update check

The latest version of the DMPL tool is on the ESMAT website.

Using the update option a check is made if you have the latest version. If not the latest version is downloaded and will replace the current version. The DMPL tool will close and restart automatically.


Check for programme update

A new version is found on the ESMAT server and can now be downloaded.

Update check can also be reached via the about screen

Click to start check

Yes or no to update or not


Enter project name

The project name is an important parameter in the ESA dmpl tool. It determines the directory visible in the WebDav server and it is the entry point for the password check.


Ini file check and open database

After entering the project name, a check is made if a dmpl.ini file exists on the start-up directory. If no ini file exists a new one is created with the correct project entry. If an ini file is present a check is made for the project entry.The ini file contains a project entry, the contractor shortname and a flag for the absence/presence of a mech. parts list.

Select database

Check for ini file


Select database

After pressing the select database from disk button, a selection screen opens (same directory as the ESA Tool programme) and one can select a database.Change directory as required. Press OPEN to open the database.

Select database

Open button


Give password

The information of the selected database is given at the bottom of the screen

Every database is protected by a password. This password is given by the prime contractor. A check is made on this password (the encrypted password is inside the database itself)

Give password


Password check

The filled in password is compared with the encrypted one in the database. If identical you will be identified by name and database editing is allowed, otherwise only read-only access is possible.

Name resolution from password

Click YES if OK otherwise NO and try again


About

Clicking the about button opens the about screen. This gives information about the programme version. It also list the e-mail address, telephone and fax number of the developer.The latest update of the ESA dmpl tool can be obtained by pressing the update button. Be sure to enable the comunication first.Press OK to close this screen


Upgrade database to V4Upgrading database

The early databases consisted of text fields having 255 charcters maximum. Inside the database this is called version V3.

Later databases have certain fields capable of having 65000 chararcters (comments fields, summary fields etc). The programme recognize that and gives the option to upgrade. Old versions of the DMPL tool are not capable of showing these fields


Enable Webdav or FTP connection

Before the communication to the ESA WebDav server or dedicated FTP server, the correct information is required, such as presence of a proxy server, the correct proxy port.Press the button to start this communication protocol.

Enable communication with server


Communication with servers

You are requested to enter the information about your server. Not all users are behind a proxy server. When the information is left blank, it is assumed that no proxy server is required.Pressing OK start the communication connection.

Entry for server

Entry for proxy


Check for connection

After giving the information about the server, the connection to the ESA WebDav server (or dedicated FTP server) is checked. If a connection can be established, communication with these servers is possible.

Check communication


Get database from server

To receive a database from the ESA server, goto File->get database. If the server connection is not enabled, a connection is not possible.Enable connection first.

Receive database


Databases in server directory

If the communication is correct and a valid project name is given at the start up of the ESA tool, the databases present for this project are shown.The prime contractor sees all the databases in the project. The subcontractors can only see their own databases.

Databases found on server


Select remote database

To download a database slect the one to download and press

Get file

When all is correct a progress bar opens and the download starts. This downloaded database will be stored in the directory of the ESA Tool.

Database selected on ftp serverGet database


Goto DML screen

After the confirmation of the password, the menu buttons become visible and one can select the DML.

Goto dml screen button


Layout of DML screen

This is the main DML screen. This is also the only DML screen for the Prime contractor and the customer.The subcontractor, the prime contractor and the customer can enter their comments (each in their own box) and the DML database can be exported or printed.Excel export or print ECSS content and PDF export is possible.Prime comment area

Subcontractor comment area

Customer comment area

Edit dmlPrint dml

Export dml


Consolidation

There are many ways to visualize the DML data. Sorting by categories and classes is possible. Consolidation (sorting by group, itemnumber, subcontractor) is possible.Content sorting on all columns is possible by clicking the column header.

Sorting possibilities

Click column headers for ordering content


Approval of DML item

The approval is performed by clicking on the approval status boxes. The subcontractor, the prime contractor and the customer have their own boxes. A second window opens and a selection can be made. At the insert only, only one status change is performed. To have more status changes, use the right side of this window. After a status change the next DML item will be displayed.

approval


Approval Status

If a lower tier want to change the approval status and the higher level has already approved the item, the programme will protest and the item will not be changed. The higher level has to un- approve the item first.

Item was already approved at higher level


Print layout

Print preview of the DML. The items are consolidated.

To print this DML use the print function at the menubar

Menubar with print,save and print setup


Export to Excel

The content of the DML can be used in other programmes such as excel, word etc.Export is in MSExcel format.The complete DML can be exported, including all columns or a subset

Export of DML to excel


Goto DPL screen

To go to the DPL screen click on the Goto DPL screen button

Goto DPL button


The DPL screen

The DPL screen has the same functionalities as the DML screen. Area’s are available for the subcontractor to give their references for the process, for the prime contractor and the customer to give their comments.Export and printing of the DPL is possible by clicking on the export buttons. The subcontractor can edit the DPLArea for subcontractor to give references

Print dplExport dpl to excel

Area for prime to give comments

Area for customer to give comments

Edit dpl for sub


Approval of DPL itemThe approval is performed by clicking on the approval status boxes. The subcontractor, the prime contractor and the customer have their own boxes. A second window opens and a selection can be made. At the insert only, only one status change is performed. To have more status changes, use the right side of this window. After a status change the next DML item will be displayed.

approval


Associated DMLThe DPL screen contains entries for the associated DML numbers.These numbers are entered by the subcontractor. The reviewer can select a DML entry and click on it to see the material in the DML

Associated DML entry

The material used in the process given in the DPL is shown after the selection of the dml entry in the dpl. Close this window to go back to the DPL screen


Consolidation

There are many ways to visualize the DPL data. Sorting by categories and classes is possible. Consolidation (sorting by group, itemnumber, running number and subcontractor) is possible.Content sorting on all columns is possible by clicking the column header




24. Print layout of DPL file

Print preview of the DPL. The items are consolidated.

To print this DPL use the print function at the menubar



Export DPL to excel

The content of the DPL can be used in other programmes such as excel, word etc.Export is in the MSExcel format.The complete DPL can be exported, including all columns or a subset containing only the ECSS required columns.

Export to Excel


Goto DMPL screen

Pressing this button, opens the dmpl screen.This button is not visible when at the start of a project a mech. Parts list is not selected.

Dmpl screen button


The DMPL screen

The DMPL screen has the same functionalities as the DML screen. Area’s are available for the subcontractor to give their references for the process, for the prime contractor and the customer to give their comments.Export and printing of the DMPL is possible by clicking on the export buttons. The subcontractor can edit the DMPL

Area for subcontractor to give references

Area for prime to give comments

Area for customer to give comments

Exporting and importing


Consolidation DMPL

There are many ways to visualize the DMPL data. Sorting by categories and classes is possible. Consolidation (sorting by group, itemnumber, running number and subcontractor) is possible.Content sorting on all columns is possible by clicking the column header




Approval of DMPL item

The approval is performed by clicking on the approval status boxes. The subcontractor, the prime contractor and the customer have their own boxes. A second window opens and a selection can be made. At the insert only, only one status change is performed. To have more status changes, use the right side of this window. After a status change the next DML item will be displayed.

approval


Print Layout DMPL

Print preview of the DMPL. The items are consolidated.

To print this DMPL use the print function at the menubar



For Prime Contractor

The following pages are applicable to the prime contractor only


File management (prime only)

The file management button is only visible to the prime contractor

File management button


The File management screen

The option for the file management are show at the left.

The status area shows the effect of the option selection

Status area

options


Edit System files

Clicking on the system files option button open the system table editing options

Status area

Edit system statusSeveral status options


Edit Project name

The first step in a new project is to give a project name. Click on edit project name and a table opens in the status area.Add a project name by clicking on the ‘+’ in the navigation bar.This table is also used to give a document number. This is possible for each subcontractor individually. Type in the table area the required information

Navigation bar

Edit project name


Edit Subcontractor Names

By clicking on edit subcontractor name, new subcontractors or lower level prime can be added to the database. A warning pops up saying that in certain cases the list is empty. In the case of an empty list while data should be there, logout and login again as masterkey and check entries.

Warning

Edit subcontractors


New subcontractor

Add new lower level primes and subcontractors by clicking on the ‘+’ sign on the navigation bar. Give the required information. The controller is the contractors who controls that particular subcontractor.Give a password and click on OK.An encrypted password is generated and inserted in the database.

Typing area for names

Navigation bar Password creation


Edit sub-system file

Click on edit subsystem file button to add or edit the subsystem file.

Click on the‘+’ sign to add a subsystem,‘-’ sign to delete a subsystem‘^’ to edit a subsystem‘v’ to confirm the changes to the file

Edit subsystem button

Navigation bar


Edit equipment file

Click on edit equipment file button to add or edit the equipment file.

Click on the‘+’ sign to add a equipment,‘-’ sign to delete a equipment‘^’ to edit a equipment‘v’ to confirm the changes to the fileIndicate on which subsystem this equipment is located.

Edit equipment button

Navigation bar


Edit DML/DPL/DMPL group

The dml, dpl and dmpl group defined in ECSS-Q-70C can be edited or extended.This is not a general practice and should not be necessary in normal circumstances

Edit group buttons

Navigation bar


Edit status files

All status files can be changed to fit the purpose and policy of the project.The status included in the standard database are reflecting those in ECSS-Q-70C

Edit status button Specific status button


Edit specific status file

In some cases a specific status can be changed. A well known one is the temperature status. In many projects different temperatures ranges are defined. Select the status to be changed and edit or add data in the editing area.

Edit specific status button

Content of specific status


Edit materials filealso applicable for process and mech. parts

The content of the material files can be changed.Click on the edit button and a second selection winow opens.Select the material group content to change.

Edit materials button Edit material group button


Edit specific material file

By clicking on a materials group, the database entries for that material group opens.Using the buttons on the navigation bar, new materials can be added, existing one can be changed.Data included corrosion data, outgassing data etc.Special remarks for the subcontractor can also be given.

Materials group button

Editing area


Export subcontractor

After commenting by the prime and/or the customer the database shall be send back to the subcontractor.

Click on the Select subcontractor for export button.

Export of subcontractor data button

Check for subcontractor list


Select subcontractor for export

If the list is OK it will be displayed and a subcontractor can be selected

List of the lower level primes and subcontractors



Check subcontractor file

After the selection of a subcontractor, the content of his database is displayed to check if this is the correct one.Click on Export this subcontractor to disk, to save the database of this subcontractor for later transmission


Content of subcontractor database


Export Subcontractor database

After clicking on the export button, the database of the selected subcontractor is saved to disk. Data of other subcontractors is not included.


Name of the subcontractor database


Import subcontractor database

Option how to handle the merging of the data.The prime and customer comments in the prime database can be appended or replaced by the ones of the subcontractor database.Append is default.

Select option


Import subcontractor database

When a subcontractor has made changes by adding or editing, the data should be synchronized with prime database. Click on select subcontractor for import and select the correct database.

Import of subcontractor data button

Select subcontractor from list


Import subcontractor file

The data added or changed by a subcontractor should be synchronized at certain times with the one from the prime.Before synchronisation a back up is made from the prime database with the extension ‘tmp’

Import subcontractor button

Safety feature: before import database backup


Export customer database

A certain project milestones the database shall be exported to the customer.The customer database is fully identical to the prime database. The customer can then comment the content of the database.

Export to customer button

Name of the customer database


Import customer database

When the customer commented the dmpl database, the data should be synchronized with the prime data. Select the customer database and click on open. The customer database will be merged with the prime database (only the customer approval status and comments)

Select the customer database

Button to select customer


Export material file

The material files, status files and system files are always included with the database. When a prime sends the subcontractor database to the subcontractors the latest tables are included.To avoid overwriting of the subcontractor data, whenhe is ahead of the prime, only the M&P data can be send.

Name of the M&P file to be send to sub

Button to create M&P file


Back up database

A back up can be made from the active database The back up name will have the extension ‘bak’

If the database is corrupted or lost this back up can be used. Rename the ‘bak’ extension to ‘mdb’

Back up database button

Name of the back up database


Create new project database

To start a new project database an empty database has to be created. The fastest way is to use an existing database an clear the subcontractor data.The M&P data of the old database (materials/process names etc) are maintained in the new database.

Make a new empty database button

Type in the name of the new project


For Sub contractor

The following screens are for the sub contractor only.These screens are dealing with the editing of the M&P data itself, which is always the responsibility of the subcontractor.


The subcontractor start screen

The subcontractor start screen shows different options as compared to the prime contractor start screen.

1) Merge disk file with database2) Change document name3) Insert new M&P file

Items on subcontractor screen


Merge with another database

Different people can work on the same dml/dpl/dmpl. The only requirement is that they do not work on the same item.E.g. One can work on metals and another one of polymers. One person should be the focal point. That person can include the additional database into his own.

Additional database


A document title, issue number and revision number can be given here. If left empty the programme determines these values automatically.

Change document titleDocument change window

Document change button


Select new material list

The prime can sends a new M&P lists, with updated materials, processes, mech parts and system and status.

Select the correct new M&P list here. Press open after selection.The new M&P list will be inserted in the database.

Select new list and press open


Sub contractor edit screen

The subcontractor edit screen is for use by the subcontractor only. The navigation bar forward and backwards in the database. ‘+’ add a material‘-’ deletes a material‘v’ inserts material in database‘x’ cancels editing process

Navigation bar

Information area of the material

Comments and approval area


Select a group

To add a material to the database click on the ‘+’ sign on the navigation bar. This open a window with the materials groups. Select a group. This will open the materials list in that group.

Click ‘+’ to add data

select the group


Select a material

Select a material from the list. This list is provided by the prime contractor

Materials present in the database


Data filled in by database

Some data is filled in by the database automatically.Namely:item numberMaterial or process or mech. Part identificationReferences and other information deemed necessary by the prime.

Data already filled in


Select sub system

Click on the empty box to access the subsystem selection table (if filled by the prime)

Select a subsystem from the list


Select equipment

Click on the empty box to access the equipment selection table (if filled by the prime).Only those equipments are shown for the already selected subsystem

Select an equipment from the list


Select environment

Select the correct environment or sizes from the dropdown list.

The following environments can be selected/changedRadiation, Ambiance, Temperature

The following sizes can be selected: Mass, Volume, Area

Environmental selection


Select associated DML

After pressing the associated DML button, the screen of the DML opens and a materials used in this process can be selected. To select more than one material hold down to CTRL key during selection.

Press Clear to clear associated DML content

Associated DML button

DML for selection of DML entry


Upload database to server

A database can be uploaded to the ESA server.Click on File->upload database to WebDav/FTP. Be sure that the connection is enabled.Passord and username are supplied by the tool when webdav is used

Upload button Check for FTP connection


Select database for upload

Select the database for upload and press open.

Select database Open button


Compact and Repair database

After a certain amount of adding and deleting items in a MSAccess database, the database can contain lots of empty records. These records, although empty still occupies space. (new records are always added at the end).To retrieve this space and make to database smaller, it is recommended to compact the database occasionally.

Compact and repair button


The Help System

A extensive help file is present in the ESA tool programme.

Help button

Help screens


Import of DMPL data

Subcontractor data can be imported into the DMPL Tool, although not recommonded.Various MSExcel formats are allowed, but a transform Excel file needs to be contructed.

The disadvantage of importing data is with the DPL connection to the DML via the associatedDML, which is not guaranteed when using import.


Import of DMPL dataAn extensive help system is available how to contruct a transform file


Import of DMPL data

For simple MSExcel files as reproduced for example by the previous import tool. The heading and sequence of the data should as defined as in the DMPL tool itself.

Documents

Manual for ESA dmpl tool