Manual Instructions for Form 16 layout for Financial Year 2012-2013

A. Database Structure Changes

(1) Steps to enhance structure PIN_CHDET:

x Execute transaction SE11.x Select radio button Data Type.x Enter PIN_CHDET as structure name.x Add new field STATUS in the structure as shown belowx Click on Predefined Type button to enter data type & length.

Component Component type Data Type Length Decimals

STATUS CHAR 15 0

x Save & Activate.

(2) Steps to enhance structure PIN_F16HT:

x Execute transaction SE11.x Select radio button Data Type.x Enter PIN_F16HT as structure name.x Add new fields EMP_REFNO, CERT_NO, LAST_UPD, EMP_ADDRESS in the structure as shown

belowx Click on Predefined Type button to enter data type & length.

Component Component type Data Type Length Decimals

EMP_REFNO CHAR 15 0

CERT_NO CHAR 40 0

LAST_UPD CHAR 15 0

EMP_ADDRESS CHAR 200 0

x Save & Activate.

(3) Steps to enhance structure HCM_HINCF160_TEMSEDETAILS_PDF:

x Execute transaction SE11.x Select radio button Data Type.x Enter HCM_HINCF160_TEMSEDETAILS_PDF as structure name.x Add new field STATUS in the structure as shown belowx Click on Predefined Type button to enter data type & length.

Component Component type Data Type Length Decimals Description

STATUS CHAR 15 0 OLTAS Challan Status

x Save & Activate.

(4) Steps to enhance structure HCM_HINCF160_F16_PDF:

x Execute transaction SE11.x Select radio button Data Type.x Enter HCM_HINCF160_F16_PDF as structure name.x Add new fields in the structure as shown belowx Click on Predefined Type button to enter data type & length for fields EMP_REFNO, CERT_NO,

LAST_UPD & EMP_ADDRESS. For fields AMT_PAID_Q1, AMT_PAID_Q2, AMT_PAID_Q3,AMT_PAID_Q4, AMT_PAID maintain component type as MAXBT.

Component Component type Data Type Length Decimals Description Reference table Ref. field

EMP_REFNO CHAR 15 0Employee ReferenceNumber

CERT_NO CHAR 40 0 Certificate Number

LAST_UPD CHAR 15 0 Last Updated on

EMP_ADDRESS CHAR 200 0 Employee Address

AMT_PAID_Q1 MAXBT CURR 15 2 HR Payroll: Amount T500C WAERS

AMT_PAID_Q2 MAXBT CURR 15 2 HR Payroll: Amount T500C WAERS

AMT_PAID_Q3 MAXBT CURR 15 2 HR Payroll: Amount T500C WAERS

AMT_PAID_Q4 MAXBT CURR 15 2 HR Payroll: Amount T500C WAERS

AMT_PAID MAXBT CURR 15 2 HR Payroll: Amount T500C WAERS

x In the Currency/quantity fields tab, for all the new fields added having component type asMAXBT & data type as CURR maintain the reference table as T500C & reference field as WAERS.

x Also select field FLEXTXT and change the component type from CHAR20 to CHAR40.

Component Component type Data Type Length Decimals

FLEXTXT CHAR40

x Save & Activate.

(5) Steps to enhance structure HCM_HINCF160_F16_ACK:

x Execute transaction SE11.x Select radio button Data Type.x Enter HCM_HINCF160_F16_ACK as structure name.x Add new fields in the structure as shown below

Component Component type Data Type Length Decimals Description Reference table Ref. field

AMT_PAID_Q1 MAXBT CURR 15 2 HR Payroll: Amount T500C WAERS

AMT_PAID_Q2 MAXBT CURR 15 2 HR Payroll: Amount T500C WAERS

AMT_PAID_Q3 MAXBT CURR 15 2 HR Payroll: Amount T500C WAERS

AMT_PAID_Q4 MAXBT CURR 15 2 HR Payroll: Amount T500C WAERS

x For all new fields maintain component type as MAXBT.x Click on Currency/quantity fields tab, for all the new fields added having component type as

MAXBT & data type as CURR maintain the reference table as T500C & reference field asWAERS.

x Save & Activate.

B. PDF Form Changes

(I) Form Interface

x Download the attached file 'SFPI_HR_IN_TAXF16.zip' on the local file systemx Unzip file 'SFPI_HR_IN_TAXF16.zip' to 'SFPI_HR_IN_TAXF16.XML'x Execute SFP transaction, provide 'HR_IN_TAXF16' as interface name after selecting Interface

radiobuttonx Select 'Change' tabx Select 'Utilities -> Uploading Interface'x Enter the 'File name' as complete path to the file stored on the local filex Save and activate the interface

(II) Form Layout

(1) Steps to upload XML file for HR_INTAXF16_2012 layout:

x Download the attached file 'SFPF_HR_INTAXF16_2012.zip' on the local file systemx Unzip file 'SFPF_HR_INTAXF16_2012.zip' to 'SFPF_HR_INTAXF16_2012.XML'x Execute SFP transaction, provide 'HR_INTAXF16_2012' as form name after selecting Form

radiobutton

x Select 'Changex Select 'Utilities -> Uploading Form'x Enter the XML 'File name' as complete path to the file stored on the local file systemx Save and activate the form

(2) Steps to upload XML file for HR_INF16_2012_B layout:

x Download the attached file 'SFPF_ HR_INF16_2012_B.zip' on the local file systemx Unzip file 'SFPF_ HR_INF16_2012_B.zip' to 'SFPF_ HR_INF16_2012_B.XML'x Execute SFP transaction, provide 'HR_INF16_2012_B' as form name after selecting Form

radiobutton

x Select 'Utilities -> Uploading Form object'x Enter the XML 'File name' as complete path to the file stored on the local file systemx Provide package name as PC40x Save and activate the form

C. SAP Script Layout Changes

(1) Steps to upload TXT file for HR_INTAXF16_2012 layout:

x Download attached file 'HR_INTAXF16_2012.txt' on the local file system.x Execute transaction 'SE38'.x Enter 'Program' as 'RSTXSCRP'.x Execute (Shortcut key 'F8').x Enter 'Object Name' as 'HR_INTAXF16_2012'.x Enter 'Mode (EXPORT / IMPORT)' as 'IMPORT'.x Enter 'File Name' as complete path to the file stored on the file system in Step above.x Execute (Shortcut key 'F8').

(2) Steps to upload TXT file for HR_INF16_2012_B layout:

x Download attached file 'HR_INF16_2012_B.txt' on the local file system.x Execute transaction 'SE38'.x Enter 'Program' as 'RSTXSCRP'.x Execute (Shortcut key 'F8').x Enter 'Object Name' as 'HR_INF16_2012_B'.x Enter 'Mode (EXPORT / IMPORT)' as 'IMPORT'.x Enter 'File Name' as complete path to the file stored on the file system in Step above.x Execute (Shortcut key 'F8').x Enter the 'Package Name' as 'PC40' and save.