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MARC Record Cleanup
Getting StartedDelete all Titles without copiesDelete missing items for 2-3 or more yearsDelete Lost copies for 2-3 or more yearsRevise Call Number Prefixes to standard
District ListWeed the collectionDelete outdated equipment
MARC Records for BooksOrder books pre-processedUse Library of Congress for downloading
recordsSearch by ISBN# to locate correct recordRemember to remove 900 tags
Use SunLink if you can locate a complete recordDo not enter the call number in the 900 tag
Call numbers are entered in the copy recordDo not put hardback & paperback books on the
same record.
AV MARC RecordsUse correct Call Number PrefixesUse the correct Leader tagSunLink has some very good records.
You need to search for the most complete record that matches your item.
You can edit the information if you need to make changes to a record that is a close match.
If you change the call number in your database, you need to change the call number on the item to match it.
Equipment MARC RecordsAll equipment titles in the MARC record need
to start with the Type listed on the handout – Equipment-Local Call # INFO.Example: Camera, Digital VideoExample: Overhead ProjectorExample: Microphones
The Type is followed by the Model NameExample: Overhead Projector, 3MExample: Camera, Digital Video, Sony
Equipment MARC RecordsThe model name is followed by the Model
NumberIf it is an Overhead Projector – the bulb type is
listed nextExample: Overhead Projector, 3M, Model
1800, ENX-BulbExample: Camera, Digital Video, Panasonic,
Model PV-GS500Example: Carts, H Wilson, Model WT34EExample: Boom Box, EIKI-CD Combo, Model
7070A
Equipment MARC RecordsDo not add any other information in the MARC
record.County Inventory Number, Serial Number,
Model number, Price and Vendor are put in the Copy information – NOT IN THE MARC RECORD.
Add any additional information you need in edit Copy, as a Copy Note or Circulation Note.
You can put your Description information in any order you want.
Equipment MARC RecordsExample:
Equipment MARC RecordsAll the important information to identify the
equipment is on the title line.All identical equipment will be added to the
same MARC record using Add CopyCopy Information is the location for
information unique to that copy – serial number, etc.
This will keep all equipment in the same format for the merge to Destiny.
Equipment MARC RecordsCreate a new MARC record for each Type,
Model Name and Model Number of your equipment
Add the correct copy information for each MARC record
You can use the Book Cart and Merge feature if you do not have county inventory numbers and serial numbers in your MARC records.
Editing Leader InformationTo Edit the leader – Open the full MARC
recordOn the Menu Bar – click on TagSelect Edit LeaderAt Record Type – use the drop down arrow to
select the appropriate leader
Editing Leader Information
Editing Leader Information