MARIN COUNTY CHILD CARE COMMISSION

MEETING AGENDA The Regular Meeting of the Marin County Child Care Commission will be held on

Tuesday, April 5th, 2016 – from 6 to 8 pm At The Hannah Gallery - 170 Donahue Street, Marin City.

1. Call to order**

Introductions, Inspiration Chair action and information Go around – all

Ms. Myers

2. Approval of/Revisions to Agenda** Agreement on topics for meeting Unanimous Consent action item, unless there are objections/changes

Ms. Myers

3. Public (non-members) Comment on Non-Agendized Items This is an opportunity for the public to direct questions or comments related to the Commission concerning matters not on the agenda. No action can be taken by the Commission unless the matter is placed on a subsequent agenda. Comments (Max. 3 minutes per speaker)

Ms. Myers

4. Consent Calendar** 4.1. MC4 Meeting Minutes of February 2nd, 2016+

4.2. Committees’ Monthly Reports: Executive, Quality & Workforce, Access & Coordination+ 4.3. Commission’s participation in the California Coalition for Equity In Early Education+ 4.4. Updated ByLaws+ 4.5 Letter regarding Governor’s State Budget Proposal for ECE+ 4.6 Applications for Appointments: Kelsey Lombardi, Elaini Negussie+

Approve documents presented Unanimous Consent action items, unless there are requests to remove an item from Consent.

Ms. Myers

5. Child Care and Early Education Updates Presentations by:

5.1.Marin County Child Care Commission

Ms. Myers & Ms. Rasquiza

5.2. Marin Strong Start Coalition Ms. Tabor 5.3. Office of Assemblyman Marc Levine Mr. Cordova 5.4. Office of State Senator Mike McGuire Ms. Mills 5.5. Office of Congressman Jared Huffman Ms. Garcilazo

Presentation, Q&A/discussion

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6. Public Hearing: The State of Child Care and Early Education in Marin

This is an opportunity for the public to direct comments related to the state of child care and early education in Marin. No action can be taken by the Commission unless the matter is placed on a subsequent agenda. Comments (Max. 3 minutes per speaker)

8. Member Announcements Share information Announcements

Ms. Myers

9. Adjourn** Unanimous consent Ms. Myers

** action item (action may also be taken on any item on the agenda) + Document enclosed/to be enclosed to the agenda. Quorum required for action at today’s meeting is 7 members

The Marin County Child Care Commission leads and supports countywide plans and advocacy efforts

to ensure access to high quality early care and education services.

Approval Of The Consent Calendar: The Consent Calendar includes routine financial and administrative actions, and are usually approved by a single majority unanimous consent vote. There will be no discussion on these items prior to voting on the motion unless Council Members or the public request specific items be discussed and/or removed from the Consent Calendar. Public Comment: Public comment may be heard on each agendized item. Voting Process: 1) Open Discussion. 2) Motion. 3) Second. 4) Chair Restates the Motion. 5) Voting Members Discussion (pros and cons). 6) Voting Members Vote. 7) Chair Announces the Result. What to do in the Event of a Conflict: During open public discussion – disclose the existence of the conflict, explain the nature of the conflict. During member only discussion – 1) abstain from discussion of or attempting to influence the decision; 2) leave the discussion table during consideration of the decision, so that it is obvious you are not participating; 3) abstain from voting; 4) ensure that the disclosure and abstention are reflected in the minutes. Electronic Communications – Marin County Office of Education’s wifi access: “mcoeair_guest”; password “wireless”. Members are not to use electronic communications during a meeting to discuss items on the agenda.

In accordance with the Americans with Disabilities Act, if you need special assistance (i.e. auxiliary aids or services) in order to participate in this public meeting, please contact the Clerk of the Board of Supervisors

by calling (415) 499-6172 (TTY) Or (415) 499-7331 (voice) at least five (5) business days prior to the meeting.

All public meetings and events sponsored or conducted by the County of Marin are held in accessible sites. Requests for accommodations may be made by calling (415) 473-4381(voice/TTY) or 711 for the California Relay Service or e-mailing disabilityaccess@co.marin.ca.us at

least four work days in advance of the event. Copies of documents are available in alternative formats, upon written request

MARIN COUNTY CHILD CARE COMMISSION

MEETING MINUTES A regular meeting of the Marin County Child Care Commission was held on Tuesday, February 2nd, 2016 at the Marin County Office of Education – 1111 Las Gallinas Ave. San Rafael.

1. Call to order**

Roll Call Members present at roll call:

Johnson, Tomsky, Beardsley, Lau, Andrade-Wolf, Jacklin, Rasquiza, Trahan.

Members absent at meeting: Barton, Myers, Romo. Staff present: Erickson, Chandler Guests: Jody Windisch, Alexandra Danino

2. Approval of/Revisions to Agenda**

M/s/c Johnson-Tomsky, the matter passed 8-0 approve and adopt the agenda.

3. Public (non-members) Comment on Non-Agendized Items

Guests: Vice-Chairperson Rasquiza welcomed all guest in attendance. Chairperson Myers asked if there was anyone wishing to address the Commission on items not listed on the agenda. Alexandra Danino, Senior Program Coordinator at the San Francisco Marin Food Bank, addressed the commission on the work of the food back and Cal Fresh and the possibilities of partnership with child care and early education stakeholders.

4. Consent Calendar**

M/s/c Tomsky-Johnson; the matter passed to approve the adoption of the Consent Calendar by the Commission as follows:

a. Approval of Minutes – Dec. 1st, 2015 meeting (8-0)

5. Hot Topic: The Landscape of Subsidized Child Care in Marin

Jodi Windisch, Program Director at the Marin Child Care Council, shared an overview of subsidized child care in Marin (related materials enclosed and considered part of the meeting minutes).

6. Coordinator Report

Coordinator shared highlights her work during the last two months (slides attached and considered part of the meeting minutes).

7. Committees’ Report & Updates

7.1.Executive Committee a. Monthly Report highlights were shared b. Appointment

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M/s/c Rasquiza-Jacklin the matter passed 8-0 to recommend the appointment of Ruth Pineda.

c. Commission’s Mission Statement M/s/c Tomsky-Johnson; the matter passed 8-0 to approve the proposed mission statement: The Marin County Child Care Commission leads and supports countywide plans and advocacy efforts to ensure access to high quality early care and education services.

d. Review and Approval of updated 2015-2016 LPC Budget and Coordinator Contract Hours M/s/c Andrade-Wolf-Lau; the matter passed 8-0 to approve the budget and coordinator contract hours as presented.

7.2. Workforce Development a. Monthly Report highlights were shared b. Potential partnership with Marin Community

Foundation(MCF) in the ECE Landscape Project M/s/c Jacklin-Johnson; the matter passed 8-0 to approve the proposal to investigate the possibility of partnering with MCF in this project.

7.3. Public Policy and Advocacy

a. Monthly Report Highlights were shared

9. Member Announcements

Commissioners and guests shared announcements.

10. Adjourn

M/s/c Andrade-Wolf-Rasquiza; the matter passed 8-0 to adjourn the meeting. Vice-Chairperson Rasquiza adjourned the meeting at 5pm.

These are draft notes and will be reviewed by the Marin County Child Care Commission at its regular meeting on Tuesday, April 5th, 2016.

MARIN CHILD CARE COMMISSION EXECUTIVE COMMITTEE MEETING

DRAFT MINUTES 1

A regular meeting of the Marin County Child Care Commission Executive Committee was held on Tuesday, March 8, 2016 at 10:30 am at the Marin County Office of Education – 1111 Las Gallinas Ave. Room B. San Rafael.

1. Call to order**

Roll Call Members present at roll call:

Meyers, Andrade-Wolf, Rasquiza (by phone) Staff present: Erickson

2. Approval of/Revisions to Agenda**

M/s/c Andrade-Wolf/Meyers, the matter passed 3-0 approve and adopt the agenda.

3. Quick Business/Updates

M/s/c Andrade-Wolf/Myers; the matter passed 3-0 to approve the notes/report from last committee meeting – Jan. 19, 2016.

4. Updates and Discussion on Commission Operations 4.1. CDE Reports

- Re: LPC Quarterly & Expenditure Report - Jan. 2016 and April 20 – Report submitted on Jan. 2016

- LPC Local Funding Priorities Report - Due May 30 – Coordinator reported that the same information submitted last year will be resubmitted. The Commission will invest in updating the numbers and information in this report in 2017 or 2018 as part of the Master Plan update process.

4.2. Strategic Plan

- Coordinator reported that a Strategic Planning Document is being created (with new mission, vision, etc.) to be added to the annual strategic workplans. At the Annual Retreat in June 2016, a draft version of the document will be presented for Commission review and approval.

4.3. New Commissioners Orientation

- Orientation webinar is being scheduled with new commissioners. 4.4. List of potential Commissioners for 2016

- A list of potential Commissioners was shared with the Committee. The Commission currently has seven (7) vacancies in the following categories: 2 (two)

Consumer, 3 (three) Discretionary, and 2 Pub. Ag. Rep. 4.5. Update on identification of potential resources for Workforce Research Project

- Currently, Commissioner Rasquiza is working with the County of Marin Human Resources Department to identify potential graduate students to work on the project. Additionally, the Commission will create a project budget to be used during the County of Marin budget workshops.

4.6. Review Names of Committees for 2016 (Recommendation by the Workforce Development Committee): “Access and Coordination” instead of “Policy and Advocacy”

- M/s/c Myers/Adrade-Wolf; the matter passed 3-0 to approve the Committee name change as proposed pending approval by the Committee.

4.7. County Budget process – 2016/2017

- Commissioner Andrade-Wolf and Coordinator shared with commissioners information about meeting with Supervisor Kinsey, where they were informed about the opportunity to participate in the County Budget workshops to be held in April. Commissioners expressed interested in participating and exploring the resources dedicated to other Commissions.

4.8. California Transitional Kindergarten Stipend Program (CTKS)+** - Coordinator and Commissioner Myers shared updates about the program. - M/s/c Andrade-Wolf/Rasquiza; the matter passed 2-0 to approve the changes to

the CTKS program as presented: the expansion of stipend opportunities for TK and CSPP teachers with the inclusion of two CPIN trainings as a professional development stipend options for fiscal year 2015-2016.

4.9. By Laws – Final review and recommendation for approval by the Commission

- By laws changes were approved by the committee at the Jan. 19th meeting and will be presented with the new mission version to the full Commission for vote at the general meeting on April 5th.

5. General Commission meetings 2016: Apr. 5, Jun. 7 **

- M/s/c Rasquiza/Myers; the matter passed 2-0 to approve The Hannah Project in Marin City as the location of the April 5th General Meeting.

- M/s/c Myers/Rasquiza; the matter passed 2-0 to not contract a facilitator for the Annual Retreat and involve Commissioners/Committee Chairs in co-facilitating the event with Coordinator.

MARIN CHILD CARE COMMISSION - COMMITTEE REPORT1 Name of Committee: QUALITY & WORKFORCE Meeting Date(s): March 8th, 2016 Attended by: Rasquiza*, Myers, Johnson, Thomsky, Erickson (staff) Report Submitted by: Erickson Brief Summary of Meeting:

• January 2016 Committee Report was reviewed and approved (M/s/c Myers-Johnson). • Updates were shared on CTKS, AB212 and CARES programs (flyers enclosed), including

the expansion of CTKS stipend opportunities for TK and CSPP teachers with the inclusion of two CPIN trainings as a professional development stipend option for fiscal year 2015-2016.

• Updates were also shared on Quality Improvement Programs (slides attached). • Coordinator shared updates on Reimbursement Rate Increase Initiatives, including:

- Re: California Coalition for Equity in Early Education - Committee members recommended Commission’s membership in the California Coalition for Equity in Early Education (flyer attached) (M/s/c Thomsky-Myers).

- Re: Marin County Child Care Subsidy Pilot Plan – now not a priority as the 2016-2017 State Budget (and the reimbursement rates) and the Marin Strong Start are the focus.

• Overview on Committee’s 2015-2016 Quarterly Workplan implementation (attached)

Next Steps/Recommendations to MARIN CHILD CARE COMMISSION (ACTION) (NEXT PAGE)

1 This is a draft version of the report to be approved by the Committee

ACTIVITIES PLANNED IN THIS MEETING Proposed Activity Outcomes

Who What needs

to be done When Status

Support/Join the California Coalition for Equity In ECE

Support for advocacy efforts related to State Reimbursement Rate

Commission Include item in the agenda

Spring/ Summer 2016

N/A

STATUS OF ACTIVITIES PLANNED IN PREVIOUS MEETINGS

Proposed Activity Outcomes

Who What needs to be done

When Status

Get an update from MCOE on the Regional Occupational Program / ECE field.

Inform the work of the Commission on advocating for professional development programs

Coordinator Contact Raquel Rose, MCOE to get information and share with committee members

January / February 2016

On hold

Consider inviting a representative from Center for Study for Childcare Employment (UC Berkeley)

Increased Commission’s understanding about workforce wages

Lyda Lyda will be at a meeting with them and let us know

February/March (to invite for one of our meetings in the Fall)

On hold

Review the names of the Committees based Areas of Work outlined in the 2014-2019 Master Plan Recommendations/Next Steps (Access, Quality, and Coordination)

Messaging and Work aligned with the Master Plan

Executive Committee

Include the item in the next Executive Committee Agenda

Dec. 15, 2015

Completed

Submit proposal to UC Berkeley Goldman School of Public Policy

Increased Commission’s capacity to advocate for increase in workforce compensation

Ana Rasquiza & Ericka

Submit the proposal

Oct. 2015 Completed

Invite MC3 to make a presentation about the Marin County Workforce Survey at one of the upcoming Commission’s meetings.

Increased Commissioners’ understanding about the ECE workforce

Ericka Invitation Spring 2015

In progress We will invite Aideen as a speaker for our Committee meeting in March

To be reviewed by MARIN CHILD CARE COMMISSION *Chair

To be reviewed by the Marin County Child Care Commission at their regular meeting to be held in April 2016 and incorporated as part of meeting minutes. *Co-chairs

MARIN CHILD CARE COMMISSION - MONTHLY COMMITTEE REPORT Name of Committee: POLICY & ADVOCACY / ACCESS & COORDINATION Meeting Date(s): March 8, 2016 Attended by: Commissioners –Jacklin*, Pineda, and Godinez Report Submitted by: Erickson Brief Summary of Meeting - Important Points:

o Updates on the Quarterly Workplan were shared by Coordinator o Committee approved the proposed Committee name change to Access and Coordination o Commissioners highlighted the importance of Commission’s participation in Community

Development decisions in the County and local cities. He recommended having a staff person from a Planning/ Community Development Agency joining the Commission.

o Commissioners also shared information about the importance of advocating for increase in resources for early mental health intervention and for services that are provided with cultural responsiveness (i.e. Location – combined with other services). “The earlier you identify problems, the less will cost to address it.”

o Coordinator shared information about the Remote Site hosted by the Commission for State public hearings and the importance of continuing this partnership with the California Department of Education in order to increase public access to state decision-making processes.

o Draft 2016 Policy Platform was presented and feedback from Commissioners requested. o Matrix of ECE-related legislation being considered by the California State Legislature was

shared. Commissioners highlighted the importance of receiving the information electronically. Coordinator will highlight proposed legislation most aligned with Commission’s policy platform to be monitored with potential development of position statements by the Commission.

o Committee approved the public release of monthly Policy Updates by the Coordinator based on the sample provided.

o Committee recommended the development of a position statement/letter addressed to School Superintendent and County Supervisors regarding the Governor’s proposed ECE Block Grant to be revised and considered for approval by full commission on April 5th.

o Committee also recommended that Commission consider co-hosting a Candidates Forum with Candidates for Board of Supervisors seat (June 2016 Election).

o The following are the themes of the upcoming Quarterly Publications: State Reimbursement Rate (Spring 2016), Marin Strong Start (Summer 2016), and Minimum Wage Increase and ECE (Fall 2016).

o Commissioners shared that the incorporation of an ECE Legislative Forum in an Early Learning Summit (Fall 2016) could potentially count as professional hours for participants.

To be reviewed by the Marin County Child Care Commission at their regular meeting to be held in April 2016 and incorporated as part of meeting minutes. *Co-chairs

Updates on previous recommendations made to the full Commission (ACTION):

ACTIONS PROPOSED AT THIS MEETING

Proposed Activity (Month)

Outcomes

Who What needs to be done

When Status

(March/April) Develop a position statement regarding Governor’s proposed ECE Block Grant/State Budget

Supervisors, Superintendent and other public decision-makers are informed about Commission’s perspective on the proposal

Coordinator/Committee Co-Chairs

Develop draft position statement to be reviewed by Committee and presented to the full Commission

Draft by March 15th. Presentation to the full Commission on April 5th.

Co-host a Forum with Candidates for County Supervisors (June 2016 Election)

Increased visibility of ECE field, its benefits for the community, challenges and opportunities.

Coordinator/Commissioners and ECE partners

Present the idea to the full commission on April 5th and contact potential partners for event planning

Present to the full Commission on April 5th and follow event planning process

Invite a community member related to Planning and Community Development to join the Commission

Inclusion of community development perspective in the Commission’s decisions and proposals

Coordinator Identify potential Commissioners and send invitation

Spring/ Summer 2016

Release monthly Policy Update/Newsletter to the public

Advance community information about ECE policies

Coordinator Create e-newsletter/update template/sample and present to the Commission for approval

April 5th

To be reviewed by the Marin County Child Care Commission at their regular meeting to be held in April 2016 and incorporated as part of meeting minutes. *Co-chairs

ACTIONS PROPOSED IN PREVIOUS MONTHS

Proposed Activity (Month)

Outcomes

Who What needs to be done

When Status

Create a legislative proposal similar to AB 833 for a Marin County Child Care Subsidy Pilot Plan (October 2015)

Implementation of a Child Care Subsidy Pilot Plan in Marin

P&A Committee/ Executive Committee/ Coordinator

Create and convene a committee to research and improve proposal (if adequate)

Winter 2015/Spring 2016

This initiative will be on hold until we get information that will make Marin a good case for this proposal (i.e. more $ returned to the State)

Participate in the Housing Affordability Workshop on Oct. 13 (October 2015)

Share with the BOS information about how housing affects child care providers

Coordinator + Commissioners

Letter and presentation

October COMPLETED

Submit letter to Gov. Brown supporting AB833 (October 2015)

AB833 approved by the Governor

Coordinator + Chair

Write letter October COMPLETED

Invite expert(s) on the use of social media by government agencies to join us as a guest speaker(s) at a general commission meeting

Increased Commissioners’ knowledge about the topic

Executive Committee/ Coordinator

Invite speakers

Spring 2016 Postponed to Spring 2016 IN PROGRESS Speakers will be invited to participate in the Annual retreat.

Create a roster with information about who does what in the field (Mapping the field).

Increase public knowledge about the ECE field

Coordinator + Commissioners

Contact Barbara Zarate (MCF) to collaborate with her on completing the document

Fall/Winter 2015, Spring 2016

IN PROGRESS

Approve Strong Start Resolution

COMPLETED

Release information about CalFresh

IN PROGRESS

memo

1

Marin County Child Care Commission

To: Commissioners From: Ericka Erickson, Coordinator CC: Date: 3/31/2016

Re: Quality & Workforce Committee Recommendation – Re: California Coalition for Equity In Early Care and Education (CCEECE) Enclosed: Flyer - CCEECE

On their meeting held on March 8th, 2016, Committee members recommended the participation of the Commission in the California Coalition for Equity in Early Care and Education. Information about the Coalition and members’ request related to the State Budget are enclosed. Membership entails support to Coalition’s activities, participation in meetings as our capacity allows, and education of local stakeholders about their message. Please consider the Commission’s membership and support to this Coalition’s efforts.

BACEECE BACEECE

SAVE CALIFORNIA’S NON PROFIT CHILD DEVELOPMENT PROGRAMS!

State Budget Continues Funding Drought for Children, Vulnerable Working Families, and Teachers

Non –profit child development programs that serve working low income families, are at an all time risk for closure because of inadequate state reimbursement rates.

Thousands of families may soon need to scramble to find alternatives.

Our CCEECE Policy Stance:Address the funding shortage to Child Development Programs by increasing the Governor’s Budget with an overdue emergency investment of $ 800 million dollars ($500 million for SRR rates,$200 million for slots, and $100 million for facilities and deferred maintenance grants).

Allocate funding to reflect the different costs of operating businesses in different regional markets. Counties where the cost of doing business is higher should receive an appropriate rate. All programs, regardless of county, should be held harmless and should experience some increase.

We strongly oppose the Governor’s proposal to eliminate Child Development Programs that contract with the State Department of Education Child Development Division, and substitute Transitional Kindergarten and vouchers in their place. Clearly, the decimation of age appropriate programs, with sensible teacher to child ratios, and better qualified staff- hurts low-income, children and working families.

1.

2.

3.

Working families need stable child care they can trust.Agencies that have operated for decades can no longer pay living wages and benefits to their teachers, and programs are unable to comply with new local minimum wage ordinances.

Dedicated Teachers, mostly women with college educations, and certifications in child development, deserve equitable pay. The Standard Reimbursement Rate (SRR) used for CDE early care and education (ECE) center based programs has lost ground since it was originally set in the 1980’s. Today, in the SF Bay Area, Los Angeles and other high cost counties it covers about one-half of the cost of paying teachers and operating quality programs.

The California Coalition for Equity in Early Care and Education (CCEECE) – was formed in April 2015 to confront inadequate reimbursement rates for child development programs. The members of the Coalition include Executive Directors from early care and education agencies from all 9 SF Bay Area counties, Los Angeles and San Diego, receiving subsidies from the California Department of Education (CDE) and providing early learning services.

Contact Information:

Jim Gonzalez | Jim Gonzalez & Associates | jim@jimgonzalez.com

Monica Walters | Co-Chair, Wu Yee Children’s Services | monica.walters@wuyee.org

Santiago Ruiz | Co-Chair, Mission Neighborhood Centers, San Francisco | santiago.ruiz@mncsf.org

Alice Burton | Initiative Staff, Independent Consultant | aaburton@comcast.net

The California Coalition for Equity in Early Care and Education

The California Coalition

The California Coalition for Equity in Early Care and Education

The California Coalition For Equity In Early Care And Education

The California Coalition for Equity in Early Care and Education

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MARIN COUNTY CHILD CARE COMMISSION BY-LAWS1

(As Amended by the Commission on April 5, 2016) ARTICLE I NAME The name of this Commission shall be the Marin County Child Care Commission ARTICLE II MISSION AND RESPONSIBILITIES

The Marin County Child Care Commission’s mission is to lead and support countywide plans and advocacy

efforts to ensure access to high quality early care and education services.

The responsibilities of the Commission shall be as follows: 1. To report to and advise the Board of Supervisors of the County of Marin as to specific measures county government might take to support the implementation of the Child Care Master Plan; 2. To strengthen and deepen the collaboration and cooperation among all sectors involved in the development of the Child Care Master Plan; 3. To facilitate and coordinate community participation in the implementation of the Child Care

Master Plan; 4. To report to the Board of Supervisors of the County of Marin on federal, state and local legislation relating to child care and advise the Board on appropriate actions; 5. To provide a Marin County voice in state and national advocacy arenas regarding child care and

child development; 6. To draft a child care element for consideration for inclusion in the Marin County General Plan; 7. To coordinate and collaborate with, and report to, other county commissions, specifically the Planning Commission, Economic Commission and appropriate Health and Human

1 Changes approved by the Commission on November 1, 2011 are highlighted in yellow.

Changes proposed in 2015 are highlighted in red.

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Service commissions regarding the inclusion of measures supporting child care and child development services; 8. To propose strategies and take action, when appropriate, for generating new financial resources to support affordable and accessible child care in Marin; 9. To act as the Local Planning Council, as defined in the California Education Code 8499, setting local priorities for child care block grant funds. ARTICLE III MEMBERSHIP 3.1 Members. The members of the Commission shall be set forth, as defined in the

California Education Code 8499.3 and adopted by the Board of Supervisors of the County of Marin to include the targeted areas as defined in the Marin County Master Plan for Child Care, and as amended from time to time. The Commission shall consist of 20 members. Consistent with the California Education Code 8499.5, the Board of Supervisors and the County Superintendent of Schools shall each appoint 10 members of the Commission with 2 positions designated for each of the 5 state-mandated categories which include (1) Child care consumers: defined as parents or persons who have received child care services in the last 36 months; (2) Child care providers: defined as persons who provide child care services or represent persons who provide such services; (3) Public agency representatives: defined as persons who represent a city county, city and county, or local education agency; (4) Community representatives: defined as persons who represent an agency or business that provides public funding for child care services, or who advocate for child care services through participation in civic or community based organizations but are not child care providers or representatives from an agency funded by the California Department of Education; (5) Discretionary appointees: defined as anyone from the above categories or outside of these categories.

3.1.1 Upon recommendation of the Commission, changes in Commission membership shall be

made by the County of Marin Board of Supervisors and the County Superintendent of Schools. “It is the intent of the Commission to maintain the broadest range of agency representation and avoid multiple appointments from the same agency to the maximum extent possible.” A Commissioner may represent more than one constituency if such representation is deemed appropriate.

3.1.2 The intent of the Commission is that representatives shall reflect the ethnic, racial, gender, sexual orientation and geographic areas of Marin and the communities involved in child care in Marin County.

3.2 Term. After staggered terms are created in the first session of the Commission, each

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Commissioner shall have a term of two years. No Commissioner shall serve more than four (4) consecutive terms on the Commission. Any vacancies shall be filled for the remainder of the unexpired term. In the event that the remainder of the term is one year (12 months) or more, it shall be considered the first of four (4) consecutive terms a Commissioner may serve.

3.3 Reimbursement. Commissioners shall serve without compensation, but may receive

reimbursement for expenses incurred in the performance of Commission business, if funds are available for this cost item in the related fiscal year. Commissioners may receive reimbursement for necessary travel and other expenses incurred on official business in accordance with established Commission and County policy.

3.4 Stipends. Upon approval by the Executive Committee, the Marin County Child Care Commission

consumer and provider representatives who are licensed family child care providers or center-based teachers may receive a stipend of no more than $50 per Commission or Committee meeting, not to exceed $600 annually for each member, if funds are available in the related fiscal year. Requests for all stipends must be submitted in writing with receipts to staff.

3.5 Commissioners Responsibilities. Commissioners shall:

3.4.1 Attend Commission Meetings; 3.4.2 Participate in project development and implementation by the Commission; 3.4.3 Serve on at least one (1) Commission committee; and 3.4.4 Undertake such other activities as shall be appropriate to carry out the Commissions

mandate as described in Article II of the Marin County Child Care Commission’s By-Laws. ARTICLE IV OFFICERS AND DUTIES 4.1 Officers. The officers of the Commission shall be the Chairperson, Vice-Chairperson.

After the election of officers, the Chair and Vice-Chair may agree to serve as Co-Chairs and shall be recognized and designated as such.

4.2 Term. The term of office for the officers of the Commission elected pursuant to

Article V of these Bylaws shall commence on January 1 following the meeting at which they are elected and shall continue for a period of one year or until such later date as their successors are elected. In no event shall any Commissioners serve in the same office for more than two (2) consecutive terms, and no Commissioner shall simultaneously hold more than one office designated in Section 4.1 of these Bylaws. The expectation is that the Vice Chair will assume the Chair position the following term. In the event that a Commissioner is elected or succeeds to fill a vacancy in any office, the remainder of the term in which the vacancy occurs shall be considered the first of two consecutive terms to which she or he is entitled if, the remainder of the term in which the vacancy occurs is six (6) months or more.

4.3 Duties of the Chairperson(s). The Chairperson(s) shall:

4.3.1 Preside at all meetings of the Commission;

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4.3.2 Appoint all committees except a Nominating Committee 4.3.3 Act as official spokesperson(s) for the Commission. 4.3.4 Serve as Past Chair on the Executive Committee

4.4 Duties of the Vice-Chairperson. The Vice-Chairperson shall 4.4.1 Perform the duties of the Chairperson in the absence of the Chairperson; 4.4.2 Serve in such capacities as may be assigned by the Chairperson. 4.4.3 The expectation is that the Vice Chair will assume the chair position the following term

4.5. Duties of the Secretary/Treasurer. The Secretary/Treasurer shall

4.5.1. Certify the resolutions of the commission and such other documents as may be required; 4.5.2. Prepare periodic written financial reports, in coordination with commission staff;, for

presentation to the Commission not less frequently than once annually; 4.5.3. In coordination with Commission staff, take minutes at commission meetings; 4.5.4. Perform such other acts as assignment by the Commission.

4.6 Vacancies. Notwithstanding any other provision contained in these Bylaws, any vacancy

in the office of Chairperson(s) or Vice-Chairperson, or Secretary/Treasurer which occurs during the unexpired term of office shall be filled as soon as practicable and no later than the second regularly scheduled Commission meeting following the date the vacancy occurs in order to allow a nominating committee time to meet and make recommendations to the Commission. The election of the officer shall then be conducted by a show of hands or by ballot.

4.7 Resignation. Resignation of officers and officers-elect shall be presented in writing and

be delivered to the Commission office. Commissioners shall be notified in writing of the resignation of any officer as soon as practicable and no later than by the next scheduled Commission meeting.

4.8. Removal from Office. The Chairperson(s) or the Vice-Chairperson, Secretary/Treasurer may be

removed from office only upon the affirmative vote of not fewer than a majority of appointed Commissioners at a duly called and constituted regular or special meeting of the Commission, provided that removal of such officer shall have been noticed upon the agenda for that meeting.

ARTICLE V ELECTION OF OFFICERS 5.1 Election Meeting. Except as provided in Sections 4.6 - 4.8 above, all officers of the Commission

shall be elected in accordance with the provisions of this Article at the regular meeting of the Commission held during the month of November.

5.2 Nominations. A nominating committee shall meet when necessary and no later than the

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month of September and shall select a slate of officers containing one nominee for each office. The Nominating Committees slate of officers shall be made available to each member of the Commission, in writing, no fewer than two (2) weeks prior to the election meeting. Additional nominations may be submitted by any member of the Commission at the election meeting.

5.3 Vote. The election of officers shall be by a show of hands or by ballot. 5.4 Election. Election shall be by a majority of all votes cast. ARTICLE VI MEETINGS 6.1 Regular Meetings. The Commission shall meet at least once every other calendar month at a

regularly established time and place. Each year, the Commission may choose to eliminate one regularly scheduled summer meeting date upon the agreement of the majority of members. All meetings of the Commission, whether regular or special meetings, shall be public meetings. The Commission shall post an agenda containing a brief description of all items of business to be transacted at the meeting at least seventy-two (72) hours prior to each meeting. The agenda shall indicate the time and place of each meeting.

6.2 Special Meetings. Special meetings of the Commission may be called by the

Chairperson(s) or by a written request signed by any two (2) of the Commissioners and sent to the Chairperson, with a copy to the Coordinator of the Commission, no fewer than two (2) weeks prior to the date of the meeting. The written request shall contain an agenda of all items to be discussed and/or acted on at such meeting. The date, time and location of any special meeting requested by two (2) or more Commissioners may be designated by such Commissioners in their request for the meeting, or if no such designation is made, then the time, date or location of such meeting shall be determined by the Chairperson(s).

6.3 Committee Meetings. The time, date and location of any committee or subcommittee meeting shall be determined by the chairperson of such committee or subcommittee. 6.4 Notice of Meetings. At least seventy-two (72) hours before a regular meeting and

twenty-four (24) hours before a special meeting. The Commission shall post a notice of meeting in a public place, setting forth the time, date and location of the meeting and an agenda containing a brief, general description of each item of business to be transacted or discussed at the meeting. Each agenda for a meeting, whether regular or special, shall provide an opportunity for public comment. Notification of any change in the time or place or cancellation of meetings shall be given three (3) days in advance to the Board of Supervisors and to all representatives of the communications media who have filed written requests therefore. All notices of Commission meetings shall contain a notation that in the event a quorum is not present those attending will

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meet as an ad hoc committee to discuss business contained in the agenda and to vote to recommend actions to the Commission.

6.5 Quorum and Actions in the Absence of a Quorum.

6.5.1 Commission meetings. The presence of a majority of Commission members, not counting positions which are currently vacant, shall constitute a quorum for the conduct of business at any meeting of the Commission. In the event of the absence of a quorum or the loss of a quorum at any Commission meeting, an ad hoc committee comprised of those Commissioners present may vote to recommend actions to be taken by the Commission on agenda items. Action shall be taken by the Commission on any recommendation made by such an ad hoc committee at the next regularly scheduled meeting of the Commission at which a quorum is present. In the event a recommendation is made by an ad hoc committee as provided in this Section, the minutes of such committee meeting shall contain a summary of the discussion preceding the vote on the recommendation. The Chairperson or, in her/his absence, the Vice-Chairperson, shall serve as chairperson of such ad hoc committee.

6.5.2 Committee meetings. A majority of the members of a committee shall constitute

a quorum for the conduct of business at any committee meeting. In the absence of a quorum or the loss of a quorum at any committee meeting, an ad hoc committee comprised of the members of such committee who are present may vote to recommend action to be taken by such committee on agenda items. Action taken by the full committee will proceed in the same manner as in Section 6.5.1.

6.6 Business to be Conducted at Meetings.

6.6.1 Regular Meetings. The business to be conducted at any regular meeting of the Commission shall be as set forth in the agenda provided with the notice of such meeting. No action may be taken on any item that was not included in the agenda for such meeting, unless there is a determination by a two-thirds (2/3) vote of the Commission, or if less than two-thirds (2/3) of the members are present, the unanimous vote of those members present, that the need to take action arose subsequent to the agenda being posted as specified in Section 6.4 above.

6.6.2 Special Meetings. The business to be conducted at any special meeting of the

Commission shall be set forth in the call and notice for the special meeting, and no other business shall be considered at such a special meeting.

6.6.3 Committee Meetings. The business to be conducted at any committee meeting of

the Commission shall be determined at the discretion of the committee members, as long as a committee does not constitute more than 50% of the appointed Commissioners.

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6.7 Attendance. The Board of Supervisors or the County Superintendent of Schools shall be advised, and the Commission will request, that a vacancy be declared when a Commissioner fails to attend three (3) regularly scheduled Commission meetings within the immediately preceding 12 month period.

Compensation. With the exception of consumer and provider members of the Commission, members of the Commission shall not be compensated, nor shall they be reimbursed for any expenses. Upon approval by the Commission, each consumer or provider member may receive a stipend of no more than $50 per meeting, not to exceed $600 annually, from funds provided to the Commission by the State of California. Requests and receipts for all stipends must be submitted in writing to staff.

6.8 Voting. Voting shall be by a show of hands or by roll call. No proxy votes or votes by mail will be permitted. 6.9 Conduct of Meetings. All meetings shall be conducted in accordance with any and all

applicable laws; these Bylaws and in a semi-formal fashion utilizing Roberts Rules of Order, Newly Revised when necessary. However, in the event of a conflict between these Bylaws and Roberts Rules of Order, Newly Revised, the provisions of these Bylaws shall control.

ARTICLE VII COMMITTEES 7.1 Generally. The Commission will have one standing committee, being an executive

committee. The Commission shall also have such ad hoc committees as are deemed necessary to carry out the Commissions mandate. All committee members shall be appointed by the Chairperson(s), subject to the applicable provisions in the following Sections. Each committee shall elect its own Chairperson. The Chairperson of the Commission may be a member of any committee except a nominating committee. Each committee should have no fewer than two (2) Commission members.

7.2 Executive Committee. The Executive Committee shall consist of up to seven (7) members

comprised of the Chairperson, the Vice-Chair (or Co-Chair) , the Secretary/Treasurer, Immediate Past Chair, two (2) Committee Chairs and one (1) At-Large Member. The Executive Committee shall set the agenda for regular Commission meetings (subject to Section 5.1 of these Bylaws), make recommendations to the Commission and implement policies set by the full Commission.

7.3 Ad Hoc Committees. The Executive Committee shall appoint subject to approval by the

Commission such ad hoc committees as it determines are necessary from time to time to carry out the Commissions mandate. Such ad hoc committees shall consist of not fewer than two (2) Commissioners, and may include persons who are not members of the Commission.

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ARTICLE VIII RECORDS, REPORTS AND FISCAL YEAR 8.1 Records. The Commission shall keep or cause to be kept the following records:

81.1 Minutes of all regular and special meetings of the Commission, showing the time and place of each meeting, the notice given, the names of the Commissioners present, and the business conducted. The minutes shall also contain the names of the absent Commissioners and whether the absence is with or without notice. The minutes shall be written and presented for correction and approval at the next regular meeting.

8.1.2 Minutes of all Committee meetings of the Commission showing the time and

place of each meeting, the names of the Commissioners present, and the business conducted. The minutes shall also contain the names of the Commissioners absent. The minutes shall be written and presented for correction and approval no later than at the next committee meeting.

8.1.3 Adequate and correct financial reports, with financial information provided by the

Department of Health and Human Services, Division of Employment and Training, showing assets, liabilities, receipts, disbursements, gains and losses of the Commission.

8.2 Reports. The Commission shall prepare at least once each calendar year, a written report

or reports of its activities during the preceding year, and present a copy of such report(s) to the Board of Supervisors of Marin County and the County Superintendent of Schools.

8.3 Fiscal Year. The fiscal year of the Commission shall commence July 1 of each calendar year and shall terminate June 30 of the following calendar year. ARTICLE IX STANDING RULES The Commission in its discretion may adopt standing Rules governing the conduct of its business, provided that such Standing Rules shall not be in conflict with these Bylaws or any applicable laws of any governmental authority or agency having jurisdiction over the Commission and provided further that such Standing Rules may be adopted, amended, modified, or repealed by majority vote of the Commissioners present at any duly called and constituted meeting of the Commission.

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ARTICLE X GOVERNING PROVISIONS; SEVERABILITY 10.1 Applicable Laws; Severability. Any and all applicable laws of any governmental

authority or agency having jurisdiction over the Commission are hereby incorporated by reference as if fully set forth herein. In the event of a conflict between such applicable law(s) and any provision(s) of these Bylaws these Bylaw provisions shall be considered null and void; provided, however, that any and all provisions of these Bylaws not so affected shall remain in full force and effect.

ARTICLE XI EFFECTIVE DATE: AMENDMENTS 11.1 Effective Date: These Bylaws shall be effective upon their adoption at a regularly

scheduled meeting of the Commission and shall supersede any and all Bylaws previously adopted by the Commission and any and all resolutions adopted by the Commission which may be in conflict with the provisions contained herein.

11.2 Amendments. Proposed amendments to these Bylaws shall be submitted in writing to the

Chairperson(s). Upon receipt of any such proposed amendment(s) the Chairperson shall immediately appoint a Bylaws committee. The Bylaws Committee shall review the proposed amendment(s) for action by the full Commission at its next regularly scheduled meeting. Any such proposed amendment and the recommendation of the Bylaws Committee relative thereto shall be transmitted to the full Commission together with the agenda of the Commission meeting at which such Bylaws amendment(s) are to be considered. Notwithstanding any provision to the contrary contained herein, no adoption, amendment, deletion, modification, or ratification of these Bylaws shall be effective unless approved by a vote of two-thirds (2/3) of the Commissioners present at a duly called and constituted regularly scheduled meeting of the Commission. Nothing herein is intended to, nor shall it, preclude the Chairperson(s) from appointing a Bylaws Committee to review and make recommendations to the Commission regarding the Bylaws at any time the Chairperson(s) believes a review of the Bylaws may be appropriate.

Marin County Child Care Commission Bylaws passed January 10, 1996. Marin County Child Care Commission Bylaws amended December 7, 1998. Marin County Child Care Commission Bylaws amended November 5, 2001. Marin County Child Care Commission Bylaws amended September 8, 2008. Marin County Child Care Commission Bylaws amended ? , 2016 (Date of the Board of Supervisors’ Meeting)

memo

1

Marin County Child Care Commission

To: Commissioners

From: Ericka Erickson, Coordinator

CC:

Date: 3/31/2016

Re: Access & Coordination Committee Recommendation – Re: Proposed 2016-2017 State Budget & ECE Enclosed: “Joint Early Childhood Education California Budget Request” letter

On their meeting held on March 8th, 2016, Committee members recommended the development of a position statement/letter addressed to School Superintendent and County Supervisors regarding the Governor’s State Budget Proposal to be revised and considered for approval by full commission on April 5th. The enclosed letter contains the related messages we could convey to our County Board of Supervisors and the County Superintendent of Schools. In order align our message with other ECE stakeholders around the state, please consider endorsing the adoption of this message related to the State Budget in our presentation and report to the Board of Supervisors scheduled for April 19th.

Joint Early Childhood Education California Budget Request

Dear Administration, Department of Finance, Legislative Budget Chairs and Legislative Women’s Caucus,

Early Care and Education Services are a vital support for working families in California. Access to quality

affordable early education services is a pivotal economic determinant of the success of our citizens,

businesses and communities. California has a long history of providing low income working parents with

early care and education services; however over the last decade we have fallen behind, particularly in

the reimbursement rates paid to child care providers and the utilization of an outdated State Median

Income (SMI) level entrance criteria for families accessing these services.

Over the last decade reimbursement rates have been held at levels more than 7 years behind the current

market. While there have been modest increases provided in the past two state budget agreements; we

are still estimated to be nearly $1Billion behind the current market costs for both the Standard

Reimbursement Rate and the Regional Market Rate.

The income ceilings for families entering the system based on state median income (SMI) are almost a

decade old, and have not kept up with inflation nor taken into account actions by the legislature to

increase the minimum wage. The SMI has been frozen since 2007, and is in turn based on 2005 income

data.

These two areas have caused reduced access to services for families who are priced out of high quality

programs, hindered retention of qualified staff and eroded the total supply of early care and education

available to our communities.

It is critical that this year’s California State Budget, which is rich with resources, increase infrastructure

investments throughout the subsidized early care and education system. To achieve this goal we

recommend the following investment strategies to improve California’s Early Care and Education System:

Increase all reimbursement rates:

Make significant investments in both the Standard Reimbursement Rate and the Regional

Market Rate systems to ensure forward progress toward paying early care and education providers to

reflect the current cost of care.

Consider the benefits of a single reimbursement system for vouchers and contracted centers

based on regional market rates and quality of care.

Increase Access for families:

Update the eligibility guidelines to reflect the current State Median Income (SMI), and increase

the exit eligibility level to 85% of current SMI, in order to ensure low income families have access to

subsidized services.

Add additional slots in both the General Child Care and Alternative Payment systems to expand

access to care for families with a variety of child care needs.

Promote 12-month eligibility consistent with AB 2150.

California has the opportunity this year to make significant investments in improving the affordability

and access for families and children to child care programs through budget investments. We urge your

support for the Legislative Women’s Caucus request of an $800 Million investment in our child care

system and look forward to partnering with you in securing these resources.

Sincerely, California Alternative Payment Program Association (CAPPA) California Child Development Administrators Association (CCDAA) California Resource and Referral Network Californian’s for Quality Early Learning (CQEL) Child Care Alliance of Los Angeles Child Care Law Center Child Care Links Child Development Associates, Inc. Children Now Community Child Care Council (4Cs) of Alameda County Crystal Stairs, Inc. Davis Street Family Resource Center Kids Kare Schools Mexican American Opportunity Foundation (MAOF) North Coast Opportunities (NCO) Northern Director’s Group Parent Voices Professional Association for Childhood Education (PACE) Santa Cruz County Parents Association, Inc. Sierra Nevada Children's Services Solano Family & Children's Services Valley Oak children’s Services