MARUF AHMED

E-mail : marufauchan@gmail.comPhone: +880-1755-305-878, +880-1676-662-555 Dhaka, Bangladesh

Career Objective:To discover and exhibit more of my potentialities and to utilize strong organizational communication and interpersonal relation skills in a challenging creative and stable environment where I would have enough opportunities.

Profile Summary: 15+ years more of Job Experienced in HR and Administration related work in Global

Multinational Buying/Liaison/Sourcing/Trading office of Fashion Retailer and Consulting Company.

Have the reputation of working for renowned companies such as GLOBAL TEX VENTURE, AUCHAN, TECHNOS, CAMC, and ALAM Group, Abu Dhabi, UAE

Qualified with MBA – Masters of Business Administration (Major in HRM & Finance) Proficient in MS Office, ORACLE, SAP, KORMEE (HRIS/PAYROLL & Accounting) Software &

Application. Well versed with BD. Labor Law Ordinance and other employment related legislations Expertise in Administrative laws, rules and regulations. Knowledge in BD. Govt. TAX & VAT also Financial Laws, Legal, Auditing and Bank rules and

regulations Country Visited Dubai, Abu Dhabi, South Korea, Singapore, India for Official

Training/Seminar and Workshop purpose. Have excellent communication skills both spoken & written in English. Strongly commercial; and can handle multiple countries with a divorce workforce. Can work under pressure & meet deadlines. Well organized, systems oriented & have a strong attention to details Efficient, smart, reliable and hardworking Can handle multiple tasks effectively and very much flexible with time. Possesses excellent organizational skills and can work well independently. Adherence to deadlines without sacrificing quality of output. Prioritization of work and perfect time management. Expert in interdepartmental liaison and coordination. Faultless maintenance of reminders and follow-up systemsEmployment History:

Organization: GLOBAL TEX VENTURE LTD, Bangladesh Sourcing Office, Dhaka. www.globaltexven.comDuration: Jan 2013 – Till NowDesignation: Manager – HR & Administration (Austria Based Multinational Retail Company)Organization: ALAM GROUP, Abu Dhabi, UAE. www.alamgroup.aeDuration: Jan 2012 – Dec 2012Designation: Manager – HR & Administration (UAE Based Retail Company)Organization: AUCHAN INTERNATIONAL, Dhaka Liaison Office, Bangladesh. www.groupe-auchan.comDuration: Aug 2007 – Dec 2011Designation: Assistant Manager – HR & Administration (France Based Multinational Retail Company)Organization: TECHNOS CORPORATION, Bangladesh Office, Dhaka. www.technos21.comDuration: Jan 2003 – Jul 2007Designation: Sr. Executive – HR & Administration (South Korean Based Multinational Engineering Dev. Company)

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Organization: CHINA CAMC ENGNEERING CO., Bangladesh Office, Dhaka. www.camce.com.cnDuration: Jan 2001 – Dec 2002Designation: Executive – HR & Administration (China Based Multinational Engineering Dev. & Consult. Company)

JOB PROFILEJOB PROFILE::

Human Resources Management Activities:Human Resources Management Activities:

First point of contact for HR queries; Responds to management and employee inquiries regarding policies, procedures, and programs.

Lead the interview and selection process of the company and ensures that all the recruitment is based on organogram, Job description and Job specifications.

Develop and maintain relationship with renowned HR Consulting agencies, Web Portal, News Paper and other recruitment sources.

Review, Update and Monitor all policies in line with current legislation and global HR framework.

Accountable for all HR operations processes including to new joiner process, maintaining records, induction etc.

Work closely with specialist teams such as payroll, Compensation & Benefit, to ensure processes are streamlined.

Manage and execute payroll to ensure employees are paid accurately and on time. Support recruitment activities, build structured processes and manage high volumes of

recruitment. Responsible for implementing the standard & good HR practices both in Corporate Office and in Units.

Organization development and culture building plan execution; Employment and compliance to regulatory concerns; Company employee and corporate social responsibilities support; Employee welfare, wellness and health; Reward and Recognition; Staff IR; Employee services and counseling. Maintains positive employee relations by assisting management in resolving employee

relations and communications issues. Manage grievance, disciplinary, and capability investigations and hearings. Advises

management on appropriate resolution of employee relations issues. Review the staffs rules and regulations (or employee handbook) on a regular basis. Identify key skills, specialty skills and propose training needs accordingly (based on TNA). Maintain smooth running of the Human Resources Information System (HRIS). Initiate, monitor and review annual performance appraisals of both Management staff &

workers of corporate office and units. Attendance, Leave & Holiday Management.  Monitor overall security matters including carrying out security operations, organizing regular

fire training and reporting of any incidents. Additional responsibilities are outlined in job description which is available upon selection. Support the annual Performance Management Cycle, salary & bonus review; educate & coach

managers & employees to ensure all processes are managed in a timely manner. Analyzes trends within the client organization in turnover, hiring, promotions, and separations

to determine support or action needed to adjust unfavorable trends Provides guidance and daily support to management on all human resources activities, such

as recruitment, selection, performance review, compensation benefits, training & development, termination, grievances, discipline, performance appraisal, exit interviews etc and employee relations, and resolves problems requiring senior site management intervention.

Maintain PF fund, PF loan, PF investment, Insurance related issue. Ensure that the grievances and disciplinary procedures are attended and initiated as per the

BD. law. Implement of Welfare & Health stipulated under BD. Labor Act 2006 and routine Employee Co-

ordination and Motivational activities.

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Monitor & update information regarding BD. Labor Market and Bangladesh Labor Law-2006 related issue also ensures company’s liability to be covered as per local ordinances.

Contribute to and support the implementation of HR Policies and processes to increase awareness and efficiency of employee;

Develop & implement people programs & initiatives for better engagement; Assists management and HR Business Partners in designing and implementing changes in

organizational structure including implications of restructuring.

General / Corporate / Facilities / Support / Office Administration / Regulatory Affairs Activities:Activities:

Evaluate and monitor administrative services and recommend changes in policies,  systems and procedures  to  ensure  services  aligned with changing business  needs and objectives;

Ensure  company administrative  resources  are  fully  and  properly  accounted  for  and that internal control systems are adequate and functioning;

Responsible for All office management activities including day to day Administration Facilities/Support, Procurement Management, Vendor Management, Assets Management, Office Supplies, Supplier Administration, General/Corporate Affairs Administration, MIS, Insurance, Health, Safety & Security Management, Travel & Logistics Management, Car Lease / Benefit Management, Shared Service Support, Legal & Statutory support, PF & Petty cash Administration, Secretarial & Maintenance;

Monitor overall Training/Meeting related matters. Keep Communicate with Internal and External Trainer also Training/Meeting Materials Manage and track equipment and supplies Trainee equipment (laptops, USB modems, software, Printer, Photocopier, UPS, Projector etc.) and supplies (personal protective equipment, office supplies, outbreak equipment etc.) and Venue arrangements. Also keep track of trainers and courses File and track trainee outputs (e.g., reports, studies, and papers). File up all the trainer training materials.

Property & facilities Management like searching new office premises/residences, coordination/Negotiation with the LL, contract execution & renewals, monitor & supervise construction & renovation, project management, utility management, housekeeping, repair & maintenance, office safety & security management, fixed assets management, insurance;

Prepare administrative detail budget for material equipment & supplies, office supplies, expatriate residences, utilities, construction, general maintenance etc;;   estimate   new   requirements   and   prepare   budget   plans   for designated areas of work;

Vehicles management & carpooling of company owned vehicles & rented vehicles like coordination with the enlisted rent-a-cars, contract execution, monitoring vehicles allocation & vehicles log book, repair & maintenance, keeping updated of other legal documentation as per company’s SOP;

Manage Facilities (physical infrastructure like water, furniture, electricity, Internet); deal with vendors (Suppliers, landlord, contractors, etc.);

Organize repair and maintenance of office building and equipment as required; Arrange conferences, meetings and training reservations as per requirement; Managing and controlling all relevant company owned household material/ item inventory; To Establish and manage effective system of ordering and inventory control of office supplies; Oversee   the   identification   of   office   technology   needs   and   maintenance   of

equipment coordinating with relevant ICT staff; Supervise  the  recording  (inventory),  disposal  and  transfer  of  office  assets  for office; 

evaluate,  on  a  regular  basis, the  inventory  status and  transactions  in  the  database; report anomalies and discrepancies for timely action;

Ensure availability of all safety equipment at Company facilities and keep them functional; Review  adequacy  of  office  space  requirements,  security  arrangements,  access control

measures and suggest appropriate measures to ensure safety and security  of the office premises and staff;

Responsible for identifying vendors for all items purchased to ensure quality and cost targets are met;

Set up proper internal controls in respect of Expense verification; To check bills for office supplies and ensure correctness of the same before passing for

payments;

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Supervise office cleaning and hygiene issue; Maintain PABX system, Security system, Office renovation; Seating arrangement of the New Staff / employee’s; Distribution of mobile to the staff as well as corresponding with mobile operating system; Maintaining corporate agreement with mobile phone operates and intercommunication tools

like PABX & Land Phone; Monitor company security issue by CCTV; Ensure & Monitor company security functions as like as visitor control, Gate pass check,

employee’s in-out check, Wastage check etc; Maintain and update records of vehicle insurance, staff insurance, burglary/fire insurance etc; Maintaining Liaison with important Govt. Semi Govt. and Non Govt. organizations and try to

purpose the serve of the organization with them. Administer MIS system; Ensure completion of jobs with various government organizations; Maintain files of all Contracts, MoUs, Agreements and Deeds; Store waste/scrap products of various branches and arrange tender to sell those products; Arrange travel documents for employees & expatriates that include air ticketing, visa

processing, insurance coverage, pick up and drop arrangement, explore and maintain framework agreement with travel agencies to ensure smooth and cost effective support in this area, including domestic air travels.

Coordinate and manage required services to expatriate employees for their smooth settling-in Bangladesh ensuring government permission, required visa, work Permit,18A, 18B, security clearance and renewal of the same and, shipment of personnel effects;

Management of office canteens & dormitory to ensure proper arrangement for all eligible company staffs;

Check and audit all invoices related to Facilities Admin and Services and ensure timely payment against these invoices;

Assist  or  negotiate  contracts  with  vendors  and  service  providers  to  ensure  cost- effective services and of quality and timely service;

Management of express couriers; inbound & inbound parcels/documents through central mail rooms to ensure the proper disbursement of all documents/parcels to make sure the cost effectiveness of the organization;

Liaison with government offices like BOI, Register of Joint Stock Companies, Bangladesh Bank, Home Ministry, City Corporation, Income Tax Offices, DCCI, BGMEA etc. for company formation and other legal & corporate issues including reporting to the different government agencies like BOI, Tax & VAT Offices & Bangladesh Bank etc.;

Other job responsibilities like as management representative when ever required, coordination with the business partners and suppliers, event management etc.;

Organized schedules of meeting, managed appointments, transportations and accommodations. Providing necessary services to the concern departments. Maintain all personal files, records, employee, including electronic filing system and reporting to the consecutive authorities;

Other related tasks assigned by the management from time to time.

Finance and Accounts Activities:Finance and Accounts Activities:

Prepare, examine, and analyze bills/invoices, vouchers, accounts receivables, accounts payable, accounting records, financial statements, inventory management and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards. Perform entries to proper accounts;

Ensure all company payments and expenses claims are paid and recorded accurately and in a timely manner; Review and verify invoices received;

Prepare Payment Request and get proper approval before preparing payments; Compile payment summary and send checks to Regional Head Office Finance biweekly for

checking and approval; Prepare payment template for Regional Head Office finance to upload in Group Accounting

Software; Maintain petty cash fund for disbursements and keep proper records;

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Monitor cash requirement and request fund from Regional Head Office on a timely basis to ensure sufficient money in the bank to meet payments;

Coordinate with the bank to encashment those remittances. Reporting for foreign remittance to Bangladesh Bank (18A & 18/B);

Preparation of monthly, quarterly & yearly budget. Budget analysis and variances report to the Regional Head Office Finance;

Preparation of monthly salary & arrange disbursement directly through staffs bank accounts; Ensure that all payments are paid within due dates and records are maintained in an organized

manner; Reconcile bank account statement on a monthly basis and submit Bank Reconciliation Report to

Regional Head Office Finance; Prepare accruals at month end and accrual template for Regional Head Office finance to upload

in Group Accounting Software; Checking properly all kind of financial agreements/contracts with lawyer before signing; Preparation of monthly, quarterly & yearly financial statement and coordination with company

Accounting Consultant; Ensure local tax filing and statutory requirements are complied with; Assistant and coordinate with tax consultant on different taxation issues and attend to the tax

office hearing etc.; Compute taxes owed and prepare tax returns, ensuring compliance with payment, reporting

and other tax requirements. Manage customs, and Value Added Tax; Develop, maintain, and analyze budgets, preparing periodic reports that compare budgeted

costs to actual costs; Assist month end closing and follow group time-table. Prepare monthly expenses variance analysis with sufficient explanation. Prepare schedules for annual audit by company appointed Accounting consultant. Properly Maintained and implemented group internal control policies and procedures;

Education:

Masters of Business Administration -MBA (Major in HRM & Finance) – Darul Ihsan University, Dhaka, Bangladesh, 2009Masters of Political Science – National University, Gazipur, Dhaka, Bangladesh, 2003

Technical skills:

Completed 6 (Six) Months “Diploma in Computer Science & Technology” course from NTRMS (National Training & Research Academy for Multilingual Shorthand under the Education Ministry, Bangladesh Govt.), Bogra, Bangladesh.

Microsoft Excel, Word, Power Point, Hard Ware, Mailing Clients Microsoft Outlook 2003, 2007

Advance knowledge of ORACLE, SAP, KORMEE etc. (HRIS/PAYROLL and Accounting Software)

Training/Workshop:

Successfully organized a comprehensive learning programme for 30 hrs. for Microgenix BD Limited Employees with Society for Leadership Skills Development (SLSD) on ‘Effective Business English & Communication (EBEC) for the session March-April & April-May 2013.

Successfully organized a comprehensive learning programme for 6 hrs. for Microgenix BD Limited Employees with Society for Leadership Skills Development (SLSD) on “Professional Office Manner & Etiquette” on the 27th June 2013.

Successfully organized a comprehensive learning programme for 16 hrs. for Microgenix BD Limited Employees with Society for Leadership Skills Development (SLSD) on “Effective Time Management Skills” on the 19th & 20th December 2013.

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Attend the Workshop on “Working towards improving Social Compliance, Worker-Management Relations & Compensation and Benefits, Working Time & Health and Safety Management”, Dated 20th April 2011, organized by BSCI (Business Social Compliance Initiative). www.bsci-intl.org

Attend “Team Building Training” organized by Auchan International SA. New Delhi Liaison Office Dated: 10th to 12th February 2011. www.groupe-auchan.com

Attend BSHRM (Bangladesh Society for Human Resources Management) on “Grievance Management and Disciplinary Action” Dated: 10th January 2004. www.bshrm.net

Attend BSHRM (Bangladesh Society for Human Resources Management) on “Effective Recruitment and Selection Procedure” Dated: 5th July 2003. www.bshrm.net

Others Activities:

Executive Member of BSHRM (Bangladesh Society for Human Resources Management) www.bshrm.net

Personal Information:

Fathers Name : Late Mahatab UddinMother’s name : Most. Meherun NesaPermanent Address : 63/3 (2nd Floor), Uposhahar Housing Estate, Sopura, Rajshahi-6203Nationality : Bangladeshi by birthNational ID No. : 2694803578246Passport No. : BL0416683Date of Birth : 13/09/1974TIN No. : 554641239531Marital Status : MarriedReligion : IslamLanguages known : Bangla, English, and Hindi

References:

Md. Saidur Rahman Khan Mr. Md. Mustafizur RahmanSr. Asst. Chief (Sr. Asst. Secretary) Director (Administration)Health Economics Unit Bangladesh Agriculture Research Institute Ansari Bhaban, 14/2, Topkhana Road, (BARI)Dhaka-1000, Bangladesh Gazipur, Phone # +8802 - 8141921 (Res.) Dhaka, BangladeshMobile # +88-01713-333-000 Mobile # +88-01715-032-976

(Maruf Ahmed)

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