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12TH ANNUAL!!!
VENDOR REGISTRATION INFORMATION PACKAGE
May 22/24, 2016
Eagle Crest Resort Ypsilanti, Mi.
MASFSAMay 22nd - 24th, 2016
Eagle Crest Resort,
Ypsilanti, Mi.
The Michigan Association of Student Financial Services Administrators annual conference is designed to provide professional development to employees working in the Bursar, Student Accounts Receivable, Collections, Perkins and Student Financial Accounting Departments of all four year public and private institutions and two year colleges.
The MASFSA Board recognizes that our vendors are important business partners of our organization. This Vendor Registration Information Package is designed to provide our vendors with information regarding:
• Vendor registration
• Conference events
• Conference policies
• Sponsorship opportunities
YOU MUST REGISTER ON-LINE. Vendors may register and print the registration information Go to www.masfsa.org
You may then mail the registration, Hold Harmless Agreement, and payment to the address below or elect to pay online.
MAIL PAYMENT TOMAIL PAYMENT TOMAIL PAYMENT TOMAIL PAYMENT TO::::
Must register on-line then send completed form with check payable to:
MASFSA Davenport University
6191 Kraft Ave. SE Grand Rapids, Mi 49512 Attention: Clara Johnson
616-732-1079REGISTRATION AND PAYMENT MUST BE RECEIVED NO LATER THAN APRIL 29TH, 2016
THIS YEAR’S CONFERENCE WILL BE LIMITED TO THE FIRST 25 REGISTERED AND PAID VENDORS.
HOTEL INFORMATION:
Ann Arbor Marriott Ypsilanti at Eagle Crest1275 S Huron Street Ypsilanti, Mi 48197
http://www.marriott.com
FOR RESERVATIONS:734-487-2000
PROMOTIONAL/GROUP CODE: MASFSA
CONFERENCE RATES: $129 per night for Hotel Room$159 per night for Lake View(All rooms based on Single or
Double Occupancy)
COMPLEMENTARY PARKING PROVIDED
*If your organization is TAX-EXEMPT you will need to state that upon registering for your
room, and you will need to provide validation upon check in.*
RESERVATIONS MUST BE MADE NO LATER THAN APRIL 26TH, 2016
WELCOME TO THE WELCOME TO THE WELCOME TO THE WELCOME TO THE
12th Annual MASFSA Conference
We are very excited about the upcoming 12th Annual Conference in Ypsilanti, MI. We sincerely appreciate the support and contributions of our commercialexhibitors. You are instrumental to the success of our events and to the outstanding reputation of MASFSA, so thank you!
Our Sunday event will be at Eagle Crest Golf Club - Meet & Greet (Network with your fellow colleagues). Enjoy fun activities with great food. There wil be a cash bar.
Monday evening will start with social hour. This will be followed by dinner at the hotel while enjoying the sounds of dueling piano. Be prepared for great music and lots of fun and laugher. A cash bar will be provided
SHIPPING INFORMATION:SHIPPING INFORMATION:SHIPPING INFORMATION:SHIPPING INFORMATION:
ALL packages must be sent C/O Marie Lenhardt to the following address/recipient:
Ann Arbor Marriott Ypsilanti at Eagle Crest1275 S Huron Street Ypsilanti, Mi 48197
734-487-2000http://www.marriott.com/
ATTN: (Guest Name) Hold for MASFSA Conference May 22nd -24th
NUMBER OF BOXES (EX: 1 OF 3, 2 OF 3, ETC.)
PLEASE DO NOT SEND ANY SHIPMENTS MORE THAN 3 DAYS BEFORE YOUR ARRIVAL
PLEASE make sure to record and bring the shipping number of all shipped packages with you.
VENDOR EXHIBITING INVENDOR EXHIBITING INVENDOR EXHIBITING INVENDOR EXHIBITING INFORMATIONFORMATIONFORMATIONFORMATION::::
EXHIBITOR.....................................................................................................................................................$800.00EARLY REGISTRATION FEE (Before April 15, 2016)….…………………………………………….……………$750.00
The Exhibitor Registration Fee Includes:
• 1 registration - MASFSA membership, exhibit space with a draped table, meals,materials, access to all sessions and functions
• For additional company representatives there is an additional fee of $300 per person.
PLESE NOTE: Exhibit space will be assigned in order of receipt of conference registration payment.
DRESS:DRESS:DRESS:DRESS:
BUSINESS CASUAL ATTIRE is recommended for all sessions and functions.
*
CANCELLATION/REFUND CANCELLATION/REFUND CANCELLATION/REFUND CANCELLATION/REFUND POLICYPOLICYPOLICYPOLICY::::
REFUNDS of registration paid by the Exhibitor, less a service charge of $100.00, will be refunded upon written notice or e-mail of cancellation to MASFSA c/o Ms. Clara Johnson at [email protected] PRIOR TO APRIL 15TH, 2016
NO REFUNDS after May 2ND, 2016
ATTENDEE LISTATTENDEE LISTATTENDEE LISTATTENDEE LIST::::
MASFSA will provide a listing of current registered participants to vendors whose membership fees have been paid in full approximately 2 weeks prior to the conference.
VENDOR EXHIBITOR POLVENDOR EXHIBITOR POLVENDOR EXHIBITOR POLVENDOR EXHIBITOR POLICIESICIESICIESICIES::::
1. The display area for exhibitors will be at the Ann Arbor Marriott Ypsilanti at Eagle Crest from May 22nd to May 24th, 2016. Set-up time and registration for vendors is May 22nd 2016 in the Roy E Wilbanks Ballroom beginning at 1:00 p.m. and ending at 3:00 p.m.
2. Vendor parking is available at the Resort.
3. DISPLAY AREA: The table display must fit on a 6 foot draped tabletop that will be provided.The Conference Committee will have the right to decline setup of any floor display widerthan 6 feet.
4. EXHIBIT HOURS: A representative should be available at the table during the session breaks.The hours for exhibiting are Monday, May 23rd from 7:30 am until 5:30 pm, andTuesday, May 24th from 7:30 a.m. until 2:00 p.m.
5. DISPLAY SETUP & TEAR-DOWN: All displays must be set-up on Sunday, May 22nd between1:00 p.m. and 3:00 p.m. If you are unable to set-up on Sunday, please set-up prior to theconference on Monday morning. Table assignments will be selected in a lottery upon vendorarrival. All exhibits must stay up until after lunch on Tuesday, May 24h, 2016.
6. VENDOR DOOR PRIZES will be awarded at the Tuesday luncheon.
7. The exhibit area may not be secure during the times of the Conference so it is important thatany valuables be kept in your possession. Articles may be stored under the draped table.
8. ALL vendors exhibiting must sign a hold-harmless agreement before they will beallowed to exhibit.
IF YOU HAVE ANY QUESTIONS REGARDING PARTICIPATION IN THE MASFSA CONFERENCE,PLEASE CONTACT:
Joyce KammerzeltDirector of Associate Members
PHONE: (800) 724-7500Cell: ( 585)-406-4006Email: [email protected] CrossKeys Office ParkFairport, NY 6324
SPONSORSHIPSSPONSORSHIPSSPONSORSHIPSSPONSORSHIPS::::
In an effort to keep the cost as affordable for our Schools as possible, we are offering new sponsorship levels. For the maximum exposure to your organization, please take advantage of these great opportunities.
PLATINUM SPONSORSHIP: $1500.00
Platinum Sponsorship includes the largest company logo, the name on the conference
Platinum Banner, and a full slide display of their logo on the PowerPoint intermission
during the conference.
In addition, Platinum Sponsors receive credit as a Monday Evening Event sponsor,
along with a promotional insert included in the conference booklet. Platinum
Sponsors receive first choice of booth location at the conference and their logo
displayed on the website and in the newsletter for a year.
GOLD SPONSORSHIP: $1000.00
Gold Sponsorship includes a large company logo on the conference Gold Banner,
along with their logo displayed with other Gold Sponsors on the PowerPoint
intermission during the conference.
In addition, Gold Sponsors will receive credit as Lunch Sponsors on both Monday
and Tuesday. Gold Sponsors will also receive 2nd choice of booth location and their
logo displayed in the conference booklet and in the newsletter.
$500.00 SILVER SPONSORSHIP:
Silver Sponsorship includes the company name on the conference Silver Banner, as
well as their name listed on the PowerPoint intermission that will be displayed during
the conference.
In addition, Silver Sponsors will receive credit as Break Sponsors on both Monday
and Tuesday. They will also receive 3rd choice of booth location and their company
name displayed in the conference booklet, on the banner, and in the newsletter.
THE MASFSA BOARD OF DIRECTORS WOULD LIKE TO WELCOME YOU TO THE
12th Annual MASFSA Conference
Please enjoy the conference. Feel free to share your comments with us so we may continue to present the best State and Regional Conference available.
We look forward to seeing you at the MASFSA annual conference
May 22nd through May 24th
Thank you for your continued support and partnership.
Joyce Kammerzelt, Associate Member ChairDave Wilcox, President
CoONFERENCE HOSTS AND COMMITTEE CHAIRS
Eastern Michigan University Pam Johnson, President ElectNorthern Michigan University Michelle Loedman, Vice PresidentWestern Michigan University Peggy Finnigan, Conference Committee Co-Chair Madonna UniversityPatty Davis, Conference Committee Co-Chair Merchants & Medical Credit Corporation Joyce Kammerzzelt, Associate Member Chair ConServe
L
Victoria Pirrung, Membership Committee Chair ERS, Inc. Lori Hartung, Professional Development Chair Todd, Bremer & Lawson, Inc. Logan Carroll, IT SpecialistSaginaw Valley State University
Fay Reid, 2-year PublicDelta CollegeOpen, 4-year PublicOpen, 4 -year Private
HOLD HARMLESS AGREEMENT:
______________________________________________, hereafter referred to as “Client” assumes entire
responsibility and herby agrees to protect, indemnify, defend and save MASFSA and the
affiliates and subsidiaries of each, the officers, directors, agents and partners of each
(“Indemnified Parties”), harmless against all claims, losses, or damages to persons or
property, government charges or installation, removal, maintenance, occupancy or use of the
Grand Traverse Resort & Spa/MASFSA premises or a part thereof.
COMPANY NAME: ___________________________________________________________________________
COMPANY REPRESENTATIVE: ____________________________________________________________
TITLE: ________________________________________________________________________________________
__________________________________________ __________________________________ Acceptance Signature Date
THIS AGREEMENT MUST BE COMPLETED AND RETURNED WITH YOUR PAYMENT
VENDORS MUST REGISTER ON LINE: Go to www.masfsa.org :
VENDOR REGISTRATION FORM: COMPANY INFORMATION AND EXHIBITOR OPTIONS
COMPANY NAME: ___________________________________________________________________________
ADDRESS: ____________________________________________________________________________________
CITY: __________________________ STATE: _______________ ZIP: ______________________
HTTP: _____________________________________________________________________________________________
PLEASE SELECT EXHIBITORS PRICE AMOUNT DUE
Exhibitor (1 First Attendee) $800.00
Additional Attendee (each) $300.00
Guest for Sunday Night Meet and Greet (One Per Registered Vendor) $ 30.00
Guest for Monday Evening Dinner (One Per Registered Vendor) $ 40.00
Additional Sponsorship $ ____ .00
Early RegistrationFee (Prior to April 15, 2016) $ 750.00
TOTAL AMOUNT DUE: $ __________.00
REMINDERREMINDERREMINDERREMINDER: : : : ALL REGISTRATIONS MUST BE MADE ONLINE AT:
www.masfsa.org
PAYMENT:
• On-line - MasterCard, VISA, or American Express
• Mail - Check, along with your signed Hold Harmless Agreement, to:
Ms. Clara Johnson, MASFSA Treasurer
Davenport University 6191 Kraft Ave. SE Grand Rapids, Mi
49512 Attention: Clara Johnson
616-732-1079
VENDOR REGISTRATION: COMPANY REPRESENTATIVE INFORMATION
COMPANY NAME: _______________________________________________________________________
ATTENDEE 1:
NAME: ________________________________________________________________________
TITLE: ________________________________________________________________________
ADDRESS: ____________________________________________________________________
CITY: ____________________ STATE: ___________ ZIP: _____________
PHONE #: ___________________________ FAX #:________________________
E-MAIL: _______________________________________________________________________
I will be attending the Sunday Night Meet and Greet
Number of Guests: ______
Cost per Guest: $30
I will be attending the Monday Evening Dinner
Number of Guests: ______
Cost per Guest: $40
ATTENDEE 2:
NAME: ________________________________________________________________________
TITLE: ________________________________________________________________________
ADDRESS: ____________________________________________________________________
CITY: ____________________ STATE: ___________ ZIP: ______________
PHONE #: ___________________________ FAX #:________________________
E-MAIL: ______________________________________________________________________
I will be attending the Sunday Night Meet and Greet
Number of Guests: ______
Cost per Guest: $30
I will be attending the Monday Evening Dinner
Number of Guests: ______
Cost per Guest: $40
FOR MORE THAN 2 ADDITIONAL ATTENDEES, PLEASE PROVIDE INFORMATION ON THE REVERSE SIDE OF THIS FORM
UPDATESDon’t forget your membership is included with your conference registration
We are having a cash bar at both the Sunday and Monday night events.
.
*
Don’t forget to participate in the vendor giveaway to all of our schools.
Thanks again for all of your support that makes our conferences the best!
If you have any questions, please don’t hesitate to contact me anytime.
See you in may!!!!!
Joyce Kammerzelt, ConServe
PHONE: (585) 406-4006
EMAIL: [email protected]
MASFSA 2016
ionship golf, this premier Ann Arbor, Michigan hotel is conveniently located near the Detroit Metro Airport (DTW) and offers a tranquil park setting and resort-style amenities.Guests enjoy spacious Ann Arbor, Ypsilanti hotel accommodations featuring touches of Marriott's finest, including Revive Bedding and sleek, contemporary furnishings. Perfect for both the business and leisure traveler, this Ann Arbor hotel near Michigan Football Stadium and the campuses of University of Michigan and Eastern Michigan University.The area offers great dining, museum and art attraction needed for a completely satisfying stay with an indulgent concierge lounge, state of the art fitness facility, and ew beginnings, where beautiful natural surroundings meet
Hotel Description:
Nestled on 135 acres of championship golf, this premier Ann Arbor, Michigan hotel is conveniently located near the Detroit Metro Airport (DTW) and offers a tranquil park setting and resort-style amenities. Guests enjoy spacious Ann Arbor, Ypsilanti hotel accommodations featuring touches of Marriott's finest, including Revive Bedding and sleek, contemporary furnishings. Perfect for both the business and leisure traveler, this Ann Arbor hotel near Michigan Football Stadium and the campuses of University of Michigan and Eastern Michigan University.The area offers great dining, museum and art attraction needed for a completely satisfying stay with an indulgent concierge lounge, state of the art fitness facility, and on-site golf course. Well appointed meeting and event space provides an unmatched lakeside backdrop for special occasions. Come see new beginnings, where beautiful natural surroundings meet contemporary amenities at Ann Arbor Marriott Ypsilanti at Eagle Crest.
Conference Hotel Location:
Ann Arbor Marriott Ypsilanti at Eagle Crest275 S Huron Street Ypsilanti, Mi 48197 http://www.marriott.com
