Government of IndiaGovernment of India

Ministry of RailwaysMinistry of Railways

Master Circular No. 1Master Circular No. 1

ScoutsScouts

Developed by : West Central Railway

MASTER CIRCULAR No. 1

SCOUT ACTIVITIES ON THE INDIAN RAILWAYS

CONTENTS

S. No. ParticularsPart -I

1 Background2. Importance and Relevance of Scout Activities

Concessions/Facilities(i) Leave(ii) Passes(iii) TA/DA

3.

(iv) Recruitment4. Contribution from Staff Benefit Fund5. Licence Fee6. Entry in the Service Record7. The Railways Scouts & Guides Board8. Objectives of the Apex Body9. General10. Miscellaneous

Part-IIOriginal Orders /Circulars from which Consolidation has been made

1. No. 5926-8 dated 23.11.19402. No. E(W)57-WE6/30 dated 22.11.19573. No. E(W)57-WE6/15 dated 14.12.19574. No. E(W)58-WE6/6 dated 24.05.19585. No. E(W)64-WE6/22 dated 27.07.19656. No. E(W)65-WE6/23 dated 26.04.19667. No. E(NG)III-79/RR1/25 dated 25.08.19808. No. E(W)80-WE6/1 dated 27.09.19829. No. E(W)80-WE6/2 dated 05.01.198310. No. E(W)80-WE6/1 dated 07.05.1983

10A. No. E(W)82-WE6-2 dated 21.07.198311. No. E(W)83SP1-4 dated 12.08.198312. No. E(W)82WE62 dated 28.01.198413. No. E(NG)II 84/RR2/1 dated 14.09.198414. No. E(W)84WE6/7 dated 16.10.198415. No. E(W)84PS5/18/1 dated 22.01.198516. No. E(W)86WE6/8 dated 07.05.198617. No. E(W)86WE6/3 dated 04.12.198618. No. E(W)86FU1/1 dated 14.05.1987

19. No. E(W)88WE6/5 dated 16.05.198819A. No. E(NG)II/86/RR-2/3 dated 26.05.198820. No. E(W)88WE6/5 dated 09.09.198821. No. E(W)84SC2/10 dated 19.09.1988

21A. No. E(W)82 SC 2-47 dated 28.03.198922. No. E(NG)V88/CR/4 dated 12.05.198923. No. E(NG)II-88/RR2/1 dated 05.06.1989

23A. No. E(W)88WE6-1 dated 21.08.198924. No. 88/LM(B)/3/38/Scouts dated 18.12.1989

Orders issued subsequently25. No. E(W)90WE 6-6 dated 10.06.1992 S.C. No. 1 to M.C. No. 126. No. E(W)90WE 6-6 dated 24.07.1992. S.C. No. 2 to M.C. No. 227. No. E(W) 92WE 6-1 dated 16.12.1992 S.C. No. 3 to M.C. No. 328. No. E(W)92 WE 6-1 dated 16.12.1992. S.C. No. 4 to M.C. No. 4

MASTER CIRCULAR No. 1

COMPENDIUM ON SCOUT ACTIVITIES ON THE INDIAN RAILWAYS

Subject : Scout activities on the Indian Railways

[No. E(W)90-WE6-6.C, dated 20.08.1990]

At present, the orders relating to "Scouting activities on the Indian Railway" arescattered in a number of office circulars/orders issued from time to time. The question ofconsolidation of these existing orders/circulars into one Master Circular has been underconsideration of the Ministry of Railways. They have now decided to issue a consolidatedorder on the subject as below for the information and guidance of all concerned.

2. The Chairman, Railway Board in his D.O. of 11.01.1990 to all General Managers observedon the importance and relevance of scout activities on the Indian Railways as under:

"The Scouts and Guides movement, which is a world wide one, aims at buildingcharacter and inculcating a sense of discipline in those who join the organisation.These, in fact, are the very qualities expected of those engaged in public service, but arcsadly lacking now-a-days, both among public servants and among the public. A largenumber of Railway staff come in contact with public. Their courteous behaviourtowards the users and uprightness in dealings will go a long way in building theRailway's image. As such, those who have gone through the scout movement are likelyto prove more effective as Railway-men in the day-to-day discharge of their duties".

3. In order to give impetus to the Scouts and Guides Movement on the Indian Railways, theMinistry of Railways (Railway Board) have given/ provided the followingconcessions/facilities:

Leave:

(a) Grant of Special Casual Leave to Railway servants including Apprentices andtrainees, who are Boy Scouts or Rover Scouts for attending training camps or ralliesor when engaged under instructions from their scout authorities, etc. within thecountry or outside India, within the prescribed limit of 30 days in a calendar year.

[No. 5926F dated 23.11.1940, No. E(W)57WE6-30 dated 22.11.1957 and No. E (W)58WE6-6 dated 23.05.1958]

(b) In respect of Leader Trainers/Assistant Leader Trainees whose services areutilised for imparting training to scouts/guides may by granted Special Casual Leaveto the extent of 45 days in a calendar year. In case leave in a calendar year is requiredbeyond his ceiling limit of 45 days, the same should be referred to the Railway Board.

[No. E(W) 86WE6-3. dated 04.12.1986]

(c) Period of absence of Railway employees on account of injuries sustained by themwhile on Special Casual Leave granted for scouting duties for which they are requiredto be hospitalised also regularised as Special Casual Leave within the overall limit of30 days/45 days, as the case may be, in a calendar year as per (a) and (b) aboverespectively.

[No. E(W)83SP1-4, dated 12.08.1983]

(d) Special Casual Leave is permitted to be combined with Casual Leave or recordedleave on scout duties but when regular leave r sanctioned in combination with SpecialCasual Leave, Casual Leave cannot be combined.

[No. E(W)80WE6-2 dated 05.01.1983]

Passes:

(e) Free Special Passes are issued to scouts/guides on scouting duties for their journeyby Rail.

[No. 5926F dated 23.11.1940 and No. E (W) 57WE6-30 dated 22.11.1957]

(f) Special Passes are issued to the bonafide family members of Railway employeeswho are appointed as office bearers of the State Association and also to those whoenroll themselves as Rovers, Rangers, Cubs, Bulbuls, Scouts and Guides. These areissued for attending training camps or rallies or when engaged on other scoutingactivities. Such passes are also issued over Railways other than Home Railway whencamps, rallies, etc. are arranged at places served by other Railways;

[No. E(W)57WE6-13 dated 14.12.1957]

(g) The passes issued should be of the same class to which the employee concerned isnormally entitled to.

[No. E(W)57WE6-13 dated 14.12.1957]

(h) Commissioners of Scouts and Guides when required to travel on scout duties areeligible for the concession of First Class Passes regardless of their entitlement in theirindividual capacity.

[No. E(W)65WE6-23 dated 26.04.1966]

(i) Railways have powers to issue First Class Special Complementary Cheque Passesnot exceeding three sets per year to the retired Railway employees on therecommendations of the CPO and the Railway State Chief Commissioners for Scoutsand Guides from the station of/nearest their residence to the stations of/nearest thetraining camps and back subject to fulfilling the following conditions:

(i) He/she had been an office bearer of the Railway Scout. Organisation or hadbeen an active worker for a period of atleast five years assisting RailwayAdministration in organizing training camps or imparting training etc.;

(ii) He/she would be atleast a President Scout/Guide or Himalayan WoodBadge Holder; and

(iii) A certificate is given by the Railway State Chief Commissioner that thepresence of the retired Railway official concerned is absolutely essential andno suitable person of his/her qualifications or calibre is available for impartingtraining to Railway employees.

Note: These powers are to be exercised only by the General Managers/Additional GeneralManagers and not to be re-delegated.

[No. E(W)84PS5-] 811 dated 22.01.1985]

TA/DA to Railway employees on Scouting duties :

(j) TA/DA as on tour at the rates appropriate to the pay of employees subject to amaximum of 15 days in a calendar year paid to scouts/ guides/adult leaders/commissioners/ rovers/ rangers for the following activities:

(a) When deputed to attend training camps/courses organised by theState/Distt. Scout Associations, Himalayan Wood Badge Training Courses orfor imparting training to children, Scouts/Guides/Rovers/Rangers.

(b) When deputed to assist the Railway Administration in supplementingRailways' efforts during Melas, Festivals, Accidents, Natural Calamities likefloods, cyclones, breaches, etc.

(c) Scouts/Guides officials who are deputed to attend meetings of theState/National Body; and

(d) Railway employees who are deputed to impart training or organise majorscout/ guide events, such as rallies, jam-borettes, conferences, etc. at the Stateor National levels.

Note: 1. The expenditure on TA/DA is to be met from Revenue.

2. Grant of 15 days TA/DA should be within the ceiling of 30 days/45 days of SpecialCasual Leave.

[No. E(W)80WE6-1 dated 27.09.1982, No. E(W)80WE6-1 dated 07.05.1983 and E(W)84-WE6-7 dated 16.10.1984]

Recruitment:

(k) Special quota for recruitment of Scouts and Guides against Cultural-cum-Scoutsand Guides quota has been fixed by the Railway Board as under:

Group ' C' : Four per year per Railway.One per year per Production Unit.

Group 'D': Not more than two per Division per year.

[No. E(WG)III-79/RR1/25 dated 25.08.1980, No.E(NG)-84/RR2/I dated 14.09.1984and No. E(NG)l 1-881 RR211 dated 05.06.1989]

4. The annual per capita contribution from Staff Benefit Fund for scout activities has beenincreased from Re. 0.75 to Re. 1.00. The expenditure on scout activities in Railway schoolsalso should be met out of the contribution of Staff Benefit Fund of the respective Railways.Allotment of funds for promotion of scout activities will be made by the Ministry ofRailways in consultation with the apex body viz. the Railways Scouts and Guides Boards.

[No. E(W)86/FU1-1 dated 14.05.1987, No. E(W)64-WE6122 dated 27.07.1965 and No. E(W) 82 WE 6-2 dated 28.01.1984]

5. In view of the purely non-commercial nature of activities of the Bharat Scouts and Guidesorganisation and the need to encourage the Scouts and Guides movement, it has been decidedby the Railway Board to charge a nominal licence fee of Rs. 101- per annum only in respectof building/ structure licensed to the Bharat Scouts and Guides organisation.

[No. 88 LM (B)31381 Scouts dated 18.12.1989]

6. Ministry of Railways have also decided that when a Railway employee acquires anyqualification in the field of scouting, a suitable entry should be made in his Service Record.

[No. E(NG)I-88CR4 dated 12.05.1989]

7. The Ministry of Railways (Railway Board) have set up an Apex Body called the RailwaysScouts and Guides Board consisting of:

1. Chairman : Advisor (Staff), Railway Board.2. Vice-Chairman : Executive Director, Estt. Railway Board.3. Treasurer : Joint Director, Finance (Estt.) Railway Board.4. Secretary : Joint Director, Estt. (Welfare), Railway Board.

Note: The Chairman of the apex body shall invite one of the Railway State ChiefCommissioners for Scouts and Guides as may be nominated by the General Council(consisting of the apex body and the Railway State Chief Commissioners Scouts and Guides)as a special invitee to attend the meeting of the apex body also known as the ManagingCommittee of the Railways Scouts and Guides Board.

8. Objectives of the Apex Body :

(i) to have a general review of the progress of scouring movement on the IndianRailways ;

(ii) call for periodical reports from the scouting organisations covering organisationalaspects, service and training; and

(iii) oversee that the grants from the Staff Benefit Fund arc properly and purposefullyutilised.

9. General:

(i) Scouts and Guides should be encouraged to adopt a village near their place of workfor imparting training/undertaking work on adult literacy, hygiene, civic, sense, etc.,including organising entertainment programmes for the benefit of local population.

[No. E(W)86WE6-8 dated 07.05.1986]

(ii) Scout and Guide activities should be encouraged in Railway schools, particularlyPrimary and Middle schools etc. to inculcate the spirit of selfless service and self-discipline amongst the children.

[No. E(W) 84-SC-2110 dated 19.09.1988]

(iii) When lectures are delivered on "staff welfare" in Railway Staff College, ZonalTraining Schools and all other training institutes, the activities of the Railway ScoutOrganisations should be highlighted so that the employees may be induced to takeinterest in such activities.

[No. E(W)88WE6-5 dated 16.05.1988 and No. E(W)88WE6-5 dated 09.09.1988]

10. (i) While referring to the synopsis as above, the original circulars referred to shouldbe read for proper appreciation. The synopsis given in the Master Circulars should beconstrued only as a key to the original circular and not as a substitution. In case of anydoubt, the original circular(s), referred to in the Master Circulars, will be relied uponas authority.

(ii) It should be noted that the orders/instructions issued under the various circularshave only prospective effect from the date of issue of the relevant original letters),unless specifically stated otherwise in the concerned letter. Hence, for dealing withold cases, the instructions in force at the relevant time have to be referred.

(iii) Though all efforts have been taken to include all the relevant circulars on thesubject, if any circular, which has not been superseded, happens to be omitted, thatcircular, which has been omitted through oversight, will still hold the field. Anyonecoming across such a circular may bring it to the notice of the Railway Board forsuitable action for issuing a Supplementary Circular."

APPENDICES

LIST OF CIRCULARS FROM WHICH CONSOLIDATION HAS BEEN MADE

1. No. 5926-8 dated 23.11.19402. No. E(W)57-WE6/30 dated 22.11.19573. No. E(W)57-WE6/15 dated 14.12.19574. No. E(W)58-WE6/6 dated 24.05.19585. No. E(W)64-WE6/22 dated 27.07.19656. No. E(W)65-WE6/23 dated 26.04.19667. No. E(NG)III-79/RR1/25 dated 25.08.19808. No. E(W)80-WE6/1 dated 27.09.19829. No. E(W)80-WE6/2 dated 05.01.198310. No. E(W)80-WE6/1 dated 07.05.1983

10A. No. E(W)82-WE6-2 dated 21.07.198311. No. E(W)83SP1-4 dated 12.08.198312. No. E(W)82WE62 dated 28.01.198413. No. E(NG)II 84/RR2/1 dated 14.09.198414. No. E(W)84WE6/7 dated 16.10.198415. No. E(W)84PS5/18/1 dated 22.01.198516. No. E(W)86WE6/8 dated 07.05.198617. No. E(W)86WE6/3 dated 04.12.198618. No. E(W)86FU1/1 dated 14.05.198719. No. E(W)88WE6/5 dated 16.05.1988

19A. No. E(NG)II/86/RR-2/3 dated 26.05.198820. No. E(W)88WE6/5 dated 09.09.198821. No. E(W)84SC2/10 dated 19.09.1988

21A. No. E(W)82 SC 2-47 dated 28.03.198922. No. E(NG)V88/CR/4 dated 12.05.198923. No. E(NG)II-88/RR2/1 dated 05.06.1989

23A. No. E(W)88WE6-1 dated 21.08.198924. No. 88/LM(B)/3/38/Scouts dated 18.12.1989

Orders issued subsequently25. No. E(W)90WE 6-6 dated 10.06.1992 S.C. No. 1 to M.C. No. 126. No. E(W)90WE 6-6 dated 24.07.1992. S.C. No. 2 to M.C. No. 227. No. E(W) 92WE 6-1 dated 16.12.1992 S.C. No. 3 to M.C. No. 328. No. E(W)92 WE 6-1 dated 16.12.1992. S.C. No. 4 to M.C. No. 4

APPENDICES

[1]

Subject: Rover Scouts.[No. 5926-F, dated 23.11.1940]

I am directed to state that the Railway Board have decided that Special Casual Leavemay be granted to railway servants who are Boy Scouts or Rover for attending training campsor rallies or when engaged, under instructions from their scouting authorities, on scoutingduties, provided that is done without detriment to their railway duties. Free passes may beissued for any railway journeys of such staff on these occasions but no daily allowance willbe admissible.___________________________________________________________________________

[2]

[No. E(W) 57WE6-30. dated 22.11.1957]

A question has been raised whether Special Casual Leave may be granted to Railwayservants, including Apprentices and Trainees on the Indian Railways, who are Boy Scouts orRover Scouts, for attending scouting camps etc. outside India in terms of para 2 of Board'sletter No. F(E)52/LE-II/1 dated 20.05.1952. The Board have decided that in such cases alsoSpecial Casual Leave may be granted within the limits prescribed in Board's letter dated20.05.1952, viz. 30 days in a calender year. The Board have also decided that special passesmay also be issued in favour of the Railway Scouters etc. for their journey by rail.

2. This has the sanction of the president.

3. (This disposes to Shri V.V. Bhide's D.O. No. E. 273-L/II dated 15.10.1957 to Shri P.S.Mahadevan) for Central Rly. only.___________________________________________________________________________

[3]

[No. E(W) 57WE6-13, dated 14.12.1957]

A question has been raised whether special passes may be issued to the familymembers of railway employees, for participation in scouting activities. The Board havecarefully considered the matter and they have decided that special passes may be issued to thebonafide family members of railway employees, who are appointed as office bearers of theState Association and also to those who enroll themselves as Rovers, Rangers, Cubs, Bulbuls,Scouts and Guides to help the growth of the movement. Such passes may be issued forattending training camps or rallies or when engaged on other scouting duties, and they mayalso be issued over Railway other than the Home Railway, when camps, rallies, etc., are heldat Places served by other Railways.

2. The passes issued in this connection should be of the same class to which the employeeconcerned is normally entitled to, irrespective of the status in the Scouting Organisation.

[4]

Subject: Special Casual Leave for Scout Duties.

[No. E(W) 58 WE-6-6. dated 23/24.05.1958]

Reference Railway Board's letter No. 5926-F dated 23.11.1940 on the above subjectwherein sanction was communicated to the grant of Special Casual Leave to Railway servant,who are Boy Scouts or Rover Scouts, for attending Scouts Camps etc. and to the issue ofpasses in their favour for their journey by rail. The Board have further decided that theseconcessions would be admissible also to Apprentices and Trainees who are Boy Scouts orRover Scouts.

This has sanction of the President.

(This disposes of G.M., Western Railway's letter No. E6 31/4 dated 25.01.1958)___________________________________________________________________________

[5]

Subject: Scout/Guide activities in Railway Schools.

Reference : R. Board's letter No. E(W) 64 WE6-22 dated 30th November, 1964.

[No. E(W) 64WE6-22 dated 27.07.1965]

2. It has been observed that some of the Railways are meeting the cost on account ofregistration fees, cost of group equipment for scouting activities in Railway schools from theRailway Revenues. It is felt that the expenditure on Scouts/Guide activities in Railwayschools should more appropriately be met out of Staff Benefit Fund. It is, therefore, desiredthat the expenditure should not be charged from the Railway Revenues but it should be metfrom the Staff Benefit Fund of the respective Railways.___________________________________________________________________________

[6]

Subject: Issue of Passes to Scouting Commissioners.

[No. E(W)65 WE6-23 dated 26.04.1966]

It has been represented to the Board that Scout/Guide Commissioners of the RailwayState Organisations while travelling on scout and guide duties should be given first ClassPasses. The Board have carefully examined the matter and they have decided that in partialmodification of the orders contained in para 2 of their letter no. E(W) 57WE6-13 dated14.12.1957 Scout/Guide Commissioners when engaged in travelling duties on account ofscout and guide duties should be eligible for the Concession in First Class Passes, regardlessof their entitlement in their individual capacity.

[7]

Subject: Appointment of Scouts against cultural quota.

[No. E(NG)IH179/RRI125 dated 25.08.1980]

The Ministry of Railways vide their letter No. E(NG) III/77/RRI/50 dated 07.04.1980had authorised General Managers to recruit Class III staff not exceeding 6 in a year (3 in thecase of Production Units for purposes connected with cultural activities.

The Ministry of Railways have now decided that out of this quota, 2(1 in the case ofProduction Units) should be filled from among Scouts and Guides with high scoutingqualifications and who have received special awards.___________________________________________________________________________

[8]

Subject: Grant to TA/DA to Railway employees on scouting duties.

[No. E(W)80WE6-1 dated 27.09.1982]

The question of grant of TA/DA to railway employees on scouting duties has beenunder consideration in this Ministry. It has been decided that TA/DA as on tour at the ratesappropriate to the pay of the employees subject to a maximum period of 15 days in a calenderyear may be paid to scouters/guiders/adult leaders/commissioners/rovers/rangers for thefollowing activities :

(i) When deputed to attend training camps/course organised by the State/Distt. ScoutAssociations, Himalayan wood Badge Training courses or for imparting training toChildren, Scouts/Guides/ Rovers/Rangers.

(ii) When deputed to assist the Railway Administration in supplementing Railwaysefforts during Melas, Festivals, Accidents, Natural calamities like Floods, Cyclones,Breaches etc.

2. Since scouting is a voluntary organisation and the motto of the movement is ‘service' it hasnot been considered desirable to treat the period spent on scouting activities as duty.Accordingly, the period spent on such activities may be treated as Special Casual Leave as atpresent.

3. Scouting being a part of welfare activities, grants are made from the SBF for this purpose.It, is therefore, considered that the maximum expenditure on TA/DA for scouting dutiesshould be proportionate to this grant. For this purpose, the Railway may fix a ceiling onexpenditure towards TA/DA for scouting activities taking into account the amount of grantsanctioned from SBF for scouting purposes every year.

4. This has the sanction of the President and issues with the concurrence of the FinanceDirectorate of this Ministry.

[9]

Subject : Grant of Special Casual Leave to staff on duty-combination of Special CasualLeave with Casual Leave or Recorded Leave.

[No. E(W)BGWE6-2 dated 05.01.1983]

The question of combination of Special Casual Leave with other leave to railwayservants who are boys scouts or rover scouts for attending camps or rallies or when engagedunder instructions from their scouting authorities on scouting duties has been underconsideration of this Ministry. It has been decided that Special Casual Leave may bepermitted to be combined with Casual Leave or Recorded Leave when sanctioned onscouting duties. However, when regular leave is granted in combination with Special CasualLeave, Casual Leave will not be granted in combination.

2. This has the sanction of the President.___________________________________________________________________________

[10]

Subject: Grant of TA/DA to Railway employees on scouting duties.

[No. E(W)80WE6-1 dated 07.05.1983]

The matter has been considered and it has not been found feasible to agree to anyfurther liberalisation in the terms and conditions for the grant of TA/DA to Railwayemployees for scouting activities mentioned in Board's letter No. E (W) 80WE6-1 dated27.09.1982.

2. It is clarified that the expenditure on TA/DA for scouting activities admissible in terms ofBoard's letter of even number dated 27.09.1982 is to be met from revenue.

3. It is also clarified that grant of 15 days TA/DA for specific scouting activities is within thepresent limit of 30 days Special Casual Leave and that the total period spent on this accountby an employee should not exceed 30 days in all.

4. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

[10A]

Subject: Apex Body for scouting activities.

[No. E(W)82WE6-2, dated 21.07.1983]

With the separate allocation of Re. 0.75 per capita to the staff Benefit Fund forscouting activities on the Railways w.e.f. 01.04.1982, the question of setting up of an ApexBody so as to give proper guidance as to how these funds now made available should be senthas been under consideration of the Ministry of Railways. It has now been decided that anApex Body should be set up in the Ministry for this purpose with the following composition:

(1) Chairman — Director Establishment, Railway Board.(2) Member — Joint Director, Finance Establishment, Railway Board.(3) Secretary — Joint Director, Establishment, Railway Board.

Wherever necessary, the Apex Body will co-opt Scout Commissioner, OrganisingCommissioner and State Secretary for expert guidance.

2. The objective of the Apex Body will be to have a general review of the progress ofscouting movement on the Railways. It will also call for periodical reports from the scoutingorganisations covering organisational aspects, service and training. The Apex Body willoversee that the grants from the Staff Benefit Fund are properly and purposefully utilised.

3. All concerned with the scouting organisation on the Railways may please be advisedaccordingly.___________________________________________________________________________

[11]

Subject : Special Casual Leave for Scouting duties.

[No. E(W)83SP1-4 dated 12.08.1983]

A question has been raised that when a Scouter/Guider/Rover/Ranger (working staff)is injured while on Special Casual Leave for scouting/ guiding and he/she is required to behospitalised, how the period of absence is to be regularised.

2. The matter has been considered and it has been decided that in the case of Railwayemployees who are granted Special Casual Leave for scouting duties, their absence onaccount of injuries sustained by them while on such Special Casual Leave forscouting/guiding activities for which they are required to be hospitalised, should beregularised as Special Casual Leave in a calendar year granted to Railway employees onscouting duties including the period of absence on account of injuries/hospitalisation, shouldnot exceed 30 days in a calendar year.

This has the sanction of the President and issues with the concurrence of the FinanceDirectorate of the Ministry of Railways

[12]

Subject : Regulation of scouting activities on Railways.

[No. E(W)82WE6-2 dated 28.01.1984]

The Railways are aware that in terms of Board's letter No. E (W) 82FUI-9 dated17.08.1982, the annual per-capita contribution to the staff Benefit Fund has been revisedfrom Rs. 9 to Rs 10.25 effective from 01.04.1982. This enhancement includes a contributionof 75 paise per capita specifically for encouraging the growth of scouting and scouting spiritamong Railwaymen and their children.

2. In furthercnce of the objectives of a co-ordinated and integrated development of scouting,the Board had further decided to set up an Apex Body for reviewing, guiding and regulatingthe scouting activities on the various Zonal Railways, vide Board's letter of even numberdated 21.07.1983.

3. Subsequently, vide Board's telegram of even number dated 23.09.1983, reports of thescouting activities for the previous three years viz. 1979-80,1980-81 and 1981-82, werecalled for. These reports are still to be received. It is imperative that these reports as well asthe report for the year 1982-83 are sent to the Board without further delay to enable ameaningful review being made and further appropriate directions given by the Apex Body.

4. The report for the year 1982-83 should specifically indicate:

(i) A statement of Income and Expenditure Account for the year duly audited by anAuditor nominated by the CPO &FA & CAO; and

(ii) A balance-sheet of assets and liabilities certified by the Auditor.

5. While for the year 1983-84, the allocation and release of funds have been made on thebasis of the respective staff strength of the Railways, future releases in 1984-85 will bemoderated to the extent necessary after reviewing the statement of account of income andexpenditure and on the specific and expert advice of the Apex Body for scouting.

6. The Board desire that the relevant information mentioned in para 3 and 4 above should besent without any further delay in connection with the deliberation of the Apex Bodyscheduled in the near future.

7. Besides the foregoing, the precise structural relationship between your Railway Scouts &Guides Association and the corresponding State Scouts/Guides Associations and-the BharatScouts & Guides Organisation at the national level should also be clearly spelt out, includingthe extent of accountability, interaction and minimum level of conformity expected of theZonal Railway Scouts & Guides

8. All the information asked for should be sent so as to reach the Board's office not later than15th of February, 1984, certain.

[13]

Subject: Recruitment of Scouts against cultural quota.

[No. E(NG)H-84/RR2/1 dated 14.09.1984]

Reference this Ministry's letter No. E(NG)III/79/RRI/25 dated 13.05.1982 on theabove noted subject.

The Ministry of Railways have reviewed the matter further and they have nowdecided that General Managers of Zonal Railway administration may recruit not more thantwo persons per Divisions in Group' D' (Class IV) post in Unskilled or semi skilled categorysubject to the candidate for appointment fulfilling such scouting qualifications as may beprescribed by the Railway Administration in consultation with the State Chief Commissionerfor Scouts and Guides. The minimum qualification should however, preferably be aPresident's scout besides other educational/technical qualifications and experience, if any.This will be prescribed for each post. This power can be delegated by the General Manager toDivisional Railway Managers for recruitment in their respective Divisions.

2. While filling up the vacancies in scouts/guides cells, preference should always be given topersons who have sufficient training and experience in this field. With this end in viewsuitable staff may also be sponsored for undergoing training programmes chalked out by theNational Headquarters of the Bharat Scouts & Guides.___________________________________________________________________________

[14]

Subject: Grant of TA/DA to Railway employees on scouting duties.

[No. E(W)84WE6-7 dated 16.10.1984]

In partial modification of the orders contained in Board's letter No. E (W) 80WE6-1dated 27.09.1982, it has been decided by the Railway Ministry that TA/DA as on tour mayalso be allowed to an individual for a maximum period of 15 days in a calender year inrespect of the following scouting activities:

(i) Scouts/Guides officials who are deputed to attend meeting of the State/NationalBody; and

(ii) Railway employees who are deputed to impart training or organise majorscout/guide events, such as rallies, jamborettec, conferences, etc., at the Stale orNational levels.

2. In this connection, it is clarified that the total number of days for which TA/DA is allowedto an individual for scouting activities should not exceed 15 days in a calender year.

3. The above orders have the sanction of the President and issue with the concurrence of theFinance Directorate of the Ministry of Railways.

[15]

Subject: Issue of cheque passes to retired railway employees associated with BharatScouts and Guides for imparting training to Scouts/Guides.

[No. E(W)84PS5-1811 dated 22.01.1985]

As a Result of discussion held in the meeting of Railways State Chief Commissioners,Scouts and Guides held in Rail Bhavan, New Delhi on 25.05.1984, Ministry of Railwayshave decided that General Managers/Additional General Managers may issue First Classspecial Complimentary Cheque Passes not exceeding three sets per year to the retiredRailway employees on recommendations of the CPO and Railway State/ChiefCommissioners for Scouts and Guides, from the station of/nearest their Residence to theStations of nearest the training camps and back subject to fulfilling the following conditions:

(i) He/she had been an office bearer of the Railway Scouting Organisation or hadbeen an active worker for a period of atleast 5 years assisting Railway Administrationin organising training camps or imparting training etc.

(ii) He/she would be atleast a President Scout/Guide or Himalayan Wood BadgeHolder; and

(iii) A Certificate is given by the Railway State Chief Commissioner that the presenceof the retired Railway official concerned is absolutely essential and no suitable personof his/her qualifications or calibre is available for imparting training to railwayemployees.

2. These passes are being issued with a view to utilising their services for the specific purposeof imparting training to the Scouts and Guide on the Railways.

3. These powers given to General Managers/Additional General Managers are notdelegatable further.___________________________________________________________________________

[16]

Subject: Scouting activities on the Railways—Adoption of a village for impartingtraining undertaking work on adult literacy, hygiene, civic sense etc.

[No. E(W)86WE6-8 dated 07.05.1986]

At a recent meeting of the Managing Committee of the Railway Scouts & GuidesBoard, it was decided, that as a part of the scouting activities on the Railways, Scouts andGuides should be encouraged to adopt a village near their place of work for impartingtraining/undertaking work on adult-literacy, hygiene, civic, sense, provision of civicamenities and organising entertainment programmes for the benefit of local population.

The Department of Railways desire that necessary action in this regard may please betaken and a report sent in due course.

[17]

Subject : Enhancement in the quantum of Special Casual Leave on scouts accounts.

[No. E(W) 86WE6-3 dated 04.12.1986]

Sanction of the Ministry of Railways is communicated to the raising of the presentlimit of 30 days. Special Casual Leave on scouting account, to 45 days in a calendar year inrespect of Leader Trainers/Assistant Leader Trainers whose services are utilised for impartingtraining to scouts/guides. It has also been decided that in cases where Special Casual Leave ina calendar year is required beyond this ceiling limit of 45 days in respect of LeaderTrainers/Asstt. Leader Trainers, these may be referred to the Board for their consideration,giving detailed justification.

2. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

___________________________________________________________________________

[18]

Subject : Increase in per capita contribution of the Staff Benefit Fund.

[No. E(W)86FU1-1 dated 14.05.1987]

Further to this Office letters No. E (W) 82FU1-9 dated 17.08.1982 and No. E (W)82FU1-9 dated 12.01.1983, it has been decided by the Ministry of Railways that the annualper capita contribution to the Staff Benefit Fund may be raised from Rs. 10.25 per capita toRs. 14/- per capita w.e.f./ the financial year 1987-88 to be distributed as follows:

Present Revise(i) General activities, viz.. Education, re- creation,

amusement, relief of distress. sickness andmiscellaneous items.

Rs.7.00 Rs. 8.50

(ii) Sports activities Rs. 1.50 Rs. 2.50(iii) Sports activities Rs. 0.75 Rs. 1.00(iv) Recreational facilities to officers & supervisory staff Rs. 1.00 Rs. 2.00

2. Allotment of funds of various Zonal Railways/Production Units etc. for promotion ofsports and scout activities, based on the revised overall per capita contribution @ Rs-2.50 andRe. 1/-respectively (Para 1items (ii) and (in) above) will continue to be made by this Ministryin consultation with the Apex Bodies concerned viz.. Railway Sports Control Board andRailways Scouts & Guides Board.

3. The revised break-up of amount for distribution to general activities other than sports,scouts etc. shall, as far as possible, be broadly as under:

Purpose Present Revised(a) Education Rs. 2.20 Rs. 2.50(b) Recreation other than sports Rs. 1.50 Rs. 2.00(c) Relief of distress, sickness etc. Rs. 2.85 Rs. 3.50(d) Miscellaneous Rs. 0.45 Rs. 0.50

Rs.7.00 Rs. 8.50

3.1. The Staff Benefit Fund Committees may be advised to adhere to the above guidelineswhile distribution fund for various activities covered under this Head. The Railways may, ashitherto, however, augment their SBF by equivalent to 50% of expenditure on technicalscholarship during the previous year in terms of Board's letter No. E (W) 82FU.I-26 dated01.01.1963.

4. This has the sanction of the President and issues with the concurrence of the FinanceDirectorate of the Ministry of Railways.___________________________________________________________________________

[19]

Subject: Scout activities on the Railways—highlighting of—0 in the lectures in the ZonalTraining Schools and Railway Staff College.

[No. E(W) 88 WE6-5 dated 16.05.1988]

An extract of item IV (i) of the minutes of the meeting of the Managing Committee ofthe Railway Scouts and Guides Board held on 07.07.1987 on the above subject is appendedbelow for necessary action.

"It was recommended that the activities of the Railway Scout Organisations may behighlighted when lectures are delivered on "Staff Welfare" at the Railway StaffCollege and the Zonal Training Schools".

[19A]

Subject : Qualifications for appointment of Scouts and Guides of Group 'C' and 'D'posts against the cultural quota.

[No. E(NG)H/86RR-2/3 dated 26.05.1988]

Attention is invited to the under mentioned letters* which prescribe the President'sAward or other special awards besides outstanding achievements in Scouting for appointmentof Scouts/Guides to Group 'C' (to be adjusted against the cultural quota). Instructions alsoexist for recruitment of Scouts and Guides in Group 'D'. A question has been raised byRailway Administration whether the same consideration can be given to the Scouters andGuiders who have passed the Advanced Training Courses as are given to the winners ofPresident's Award or other Special Awards, in the matter of recruitment against the aforesaidquotas.

2. In this context, the Railway Board have reviewed in some detail, the qualifications etc. forrecruitment against the quotas referred to above. They have now decided that the followingqualification/conditions would apply for recruitment of Scout/Guides in Group 'C' and Group'D' posts.

(i) A President's Scout/Guide/Ranger/RoverOR

Himalayan Wood Badge Holder OR

A pre-HWD Trained Scout Leader/Advanced Trained Guide Leader/Captain.

(ii) Should have been an active member of a Scouts Organisation for atleast 3 years inthe recent past and continued to be active;

(iii) Should have attended atleast one event at national level and one or two events atState level;

OR

Should have a good record of participation in Scouts/Guide activities at Unit/Districtlevel;

(iv) Should fulfil necessary conditions regarding age, qualifications, etc., for Class-III/ Class-IV appointment, as per the extant rules;

* E (NG)III/79/RR1/25 dt. 19.09.1979* E (NG)IH/79/RR1/25 dt. 25.08.1980* E (NG)III/79/RRV25 dl. 13.05.1982* E (NG) II/84/RR2/1 dt. 14.09.1984

(v) Written declaration may be obtained from the candidate that he/ she will serve theScout/Guide movement in the event of his/her selection.

(vi) Since there will be a number of aspirants, it is necessary that applications arecalled for from those who fulfil the above qualifications with necessary certificatesand separate tests conducted for Group 'C' & 'D' posts to select the best amongst them.There should be no ban for any person to appear for both Group 'C' and 'D' selectionseparately, if he/she so desires

___________________________________________________________________________

[20]

Subject: Scout activities on the Railways-highlighting of-in the lectures in the TrainingSchools and the Railway Staff College.

[No. E(W)88WE6-5. dated 09.09.1988]

Reference this Ministry's letter of even number dated 16.05.1988 on the abovesubject.

2. The matter was further discussed in the meeting of the Managing Committee of theRailways Scouts & Guides Board held on 27.07.1988. It was that delivery of lectures on"Staff Welfare" including scout activities should not be restricted to Railway Staff Collegeand Zonal Training Schools but should also cover all training schools on the Railways whereemployees undergo training so that they could be induced to take interest in such activitieswhich may lead to their children/wards also taking active pan in scouts activities in schools.

___________________________________________________________________________

[21]

Subject : Encouragement ofco-curricular activities in Railways Schools - inclusion ofScout & Guide activities.

[No. E(W) 84 SC2-10, dated 19.09.1988]

It is known that the Railway Administrations have introduced a number of co-curricular activities in Railway schools and are giving due encouragement of promotion ofsuch activities from within their available resources. However, it is not known whether Scout& Guide activities have also been given due importance in such realm of co-curricularactivities in Railway schools.

2. Board desire that scout and guide activities should also be given due encouragement inRailway schools, particularly in Primary and Middle Schools etc. to inculcate the spirit ofselfless service, self discipline etc. amongst the children, which will go a long way incharacter building assistance and guidance if any needed in this respect, may be sought fromyour Railway Scout & Guide Organisations functioning at various levels.

3. Action taken may kindly be reported to the Board for their information.

[21A]

Subject : Supply of uniforms to the students in Railway Primary Schools.

[No. E(W)82SC2-47 dated 28.03.1989]

In modification of instructions contained in their letter No. E (W) 60 ED1-10 dated18.05.1960 as amended from time to time, the Ministry of Railways (Railway Board) havedecided to supply two sets of Terrycot uniforms in lieu of three sets of Khadi Dosoutiuniforms to the eligible students studying in Railway Primary Schools including AusterityPrimary classes of Rly. Middle/High/Higher Secondary Schools and Inter-Colleges and non-Rly. Schools managed by staff themselves (Board's letter No. E (W) 825C2-47 dated03.08.1990). It has also been decided that the terrycot uniforms which will now be suppliedto the eligible children should be in the colour and style of the uniforms as prescribed forCubs & Bulbuls/Scouts & Guides by the National Headquarters of the Bharat Scouts andGuides. Accordingly the following detailed instructions are issued :

(i) Colour For boys, the lower garment should be in Navy Blue and Upper garment inGrey Colours. For girls, the upper and lower garment should be in BlueColour.Boys should be issued the shins (half sleeved) and shorts (Nicker), Girlsshould be issued frocks and panties. The detailed specifications should, as faras possible, be as follows:— Shirt (Grey) with collar, to epaulettes, NR Slip badge on right shoulder(sleeve) and two patch pockets, the left one fixed with membership badge(blue).— Short (Nicker) Navy Blue with web belt.

(ii) Style

— Frock (blue) with box pleats, collar two epaulettes, NR Slip badge on theright shoulder (sleeve), two patch Pockets on the chest; six's emblem beingfixed just above the left one, membership badge on the left shoulder (sleeve)cloth bell and two large patch pockets on the lower (bottom) portion of thefrock. Panty should be with pleats

Note: (i) In case any doubt arises with regard to colour and style of the uniform, the StateChief Commissioner Bharat Scouts & Guides or the Secy. thereof may be consulted.

(ii) Two sets of Terrycot uniform per child per annum may be supplied to both boyand girls.

In places where winter conditions prevail and woollen jersey is supplied, the samemay continue to be supplied, the colour and style of the jersey being Ncvy Blue and Vshape neck respectively.

(iii) Terrycot cloth should be used for shirts, shorts, frocks and panties. Childrenshould be taught to keep the terry-cotton cloth uniform clean through home washing.

3. The Board have decided that the procurement of terry-cotton cloth and fabrication of theuniforms should be left to the individual Railways. One way of keeping down the cost is toarrange for mass cutting to standard sizes and for tailoring to be done in the Railwayhandicraft centers. The Board also desire that the cost per set of uniforms should be keptdown to Rs. 65/- (Rupees sixty five only).

4. Every effort should be made for supply of school uniforms to all the eligible children assoon as the schools re-open after the summer vacation.

5. The issues with the concurrence of the Finance Directorate of the Ministry of Railway.___________________________________________________________________________

[22]

Subject : Entry in the Service Record qualifications acquired in the field of Scouting.

[No. E(NG)I/88/CR/4 dated 12.05.1989]

Ministry of Railways have decided that when a Railway employee acquires anyqualification in the field of Scouting a suitable entry in regard to the same should be made inhis service records.___________________________________________________________________________

[23]

[No. E(NG)H/88/RR-2/1 dated 05.06.1989]

Attention is invited to the instructions contained in the marginally noted letters (i) E(NG)III/77/RRI/50 dated 07.04.1980 (ii) E(NG)IIV79/RRI/ 25 dated 25.08.1980 andE(NG)IIV79/RRI/ 25 dated 18.05.1982. regulating appointments against Cultural-cum-Scouts Quota on the Railways. In their letter No, E (NG) III/79/RR-1/ 25 dated 18.05.1982,the Ministry of Railways had directed that if suitable persons are available. Railways mayrecruit more Scouts and Guides but within the ceiling of 6 in a year (3 in the case ofproduction Units) fixed as per Board's letter of 07.04.1980 referred to in the margin.

2. The question of increasing the Scouts & Guides quota from the existing two per ZonalRailway has been under consideration of the Board for some time.

3. After careful consideration of the matter, Board have decided that on the Zonal Railways,the Scouts & Guides quota may be increased from 2 to 4, keeping the cultural quota at theexisting level of 4. In other words, the revised cultural-cum-Scouts quota for Zonal Railwayswill be 8 (eight) i.e. four (4) for recruitment in connection with cultural activities and four (4)for recruitment of Scouts and Guides.

4. The other instructions in this regard remain unaltered.

[23A]

Subject : Facilities required to be provided in the Training-cum-Camping Centres.

[No. E(W)88WE6-1 dated 21.08.1989]

Reference Item II (iii) of the minutes of the meeting of the General Council of theRailways' Scouts & Guides Board held at Raiwala on 02.12.1988 as circulated in thisMinistry's letter of even number datcd 29.12.1988.

2. The National Headquarters Bharat Scouts and Guides, have since furnished the list ofsuggested material essential for running a Training-cum-Camping Centre. The list is enclosedfor necessary action in terms of minutes referred to above.

To run a Pre-training Course of 40 to 50 Scouts (S.M.) a Training Centre may needthe following training equipment and facilities:

(i) Accommodation : Tents for 40-8 with all accessories complete.Ground sheets for tents-8Lantern-10Buckets-10Petro wax with K. Oil etc.

(ii) Tools for Camp andCraft

: Phawrey-5, Khurpcy-10, Saw small-5. Hand Axes-5, Kudalsmall-5, Basula-2, Mclleie-8, Crow Bar-5, Rakes-5.

(lit) Ceremonies : 2 Association Flags, 2 Troop Rags, 2 Poles, Halyard forpoles with ring and stick, 1 National Flag, Black Board, NoticeBoard Gang & Mellets.

(iv) Training materials :100 Lathies, 4 Big poles of 15' each. Lashing Ropes of 6'each— 50, Knotting Ropes 6'each—50 Pulleys—2 each of 1', 2'& 3', 10 Ropes of 15 to 20' long. Compasses—5, Maps of Localarea Charts of all type, First Aid, Bandage etc. 2 Kg., Suttee forgoggels.

(v) Physical facilities : Permanent and also of temporary nature (light, water,sanitation) worth Rs,. 2.000/- per course.

(vi) Kitchen Utencils : 16 Bhogonas (Patrol size), 16 Service Spoons, 16 Mugs, 16Plates, 2 Tawas (1 big, 1 small), 2 Chimta, 1 Karahi withKarcha, 2 Jharar, 16 Glasses, 16 Lunch trays, 2 sets Chakiawith Belen, 1 Iman Dasta, 1 Sil Batta, 1 Chalmi Parat, 10Buckets, Ration as per strength and requirements.

(vii) First Aid Kit : With essential medicines etc. Worth Rs. 400.

(viii) Hike Kit : 6 Hike Rue Sacks, 12 blankets, 12 red Sheets, 25 WaterBottels.

(ix) Stationary : Worth Rs. 200 necessary for the course.

(x) Literature and Charts : Worth Rs.500 available at National Headquarters.

[24]

Subject : Licensing of Railway buildings to Bharat Scouts and Guides.

Reference: Board's letter No. 84/W2/LM/18/159 dated 21.05.1987.

[No. 88 LM (B)/3/38/Scouts. dated 18.12.1989]

In terms of Board's letter quoted above railway building/structures are licensed toBharat Scouts and Guides at a nominal licence fee of Rs. 300 per annum.

2. Board have considered a request for reduction in the amount of nominal licence feecharged in respect of buildings/structures licensed to Bharat Scouts and Guides. In view ofthe purely non-commercial nature of activities of this organisation and the need to encouragethe Scouts and Guides movement. Board have decided to charge a nominal Licence fee Rs.20 per annum only in respect of buildings/structures licensed to Bharat Scouts and Guides.

___________________________________________________________________________

DO Letter No. E(W) 89WE6-15, dated 11.01.1990, from Shri M.N. Prasad, Chairman,Railway Board.

The Scouts and Guides movement, which is a world-wide one, aims at buildingcharacter and inculcating a sense of discipline in those who join the organisation. These, infact, are the very qualities expected of those engaged in public service, but are sadly lackingnow-a-days, both among public servants and among the public.

2. A large number of railway staff come in contact with public. Their courteous behaviourtowards the users and uprightness in dealings will go a long way in building the Railways'image. As such, those who have gone through the scouting movement are likely to provemore effective as Railwaymen in the day-to-day discharge of their duties.

3. Under the aegis of Staff Benefit Fund, wherein an amount of Re. 1 per year per employeehas been exclusively earmarked for promoting scouting activities, the movement has gainedground on all the Railways. It now covers nearly 1.2 lakhs participants in various age groups.Some of them may eventually be joining the Railways. Even otherwise, they would proveuseful to the Nation as such.

4. In the above background, as also in the context of my recent discussion with the StateChief Commissioners (Scouts & Guides) of the various Zonal Railways at the 11th NationalJamboree at Bhopal on 6th January, 1990, I would like you to take the following steps topromote scouting on your system:

(i) In all important railway colonies, efforts should be made to involve each and everychild in the Scouting movement by enlisting him/her, as a Scout/Guide orCub/Bulbul. There should be no compulsion, but a positive persuasion/All theRailway schools (Middle Schools and above) must provide for necessary Scoutingfacilities to include not only the children studying in the school, but also otherchildren in the Railway colony. Alternatively, a separate unit may be setup where allchildren not attached to the scouting group of any school can be enrolled.

(ii) All those appointed under the Scouts/Guides quota should be spared wheneverrequired for scouting activities. It is excepted that the services of these staff may notbe required for more than 2 hours per week.

(iii) State Chief Commissioners (Scouts & Guides) and State Commissioners (Guides)/State Commissioners (Scouts) should only be those who have a sense of involvementand the necessary aptitude and background. In those cases where the background maybe lacking, training can be arranged for them. General Managers should take personalinterest in this regard, since the success of the movement entirely depends on theleadership given.

(iv) At the time of recruitment of Teachers for Railway Schools, other thing beingequal, a person with scouting qualification may be given preference.

(v) With regard to the creation of one post each in grade Rs. 700-900 (RS) designatedas Inspector (Scouts) and Inspector (Guides), Board had decided (vide their letter No.E(NG) II-82/PO/5 dated 01.03.1982) that these posts should be operated byreadjustment from within the existing sanctioned strength, on ex-cadre basis. Most ofthe Zonal Railways have already implemented this decision. In the few cases wherethe full complement has not been earmarked, steps may now be taken for creating theposts at Railway level by suitable matching surrender.

___________________________________________________________________________

[25]

Subject : Scout activities on Indian Railways - Supplementary Circular No. 1 to M.C.No. 1 No. 1.

[No. E(W)90WE 6-6, dated 10.06.1992; RBE 95/92]

Reference Board's letter No. E(W)90WE 6-6 dated 20.08.1990 on the above subject,Besides gist of orders issued by the Board, already incorporated in the Board's Circular ibid,they have also issued certain orders relating to a few aspects concerning Scouts and Guidesactivities on Railways. They are summarised below for your information and guidance.

(i) Review of scout activities on the Railways.

It was decided that the Railway' s Scouts and Guides Organisation should take thefollowing action:

(a) The activities of the Scouts and Guides Organisation should be reported everymonth to the National Headquarters of the Bharat Scouts and Guides, forincorporation in their house magazine.

(b) The Scout activities' report should be circulated to other State (Railway)Organisations for their information.

(c) UNICEF should be contacted for obtaining necessary assistance in implementationof the various schemes sponsored by them.

(d) Details regarding the number of scouts declared as President Scouts, persons whohave acquired Himalaya Wood Badge qualifications and Leader Trainers selectedshould be incorporated in the Annual Report.

(To be incorporated against Column (7) regarding "Awards/ Rewards/Commendations" of the prescribed performa) vide (No. E (W) 88WE 6-8 date, 22.06.1988)

[Authority: No. E(W)88WE 6-13 dated 28.09.1988; RBE225/88}

(ii) Qualifications acquired in the field of Scouts and Guides Reflection in CRs.

It has been decided that the reporting officers may mention special achievements/qualifications in the field of Scouts and Guides against Column (4) in Para 3 of Annexure I,II, and III and Column 11 of Annexure V containing Confidential Reports' format, circulatedunder this Ministry's letter No. E (NG)I/CR/5 dated 22.04.1987.

[Authority : No. E (NG) H88/CR/4 dated 25.02.1991 RBE 36/91-circulated, vide letter No.E(W)90WE6-11 dated 03.09.1991]

(iii) Recovery of electricity charges.

It has been decided that electricity consumption in the premises occupied by BharatScouts and Guides Association should be charged at rates as applicable to Railwayemployees with effect from 01.06.1991.

[Authority: No. 90/Elec. (0)1150112 dated 08.05.1991 forwarded, vide Board's letter No.E(W)/90WE 6-11 dated 03.09.1991]

[26]

Subject : Scout activities on Indian Railways - Supplementary Circular No. 2 to M.C.No.l

[No. E(W)90WE 6-6, dated 24.07.1992; RBE 122/92}

Reference Railway Board's letter No. E(W)90 WE 6-6 dated 20.08.1990 and No.E(W)90 WE 6-6 dated 10.06.1992 on the above subject. Besides, gist of orders issued by theBoard already incorporated in the Board's Circular ibid, they have also issued orders relatingto recruitment against Scouts & Guides quota on Railways. Orders are summarised below:

(i) Recruitment Against Cultural/Scouts and Guides Quota.

In terms of Para 2 of Master Circular No. 7 circulated vide Board's letter No.E(NG)II/90/RR-2/1 dated 22.10.1990, annual quota for recruitment on 'Cultural-cum-Scouts and Guides' has been fixed on the Zonal Railways and Production Units. The quotafor Scouts & Guides was 4 per year per Railway and 1 per Production Unit per year in Group'C' and not more than 2 per division per Railway and Production Unit in Group 'D'.

2. On careful consideration and review of the matter, it has been decided to freeze completelyrecruitment against Cultural-cum-Scouts/ Guides quota with immediate effect.

[Authority : Railway Board's letter No.E(NG)11/901RR-S/1,dated 06.07.1992]

[27]

Subject : Staff Benefit Fund-Grant for Scouting activities on the Railways -Supplementary Circular No. 3 to M.C. No. 1

[No. E (W) 92WE 6-1, dated 16.12.1992; RBE 216/92]

In the Fifth Annual Meeting of the General Council of the Railway Scouts & GuidesBoard held on 19.06.1992 at Salogra (Northern Railway), it was brought to notice that theinstalments of grants sanctioned by Railway Board for promotion of Scouts & Guidesactivities were not being released to the Zonal Railway State Scouts & Guides units soonafter their receipt.

2. It may be informed that the grant for Scout activities is centrally administered by the Boardand released to the Railway Administrations, taking into account various factors, creditable tothe SBF. Normally, sanctions releasing the amounts are issued by the Board twice a year, oneinitially soon after the commencement of the financial year and the other after receipt ofannual report and audited statement of accounts from the respective Railway State Scoutunits by the Board.

It may kindly, therefore, be ensured that when sanctions for such grants are receivedby the Railway Administration, the sanctioned is released soon after to the Railway StateScout units without lapse so that they could utilise the amount more effectively and in time.

___________________________________________________________________________

[28]

Subject : Purchase of Railway Scrap by Railway Scouts & Guides Organisations—Supplementary Circular No. 4 to M.C. No. 1

[No. E(W)92 WE 6-1, dated 16.12.1992; RBE 218/92]

In the Fifth Annual General Council Meeting held at Salogra (Northern Railway) on19.06.1992 it was inter alia reported that one of the recommendations relating to purchase ofRailway scraps for use of Railway Scouts organisations was still under consideration of theBoard.

2. Instructions already exist vide Board's letter No. RS (S)/83/709/ 11 dated 26.09.1984 onthe subject. You may, therefore, approach the Controller of Stores of your Railway for issueof such scrap stores.