Master Documents

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MASTER DOCUMENTS

Presented by Akanksha sati


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INTRODUCTION

Improved system of documentation for exportannounced by the government of India on31march,1991 and should be adopted by theexporters as far as possible. to date of thearrangements was with only 80 countries around

the world where UN layout (Master documents)are followed and through these counties Indianexporter could jolly well use the improved versionof documents announced by the of India as perthe new EXIM POLICY 1992-1997.And in

remaining countries, the Indian exporters has toascertain from the importer of his requirementsand must comply to his dictates for thedocuments.


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Master documents

United Nations key layout has made itpossible to many countries toreproduce in one run the repetitive

information on all the exportdocuments from just one documentcalled MASTER DOCUMENTS


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TYPES OF MASTER DOCUMENT

COMMERCIAL DOCUMENTS.

REGULATORY DOCUMENTS.

As ALLIGNEDDOCUMENTD SYSTEM hasprovided change in some of theearlier procedures for submission andpreparation of documents by variousagencies.


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TYPES OF COMMERCIALDOCUMENTS

PRINCIPAL DOCUMENTS.

AUXILIARY DOCUMENTS.


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TYPES OF PRINCIPALDOCUMENTS

COMMERCIAL INVOICE.PACKING LIST.CERTIFICATE OF INSPECTIONINGCONTROL.CERTIFICATE OF INSURANCE ANDINSURANCE POLICY.B/L,AIRWAYBILL,MULTIMODELTRANSPORT DOCUMENT.

CERTIFICATE OF ORIGIN.B/ESHIPPING ADVICE


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PRINCIPAL DOCUMENTS

PACKING LIST- it contain contents of containers with itsweight and description of the checks of the contents by thecustoms on arrival at the port of destination as well as by therecipient.COMMERCIAL DOCUMENT-it contains all the informationrequired for the preparation of other documents.C.O.O- it certifies the place of origin of the merchandise. it isissued by chamber of commerce.B/L-it is issued by a shipping company or its agentacknowledging that goods mentioned in the B/L have beenduly received for shipment and undertaking to deliver thegoods in like order and condition as received to the

consignee.CERTIFICATE OF INSPECTION-it is issued by the exportinspection agency certifying that the consignment has beeninspected under the export (quality control andinspection)Act,1993.


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MASTER DOCUMENTS

BILL OF EXCHANGE(B/E)-one common methodsof payment in international trade involves the useof B/E. as foreign B/E are drawn by the exporter,calling importer to pay at a determined time.SHIPPING ADVICE-it is used to inform theoverseas customer about the shipment of goods.

CERTIFICATE OF INSURANCE ANDINSURANCE POLICY-it is issued by the insurancecompany that the consignment has been insuredunder the insurance policy, and founded that therequirements relating to insurance policy has beencomplied with as applicable and the risk iscovered.


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TYPES OF AUXILIARYDOCUMENTS

PERFORMA INVOICE.

SHIPPING INSTRUTIONS.

INSURANCE DECLARATIONS.

INTIMATION FOR INSPECTION.SHIPPING ORDER.

MATES RECIEPT.

APPLICATION FOR C.O.O.LETTER TO BANK FOR NEGOTION OFDOCUMENTS.


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AUXILIARY DOCUMENTS

PERFORMA INVOICE-it is the starting point of exportcontract. as and when the exporter receives the trade inquiryfrom the importer, exporter submits the performa invoice tothe importer.SHIPPING INSTRUCTIONS-a checklist of variousinstructions as exporter may like to give to shipping agent.INTIMATION OF INSPECTION-The application is to madeon a prescribed form known as notice of inspection andsubmitted to the agency with following documents:(a) A copy of the commercial invoice.(b) inspection fee .(c) A copy of export contract

(d) importers technical specification and for approvedsample.


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AUXILIARY DOCUMENTS

SHIPPING ORDER-it is issued by theshipping (conference) line intimating theexporter about the reservation of space forshipment of cargo through a particularvessel from a specified port and on aspecified date.

MATES RECIEPT-it is issued by thecaptain of the ship. it is anacknowledgement that the goods havebeen received on board the ship.


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TYPES OF REGULATORYDOCUMENTS

GATE PASS1/GATE PASS2-GP stands for gate pass. a GPform, is issued for the removal of exercisable goods onpayment of duty.ARE-1-These forms are meant for removal of exercisablegoods for export by sea port. before it was known asAR4/AR4 A.

SHIPPING BILL-it is the main documents on the basis ofwhich the customs permission is given. After the shipping billis stamped by the customs, then only the goods are allowedto be carted to the docks.EXPORT APPLICATION-Port trust in India have prescribedtheir own documents for payment of port charges and

handling shipment through their respective ports.


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REGULATORY DOCUMENT

RECIEPT FOR PAYMENT OF PORT CHARGES-when the goods havecleared the port and all payments are duly made than the receipt obtainedafter making all the payment of ports this receipt obtained is issued by theshipping company which shows that there are no due regarding the portauthorities in any case .And hence the receipt is obtainedVEHICLE TICKET-It is the ticket prepared by the exporter, which containsthe details of the vehicle number, description of goods, quantity ,name of

the shipper, shipping bill number and port of destination.EXCHANGE CONTROL DECLARATION FORMS-Foreign exchange itrequires that all exports to Nepal and Bhutan shall be declared on thefollowing forms:-(a) GR Form (b) PP FormFREIGHT PAYMENT CERTIFICATE-Freight is charged on the basis ofweight or measurement .when weight is the basis of measurement, theshipping company for the purpose of calculation of freight may accept theweight declared by the exporter.

INSURANCE PREMIUM PAYMENT CERTIFICATE-It is a certificate whichproves that all the Insurance Premiums ,are cleared and duty paid it isobtained by showing all the post receipts of Insurance Premium which werepaid.